Devonport-Takapuna Local Board
OPEN MINUTES
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Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 21 February 2017 at 4.00pm.
Chairperson |
Dr Grant Gillon |
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Deputy Chairperson |
George Wood, CNZM |
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Members |
Mike Cohen, QSM, JP |
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Jennifer McKenzie |
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Jan O'Connor |
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Mike Sheehy |
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ALSO PRESENT
Councillors |
Chris Darby |
Until 7.45pm, item 15 |
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Richard Hills |
Until 7.50pm, item 15 |
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Devonport-Takapuna Local Board 21 February 2017 |
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number DT/2017/1 MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 15 December 2016, including the confidential section, as a true and correct record, subject to the following amendment: i) item
number 14 – Notice of Motion – Opposing the vehicle access ban on
Mt Victoria/Takarunga, change the mover from Chairperson G Gillon to Member M
Cohen. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Ruth Ell and Christopher Johnstone were in attendance to address the board regarding the history of the building at 2 The Strand, Takapuna. |
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Resolution number DT/2017/2 MOVED by Chairperson G Gillon, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) receive the deputation from Ruth Ell and Christopher Johnstone representing the Shore Exhibition Centre Trust, regarding the history of the building at 2 The Strand, Takapuna and thank them for their presentation. b) request a update from Maureen Buchanan - Community Lease Advisor, John Duncan – Corporate Property and Richard McWha – Manager Arts and Culture, regarding the status of the Shore Exhibition Trust proposal, including any information relating to the establishment of a lease, the status of funding previously agreed by the North Shore City Council and the status of the facility at 2 The Strand (e.g. which service or non- service portfolio it is currently sitting in).
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a Building history of 2 The Strand Takapuna. |
8.2 |
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Michael Fielding, Sarah Bloomfield and Sid Cuthbertson were in attendance to address the board representing the Devonport Environment Network regarding assistance required to support ecological restoration within the local board area. A document entitled ‘DEN- Devonport Environment Network’ and a ‘map out-lining the Devonport – Dirty Rat Initiative’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as an attachment. |
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Resolution number DT/2017/3 MOVED by Member M Cohen, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the deputation from Michael Fielding, Sarah Bloomfield and Sid Cuthbertson, representing the Devonport Environment Network regarding assistance required to support ecological restoration within the local board area, and thank them for their presentation. b) receives the tabled document “DEN – Devonport Environment Network” and “map out-lining Devonport – Dirty Rat Initiative”.
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a Tabled document - DEN - Devonport Environment Network. |
9 Public Forum
A period of time approximately 30 minutes is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per items is allowed following which there may be questions from the members.
9.1 |
Public Forum – Dave Tetro, Notice of Motion – Dogs off leash on Takapuna Beach |
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DaveTetro, was in attendance to address the board regarding, dogs off leash on Takapuna beach. |
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Resolution number DT/2017/4 MOVED by Member M Cohen, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) thank Dave Tetro, for his presentation and attendance, regarding dogs off leash on Takapuna Beach. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
11.1 |
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Theresa Pearce – Relationship Advisor, Infrastructure and Environmental Services was in attendance to speak to this item. A document entitled ‘Response to Notice of Motion – Wastewater discharge into the Waitemata’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as an attachment. |
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MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) note with concern the recent media reports that many more than two overflows are occurring from combined storm water/waste water discharge points on the southern side of the Waitemata Harbour between Point Chevalier and St Heliers Bay, which is contrary to the Network Discharge Consent. b) request a report advising the impact that these wastewater discharges into the Waitemata Harbour have and what impact this pollution has on the northern side of the Waitemata Harbour (especially in the areas of Shoal Bay, Ngataringa Bay, Stanley Bay and Devonport) and what will be the continuing impact if 20 percent of these discharges continue after the Central Interceptor is completed. |
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An amendment by way of addition to the original recommendation was put as follows: |
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Resolution number DT/2017/5 MOVED by Chairperson G Gillon, seconded by Member M Cohen: c) receives the tabled document ‘Response to Notice of Motion – Wastewater discharge into the Waitemata’. The amendment was put and declared |
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That the Chairperson put the substantive motion. |
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Resolution number DT/2017/6 MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie:
That the Devonport-Takapuna Local Board: a) notes with concern the recent media reports that many more than two overflows are occurring from combined storm water/waste water discharge points on the southern side of the Waitemata Harbour between Point Chevalier and St Heliers Bay, which is contrary to the Network Discharge Consent. b) requests a report advising the impact that these wastewater discharges into the Waitemata Harbour have and what impact this pollution has on the northern side of the Waitemata Harbour (especially in the areas of Shoal Bay, Ngataringa Bay, Stanley Bay and Devonport) and what will be the continuing impact if 20 percent of these discharges continue after the Central Interceptor is completed. c) receives the tabled document ‘Response to Notice of Motion – Wastewater discharge into the Waitemata’. The substantive motion was declared |
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a Tabled document - Response to Notice of Motion - Wastewater discharge into the Waitemata. |
11.2 |
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Sandra Allen, Brent McCarty and Jacqueline Macleod were in attendance in support of the Deputy Chair Wood’s Notice of Motion regarding off leash dogs on Devonport-Takapuna beaches. Mark Parkinson, Team Leader Animal Management North/West was in attendance to speak to this item. A document entitled ‘Response to Notice of Motion – off leash dogs in public areas’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as an attachment.
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MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) thank Sandra Allen, Brent McCarty and Jacqueline Macleod for their presentation regarding off leash dogs on Devonport-Takapuna beaches. b) notes that complaints have been received in recent times relating to the fact that dogs “not under control” are being exercised on Takapuna Beach even during official off leash dog exercising times. c) requests officers look at what steps can be taken to ensure that dogs remain under the control of their owners at all times and officers report back to the Devonport-Takapuna Local Board, with particular emphasis on: i) ensuring that owners exercising doges in open public areas are made aware that control, in relation to a dog, means that the owner is able to obtain an immediate and desired response from the dog by use of a leash, voice commands, hand signals, whistles or other effective means; and ii) steps that can be taken, including improved signage, to publicise the rules that dog owners must follow when taking their dogs into public areas especially where dogs are able to be run without a leash. d) seek advice on the merits of employing a part-time dog control officer to assist with the education of dog owners in relation to ensuring their dogs remain under control at all times whilst using the official “off leash” areas. e) receives the tabled document ‘Response to Notice of Motion – off leash dogs in public areas’. |
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An amendment by way of addition to the original recommendation was put as follows: |
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Resolution number DT/2017/7 MOVED by Member M Cohen, seconded by Chairperson G Gillon: f) requests Auckland Council undertake a short enforcement blitz (of 10 days) on Takapuna Beach as soon as possible during the current summer season in order to improve public trust and confidence in Auckland Council’s dog bylaws and its ability to enforce them.
The amendment was put and declared |
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Resolution number DT/2017/8 MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie: The Chairperson put the substantive motion: That the Devonport-Takapuna Local Board: a) thank Sandra Allen, Brent McCarty and Jacqueline Macleod for their presentation regarding off leash dogs on Devonport-Takapuna beaches. b) notes that complaints have been received in recent times relating to the fact that dogs “not under control” are being exercised on Takapuna Beach even during official off leash dog exercising times. c) requests officers look at what steps can be taken to ensure that dogs remain under the control of their owners at all times and officers report back to the Devonport-Takapuna Local Board, with particular emphasis on: i) ensuring that owners exercising dogs in open public areas are made aware that control, in relation to a dog, means that the owner is able to obtain an immediate and desired response from the dog by use of a leash, voice commands, hand signals, whistles or other effective means; and ii) steps that can be taken, including improved signage, to publicise the rules that dog owners must follow when taking their dogs into public areas especially where dogs are able to be run without a leash. d) seeks advice on the merits of employing a part-time dog control officer to assist with the education of dog owners in relation to ensuring their dogs remain under control at all times whilst using the official “off leash” areas. e) receives the tabled document ‘Response to Notice of Motion – off leash dogs in public areas. f) requests Auckland Council undertake a short enforcement blitz (of 10 days) on Takapuna Beach as soon as possible during the current summer season in order to improve public trust and confidence in Auckland Council’s dog bylaws and its ability to enforce them.
The substantive motion was declared
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a Response to Notice of Motion - off leash dogs in public areas. |
11.3 |
Notice of Motion - Possible relocation of Auckland CBD bus terminal |
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Marilyn Nicholls, Auckland Transport Relationship Manager was in attendance to speak to this item. A document entitled ‘Response to Notice of Motion – possible relocation of Auckland CBD bus terminal’ was tabled. A further document entitled ‘Letter opposing decision of relocation from Wendy Bailey’ was tabled. The copies have been placed on the official minutes and are available on the Auckland Council website as an attachment.
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Resolution number DT/2017/9 MOVED by Member J McKenzie, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) notes that there has been media comment that Auckland Transport is intending to move the Auckland terminal for intercity buses from Sky City in the Auckland city centre to the new Manukau bus station. b) agrees that any potential move would not be in the best interests of the residents of the Devonport-Takapuna Local Board area in that moving the terminal to South Auckland will impose extra costs and hardship for our people. c) directs the Chairperson to write to the chairman of Auckland Transport requesting to be updated in the event a change of location of the Auckland CBD bus terminal is considered. d) receives the tabled document ‘Response to Notice of Motion – possible relocation of Auckland CBD bus terminal’. e) receives the tabled document ‘Letter opposing decision of relocation from Wendy Bailey’.
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a Response to Notice of Motion - possible relocation of Auckland CBD bus terminal. b Notice of Motion - Letter opposing decision of relocation from Wendy Bailey. |
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Marilyn Nicholls, Auckland Transport Relationship Manager was in attendance to speak to this item. |
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Resolution number DT/2017/10 MOVED by Member M Cohen, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receives the Auckland Transport February 2017 monthly update report. b) allocates $250,000 from the Local Board Transport Capital Fund (LBTCF) to the project in Clarence Street, Devonport, and requests that Auckland Transport proceed with implementation of the project. c) requests that, if any issues arise from public consultation regarding the Clarence Street project as referenced in resolution b) above, Auckland Transport report back to the board. |
13 |
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Miranda O’Connell, Independent Facilitator, Joanna Dominick and Tony Lewis, members of the Greater Takapuna Reference Group were in attendance to speak to this item. A document entitled ‘Starter for ten suggestions’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as an attachment. |
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Resolution number DT/2017/11 MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) receives the Greater Takapuna Reference Group report to the local board. b) rescinds recommendations (b) (i) and (ii) from resolution number DT/2016/207, which will remove local board member representation on the Greater Takapuna Reference Group for the 2016 – 2019 term. c) directs that, as the Takapuna Reference Group was established to make recommendations to the board, the Greater Takapuna Reference Group report directly to the Devonport-Takapuna Local Board and no other body, including Panuku Development Auckland. d) requests that any additional sector voice members for the Greater Takapuna Reference Group be identified by the Greater Takapuna Reference Group, and individual board members and that these nominees be provided to the local board for confirmation. e) receives the tabled document ‘Starter for ten suggestions’. |
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Kris MacPherson - Project Manager, Community Facilities and John McKellar – Senior Project Manager Community Facilities, were in attendance to speak to this item. A document entitled ‘Location of the proposed 3 on 3 basketball court at Milford Reserve’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as an attachment. |
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Resolution number DT/2017/12 MOVED by Chairperson G Gillon, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: d) allocates up to $40,000 from its locally driven initiatives (LDI) capital budget, pending a site visit convened by Member Cohen (to which all board members and stakeholders will be invited) for the purposes of determining the exact scale of the project to complete the 3 on 3 basketball court at Milford Reserve as per resolution number DT/2015/206 (b), and that an update be provided to the March business meeting. e) allocate $80,000 from its locally driven initiatives (LDI) capital budget to provide an enhanced playground at Milford Reserve. f) receives the tabled document ‘Milford Reserve 3 on 3 basketball court’ diagram.
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Tristan Coulson – Senior Local Board Advisor, was in attendance to speak to this item. |
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Resolution number DT/2017/13 MOVED by Deputy Chairperson G Wood, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: f) endorses the document titled ‘Devonport-Takapuna Local Board submission on the Point England Development Enabling Bill’. |
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a Greater Takapuna Reference Group - 'Starter for ten suggestion'. b Milford Reserve 3 on 3 Basketball Court diagram |
14 |
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Theresa Pearce – Relationship Advisor, Infrastructure and Environmental Services was in attendance to speak to this item. A document entitled ‘Sunnynook Park stormwater dry pond upgrade’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as an attachment. |
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Resolution number DT/2017/14 MOVED by Member M Sheehy, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) grants landowner approval for temporary occupation by the Healthy Waters department and its contractors and agents for upgrade works to the dry pond at Sunnynook Park and associated works, in general accordance with consent numbers LCO-2142694 – Land Use Consent, REG-2142823 – Groundwater Permit, REG-2142696 – Dam Permit and LW-2142699 (s127 application) granted, including conditions relating to the Landscape Plan (Condition 13) which contains the detailed requirements. b) receives the tabled document ‘Sunnynook Park stormwater dry pond upgrade’. |
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a Sunnynook Park stormwater dry pond upgrade. |
Response to Notice of Motion - Public workshops |
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Eric Perry – Relationship Manager was in attendance to speak to this item. |
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Resolution number DT/2017/15 MOVED by Chairperson G Gillon, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: a) receives the memo dated 7 February 2017 from the Director, Legal and Risk, and the Governance Director entitled ‘Legal requirements and options for workshops and briefings outside of meetings and in closed session.’ b) resolves to hold workshops and / or briefings with members of the public, media and stakeholders in attendance. c) requests that Local Board Services staff provide a workshop programme for the 2016/2019 term at the 21 March 2017 business meeting, and that staff work through with the local board how it wishes to best schedule and operate open workshops and briefings in the most efficient and effective way possible.
A division was called for, voting on which was as follows:
The motion was declared EQUAL.
The Chairperson exercised his casting vote ‘for’ so the motion was CARRIED. |
15 |
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Gwilym van Hoffen – Project Contractor, Governance Relationships, Ian Wheeler – Director Portfolio Management Panuku Development Auckland; Matthew Ward – Service and Asset Planning Team Leader, Community Services; and Mark Cressey – Head of Commercial Leasing and Business, Community Facilities, were in attendance to speak to this item. A document entitled ‘Letter from Friends of Takapuna Beach Reserve to Chairperson Grant Gillon’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as an attachment. |
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Resolution number DT/2017/16 MOVED by Chairperson G Gillon, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: c) receives the report.
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Resolution number DT/2017/17 MOVED by Chairperson G Gillon, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: b) expresses concern at the delays in progressing a lease for a campground / holiday park activity on the northern end at Takapuna Beach Reserve. c) approves Panuku Development Auckland to develop an expression of interest (EOI) process for a lease to a successful operator for an agreed campground / holiday park activity located on the northern end of Takapuna Beach Reserve in line with the ‘external’ lease model as outlined in the agenda report, and does not support further investigation and advice regarding the ‘in-house’ model as described in the agenda report. d) requests, in line with resolution c) above, that the following matters are considered as part of the lease / expression of interest process: i) that 80% of respondents who completed the 2015 poll regarding four potential land uses for the northern part of Takapuna Beach Reserve clearly supported an upgraded beach holiday park, and that the message supporting the option chosen was for ‘upgraded’ not ‘upmarket’ in order that the beach holiday park remains accessible to people irrespective of their family incomes; and ii) that the clear message emanating from the 2015 poll indicates that supporters of retention of an upgraded holiday park did so because of the amenity value to all people, New Zealanders and tourists alike, not because it produced income for Auckland Council or as a means to reduce rates. e) only supports the future operation of a beach holiday park (on the current leased area of the current tenant) if it is consistent with the result and guidance of the poll undertaken in 2015, namely in that it is accessible and seen as amenity, not as an income producing asset. f) requests relevant council staff progress with public notification of intent to grant a lease on the northern end of Takapuna Beach Reserve for a campground / holiday park activity in accordance with the requirements of the Reserves Act 1977 under the following terms: i) proposed lease term of an initial 20 years, with a further one 10 year right of renewal; ii) the proposed campground / holiday park activity lease area on offer be the same as the current Takapuna Beach Holiday Park leased area at the northern end of Takapuna Beach Reserve; and iii) assuming successful navigation of the public notification of the lease under the Reserves Act 1977, the local board requests Panuku Development Auckland conduct an expression of interest / tender process for the lease in accordance with the intent or resolution c) above. g) strongly requests Panuku Development Auckland and relevant council staff conclude the process outlined in resolution f) above within 12 months. h) receives the tabled document “Friends of Takapuna Beach Reserve” to Chairperson Grant Gillon.
A division was called for b) to h), voting on which was as follows:
The motion was declared EQUAL.
The Chairperson exercised his casting vote ‘for’ so the motions were CARRIED
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a Letter from Friends of Takapuna Beach Reserve to Chairperson Grant Gillon. |
17 |
Exchange of parts of Northboro Reserve for other land and vesting of additional open space |
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Ezra Barwell - Principal Policy Analyst, Parks and Recreation Policy and David Schwartfeger – Development Manager at Ngati Whatua Orakei were in attendance to speak to this item. A document entitled ‘Hillary Reserve Comparisons’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as an attachment. |
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Resolution number DT/2017/18 MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) supports the public notification under section 15(2) of the Reserves Act 1977 of a proposed exchange of 1,802m² of Northboro Reserve for 3,143m² of other land within the Hillary Crescent Special Housing Area as shown on Attachments B and C of the agenda report.
b)
requests the developer to fund and work
with council’s Parks officers to develop the pocket park to meet the
anticipated needs of the local community. c) requests that, in the event the reserve exchange is approved post public notification, the board be formally presented concept designs for the newly created reserves for approval. d) receives the tabled document ‘Hillary Reserve Comparisons’. |
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a Hillary Reserve Comparisons. |
Item 21 was taken at this time.
Netball North Harbour roof upgrade |
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Mat Walsh – Sports and Recreation Lead, Parks, Sports and Recreation, was in attendance to speak to this item. |
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Resolution number DT/2017/19 MOVED by Deputy Chairperson G Wood, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) approves in principle a capital grant of $60,118 from its locally driven initiatives (LDI) – operational parks response fund budget to Netball North Harbour Incorporated towards costs associated with roof repairs for the Netball North Harbour facility. b) notes that staff from council’s Parks, Sport and Recreation team will provide an update report to the board once Netball North Harbour has completed its project / feasibility planning for the roof repairs, and have secured full funding for the project. |
Item 20 was taken at this time.
ATEED Six monthly report to the Devonport-Takapuna Local Board |
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Michael Goudie – Senior Advisor, Auckland Tourism, Events and Economic Development (ATEED), was in attendance to speak to this item. |
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Resolution number DT/2017/20 MOVED by Member M Sheehy, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) receive the six-monthly report from Auckland Tourism, Events and Economic Development (ATEED) for the period 1 July to 31 December 2016.
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18 |
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Ewen Patience – Principal Planner, and David Sanders – Team Leader, Planning North/West, were in attendance to speak to this item. |
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Resolution number DT/2017/21 MOVED by Chairperson G Gillon, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) notes the current status of the actions contained within the Milford Centre Plan.
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19 |
Takapuna Centre Plan - Monitoring implementation of the Takapuna Strategic Framework |
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Ewen Patience – Principal Planner, and David Sanders – Team Leader, Planning North/West, were in attendance to speak to this item. |
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Resolution number DT/2017/22 MOVED by Member J McKenzie, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) notes the current status of the actions contained within the Takapuna Centre Plan.
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22 |
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The Ward Councillors were not in attendance for this item. |
23 |
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Resolution number DT/2017/23 MOVED by Deputy Chairperson G Wood, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the written report from Deputy Chairperson George Wood. b) receive the written report from Member Mike Cohen. d) receive the written report from Member Jennifer McKenzie. e) receive the written report from Member Mike Sheehy. f) receive any verbal reports of members.
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24 |
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Resolution number DT/2017/24 MOVED by Chairperson G Gillon, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) receive the Chairperson’s verbal report.
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25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
9.02 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................