Agenda of Papakura Local Board

I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 25 January 2017

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

Papakura Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

(Quorum 3 members)

Trish Wayper

Local Board Democracy Advisor

17 January 2017

Contact Telephone: (09) 295 1331

Email: Trish.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Papakura Local Board

25 January 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Use of Glyphosate for Weed Management in Public Places - Julian Bartrom 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Councillors' Update 9

13 New Road Name Approval for the residential subdivision by Housing New Zealand at 75 Walters Road, Takanini 11

14 Papakura Local Board Achievements Register 2013-2016 Electoral Term 17

15 For Information: Reports referred to the Papakura Local Board 21

16 Papakura Local Board Workshop Notes 23

17 Consideration of Extraordinary Items

PUBLIC EXCLUDED

18 Procedural Motion to Exclude the Public 29

C1 Aquisition of land for open space - Papakura 29

C2 Papakura Youth Scholarship 2016/2017 29

1 Welcome

A board member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 14 December 2016 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Use of Glyphosate for Weed Management in Public Places - Julian Bartrom

Purpose

1. Julian Bartrom has requested an opportunity to speak to the local board about weed spraying of glyphosate in public places, streets and parks, and the associated health risks.

Executive summary

2. Mr Bartrom explains his concern is not the agricultural use or the appropriate use of glyphosate on pest plants.

3. During the Annual Plan process he would like the board to advocate for the discontinuation of glyphosate use as it applies to public urban places.

Recommendation/s

That the Papakura Local Board:

a) Thank Julian Bartrom for his presentation regarding spraying of glyphosate in public places, streets and parks, and the associated health risks.

Attachments

a......... Information tabled by Julian Bartrom supporting the discontinuation of using the chemical glyphosate for weed management in public places.................................................... 33

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

25 January 2017

New Road Name Approval for the residential subdivision by Housing New Zealand at 75 Walters Road, Takanini

File No.: CP2016/25703

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for the reconfirmation of road names applied to the Housing New Zealand development at 75 Walters Road, Takanini.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Redesign of the Housing New Zealand development, as the various stages have been developed, has resulted in re-alignment of some roads and change in type of others.

4. Relevant iwi and New Zealand Post were consulted during the initial road naming process.

5. The change in road name location and road name type within the context of the development are presented to the Papakura Local Board for reconfirmation. This will allow the correct information to be entered into relevant regional and national databases.

Recommendation/s

a) That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road names “Battalion Drive”, “Troop Road”, “Vigour Lane”, “Bravery Road”, “Liberation Road”, “Parachute Crescent”, “Gallantry Crescent”, “Leadership Crescent”, “Honour Road”, “Regiment Road”, “Walsh Road”, “Swamp Kauri Grove”, “Courage Road”, “Te Aparangi Road”, “Turehu Road”, “Dignity Street”, “Te Akitai Green”, “Beardmore Lane”, “Alliance Lane”, “Command Lane”, “Paretaiuru Crescent” , “Lieutenant Lane”, “Mettle Lane” and “Infantry Lane” for the new roads created within the Housing New Zealand development at 75 Walters Road, Takanini.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

The Papakura Local Board at its meetings of September 2013 and April 2016 approved the names of 27 roads with the Housing New Zealand development.

Resolution number PPK/2013/253

That the Papakura Local Board, pursuant to section 319(j) of the Local Government Act 1974, grants approval for the names: ‘”Battalion Drive”, “Troop Place”, “Vigour Place”, “Bravery Place”, “Liberation Road”, “Parachute Crescent”, “Gallantry Crescent”, “Leadership Crescent”, “Honour Crescent”, “Regiment Crescent”, “Walsh Road”, “Swamp Kauri Grove”, “Courage Road”, “Te Aparangi Road”, “Turehu Road”, “Dignity Street”, “Te Akitai Green”, “Beardmore Street”, “Alliance Way”, “Command Rise” and “Paretaiuru Crescent” for twenty-one roads created by a subdivision at 75A Walters Road, Takanini, noting that these names meet the relevant road naming criteria.

Resolution number PPK/2016/66

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government

Act 1974, approves, the road names “Troop Road, Bravery Road, Vigour Lane,

Lieutenant Lane, Mettle Lane and Infantry Lane”, proposed by the Applicant, for the

new roads within the development at Battalion Drive, Takanini (McLennan Stage

One).

Since the initial naming, redesign of elements of the development (which has proceeded in stages) has resulted in the re-alignment of some roads (such as extension of Dignity Street and former crescents becoming single roads) and the change in type of others (such as roads now becoming lanes).

To avoid a series of piece-meal changes being put forward to the Local Board, all the road names in the development (in their new context) are being presented for reconfirmation by the Papakura Local Board in a single report. The locations and road names are shown below in Figure One.

Figure One: Location, Layout and names of Roads within the Housing New Zealand development

Decision Making

7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

8. It is important, given the number and complexity of road alignments and types with the development that a final set of names can be confirmed by the Papakura Local Board so that the naming information can be entered in regional (such as Councils GIS database) and national databases (such as New Zealand Post address database) with some certainty.

Assessment

9. The road names have been assessed against the criteria set out in the Auckland Council road naming guidelines and previously approved by the Papakura Local Board.

Consideration

Significance of Decision

10. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

11. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

12. The Papakura legacy road naming policy, which was relevant at the time the Papakura Local Board originally considered names for the development at 75 Walters Rd, required consultation with Iwi where Maori names are proposed. As a result, significant consultation was undertaken with tangata whenua being Ngati Tamaoho, Ngati Te Ata, Ngati Paoa Trust Board, Ngai Tai ki Tamaki Tribal Trust, Ngati Paoa, Ngai Tai ki Tamaki and Pukaki Marae. Notwithstanding the original consultation with iwi, the Applicant, in January 2016 subsequently e-mailed nine iwi (Ngai Tai ki Tamaki, Ngati Maru, Ngati Paoa, Ngati Tamaoho, Ngati Tamatera, Ngati Whangaunga, Te Akitai Waiohua, Waikato-Tainui and Ngati Te Ata).

13. Responses were received from three iwi: Ngati Tamaoho, Waikato-Tainui and Ngati Te Ata. Ngati Tamaoho confirmed no stance on the names proposed but did object to Te Rauparaha and the applicant withdrew this from consideration. Waikato-Tainui indicated support for Te Akitai views, unfortunately Te Akitai did provide a response. Ngati Te Ata sought a workshop but did not respond further when informed that no other iwi had requested a workshop.

14. Consultation was undertaken with NZ Post when assessing the original set of names considered by the Papakura Local Board in September 2013 and the Applicant again consulted with NZ Post in February 2016. No concerns were raised at that time.

Financial and Resourcing Implications

15. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

16. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

17. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

25 January 2017

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2016-2019 ELECTORAL TERM

Date	ACHIEVEMENT
3 November 2016	Inaugural Meeting - Election of Chair, Brent Catchpole - Deputy Chair, Felicity Auva’a
13 November 2016	Attended Armistice Day Service
18 November 2016	Attended Vector Pacific Music Awards
24 November 2016	Papakura Citizenship Ceremony
27 November 2016	Attended Counties Manukau Sport Excellence Awards
4 December 2016	Papakura Christmas Parade
9 December 2016	Papakura Carols in the Park
10 December 2016	Papakura Christmas Market
12 December 2016	Drury Mile Post Ceremony
16 December 2016	Papakura Local Board Christmas Community Morning Tea
24 January 2017	Music and Movies in Central Park

Papakura Local Board

25 January 2017

For Information: Reports referred to the Papakura Local Board

File No.: CP2016/25553

Purpose

1. Providing an opportunity for the Board to receive reports and resolutions that have been referred from Governing Body Committee meetings or forums or other local boards for the information.

2. The information listed below has been received and circulated to members from the following local board meetings.

No.

Report Title

Meeting Date

Governing Body Committee or Forum or Local Board

Public Forum - Use of Agrichemicals for Weed and Vegetation Control - Julian Bartrom

8 December 2016

Ōrākei Local Board

Recommendation/s

That the Papakura Local Board

a) note the information from the following local board meetings:

No.

Report Title

Meeting Date

Governing Body Committee or Forum or Local Board

Public Forum - Use of Agrichemicals for Weed and Vegetation Control - Julian Bartrom

8 December 2016

Ōrākei Local Board

Attachments

There are no attachments for this report.

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

25 January 2017

Papakura Local Board Workshop Record

Workshop record of the Papakura Local Board held in the Papakura Local Board Chambers, Papakura Service Centre, 35 Coles Crescent on Wednesday, 7 December 2016, commencing at

1.14 pm.

PRESENT

Chairperson: Brent Catchpole

Members: Felicity Auva’a (from 2.02 pm)

George Hawkins (from 1.50 pm)

Bill McEntee (from 2.47 pm)

Michael Turner

Katrina Winn

Apologies:

Also present: Rex Hewitt (Relationship Manager)

Karen Gadomski (Senior Local Board Advisor)

Rangi Maihi (Local Board Advisor)

Trish Wayper (Democracy Advisor)

Workshop Item

Governance role

Summary of Discussions

Financial Governance

Presenters:

Faithe Smith

Setting direction/priorities

/budget

Powerpoint presentation made (Attachment 1A)

The Lead Financial Advisor gave an overview of the financial systems and processes, including:

- Auckland Council’s financial position

- Reporting and monitoring

- Local Board Funding Policy – including are-cap of ‘rules and guidelines

- Funding tools

Discussion Re: 2017/2018 Work Programmes

Presenters:

Karen Gadomski

Hannah Alleyne

Greg Lowe

Setting direction/priorities

/budget

Karen Gadomski gave an overview of the session and what was hoped to be achieved.

The following subjects were discussed:

- Proposed parks renewals priorities for Papakura:

- Central Park Playground – review of playground equipment and positioning of some equipment.

- Would like to see some equipment installed for older children and adults.

- Workstream could be undertaken with board’s LDI funding to assess requests.

- McLennan Park Retaining Wall Renewal – Hannah to report back to the board on this project.

- Ray Small Park Skatepark – board requested update on this project.

- Massey Park CCTV – renewal of technology as this gets outdated. Board requested information on what other cameras were at the facility, what the policy was concerning the installation and use of cameras and existing crime statistics.

- Furniture Renewals – clarification of the furniture removed from the foyer of the library and also from the art gallery

- Takanini Hall – Add to list for repairs for next year.

- Prince Edward Park – softball diamonds need replacing

- Smiths Avenue – Shifted to FY20 as the project is being reviewed. Hannah to report back to the board.

- Marne Road Village – fencing – Hannah to clarify.

- Pahurehure Walkway Renewal – Hannah is to clarify and report back to the board which part of the walkway this is.

- Parks in general need more signage – such as “no smoking” and ‘dogs on leash”.

- Opaheke Park – board wants a comprehensive plan to manage the different users of Opaheke Sports Fields.

- Board requested progress update on Hingaia Park concept plan.

- Pahurehure Seat (requested by Heather Harrison) Member Turner to approach contacts for sponsorship for this project.

- Massey Park Outdoor swimming pool – Request Rob McGhee to update the board on the proposal put forward to put solar heating and covering the outdoor pool.

- Pahurehure Walkway near Prince Edward Park – a part of the walkway needs urgent repairs as it is an OSH issue. Hannah to arrange through response maintenance budget.

- Conifer Grove – removals of mangroves resource consent awaiting replies from mana whenua.

The workshop concluded at 3.30 pm.

Papakura Local Board

25 January 2017

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Papakura Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Aquisition of land for open space - Papakura

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Papakura Youth Scholarship 2016/2017

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information relating to individuals which cannot be released until the unsuccessful applicants have been advised.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

No.	Title	Page
a ⇩	Papakura Local Board Achievements Register - 25 January 2017	19

No.	Title	Page
a ⇩	Papakura Local Board Attachment 25 January 2017_Workshop Notes December 2016	25