Minutes of Whau Local Board - 14 December 2016

Whau Local Board

14 December 2016

1 Welcome

Chairperson Mulholland opened the meeting and welcomed everyone present.

Pepe Sapolu Reweti gave a Whakatauki.

2 Apologies

There were no apologies.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Avondale RSA Associate - Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Historical Society - Member · Avondale Jockey Club – Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Miss World Samoa - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events - Director
David Whitley	· Rosebank Business Association - Member · Pathways to the future - Past trustee · REINZ - Member · Don Oliver Youth Sports Foundation - Past trustee · Chamber of Trade - Mentor · Lopdell House - Trustee

Secretarial Note: Member Matafai declared conflict of interest with funding application from Avondale Community House (Fale) (QR1721-240) (Item 14 - Whau Quick Response, Round Two 2016/2017 grant applications) and member Battersby with Whau Local Board LDI Capital Fund - West Lynn Gardens carpark capital grant (item 18).

4 Confirmation of Minutes

Resolution number WH/2016/109

MOVED by Deputy Chairperson S Zhu, seconded by Member T Matafai:

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 23 November 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Ward Councillors update

Councillor Clow updated the board on matters being addressed by the Governing Body including Mayoral proposal – Annual Budget 2017/2018, housing issues around Auckland and Avondale Community and Recreation centre.

8 Deputations

8.1	Healthy Families Waitakere - Creating healthier environments programme
	Kerry Allan, Jewelz Petley and Cailtin MacColl from Healthy Families Waitakere made a presentation to the board on the influence the board can have on the food and drink environments particularly at community and Council events.
	Resolution number WH/2016/110 MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley: That the Whau Local Board: a) receive the deputation from Kerry Allan, Jewelz Petley and Cailtin MacColl of Healthy Families Waitakere and thank them for the presentation on creating healthier environments programme. CARRIED
	Attachments a Presentation - Creating healthier environments programme

8.2	Living Wage Auckland
	Yvette Taylor from the Living Wage Auckland made a presentation seeking a commitment from the board to support a Living Wage for both directly employed and those employed by contractors in the Board's submission to the Annual Plan.
	Resolution number WH/2016/111 MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley: That the Whau Local Board: a) receive the deputation from Yvette Taylor of the Living Wage Auckland and thank her for the presentation. CARRIED

	Resolution number WH/2016/112 MOVED by Member C Farmer, seconded by Member T Matafai: That the Whau Local Board: b) undertake to submit to the Annual Plan in support of a Living Wage, namely, to · Support a living wage for directly employed staff. CARRIED
	Resolution number WH/2016/113 MOVED by Member C Farmer, seconded by Member T Matafai: That the Whau Local Board: c) support a Living Wage for workers employed on a regular and on-going basis by contractors at Auckland Council and its CCO’s, including Auckland Transport. CARRIED
	Attachments a Tabled - Living Wage Briefing

8.3

Designation 1453 (widening of Titirangi Road) - James Mawson

James Mawson and Colin Newby made a presentation on designation 1453 (widening of Titirangi Road).

Resolution number WH/2016/114

MOVED by Member D Battersby, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) receive the deputation from James Mawson and Colin Newby and thank them for the presentation.

b) note its interest in this item and reserves the right to be involved as appropriate.

CARRIED

8.4

War-Free Zone Peace City - Laurie Ross

Laurie Ross made a presentation on her proposal on war-free zone and peace city. Her proposal is:

That the Whau Local Board declares the Waitemata Harbour, Hauraki Gulf Islands and surrounding waters to be a War-Free Zone reinforcing the Auckland Peace City policy mandate.

This means that:

a) Wargames are not acceptable and mass warship visits are discouraged.

b) Auckland Peace City will refuse to host events or provide support for the production, promotion or sale of weapons for warfare.

c) Auckland Peace City will not do business with companies who produce nuclear weapons.

Resolution number WH/2016/115

MOVED by Member D Battersby, seconded by Member T Matafai:

That the Whau Local Board:

a) receive the deputation from Laurie Ross and thank her for the presentation.

CARRIED

9 Public Forum

9.1

Clive Littin – Body Corporate – 95 Ash St, Avondale

spoke on Auckland Transport related issues; eg. Over grown weeds on Ash St and lack of response from AT.

Resolution number WH/2016/116

MOVED by Member D Macdonald, seconded by Member D Whitley:

That the Whau Local Board:

a) receive the public forum submissions from Clive Littin and thank him for attending the Whau Local Board meeting.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Auckland Transport Report, Whau Local Board, December 2016

Resolution number WH/2016/117

MOVED by Member D Macdonald, seconded by Member C Farmer:

That the Whau Local Board:

a) receive the Auckland Transport Report, Whau Local Board, December 2016.

CARRIED

Auckland Transport Quarterly Report, Whau Local Board, December 2016

Resolution number WH/2016/118

MOVED by Member D Macdonald, seconded by Member D Whitley:

That the Whau Local Board:

a) receive the Auckland Transport Quarterly Report, Whau Local Board, December 2016.

CARRIED

Whau Quick Response, Round Two 2016/2017 grant applications

Secretarial Note: Member Matafai declared conflict of interest with funding application from Avondale Community House (Fale) (QR1721-240) and took no part in the discussion or voting on the matter.

Resolution number WH/2016/119

MOVED by Member D Battersby, seconded by Member D Macdonald:

That the Whau Local Board:

a) agree to the following allocations for Round Two of 2016/2017 Whau Quick Response Grants applications as listed in Table One below:

Table One: Whau Quick Response, Round Two 2016/2017 applications:

Application Number	Organisation Name	Project	Total Request	Amount allocated
QR1721-231	Monique Redmond	Towards preliminary and production costs for Raku firing event at Te Toi Uku Crown Lynn Museum on 18 February 2017 and two exhibition events in March; including materials and costs for the production of ceramics from the clay excavated from the Waterview Tunnel	$2,000.00	$1,000.00
QR1721-237	Sean McCarthy	Painting of “Chorus” utility boxes	$9,000.00	$0.00 *Application has not provided sufficient evidence of consultation or permissions from Chorus for this project
QR1721-203	Girl Guides Association of New Zealand Incorporated	Towards hall hire of the Iona Presbyterian Church Hall from 1 July 2015 to 30 June 2016	$688.00	$500.00
QR1721-204	Rutherford College Community Education	Towards part of the distribution cost for the continuing education pamphlets for 2017	$2,000.00	$500.00
QR1721-208	Mrs Mihi Angel	Towards travel and entry costs for a group outing to lunch and a movie for older persons support network on the 25 February 2017	$633.00	$633.00
QR1721-214	University of the Thirds Age (U3A)	Towards operational costs from 1 December 2016 to 1 December 2017: 10 months of venue hire for West Lynn Gardens and costs of materials for printing	$900.00	$500.00
QR1721-218	Springleigh Residents Association	Towards tree planting along Methuen Avenue and Bollard Avenue, Avondale	$2,500.00	$0.00 *Project is not permitted under the new Auckland Transport policy
QR1721-221	Whau Adult and Community Education (ACE) Incorporated	Towards purchase of three laptops used in five training workshops in February 2017	$1,215.00	$637.00
QR1721-222	Encounter Hope Foundation	Towards purchase of a public address system and television for “The Hope Centre”	$1,646.00	$0.00 *Items requested in the project does not align with Whau Local Board priorities
QR1721-228	Portage Ceramics Trust	Towards purchase of a potter's wheel	$1,608.00	$1,000.00
QR1721-229	Gujarati Samaj New Zealand Incorporated	Towards costs of hall hire and cleaning, tours, catering and administration costs	$27,635.00	$0.00 *Amount requested exceeds the maximum amount per grant for quick response grants as per the Whau Local Board grants programme
QR1721-232	Youthline Auckland Charitable Trust	Towards a youth worker salary from 1 January 2017 to 1 December 2017	$2,000.00	$0.00 *Salaries are a lower priority in the Whau Local Grants Programme
QR1721-233	The Parenting Place	Towards course handbooks, materials, subsidies for low income parents and volunteer expenses	$2,000.00	$500.00
QR1721-234	Generation Ignite Trust	Towards costs of food for the “Summer Camp Ignite” held in January 2017	$2,000.00	$2,000.00
QR1721-238	Generation Ignite Trust	Towards storage costs for dry and frozen foods at Storage King and EcoMatters garage site from 1 January to 31 December 2017	$2,000.00	$500.00
QR1721-239	Whau Youth Providers Network	Towards costs for equipment hire, resource materials, prizes, refreshments and promotion of a 'Summer Sports Tournament' in term one and 'Youth-led space activation' event in term two	$2,000.00	$2,000 *Funds cannot be used towards the purchase of alcohol and the catering supplied should be healthy
QR1721-216	The Whau River Catchment Trust	Towards the Whau River Catchment Trust for operational costs for the Whau River eco-boat tour	$993.00	$798 Payment is conditional upon previous grant accountability being met. Funds are not to be used towards administration costs as a lower priority
QR1721-223	Sustainable Coastlines	Towards Sustainable Coastlines Charitable Trust for bus hire, to engage low decile schools in beach clean-up programme	$2,000.00	$2,000 *Schools within the Whau area must be identified prior to payment
QR1721-201	Bridge of Love Association Incorporated	Towards venue and equipment hire, video production fee, decorations, prize certificates and traffic fee for recording of local stories on 3 December 2016	$2,000.00	$0.00 *Event is prior to 1 January 2017 as per the Whau Local Board grants programme
QR1721-202	Waitakere Japanese Supplementary School	Towards the purchase of calligraphy materials for an activity in the New Year Celebration for Waitakere Japanese Supplementary School in January 2017	$630.00	$500.00
QR1721-217	Hannah Sport and Cultural Association Incorporated	Towards venue hire, orchestra, performers, face painting and prizes for Christmas and New Year Celebration on 17 December 2016	$1,150.00	$0.00 *Event is prior to 1 January 2017 as per the Whau Local Board grants programme
QR1721-235	Okapi Alliance of New Zealand Incorporated (OKANZ)	Towards costs of venue hire and security for the OKANZ Excellence Award Night held on 28 January 2017	$2,000.00	$565.00 (Further information requested from the board)
QR1721-215	Josh Lose	Towards purchase of sports equipment only for Kelston Bootcamp from 16th January 2017 to 17th April 2017	$989.00	$529.00
QR1721-224	Tuvalu Sports Association New Zealand (TuSANZ)	Towards Costs towards TuSANZ Sports Awards Night 2016 on 10 December 2016	$7,870.00	$0.00 *Event is prior to 1 January 2017 as per the Whau Local Board grants programme
QR1721-226	Jo Ilolahia	Towards venue hire and purchase of equipment for boxing and Zumba fitness classes from 24 January 2017 to 24 January 2018	$790.00	$0.00 *Indicated income is sufficient for this project to take place
		Total		$14,162.00

b) agree to the following allocations for multi-board applications as listed in Table Two below:

Table Two: Whau multi-board applications:

Application Number	Organisation Name	Project	Total Request	Amount allocated
LG1621-220	Roopa Aur Aap Charitable Trust	Towards operating costs; salaries, volunteer costs, travel expenses, administration costs, venue hire, event promotion to help and support the victims of family violence from 1 July 2016 to 30 April 2017	$25,000.00	$0.00 *Requested a large amount with little evidence of benefits to the Whau Local Board area
LG1703-131	New Zealand Women Limited	Towards the cost of the Elvis in the Gardens event at the Manurewa Botanic Gardens on 26 February 2017	$1,000.00	$0.00 *Project is not in Whau Local Board area
LG1719-111	Keep on keepin on - safer west community trust	Towards costs of bouncy castle, merry go round, Ferris wheel, stage equipment and advertising for “Keep on Keepin’ on Carnival” on 13 November 2016	$2,000.00	$0.00 *Date of event is prior to 1 January 2017 as per the Whau Local Board grants programme
LG1711-116	OKE Charity	Towards insurance, promotion and traffic management for “2016 Hubbards Head2Head Walk” on 12 and 13 November 2016	$1,500.00	$0.00 *Date of event is prior to 1 January 2017 as per the Whau Local Board grants programme
		Total		$0.00

CARRIED

Resolution number WH/2016/120

MOVED by Member C Farmer, seconded by Member T Matafai:

That the Whau Local Board:

c) agree to the following allocation for Round Two of 2016/2017 Whau Quick Response Grants application as listed in Table Three below:

Table Three: Whau Quick Response, Round Two 2016/2017 applications:

QR1721-229	Gujarati Samaj New Zealand Incorporated	Towards costs of hall hire and cleaning, tours, catering and administration costs	$27,635.00	$500.00 *towards hall hire
			Total	$500.00

CARRIED

Resolution number WH/2016/121

MOVED by Member D Battersby, seconded by Member D Whitley:

That the Whau Local Board:

d) agree to the following allocation for the quick response application below from the Whau LDI Local Board Capital Fund as listed in Table Four below:

Table Four: Whau quick response application for capital works

Application Number

Organisation Name

Project

Total

Request

Amount allocated

QR1721-213

Blockhouse Bay Community Centre Incorporated

Towards costs of materials to repair rear deck for Armanasco House

$529.00

(to be funded from the Whau LDI Local Board Capital Fund)

Total

$529.00

CARRIED

Resolution number WH/2016/122

MOVED by Member D Macdonald, seconded by Member D Battersby:

That the Whau Local Board:

e) agree to the following allocation for Round Two of 2016/2017 Whau Quick Response application as listed in Table Five below:

Table Five: Whau Quick Response, Round Two 2016/2017 applications:

Application Number

Organisation Name

Project

Total

Requested

Amount Allocated

QR1721-240

Avondale Community House (Fale)

Towards operational costs and wireless braodband services for the Avondale Fale.

$2,000.00

$0.00
*Already received grant in 2016 towards operational and Wi-Fi costs.

CARRIED

Craigavon Park playground upgrade detailed concept approval

Resolution number WH/2016/123

MOVED by Member D Battersby, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) approve the detailed concept design for the Craigavon Park playground upgrade.

CARRIED

Allocation of NZTA SH16/20 mitigation fund to projects

Resolution number WH/2016/124

MOVED by Member T Matafai, seconded by Member C Farmer:

That the Whau Local Board:

a) approve the development of concept designs and engineers estimates for the proposed work programme of:

· Valonia Park and Rosebank Domain Project Support - Specialist advice for development of Valonia Park and Rosebank Domain

· Archibald Park - Waka Ama Storage, design and installation

· Canal Reserve - Extension of the playground, extension of the basketball half court and a learn-to-ride path connection from the roadside footpath to the basketball half court

· Bellgrove Reserve - Orchard planting and upgrade swing set with basket swing.

· Sandy Lane Reserve - Park development, footpath connections between Sandy Lane and Rizal Reserve, seating and art/play opportunities

· Riversdale Reserve - Installation of boom gate at the car park entrance to replace chain gate

· Copley Reserve - Installation of bollards on boundary of adjacent driveway

· Archibald Park - Design and paint mural on changing room block

· Eastdale Reserve - Install a drinking fountain

CARRIED

New Road Names Approval for Road and Accessway created by development at 10 and 30-38 Rankin Avenue and 5 Clinker Place, New Lynn

Resolution number WH/2016/125

MOVED by Chairperson T Mulholland, seconded by Member D Battersby:

That the Whau Local Board:

a) approve the road names ‘Waikomiti Street, Folkes Crescent, Pereki Way, Ceramic Lane’, proposed by the applicant, for one new road and three accessways at 10, 30-38 Rankin Ave and 5 Clinker Place, New Lynn, pursuant to section 319(1)(j) of the Local Government Act 1974.

CARRIED

18	Whau Local Board LDI Capital Fund - West Lynn Gardens carpark capital grant
	Secretarial Note: Member Battersby declared conflict of interest in this item and took no part in the discussion or voting on the matter.
	Resolution number WH/2016/126 MOVED by Chairperson T Mulholland, seconded by Member D Macdonald: That the Whau Local Board: a) allocate $16,600 from its LDI Capital Fund as a grant to West Lynn Gardens for completion of its carpark renovations. CARRIED
	Secretarial Note: Member Farmer wished her vote against motion be recorded.

Annual Budget 2017/2018

Resolution number WH/2016/127

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) agree indicative locally driven initiative allocations for 2017/2018 (Attachment A).

b) adopt local content for consultation (Attachment B).

c) agree key advocacy issues.

d) agree that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

CARRIED

20 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.52pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP
	Te'eva Matafai
	David Whitley