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Papakura Local
Board
25 January
2017
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1 Welcome
Member Felicity
Auva’a led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
requests for leave of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation - Use of Glyphosate for Weed Management in Public
Places - Julian Bartrom
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Resolution number PPK/2017/3
MOVED
by Member K Winn, seconded by Deputy Chairperson F Auva'a:
That the Papakura
Local Board:
a) thank
Julian Bartrom for his presentation regarding spraying of glyphosate in public places, streets and parks, and the associated
health risks.
b) request
the Relationship Manager to organise a workshop to receive background
information on current and past processes for weed management including the
use of Glyphosate by Auckland Council and that a full report on this subject
be considered at the board’s February 2017 business meeting.
CARRIED
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Attachments
a PLB
Attachment 25 Jan 2017_Deputation Julian Bartrom
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9 Public Forum
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9.1
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Public Forum - Jan van Wijk
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Resolution number PPK/2017/4
MOVED by Member MV Turner, seconded by Member WF McEntee:
That the Papakura Local
Board
a)
thank Jan van Wijk for his presentation regarding the safety
concerns for the cycleway on Great South Road, Conifer Grove lights not
working, Takanini Community Hub and the change of position of the pedestrian
crossing on East Street.
CARRIED
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10 Extraordinary Business
11 Notices of Motion
There were no
notices of motion.
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12
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Councillors' Update
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Resolution number PPK/2017/5
MOVED by Member K Winn,
seconded by Member G Hawkins:
That the Papakura Local
Board:
a)
receive the verbal update from Councillor Daniel Newman regarding the
following issues:
- Weed Management – if the general consensus is that chemical
sprays not be used then the Weed Management Policy needed to be changed and any
consequential cost should be funded through the Annual Plan and Long Term
Plan through the Governing Body.
- Parks and Open Space Policy – the current approach to the
acquisition of new parks and open spaces requires a policy review to meet the
needs of communities and changes brought about through the Auckland Unitary
Plan and areas of greater intensification. The review needs to include
the consequential maintenance and renewals cost that the Governing Body will
need to consider.
- Cemetery Services – concerns over service delivery following
issues raised by families and others who use the departments services. Gatland
Road cemetery capital works scheduled to be completed by end of this financial
year.
- Auckland Transport – experience of responses to local board and stakeholder requests
and enquires for information and actions to resolve problems seems quite variable.
As a result Auckland Transport need to improve customer focus and response
times.
- Regional Waste Strategy – recently met with council
staff to discuss how Papakura can have the same contract for refuse
collection as other parts of Auckland. Requests support from local
boards to get a regional strategy approved and actioned.
CARRIED
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13
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New Road Name Approval for the residential subdivision by Housing
New Zealand at 75 Walters Road, Takanini
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Resolution number PPK/2017/6
MOVED
by Member K Winn, seconded by Deputy Chairperson F Auva'a:
That the
Papakura Local Board, pursuant to section
319(1)(j) of the Local Government Act 1974:
a)
reapprove the following road names
created within the Housing New Development at 75 Walters Road, Takanini:
i)
“Battalion
Drive”,
ii)
“Liberation Road”,
iii) “Parachute Crescent”,
iv) “Gallantry Crescent”,
v)
“Leadership Crescent”,
vi) “Walsh Road”,
vii) “Swamp Kauri Grove”,
viii) “Courage Road”,
ix) “Te Aparangi Road”,
x)
“Turehu Road”,
xi) “Dignity Street”,
xii) “Te Akitai Green”,
xiii) “Paretaiuru Crescent” ,
xiv) “Lieutenant Lane”,
xv) “Mettle Lane” and
xvi) “Infantry Lane”.
b)
approve the road names for the new
roads created within the Housing New Zealand development at 75 Walters Road, Takanini as follows:
i)
“Troop Road”,
ii)
“Vigour Lane”,
iii)
“Bravery Road”,
iv)
“Honour Road”,
v)
“Regiment Road”,
vi)
“Beardmore Lane”,
vii)
“Alliance Lane”, and
viii)
“Command Lane”.
CARRIED
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15
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For Information: Reports referred to the Papakura Local Board
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Resolution number PPK/2017/8
MOVED by Member K Winn,
seconded by Deputy Chairperson F Auva'a:
That the Papakura Local Board:
a) note the
information from the following local board meetings:
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No.
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Report
Title
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Meeting
Date
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Governing Body Committee or Forum or
Local Board
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1.
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Public
Forum - Use of Agrichemicals for Weed and Vegetation Control - Julian
Bartrom
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8 December 2016
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Ōrākei Local Board
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CARRIED
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17 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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C1
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Aquisition
of Land for Open Space - Papakura
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Resolution number PPK/2017/10
MOVED by Member G Hawkins,
seconded by Member K Winn:
a) That
the Papakura Local Board move Item C1 – Acquisition of land for open
space – Papakura be moved out of the public excluded section and be
considered in the public section of the meeting.
CARRIED
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Resolution number PPK/2017/11
MOVED by Member G Hawkins, seconded by Member
K Winn:
That the Papakura Local
Board:
b)
Notes that the Environment
and Community Committees resolved to “approve
the acquisition of 3281m² of land for a neighbourhood park, being Lot 802 of Lot 1001 DP
468875 in the McLennan subdivision at no cost to council, subject to
agreement from the Papakura Local Board that it will fund renewals and
maintenance costs of this park in perpetuity, from its Local Discretionary
Initiatives funding and is reflected in its local board agreement”.
c)
That Environment and Community Committees decision
is in response to the local boards resolution of 21 September 2016
(PPK/2016/193) relating to a confidential report file number CP2016/20065.
This dealt with a recommendation for the acquisition of 1725m2 of land for a
linear park, being Lot 803 of Lot 1001DP 468875 within the McLennan
development, Papakura at no cost to council. The report also considered Lot
802 of Lot 1001 DP 468875, assessed as not being a priority therefore not
recommended for acquisition. The local board resolved to support the
acquisition of both Lots 802 and 803 at no cost to council.
e)
request that the Governing
Body urgently reviews the Open Space Provision Policy to reflect the need and
benefit to both new and existing communities of land for open space in light
of the residential zone changes codified in the Auckland Unitary Plan
(operative in-part); noting greater intensification means a need for
neighbourhood parks. Consequently, the Open Space Provision Policy be amended
to ensure a more permissive regional acquisition approach, with the Governing
Body making the necessary consequential adjacently to park’s
maintenance and renewals budget.
f)
approve funding for
maintenance costs and renewals until January 2019, to allow time for the
Governing Body to review and amend the Open Space Provision Policy and make
the necessary consequential adjustments to the park’s maintenance and
renewals budget.
g)
advise the Environment and
Community Committee that the Papakura Local Board do not consider it is their
responsibility to fund maintenance costs and renewals for neighbourhood parks
through the Locally Driven Initiatives budget.
CARRIED
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18 Procedural
motion to exclude the public
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Resolution
number PPK/2017/12
MOVED by Member K Winn, seconded by Deputy
Chairperson F Auva'a:
That the
Papakura Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official Information
and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C2 Papakura
Youth Scholarship 2016/2017
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains information relating to individuals which cannot be
released until the unsuccessful applicants have been advised.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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CARRIED
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6.24 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.30 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C2
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Papakura Youth Scholarship 2016/2017
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Resolution number PPK/2017/13
MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:
That the Papakura Local Board:
a) confirm
that the confidential report, resolutions and any attachments relating to the
2016/2017 Papakura Youth Scholarship can be released to the public once the
applicants have been advised of the outcome, in particular, those who have
been unsuccessful.
CARRIED
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6.32 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
