Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 23 February 2017 at 9.30am.

 

present

 

Mayor

Hon Phil Goff, JP

 

Deputy Mayor

Bill Cashmore

 

Councillors

Cr Dr Cathy Casey

 

 

Cr Ross Clow

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Linda Cooper, JP

Until 2.45pm, Item 16

 

Cr Chris Darby

 

 

Cr Alf Filipaina

Until 12.31pm, Item 15

 

Cr Hon Christine Fletcher, QSO

Until 2.44pm, Item 16

 

Cr Richard Hills

 

 

Cr Penny Hulse

From 10.25am, Item 11

Until 12.30pm, Item 15

 

Cr Mike Lee

From 9.53am, Item 6.1

Until 2.28pm, Item 18

 

Cr Daniel Newman, JP

 

 

Cr Dick Quax

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.41am, Item 6.1

 

Cr Wayne Walker

 

 

Cr John Watson

From 9.42am, Item 6.1

 

ABSENT

 

 

Cr Denise Lee

 

 

 

 


Governing Body

23 February 2017

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

 

2          Apologies

 

Resolution number GB/2017/4

MOVED by Mayor P Goff, seconded by Cr E Collins:  

That the Governing Body:

a)         accept the apologies from Cr D Lee for absence, from Cr P Hulse for lateness and from Cr C Fletcher for early departure.

 

CARRIED

 

 

3          Declaration of Interest

 

Cr R Clow and Cr L Cooper declared an interest in Item 14 – Recruitment process for Independent District Licensing Committee members and resource management commissioners in 2017.

 

 

4          Confirmation of Minutes

 

Resolution number GB/2017/5

MOVED by Mayor P Goff, seconded by Deputy Mayor B Cashmore:  

That the Governing Body:

a)         confirm the ordinary minutes of its meetings, held on Thursday, 15 December 2016, including the confidential section, and Thursday, 9 February 2017, as true and correct records.

 

CARRIED

 

 

 

5          Acknowledgements

 

His Worship the Mayor acknowledged the recent earthquakes and the sixth anniversary of the Christchurch earthquake.

 

His Worship the Mayor acknowledged the efforts of Cr S Stewart assisting members of the Taiwanese community after recent earthquakes.

 

His Worship the Mayor also acknowledged the finalists and winners in the 2017 New Zealander of the Year Awards.

 

 

 


 

 

6          Petitions

 

6.1

Howick Ratepayers and Residents Association Inc. - Petition relating to intensive development blocking views from Stockade Hill and Crawford Reserve, Howick

 

Cr J Walker entered the meeting at 9.41 am.

Cr J Watson entered the meeting at 9.42 am.

Cr M Lee entered the meeting at 9.53 am.

 

Gayleen Mackereth, Chair of Howick Ratepayers and Residents Association Inc. presented the petition, provided a PowerPoint presentation and tabled supporting documents.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

Petition Prayer:

"Stop intensive development of three to three and a half storey apartment blocks  blocking our views from Stockade Hill and the Crawford Reserve, Howick.

We are in danger of losing our iconic 360 degree views from Stockade Hill and  our magic sea vista as we crest the hill into Howick. Crawford Reserve was bought specifically to preserve  these view in perpetuity.

We call on our Mayor, Councillors and  the Auckland Development Committee  to  totally reject the proposed intensification opposite  historic Stockade Hill and surrounding Crawford Reserve, Howick. Such intensification would mean that we would lose, from view, all but the very top of the hills in this photo.

 Rezone this area as Single housing in keeping with the rest of the surrounding Cockle Bay Zone and let the views last for posterity."

 

Resolution number GB/2017/6

MOVED by Cr D Quax, seconded by Cr S Stewart:  

That the Governing Body:

a)    thank Gayleen Mackereth for her attendance.

b)   receive the petition in relation to intensive development blocking views from Stockade Hill and Crawford Reserve, Howick from the Howick Ratepayers and Residents Association Inc. and refer it to the General Manager Plans and Places for follow up.

CARRIED

 

Attachments

a     23 February 2017 - Governing Body, Item 6.1 - Howick Ratepayers and Residents Association Inc. - Petition relating to intensive development blocking views from Stockade Hill and Crawford Reserve, Howick, Presentation

b     23 February 2017 - Governing Body, Item 6.1 - Howick Ratepayers and Residents Association Inc. - Petition relating to intensive development blocking views from Stockade Hill and Crawford Reserve, Howick, Supporting Information

 


 

 

7          Public Input

 

7.1

Lisa Prager - Congestion creation collusion

 

Cr L Cooper left the meeting at 10.19 am.

 

Resolution number GB/2017/7

MOVED by Mayor P Goff, seconded by Cr C Casey:  

That the Governing Body:

a)      receive the presentation from Lisa Prager regarding the matter of congestion creation collusion and thank her for her attendance.

CARRIED

 

 

 

8          Local Board Input

 

8.1

Local Board Input - Maungakiekie-Tāmaki Local Board - Submission on Point England Development Enabling Bill

 

The local board input request from Maungakiekie-Tāmaki Local Board was  withdrawn.

 

 

 

9          Extraordinary Business

 

There was no extraordinary business.

 

 

 

10        Notices of Motion

 

There were no notices of motion.

 

 

 

11

Submission on Point England Development Enabling Bill

 

Cr L Cooper returned to the meeting at 10.21 am.

Cr P Hulse entered the meeting at 10.25 am.

Cr D Newman left the meeting at 10.43 am.

 

Resolution number GB/2017/8

MOVED by Cr C Fletcher, seconded by Deputy Mayor B Cashmore:  

That the Governing Body:

a)      note that the mayor and chair of the Environment and Community Committee approved under delegation, as an urgent decision, a submission to the Local Government and Environment Select Committee on the Point England Development Enabling Bill.

CARRIED

 

 

 

 

 

Precedence of Business

Cr W Walker left the meeting at 10.57 am.

Resolution number GB/2017/9

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

That the Governing Body:

a)         agree that Item 13 – Relationship Agreements with Mana Whenua, be accorded precedence at this time.

CARRIED

 

 

 

 

13

Relationship Agreements with Mana Whenua

 

Cr D Newman returned to the meeting at 10.58 am.

Cr W Walker returned to the meeting at 11.02 am.

Cr R Clow left the meeting at 11.30 am.

 

Resolution number GB/2017/10

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

That the Governing Body:

a)      approve the relationship agreement template attached to the agenda report at Attachment A, as the basis for discussions with mana whenua.

b)      approve a process where the agreement may proceed to signing without further approval, so long as any inclusions are either descriptive or minor drafting changes.

c)      note that if there are any changes of substance the agreements will be re-presented to the Governing Body and the relevant local boards for final approval.

d)      note that mana whenua and local board parties will ultimately decide for themselves whether they are comfortable with the template and/or whether they will be party to any particular agreement.

e)      authorise the mayor or his delegate to sign these relationship  agreements on behalf of the Governing Body at signing ceremonies.

CARRIED

 

 


 

12

Relationship Agreement - Te Uri o Hau

 

Note:   Changes to the original motion were incorporated with the agreement of the meeting.

 

Cr M Lee left the meeting at 11.37 am.

Cr E Collins left the meeting at 11.40 am.

Cr M Lee returned to the meeting at 11.43 am.

 

Resolution number GB/2017/11

MOVED by Cr G Sayers, seconded by Cr A Filipaina:  

That the Governing Body:

a)      approve the Relationship Agreement between council, represented by the Governing Body and the Rodney Local Board, and Te Uri O Hau, as per Attachment A of the agenda report, subject to an amendment of terminology to use “ward councillor” rather than “governing body member”.

CARRIED

 

Note:   Item 13 - Relationship Agreements with Mana Whenua was considered before Item 12 - Relationship Agreement - Te Uri o Hau.

 

14

Recruitment process for independent District Licensing Committee members and resource management commissioners in 2017

 

Crs R Clow and L Cooper had declared an interest in this item, however, the meeting agreed that there was no conflict.

 

Note:   Changes to the original motion were incorporated under recommendation clause b) and the addition clauses e) and f), with the agreement of the meeting.

 

Cr E Collins returned to the meeting at 11.49 am.

Cr R Clow returned to the meeting at 11.47 am.

 

Resolution number GB/2017/12

MOVED by Mayor P Goff, seconded by Deputy Mayor B Cashmore:  

That the Governing Body:

a)      approve the recommended process for recruiting approximately 15 District Licensing Committee members and 52 resource management commissioners in 2017, including using selection panels to finalise selection criteria, shortlist and interview candidates and provide a recommended list to the Regulatory Committee for approval.

b)      appoint a District Licensing Committee selection panel comprising Crs D Newman and R Hills, two Independent Māori Statutory Board members and four senior members of staff, including the General Manager Democracy Services, General Manager Licensing and Compliance, Head of Legal and Manager Public Law.

c)      appoint a resource management commissioner selection panel comprising Crs L Cooper and D Quax, Independent Māori Statutory Board members D Taipari and L Ngamane and six senior members of staff, including the General Manager Democracy Services, General Manager Resource Consents, General Manager Plans and Places, Head of Legal, Governance Support Manager and Executive Officer – Operations.

 

d)      delegate to the Regulatory Committee chairperson and deputy chairperson the power to appoint alternate or additional selection panel members if necessary.

e)        agree that candidates who are local board members will be interviewed by a panel comprising a councillor, a member of the Independent Māori Statutory Board and an independent commissioner from another council’s District Licensing Committee, with a staff member in attendance in an advisory capacity.

f)         delegate to the deputy chair of the Regulatory Committee the selection of the independent commissioner to be on the interview panel for local board members.

CARRIED

 

Deputy Mayor B Cashmore left the meeting at 11.55 am.

 

 


15

2016 Elections - Highlights and Issues

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Deputy Mayor B Cashmore returned to the meeting at 12.00 pm.

 

Note:   Changes to the original motion were incorporated with the agreement of the meeting.

 

Cr G Sayers left the meeting at 12.27 pm.

Cr P Hulse left the meeting at 12.30 pm.

Cr A Filipaina left the meeting at 12.31 pm.

Cr G Sayers returned to the meeting at 12.36 pm.

 

MOVED by Mayor P Goff, seconded by Cr C Darby: 

That the Governing Body:

a)      agree that the 2016 Elections - Highlights and Issues report be presented to all local boards with an invitation to make comments for inclusion in the council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

b)         establish a Local Elections Political Reference Group of four councillors, four local board members (to be determined by local boards) and one Independent Māori Statutory Board member, to consider a submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

c)      note that it will receive a further report including political reference group and local board comments, to finalise its submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

The meeting was adjourned at 12.46pm.

The meeting reconvened at 1.16pm. Crs R Hills, D Quax, J Walker, W Walker and J Watson were not present.

 

Cr J Watson returned to the meeting at 1.17 pm.

Cr R Hills returned to the meeting at 1.17 pm.

Cr D Quax returned to the meeting at 1.19 pm.

Cr W Walker returned to the meeting at 1.37 pm.

 

Resolution number GB/2017/13

MOVED by Mayor P Goff, seconded by Cr C Darby:  

That the Governing Body:

a)      agree that the 2016 Elections - Highlights and Issues report be presented to all local boards with an invitation to make comments for inclusion in the council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

b)        establish a Local Elections Political Reference Group of four councillors, four local board members (to be determined by local boards) and one Independent Māori Statutory Board member, to consider a submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

c)      note that it will receive a further report including political reference group and local board comments, to finalise its submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

CARRIED

 

Attachments

a     23 February 2017, Governing Body, Item 15 - 2016 Elections - Highlights and Issues, Presentation

 

 

Precedence of Business

Resolution number GB/2017/14

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)         agree that Item 18 - Statement of Proposal: Draft Air Quality Bylaw for Indoor Domestic Fires - Recommendations from the Regulatory Committee be accorded precedence at this time.

CARRIED

 

 

 

18

Statement of Proposal: Draft Air Quality Bylaw for Indoor Domestic Fires - Recommendations from the Regulatory Committee

 

Cr S Stewart left the meeting at 2.12 pm.

Cr S Stewart returned to the meeting at 2.19 pm.

Cr M Lee left the meeting at 2.28 pm.

 

Resolution number GB/2017/15

MOVED by Mayor P Goff, seconded by Cr L Cooper:  

That the Governing Body:

a)      adopt the statement of proposal (Attachment B of the agenda report), which includes the draft Air Quality Bylaw for Indoor Domestic Fires, for public consultation under section 83 of the Local Government Act 2002.

b)      forward the statement of proposal (Attachment B of the agenda report) to local boards for their views.

 

CARRIED

 


 

 

16

Political Working Party for negotiations with the Independent Maori Statutory Board for 2017/2018 Funding Agreement

 

Cr C Fletcher left the meeting at 2.44pm.

Cr L Cooper left the meeting at 2.45 pm.

 

Resolution number GB/2017/16

MOVED by Mayor P Goff, seconded by Cr E Collins:  

That the Governing Body:

a)      agree to establish a working party of elected members to conduct negotiations on behalf of the Governing Body for funding agreements with the Independent Māori Statutory Board in this electoral term.

b)      note the desirability of retaining some elected members from the previous working party for the Independent Māori Statutory Board funding agreement negotiations.

c)      appoint the following members:

Deputy Mayor B Cashmore

Cr R Clow

Cr E Collins

Cr R Hills

to the political working party for the Independent Māori Statutory Board funding agreement negotiations for the 2017/18 financial year and remaining years of this electoral term.

d)      delegate authority to the Independent Māori Statutory Board Funding Agreement Political Working Party to negotiate with the Independent Māori Statutory Board to achieve a recommended funding agreement for adoption by the Governing Body in each financial year of this electoral term.

CARRIED

 

 

17

Accountability of Auckland Council Controlled Organisations - Recommendations from the Appointments and Performance Review Committee

 

A PowerPoint presentation was provided.  A copy has been place on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2017/17

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)      approve the following objectives as the basis for the council-controlled organisations accountability review:

i)       to increase the accountability and value for money of council-controlled organisations by:

·    increasing the transparency of council-controlled organisation decision-making

·    increasing the responsiveness of council-controlled organisations to the public and council

·    improving the recognition of ratepayer funding for council-controlled organisation activity

·    increasing the ability to align council-controlled organisations to the direction set by the council.

b)      approve the scope and timing of option 2 outlined in the 1 February 2017 Appointments and Performance agenda report, which recommends that five mechanisms be added to the existing  twelve-mechanism work programme within the same timeline and budget. 

CARRIED

 

Attachments

a     23 February 2017, Governing Body, Item 17 - Accountability of Auckland Council Controlled Organisations - Recommendations from the Appointments and Performance Review Committee, Presentation

 

 

 

 

 

 

19        Consideration of Extraordinary Items

 

There were no extraordinary items.  

 

 

 

3.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................