Minutes of Waitematā Local Board

Waitematā Local Board

13 December 2016

1 Welcome

2 Apologies

Resolution number WTM/2016/188

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) accept the apologies from Member Avendaño Christie and Member Chambers for absence.

CARRIED

3 Declaration of Interest

Member Northey declared that he had a conflict of interest in relation to the following application being considered under item 17, Waitematā Quick Response, Round Two, 2016/2017 Grant Applications, as he is a Board Member of Asian Family Services.

Application No	Applicant
QR1720-224	Asian Family Services

Member Thomas declared that he had a conflict of interest in item 13, Special Exemption (Section 6) Fencing of Swimming Pools Act 1987, as he knows the applicant.

Secretarial note: Member Thomas subsequently withdrew the declaration during item 13.

4 Confirmation of Minutes

Resolution number WTM/2016/189

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 22 November 2016 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation: Kathy Ross and Audrey van Ryn - Warship-free zone

Resolution number WTM/2016/190

MOVED by Member R Thomas, seconded by Member R Northey:

That the Waitematā Local Board:

a) thank Kathy Ross and Audrey van Ryn for their attendance and presentation about proposing a warship-free zone.

b) confirm its support, as resolved WTM/2011/173, for Auckland as a Peace City consistent with Auckland Council's commitment to the City of Peace Declaration and requests that Community Places and Regional Facilities Auckland ensure that the use of community facilities is consistent with Auckland Council’s commitment to the City of Peace Declaration.

c) request that Community Places and Regional Facilities Auckland report back on options on how the terms and conditions of use could be changed to discourage or prohibit the sale or promotion of weapons of war.

CARRIED

Attachments

a Presentation by Audrey van Ryn about a warship free zone

b Presentation by Kathy Ross about a warship free zone

c Supporting photographs

8.2

Deputation: Yvette Taylor - Living Wage and Auckland Council

Yvette Taylor was unable to attend the 13 December 2016 Waitematā Local Board meeting and has requested the deputation be deferred to the 21 February 2017 Waitematā Local Board meeting.

9 Public Forum

9.1

Public Forum: Frances Palmer - City for Peace

Resolution number WTM/2016/191

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) thank Frances Palmer for her attendance and presentation about Auckland Council’s commitment to being a City for Peace and the implications for use of council facilities.

CARRIED

9.2

Public Forum: Kim Dunlop - The Peace Place

Resolution number WTM/2016/192

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) thank Kim Dunlop for her attendance and presentation about Auckland Council’s commitment to being a City for Peace and the implications for use of council facilities.

CARRIED

Secretarial note: Item 9.3 was heard after items 9.4 and 9.5

9.4

Public Forum: Patrick Doherty - Auckland Peace Award

Resolution number WTM/2016/193

MOVED by Chairperson P Coom, seconded by Member V Tava:

That the Waitematā Local Board:

a) thank Patrick Doherty for his attendance and presentation about the Auckland Peace Award.

CARRIED

9.5

Public Forum: Kevin McBride - Pax Christi Aotearoa

Resolution number WTM/2016/194

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) thank Kevin McBride for his attendance and presentation on behalf of Pax Christi Aotearoa.

CARRIED

9.3

Public Forum: Kate Stanton and Kim Walker- 1 Kelmarna Avenue Special Housing Area

Resolution number WTM/2016/195

MOVED by Member V Tava, seconded by Member R Thomas:

That the Waitematā Local Board:

a) thank Kate Stanton and Kim Walker for their attendance and presentation about the Special Housing Area at 1 Kelmarna Avenue, Herne Bay.

b) request that the governing body asks Watercare to review the stormwater and wastewater issues relating to the 1 Kelmarna Avenue, Herne Bay Special Housing Area; in particular to confirm if there is adequate infrastructure to support the proposed development.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial note: Item 12 was heard after Item 13.

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number WTM/2016/196

MOVED by Chairperson P Coom, seconded by Member V Tava:

That the Waitematā Local Board:

a) grant the application for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for a swimming pool as sought for Lot 2 DP14768, 7 Almorah Place, Epsom with the following conditions:

i. That the end swinging panel to the bi-fold door is to have a self-closing device installed and a self-latching device fitted at least 1.5m above floor level.

ii. Any windows opening into the pool area are to be fitted with restrictors to prevent the windows opening greater than 100mm.

iii. All self-closing and self-latching devices are maintained in good working order at all times.

CARRIED

Resolution number WTM/2016/197

MOVED by Chairperson P Coom, seconded by Member V Tava:

Public Excluded

That the Waitematā Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

13 Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing

of Swimming Pools Act 1987 - Attachment A.

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular the attachments of the swimming pool exemption applications contain personal details of the applicants.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

Attachments

a Additional photographs supplied by the applicant.

Councillor's Report

Resolution number WTM/2016/198

MOVED by Chairperson P Coom, seconded by Member V Tava:

That the Waitematā Local Board:

a) receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

CARRIED

Annual Budget 2017/2018

Resolution number WTM/2016/199

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) agree indicative locally driven initiative allocations for 2017/2018 (Attachment A to the report together with $15,000 for digitization of heritage foreshore signage information and $20,000 for Te Hā o Hine Signage).

b) agree a list of key advocacy issues (Attachment B to the report) with a specific focus on the following key advocacy issues:

i. Affordable Housing: ensure Auckland Council actively builds or enables others to provide affordable housing through appropriate mechanisms and tools

ii. Housing solution for homeless people: deliver short term housing solutions for homeless people

iii. Pt Erin Pool Redevelopment Initiative: prioritise Pt Erin Pool for redevelopment according to the recommendations endorsed by the Waitematā Local Board in 2013 in relation to two potential development concepts

iv. Minimise Agrichemical Use Initiative: secure a budget to provide as a base level service the costs of minimising or eliminating when possible the use of agrichemicals in accordance with the Council’s Weed Management Policy

c) recommend the Uptown business improvement district targeted rates area expansion for consultation.

d) adopt local content for consultation (Attachment C to the report).

e) agree that the chairperson be delegated the authority to make any final minor changes to local consultation content for the Annual Budget 2017/2018 prior to publication, including online consultation content.

CARRIED

Auckland Transport Update - December 2016

Resolution number WTM/2016/200

MOVED by Chairperson P Coom, seconded by Member V Tava:

That the Waitematā Local Board:

a) receive this report Auckland Transport Update - December 2016 Auckland Transport Update - December 2016.

b) note that the board’s comments summarised in the report are preliminary pending Auckland Transport’s response to the board’s comments and report from Auckland Transport on the public feedback.

CARRIED

Request for a Temporary Alcohol Ban for a Guns N' Roses concert at Western Springs Stadium on 4 February 2017

Resolution number WTM/2016/201

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) adopt a temporary alcohol ban on the streets and parks surrounding the Western Springs Stadium that are within the Waitematā Local Board area as shown in Attachment B to the agenda report, for the Guns N’ Roses concert, from 6am Saturday 4 February 2017 until 6am Sunday 5 February 2017.

CARRIED

Waitematā Quick Response, Round Two, 2016/2017 Grant Applications

Resolution number WTM/2016/202

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) approve the following Quick Response Grant 2016/2017 Round Two as listed in the table below:

App ID	Applicant	Focus	Project	Approved
QR1720-209	Same Same But Different	Arts and culture	Towards “Same Same But Different Youth Poetry Slam” and festival enabling free access to youth and their supporters.	$1,976
QR1720-215	Wet Hot Beauties	Arts and culture	Towards venue hire for Wet Hot Beauties production “Sea Change”.	$1,000
QR1720-238	Ensemble Polymnia Trust, trading as Aorangi Symphony Orchestra	Arts and culture	Towards venue hireage of the Auckland Town Hall for the dress rehearsal and concert of "White Night in Saint Petersburg".	$500
QR1720-202	Rainbow YOUTH	Community	Towards printing costs, basic event costs, wages and koha for contributors to exhibition “Know Who You Are, Be Who You Are”.	$930
QR1720-208	Grey Lynn Business Association	Community	Towards preparation, design and distribution costs of monthly electronic newsletter.	$1,200
QR1720-213	Parnell Community Trust	Community	Towards tutor and event costs for sustainable Urban Living Workshops and Sustainable Urban Living Family Fun Day.	$1,230
QR1720-216	Auckland Women's Centre	Community	Towards garden equipment, planter boxes, child size gumboots, seedlings, gas bottle for vegetable barbeques and a child safety gate in a children's community garden.	$2,888
QR1720-222	Dance Therapy NZ	Community	Towards running two "parent workshops" and the programme costs for "Arts 4 Us" in term one 2017.	$532
QR1720-223	St Columba Anglican Church and Community Centre	Community	Towards materials, playground supplies and labour for St Columba Anglican Church and Community Centre Children's playground repair and restoration project.	$1,000
QR1720-225	Grafton Residents Association	Community	Towards newsletters, flyer and annual general meeting material.	$480
QR1720-226	Auckland Old Folks Association Incorporated	Community	Towards re-roofing the premises	$3,000
QR1720-224	Asian Family Services	Events	Towards public address system, gazebos, water, bouncy castles, advertising, resources, printing, balloons and stationery materials for the “Red Christmas Family Fun Day” event.	$650
Total				$15,386

CARRIED

Resolution number WTM/2016/203

MOVED by Chairperson P Coom, seconded by Member V Tava:

That the Waitematā Local Board:

b) decline the following Quick Response Grant 2016/2017 Round Two as listed in the table below:

App ID	Applicant	Focus	Project	Requested	Comments
QR1720-206	Shane O'Connell	Arts and Culture	Towards reimbursement for shipping costs of the “Dayo” book.	$1,000	Declined due to the application being for a retrospective grant
QR1720-228	Auckland and District Pipe Band Incorporated	Arts and Culture	Towards air travel costs to the Pipe Band National Contest in Nelson	$2,156	Declined due to insufficient funds to support lower priority applications
QR1720-229	The Actors’ Program	Arts and Culture	Towards the purchase of six video cameras.	$2,034	The application was ineligible because the applicant applied in the first quick response round of this financial year.
QR1720-234	Colleen Altagracia	Arts and culture	Towards painting and drawing workshops, art supplies and artist fee for artists project “Where do you rest your head at night?”	$817	Declined due to the application being for a retrospective grant
QR1720-235	New Zealand Dance Advancement Trust (NZDA)	Arts and Culture	Towards rental of storage space in Kumeu for equipment used across NZDA's performances and workshops.	$2,087	Declined due to insufficient community outcome being demonstrated
QR1720-210	North Harbour Community Patrol	Community	Towards provision of fuel to enable the regular patrolling activities of North Harbour Community Patrol.	$3,600	Declined due to insufficient community outcome being demonstrated
QR1720-211	The Girl Guides Association of New Zealand Incorporated	Community	Toward venue hire for three Waitemata locations.	$2,588	Declined due to there being more appropriate funds available. Applicant was referred to the Accommodation Grants
QR1720-214	The Parenting Place - Attitude Youth Division	Community	Towards delivery Attitude life-skills presentations at Waitemata High Schools and handbooks on drug and alcohol education.	$3,000	Declined due to insufficient funds to support lower priority applications
QR1720-218	Volunteering Auckland	Community	Towards service delivery of providing volunteering opportunities, recruiter’s professional development, retention and advisory in best practice.	$3,000	Declined due to being a core activity of a regional organisation
QR1720-227	New Zealand -Filipino Sto Nino Devotees Trust	Community	Towards venue hire of Sinulog New Zealand Cultural Festival	$2,000	Declined due to insufficient community outcome being demonstrated
QR1720-230	Youthline Auckland Charitable Trust	Community	Towards the costs to facilitate “Youth Health Councils” in three Waitemata region schools	$3,000	Declined due to insufficient funds to support lower priority applications
QR1720-233	New Zealand AIDS Foundation (NZAF)	Community	Towards professional supervision costs for four NZAF's counsellors and psychotherapists.	$3,000	Declined due to insufficient funds to support lower priority applications
QR1720-237	Tumeke Cycle Space Incorporated	Community	Towards workshop rental	$3,000	Declined due to there being more appropriate funds available. Applicant was referred to the Accommodation Grants
QR1720-239	Rainbow Youth Incorporated	Community	Towards servicing, insurance, road user charges, registration and petrol (diesel) of “Mahipahi” (van) for usage as a community resource	$2,556	Declined due to insufficient funds to support lower priority applications
QR1720-232	Auckland Indian Sports Club Incorporated	Sports and Recreation	Towards venue hire to host the New Zealand Indian Sports Association’s National Indian Sports Tournament.	$3,000	Declined due to insufficient funds to support lower priority applications
QR1720-207	John Coster	Historic Heritage	Towards safe removal of a dying Norfolk Pine for public protection	$3,000	Declined due to insufficient community outcome being demonstrated

c) approve the following Multi-Board Local Grants 2016/2017 Round One as listed in the table below:

App ID

Applicant

Focus

Project

Approved

LG1712-115

Japanese Society

Event

Towards Japan Day 2017

$2,000

Total

$2,000

d) decline the following Multi-Board Local Grants 2016/2017 Round One as listed in the table below:

App ID	Applicant	Focus	Project	Requested	Comments
LG1712-112	Chinese New Settlers Services Trust (CNSST)	Community	Towards CNSST Cultural Learning Centre as part of the Parnell Education Programme	$4,000	Declined due to having an outstanding accountability report
LG1705-130	Waitakere Arts and Cultural Development Trust	Arts and Culture	Towards “TEMP” an outdoor public arts science multi-week free event	$5,000	Declined due to insufficient community outcome being demonstrated
LG1608-111	The Korean Society of Auckland	Event	Towards 2017 Korean Day	$2,200	The application is ineligible because the amount requested is below the minimum for local grants.

CARRIED

Secretarial note: Member Richard Northey did not speak to or vote on Item 17 due to a declared conflict of interest

Secretarial note: The meeting was adjourned at 3.52pm and reconvened at 4.02pm

Business Food Waste Feasibility Study in Waitematā

Resolution number WTM/2016/204

MOVED by Member R Thomas, seconded by Chairperson P Coom:

That the Waitematā Local Board:

a) receive the Business Food Waste Feasibility Study in Waitematā report.

b) forward the report to the Environment and Infrastructure Committee.

CARRIED

Regional Facilities Auckland - First Quarter Report 2016-17

Resolution number WTM/2016/205

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) receive the Regional Facilities Auckland - First Quarter Report 2016-17 report (Attachment A).

CARRIED

Local board Portfolio Allocation, Appointments and Delegations

Resolution number WTM/2016/206

MOVED by Chairperson P Coom, seconded by Member V Tava:

That the Waitematā Local Board:

a) acknowledge that the chairperson, and deputy chairperson when required, are responsible for civic and local leadership including civic events, board communications and oversight of local board planning, finance and policy

b) confirm that Waitematā portfolio responsibilities include:

i) champion for project proposals and development

ii) policy leadership

iii) approved work programme oversight and progress

iv) portfolio advocacy

v) development of new ideas and initiatives for inclusion in the future work programme

vi) sounding board for council officers on portfolio projects

vii) interaction with the community on the portfolio area

viii) lead for the relevant board approved work programme

ix ) meeting with council officers as appropriate

c) adopt the portfolios as outlined in Attachment A with the addition of the Meola Stream Community Group Liaison under the Infrastructure and Environment portfolio to this report and appoints members as portfolio lead and co-portfolio holder for each portfolio area as outlined in the following summary table:

Local Board Portfolio	Portfolio holders
Local Board Portfolio	Lead	Co-portfolio holder
Arts, Culture & Events	Richard Northey	Shale Chambers
Community Development	Adriana Avendaño Christie	Richard Northey
Infrastructure and Environment	Rob Thomas	Pippa Coom
Parks, Sports and Recreation	Shale Chambers	Adriana Avendaño Christie
Economic Development	Mark Davey	Rob Thomas
Transport	Pippa Coom	Vernon Tava
Planning and Heritage	Vernon Tava	Mark Davey

d) appoint the planning and heritage portfolio lead or co-portfolio holder where required, to provide input into notification decisions for resource consent applications

e) confirm the following projects as key projects that may require specific guidance from portfolio holders, including working meetings with officers, for set periods as follows:

Key Project	Appointees	Timeframe
Ellen Melville Centre	Shale Chambers, Pippa Coom, Adriana Avendaño Christie, Richard Northey	Until the centre is open and operational on and about July 2017
254 Ponsonby Road Development	Pippa Coom, Shale Chambers, Richard Northey	Until the community has completed the plan for the project and actions to implement are considered by the local board
Newmarket Laneways	Rob Thomas, Shale Chambers, Vernon Tava	For the duration of the term
Western Springs Native Bush Restoration	Vernon Tava, Shale Chambers, Pippa Coom	Until such time as the pines are removed and the restoration planting is underway which is anticipated to be November 2017
Newmarket Viaduct Youth Space	Rob Thomas, Adriana Avendaño Christie, Shale Chambers	Until the youth space is designed, funded, constructed and opened
Western Springs Precinct Master Plan	Vernon Tava, Mark Davey, Shale Chambers	Until the masterplan has been adopted which may be 12 to 18 months, being November 2017 – June 2018
Ponsonby Road Pedestrian Improvement Project (including MacKelvie Street)	Pippa Coom, Vernon Tava, Richard Northey	Until the project is delivered which is anticipated to be by July 2017
Grey Lynn Park Multipurpose Facility	Shale Chambers, Rob Thomas, Adriana Avendaño Christie	Until the facility is designed, funded, constructed and opened
Central Community Recycling Centre	Pippa Coom, Shale Chambers, Adriana Avendaño Christie	Until the facility is designed, funded, constructed and opened
Fukuoka Gardens	Shale Chambers, Vernon Tava	Until the garden is opened

f) appoint the following board members to the external organisations and community groups listed below:

External organisation	Appointee	Alternate
Ponsonby Community Centre Board	Richard Northey	Adriana Avendaño Christie
Grey Lynn Community Centre Committee	Adriana Avendaño Christie	Richard Northey
Grey Lynn Park Advisory Committee	Adriana Avendaño Christie	Shale Chambers
Uptown Innovation Project Steering Group	Mark Davey	Adriana Avendaño Christie
Local Government New Zealand	Pippa Coom	Richard Northey

g) delegate the portfolio lead, or co-portfolio holder where required, responsibility for providing informal feedback on matters relevant to the portfolio holder and feedback on all other matters not specifically relating to a portfolio to the chair of the local board; subject to the opportunity for all members to provide input into the feedback.

h) appoint members Vernon Tava and Mark Davey to assess applications and undertake site visits where required on applications for the exemptions of fencing of swimming pools and spa pools.

i) agree the following delegations originating from the 2013 – 2016 electoral term:

i) delegates final approval of the MacKelvie Street design to the Transport Portfolio lead and co-portfolio holder jointly.

ii) delegates the approval for any minor changes to the work programme to the relevant portfolio lead and co-portfolio holder jointly following the opportunity for input from all board members and consultation with the relevant officer reporting on the work programme.

CARRIED

Chair's Report

Resolution number WTM/2016/207

MOVED by Member R Thomas, seconded by Member R Northey:

That the Waitemata Local Board:

a) receive the chair’s report.

CARRIED

22	Deputy Chair's Report
	The deputy chair gave his apologies and was not in attendance.

Board Members' Reports

Resolution number WTM/2016/208

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitemata Local Board:

a) receive the written report from Member Northey for December 2016 and the verbal members’ reports for December 2016.

CARRIED

Governance Forward Work Programme

Resolution number WTM/2016/209

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) receive the Governance Forward Work Programme.

CARRIED

Waitematā Local Board Workshop Records

Resolution number WTM/2016/210

MOVED by Chairperson P Coom, seconded by Member V Tava:

That the Waitematā Local Board:

a) receive the workshop proceeding records for the meetings held on 29 November 2016 and 6 December 2016.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.44 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Deputy Chairperson	Shale Chambers
Members	Adriana Avendaño Christie
	Mark Davey

Chairperson	Pippa Coom
Members	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas

Councillor	Mike Lee	From 3.00pm, item 9.5; until 3.20pm, item 14