Ngāti Whātua Ōrākei Reserves Board

OPEN MINUTES

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Ōrākei Marae, 59b Kitemoana Street, Orakei, Auckland on Monday, 20 February 2017 at 5.56pm.

present

Chairperson	Grant Hawke
Deputy Chairperson	Desley Simpson, JP
Members	Mr Renata Blair
	Cr Linda Cooper, JP
	Ms Sharon Hawke
	Mr Kit Parkinson

IN ATTENDANCE

Jane Aicken	Paeurungi Te Waka Tai-ranga-whenua, Auckland Council
Richelle Kahui-McConnell	Toi Tu, Whai Maia Ltd
Daniel Keys	Senior Financial Accountant
Hana Maihi	Technical Officer, Whai Maia Ltd
Te Aroha Morehu	Kaiurungi/General Manager-Culture and Identity, Whai Maia Ltd
Maea Petherick	Senior Governance Advisor
Pippa Sommerville	Parks Liaison & Development Team Leader, Auckland Council

Ngāti Whātua Ōrākei Reserves Board 20 February 2017

            Whakatau – mihi/karakia

The meeting opened with a mihi and karakia.

1          Apologies

There were no apologies.

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number NGA/2017/1

MOVED by Mr R Blair, seconded by Cr L Cooper:

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 5 December 2016, as a true and correct record.

CARRIED

4 Extraordinary Business

There was no extraordinary business.

5	Events update
	Resolution number NGA/2017/2 MOVED by Mr R Blair, seconded by Mr K Parkinson: That the Ngāti Whātua Ōrākei Reserves Board: a)      receive the Events update report. CARRIED

6

Ōkahu Catchment Ecological Restoration Plan update

Resolution number NGA/2017/3 MOVED by Cr L Cooper, seconded by Ms S Hawke: That the Ngāti Whātua Ōrākei Reserves Board: a)      support the renaming of the Okahu Catchment Ecological Restoration Plan (OCERP) budget to Kaitiaki support. b)      reallocation of $20,000 from  “OCERP” to Kaitiaki support to provide a broad reaching contribution to support a range of outcomes. c)      request that a Kaitiaki Strategy to be reported back to the August 2017 meeting, in particular the proposed funding projections and key performance indicators. d)      note that the completed strategy will, in part, inform the review of the reserves board’s Long Term Financial Plan. CARRIED

7

Capital development update

Resolution number NGA/2017/4 MOVED by Mr K Parkinson, seconded by Deputy Chairperson D Simpson: That the Ngāti Whātua Ōrākei Reserves Board: a) support in principle the new location of the whare waka, near the front of the marae, as per location in fig 1 of the agenda report. b) approve the commencement of the project by way of commissioning a detailed scoping/initial design to be workshopped with the reserves board in May 2017. c) confirm the budget for the initial scoping design to be no more than $ 50,000. d) delegate the design approval to members K Parkinson, R Blair and S Hawke. CARRIED

8	Operational update
	Resolution number NGA/2017/5 MOVED by Cr L Cooper, seconded by Mr R Blair: That the Ngāti Whātua Ōrākei Reserves Board: a)      support the progression of the Pourewa Recreation Reserve Concept Plan into a wider concept plan that incorporates the Whenua Rangatira. CARRIED

9

Adoption of the audited 2013-2016 Annual Performance Reports and Auditors Findings

Resolution number NGA/2017/6 MOVED by Deputy Chairperson D Simpson, seconded by Ms S Hawke: That the Ngāti Whātua Ōrākei Reserves Board: a)      adopt, and authorises the Chair, or his delegate, and Deputy Chair to sign on behalf of the board, the 2013/2014 (17mths), 2014/2015 and 2015/2016 annual performance reports. b)      authorise the Chair, or his delegate, and Deputy chair to sign the letter of representation on behalf of the board. c)      receive the Auditors Findings report noting management feedback for action at the May 2017 meeting including a draft fraud policy. d)      give approval to distribute a copy of the audited Performance Reports to the Trustees and Auckland Council once an audit report has been issued. e)      request that a funding agreement be developed with Auckland Council for the next Long Term Plan 2018 – 2028. f)       approve the re-appointment of RSM Hayes Audit as auditor for the Reserves Board. g)      accept the $5,500 plus GST quote for the 2016 /2017 audit. CARRIED

Acknowledgement

The Ngāti Whātua Ōrakei Reserves Board acknowledged and thanked Pippa Somerville for her hard work and time supporting the Ngati Whatua Orakei Reserves Board.

Wakawātea

The meeting closed with a karakia.

7.13 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................