Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 8 December 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Laurie Ross

Purpose

1. Laurie Ross, local resident, will be in attendance to present on rejecting the military weapons industry and mass warship visits in Auckland Peace City.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the presentation on rejecting the military weapons industry and mass warship visits in Auckland Peace City and thank Laurie Ross for his attendance.

Attachments

a Presentation by Laurie Ross.................................................................. 99

8.2 Deputation - Felicia Scherrer

Purpose

1. Felicia Scherrer, community organiser for the Living Wage Movement, will be in attendance to present on updating the Board about the Living Wage Campaign at Auckland Council and the submission process for the Annual Plan.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the presentation on updating the Board about the Living Wage Campaign at Auckland Council and the submission process for the Annual Plan and thank Felicia Scherrer for her presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Puketāpapa Local Board

16 February 2017

Auckland Transport Update – Puketapapa Local Board, February 2017

File No.: CP2017/00779

Purpose

1. The purpose of the report is respond to Board requests on transport-related matters, update the Board on their transport capital works projects and to provide information about Auckland Transport (AT) activities in the Board area since the last report.

Executive summary

2. This report informs the local board on the following matters:

· Response to Resolution PKPTTP /2016/223 December 2016 Gilletta Road Traffic Calming

· Transport Capital Fund Update

· Updates on – Farrelly Avenue, Louvain Avenue, Cape Horn Road, Littlejohn Street and Olson Street intersection, White Swan Road and Griffen Park Road intersection

· A meeting with Three Kings School on traffic issues

· Update on bus lane consultations

· General consultations

· Auckland Transport media releases

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport February 2017 report.

Reporting Back

Monthly Overview

3. Auckland Transport held workshops with the Board on 30 November and 14 December. Items discussed were: Dominion Road bus lane improvement project, AT’s forward works programme in the Board area and working with AT in the new term.

4. A cluster working group meeting with AT is scheduled for 8 February. It is expected that a general update on projects will be discussed at this meeting.

Resolutions

PKPTTP /2016/223 December 2016 Gilletta Road Traffic Calming

Puketapapa Local Board prefer Option B, rough order of costs $26,000 and requests Auckland Transport to undertake consultation with Gilletta Road residents on all 3 options to come back to the March business meeting of Puketāpapa Local Board for a final decision on which option to support to move to detailed design on the Gilletta Road speed calming project.

5. Consultation on this proposal will begin in February when it’s expected that residents will be back from summer holidays. This makes it possible that the results of the consultation may not be available until the Board’s April meeting.

Transport Capital Fund Update

6. The Puketāpapa Local Board has approximately $435,248 per annum of discretionary funding for transport related capital projects.

7. Auckland Transport has developed a scoresheet to sit alongside the criteria for assessing potential transport capital projects. This can be adapted for each Board’s different needs but provides a mechanism for Boards to evaluate proposed transport projects objectively. This will be discussed with board members at the 8 February cluster meeting.

8. The Board’s current Local Board projects are summarised in the table below.

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Parks. AC Parks advised that construction begun in early January.	$190,000
Ernie Pinches to Wesley Community Centre cycleway	A shared walking and cycling path along Sandringham Road extension.	Tenders close for this project in late January and an evaluation will need to take place before the tender can be awarded. A verbal update on the outcome may be available at the February Board meeting.	$917,000
Richardson Road carpark realignment project	Redesign of the carpark at Richardson Road to promote better safety for cyclist and walkers accessing Keith Hay Park.	Auckland Council Parks are managing a design process for Noton Road and Richardson Road carpark redesign.	$30,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	Awaiting financial resourcing in the new term.	$170,000 - $180,000
Gilletta Road Safety Improvements	Adding some traffic calming devices to curb speeding and burnouts in the street.	Three options were presented to the Board for consideration. The Board preferred Option B at $26,000 but requested consultation on all the options. A project manager has been assigned and consultation is expected to begin in February 2017.	$26,000 (Option B)

Other Matters

Farrelly Avenue - Update

9. The speed feedback sign has now been installed on Farrelly Avenue.

Louvain Avenue

10. As reported last December, Auckland Transport proposed some NSSATs (no stopping at all times road markings) on Louvain Avenue which caused some controversy.

11. The proposal has now been supported by Auckland Transport’s Traffic Control Committee (TCC) and it has gone into the work programme for delivery.

Cape Horn Road

12. The new proposal for improving safety on Cape Horn Road was consulted on in December 2016. There was support for this proposal and a resolution is now being prepared for consideration by the Traffic Control Committee of AT.

Littlejohn Street/Olson Avenue

13. A pedestrian refuge is under construction at this location. It should be completed by the end of February.

White Swan Road/Griffen Park Road

14. Construction of safety improvements at this intersection is underway. The works include:

· Installing pram crossings on Kimber Hall Avenue, at its intersection with White Swan Rd.

· Extending the kerb and installing pram crossings on Griffen Park Road, at its intersection with White Swan Road.

· Installing a pedestrian refuge island (a traffic island with a gap to enable pedestrians to cross) outside Nos 113 and 122A White Swan Road.

· Installing a right-turn bay on White Swan Road, for vehicles turning right from White Swan Road onto Kimber Hall Avenue.

· Re-marking the bus stop outside No. 107 White Swan Road.

· Extending the broken yellow lines on White Swan Road.

Three Kings School

15. An Auckland Transport traffic engineer recently met with the principal of Three Kings School. AT intend to further investigate the possible establishment of a pick-up and drop-off zone opposite the school and to provide some pram crossings in the Kingsway/Queensway area to improve crossing opportunities.

Bus Lane Updates

16. May Road - there were only a handful of responses to this consultation. Auckland Transport is working through issues brought up by May Road School in relation to loss of parking and the possibility of footpath widening.

17. Dominion Road (Denbigh Avenue to Richardson Road) – a small amount of feedback both for and against this proposal. Issues are being worked through and a close out letter will be prepared.

18. Mt Eden Road – the main consultation has closed on this but discussions with the Mt Eden Business Association took place on 23 January to avoid the Christmas and holiday period. AT had a very positive meeting with the business association whose main objections to the proposal are around loss of parking in the village area.

Consultation

19. The following proposals were forwarded to the Board for feedback. Details are contained in Attachment A.

· Mt Eden Road Bus Lanes (emailed in late 2017)

· Selwyn Rd, Buckley Rd, The Drive (emailed in late 2017)

· Cape Horn Road (emailed in late 2017)

· Bus Stop Changes (49 & 66 Boundary Road, Blockhouse Bay, 168 & 207 Halsey Drive, Lynfield).

· Goodall Street

· Static camera on Hillsborough Road

Auckland Transport News

Annual Fare Review

20. Auckland Transport is required to review fares annually to ensure they keep pace with operating costs and a portion of cost recovery from fares.

21. Auckland Transport has a target to recover 50 percent of the cost of public transport from fares, but this is currently at 46.3 percent. In Auckland, short distance fares are relatively low so AT has targeted some small increases for fares for some shorter trips. Fares for longer trips, beyond 4 Zones will not change. AT wants to promote reducing congestion by making public transport fares attractive for people making longer journeys.

22. For this reason bus, train and ferry fares from 29 January 2017 have changed.

23. Over the past 12 months Auckland Transport has reduced the cost of public transport by on average 7 percent through Simpler Fares and encouraging customers on cash to transition to HOP, which represents at least a 20 percent saving.

24. Main changes

· AT HOP bus & train fares for 1 Zone, 2 Zones and 4 Zones increase by 5 cents and 10 cents

· Cash bus & train fares for 1 Zone and 2 Zones increase by 50 cents

· AT HOP tertiary student bus and rail fares increase by 4 to 8 cents between 1 Zone and 4 Zones to ensure a consistent discount compared to AT HOP adult fares

· AT HOP Monthly Bus & Train Pass increases by $10

· Ferry fares reflect a mix of increases and decreases to continue the alignment by distance travelled in preparation for full ferry fare integration

· AT HOP adult and child fares are at least 25 percent lower than the equivalent cash fare

· AT HOP child fares are at least 40 percent lower than adult AT HOP

· AT HOP tertiary fares are at least 20 percent lower than adult AT HOP

For full details on the changes go to www.AT.govt.nz/farechange

Britomart Station Entrances Changed

25. The Queen Street entrances for the Britomart Station are now closed and a new entrance has opened around the corner in Commerce Street.

26. The Queen Street entrances will remain closed for the next three years while the City Rail Link (CRL) tunnels are constructed. The ticket and top-up machines, the ticket office, toilets and customer service centre have also been moved to the new entrance.

27. Access to the station is also available from Tyler Street, Galway Street and the Takutai Square (eastern entrance).

28. All trains and timetables will run as usual as the station will remain operational throughout the construction work.

Westfield Station Closure

29. Westfield rail station in Otahuhu is closing in March.

30. Auckland Transport says the station is one of the quietest on the Auckland rail network, in November last year it had less than 330 passengers getting on and off services each day.

31. The numbers using the station are low and it would require significant investment to bring it up to the standard of other stations. Forecasts of future patronage indicate that demand is likely to remain low given the location in a light industrial area and new public transport options created in the past few months.

32. Auckland Transport consulted with the public on the closure in 2013.

For more information, visit www.AT.govt.nz/westfieldstation

Next City Rail Link Project Milestone Achieved

33. The first contract documents for the entire City Rail Link (CRL) project from the city to Mt Eden went out to the industry in mid-January, marking an important milestone for the project.

34. Expressions of Interest are being sought for the design, procurement, installation and commissioning of all tunnel track work and rail systems between Britomart Station and the Western Line at Mt Eden. The work involves the provisioning of track slab, track, overhead line, signaling, control systems, tunnel ventilation, fire strategy and communications system.

35. The successful contractor will be responsible for the integration of the systems with the existing operations at Britomart and Mt Eden and the new tunnels and stations being built for the CRL.

36. The documents, the first to be released to build the project past its current Britomart and Albert street sites, have been prepared as a result of the agreement between the Government and Auckland Council to jointly fund the project.

37. The C7 systems package will be procured using an Early Contractor Involvement (ECI) model followed by a Design and Construct contract.

38. Other packages to be released this year include one for the construction of the CRL tunnels and new city, Karangahape and Mt Eden stations and a further package for a stormwater diversion in Mt Eden.

39. For more on the CRL https://at.govt.nz/projects-roadworks/city-rail-link/

Electric Bus Trial

40. Auckland Transport is to carry out a full trial of electric buses.

41. The government has announced funding for the E-Bus trial and related infrastructure as part of the EECA (Energy Efficiency and Conservation Authority) Low Emission Vehicles Contestable Fund.

42. AT has been awarded up to $500,000 to part fund an electric bus trial and close to $300,000 for electric vehicle charging infrastructure. Auckland Transport will top up the funding so two buses can be used in the trial.

43. AT wants to test current E-Bus technology in Auckland and it will trial two E-Buses to gather real operating data and to raise public awareness of the technology. The buses are expected to be used over different routes and conditions to fully test them.

44. One of the challenges for AT is to accurately estimate when electric technology will meet the needs of customers and its service and route characteristics and also its commercial viability.

45. The grant from EECA will mean that a full trial can begin later this year. Modern electric buses can have a range of more than 200 km with one charge and can be enabled for fast or overnight charging. Funding has also been provided for installing 60 EV charging stations at AT parking facilities around Auckland.

Walking School Bus Week

46. Walking School Bus Week is happening in the week 27 February – 3 March 2017. It will be a great week of celebrating Walking School Buses with competitions for parent volunteers and themed days for the kids to get involved in. Children will get dressed up on these days while walking on their Walking School Bus. The themes will be Be Bright Be Seen, Funky Feet, Whacky Wednesday and the Super Walker. Schools may like to end the week with a Giant Walk where they get as many people as possible to walk to school. There will be spot prizes for each of these days which include family passes to the zoo and sailing trips with the Maritime Museum.

47. AT will also have mystery guest walkers on walking school bus routes around the region that will include local celebrities, police and police dogs.

The Auckland Bike Challenge

48. The Auckland Bike Challenge began on 1 February and 2,500 Aucklanders have already registered for the free month-long event. Bigger and better than last year, the Auckland Bike Challenge run by Auckland Transport is now part of NZ Transport Agency’s nationwide Aotearoa Bike Challenge.

49. The Auckland Bike Challenge is a fun, free workplace competition that encourages people to give cycling a go during the month of February 2017. More than 270 Auckland organisations have signed up and will compete against similar-sized businesses within the Auckland region and nationwide. Run by Auckland Transport and supported by the Sustainable Business Network, Healthy Auckland Together and Auckland Regional Public Health Service, the event supports workplaces encouraging staff to ride for at least ten minutes during the month of February.

50. Wednesday February 8 will be “Go By Bike Day” in which to celebrate cycling – ride to work, the shops or anywhere you need to go.

51. Go to https://at.govt.nz/cycling-walking/auckland-cycle-run-walkway-maps/ to find out about the cycleways around Auckland.

Consideration

Issues Raised by Local Board Members

Location or Name of Issue	Description	AT Response
Richardson Road / Dominion Road roundabout	The lack of a pedestrian crossing on one side of the roundabout has been noted and logged for investigation.	This area has previously been investigated for a pedestrian crossing point however this section was deemed unsafe. The northern leg of Dominion Road adjacent to the roundabout has two approaching traffic lanes with angle parking on the eastern side which is unsafe for pedestrians to negotiate through. The location adjacent to the exit only vehicle crossing north of the shops is ahead of both the southbound and northbound bus stops. When a bus is stopped at the Bus Stop inter-visibility of pedestrians gets lost and is therefore unsafe. For this reason, the installation of a pedestrian crossing on the northern leg is not recommended.
Cormack Street	Request to get a street light installed in front of house numbers 79 to 83 Cormack Street, Mount Roskill.	Bollard lighting was established and underground cabling was installed to provide the power supply.
Duke Street	Duke St residents (east of Parau Rd) have requested traffic calming similar to the part of the street west of Parau Rd. They complain of many cars driving very fast down the road with a lot of children about. There is also a specific concern about the wide sweeping intersection with McCullough where there have apparently been a number of cars lose control due to excessive speed.	This section of Duke Street will be included in AT’s Minor Improvement Safety Programme 2017/18 for investigation, design and prioritisation for installing speed calming devices. Once funding has been provided each financial year AT prioritises projects which will be completed within the available resources and funding. This process makes it possible to determine the roads with the greatest safety and operational problems and which therefore need to receive a higher priority, given that there are limited funds for these types of matters. Therefore a timeframe for the work can’t be supplied but AT will continue to develop plans and a design report for the proposed work.
Crossing difficulties on Mt Eden Road, vicinity of Kingsway Road.	Board received complaints about the difficulties of crossing at this location as the construction currently in progress had removed the pedestrian refuge.	AT inspected the area and found that the construction team had provided some temporary crossing facility here for pedestrians. Conditions in Kingsway Road were also inspected and discussions with Three Kings School principal on safe crossing places was also undertaken. AT will put in some pram crossings on Queensway Road to help children to cross more safely and the proposed new bus lane on Mt Eden Road will provide for a signalised crossing at the Kingsway Road vicinity and near Grahame Breed Drive.

Attachments

No.	Title	Page
a ⇩	Consultations on Roading and Parking Changes (December 2016/January 2017	37

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager
Authorisers	Jonathan Anyon, Manager Elected Member Relationship Unit

Puketāpapa Local Board

16 February 2017

Auckland Council's Quarterly Performance Report: Puketāpapa Local Board for Quarter Two, 1 October - 31 December 2016

File No.: CP2017/00307

Purpose

1. To provide the Puketāpapa Local Board members with an integrated quarterly performance report for quarter two 2016/2017, against the local board agreement work programme.

2. To reallocate $5,000 from the economic development budget to the local events budget.

Executive summary

3. This report provides an integrated view of performance for the Puketāpapa Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delivery of the Puketāpapa 2016/2017 Work Programme.

4. The Local Events work programme anticipates the transfer of $5,000 from the economic development budget to the Local Events budget. The purpose of this was to supplement the Taste of Puketāpapa event, which will have local economic benefits.

5. Of significance this quarter, was the official opening of Mt Roskill Safe Routes pedestrian/cycle link; the first in a series of multi board hui for Wai o Rea Central Community Recycling Centre (based in Western Springs); and the completion of the multi-skills construction training programme for the Walmsley/Underwood Te Auaunga Awa/Oakley Creek stormwater project.

6. The overall snapshot for the Puketāpapa Local Board indicates performance in the Puketāpapa Local Board area is tracking positively (Attachment A).

7. The Puketāpapa Local Board has an approved 2016/17 work programme for the following operating departments:

· Arts, Community and Events, approved on 30 June

· Parks, Sport and Recreation, approved on 30 June

· Libraries and Information, approved on 30 June

· Infrastructure and Environmental Services, approved on 30 June

· Local Economic Development: ATEED, approved on 30 June

· Community Facility Renewals, approved on 28 July

8. All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (Attachment B), with all items reported as ‘green’ status (on track) except for the following which have a ‘amber’ status (moderate issues):

· Arts, Culture and Events - Sustainable and Affordable Housing

· Arts, Culture and Events - Whare Restoration Support

· Parks, Sport and Recreation - Arthur Faulkner Tennis Courts resurfacing

· Local Economic Development: ATEED - Business Voice and networking support

9. The Financial Quarterly Performance Report is attached as Appendix C. Operating expenditure for the six months to December 2016 is largely on track.

· Revenue from community centres/halls is expected to be maintained at the same rate of trend to the year end. This budget setting for next year is being reviewed in light of this and discussed at the Annual plan workshops later this year. There will be no impact to the LDI in the current year for the discounted fee charges.

10. Capital projects for six months to December are below budget.

11. Local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. Attachment D provides interim performance results and outlook information for Puketāpapa Local Board’s measures, showing how we are tracking for the second quarter of FY17.

12. The year-end outlook is for 39 per cent of performance measures to not achieve target. The local environmental management measure is on track, while there are a number of measures within local parks, sport and recreation, and local community services where performance needs to be lifted into order to achieve target.

13. Measures that are not on track to be achieved include:

· Percentage of residents who visited a local park or reserve in the last 12 months.

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided.

· Facility utilisation at off-peak times for council-managed community centres and venues for hire.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the performance report for the financial quarter ending 31 December 2016

b) reallocate $5,000 from the economic development budget to the local events budget, for the Taste of Puketāpapa project

Comments

14. The local board portfolio holder in the previous term agreed that $5,000 could be transferred from the economic development budget to the Local Events budget. The purpose of this was to supplement the Taste of Puketāpapa event, which will have local economic benefits. This transfer has been confirmed by the department, which advises that the expected cost for the Business Voice project will be $5,500 below budget.

Key highlights for quarter two

15. The Puketāpapa Local Board has a number of key achievements to report from the quarter two period, which include:

· The Mt Roskill Safe Routes pedestrian/cycle link was opened on 23 November 2016 by the Minister of Transport, the Mayor and the Puketāpapa Local Board. The new route runs from War Memorial Park, through Keith Hay Park, to Waikowhai Park on the shores of the Manukau Harbour. It is part of a route that will ultimately connect Auckland’s two harbours. The route is part of the Puketāpapa Local Board Greenways network.

· The Wai o Rea: Central Community Recycling Centre project commenced this quarter. The centre will be based in Western Springs and will provide facilities for the drop off of light waste, which will be ‘upcycled’. It will also include an environmental education component. This project is a collaboration between the three neighbouring local boards. In addition to this centre the Puketāpapa Local Board aims to source a local site that will contribute to this resource recovery network.

· On 30 November 2016 the board hosted a celebration for the whanau of students that completed a multi-skills construction training programme for the Walmsley/ Underwood Te Auaunga Awa/Oakley Creek stormwater project. This board funded Unitec course included training in construction, driver licensing and traffic control. Eight of the students were subsequently employed on the project. Three young people were employed by Te Whangai Trust, who will provide native plants to the creek development, from their native tree nursery on the grounds of Wesley Intermediate.

Key project updates from the 2016/2017 Work Programme

16. All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter two (Attachment B). The following are progress updates against key projects identified in the Puketāpapa Local Board Plan:

· ID2966 Community Development Placemaking (Neighbours Day) – staff negotiated with Auckland Neighbourhood Support to distribute the $2,000 allocated by the local board for community initiatives to increase participation in Neighbours Day activities.

· ID2378 Placemaking: Community Safety - funding agreements have been finalised for Neighbourhood Support Auckland City and the Mount Roskill Community Patrol. The funding agreement for Neighbourhood Support includes the implementation of a new programme 'Junior Neighbourhood Support' (JNS) that will be implemented in primary and intermediate schools. Delivery for these will commence in Q3.Community and security patrols regularly patrolled hot spot areas in Puketāpapa on Friday and Saturday nights during quarter two. No call outs by residents were recorded in this quarter.

· ID2380 Te Auaunga Awa storm water Project - Roskill Together delivered the construction works launch event in November 2016.

· ID2920 Wesley Market - a collaborative initiative with New Zealand Post now allows customers to order goods from the market online. Stallholders pack orders, drop them off at Foyer of Wesley Community Centre and NZ Post deliver to customers. Recycling contractors are now engaged to be on site for each market day, resulting in a decrease in waste disposal to a quarter of previous rubbish removal.

· ID2075 Wesley Community Centre and Roskill Youth Zone work plan - The Bike Kitchen programme continues to grow with an estimated 150 bikes rehomed to newly settled residents. The repairs and maintenance ‘on the day’ has also proven popular with 100 bikes from the community being repaired.

· ID3485 Monte Cecilia Playground – mana whenua and community consultation is underway.

· ID3754 Keith Hay Park Noton Road carpark - detailed design is underway and lodgement of the resource consent planned for Q3.

· ID 2840 Te Auaunga Awa Placemaking - Artist engaged and working with mana whenua and the local board.

· ID3419 Waikowhai Coastal Boardwalk - Stage 2 – Design, specialist reports and resource consent application being finalised.

Risks identified in the 2016/2017 Work Programme

17. There were no significant risks identified by operating departments where the progress and performance indicator has been set to 'red'. There are four activities that are set to 'amber', indicating moderate issues that are being managed and monitored.

· Sustainable and Affordable Housing - Staff sought direction from the local board on the delivery of these projects. The local board advised that it will advocate to the Governing Body to include funding for this activity in the 2017/2018 Annual Plan.

· Whare Restoration Support - Staff sought direction from the local board on the delivery of these projects. The local board advised that it will advocate to the Governing Body to include funding for this activity in the 2017/2018 Annual Plan.

· Arthur Faulkner Tennis Courts resurfacing – The drainage investigation is under way on site. As the cost of renewal will be significantly higher than budgeted, due to the drainage complication, a suggested course of action will be put to the board once investigations are complete

· Business Voice and networking support - The first newsletter was delivered to around 300 businesses in Mt Roskill. The first seminar, which was in December 2016, was attended by only four businesses. This has been attributed to a lack of understanding about who is leading the initiative. A low turnout at future events could impact on the ability to deliver the outcomes sought for businesses. Staff are working with the service provider to try and mitigate against future low turnout.

Financial performance

18. Operating expenditure for the six months to December 2016 is largely on track.

· The conditions on some reserves were so wet that the edging teams could not carry out their normal maintenance schedules. However, contractors have been able to implement alterations to work programmes for the mowing and edging work to address the spring growth, and operations have almost returned to normal.

19. Capital projects for six months to December are below budget.

· This is due mainly to delays on parks renewals programmes and the development work on Fearon Park - Harold Long Reserve where construction is likely to begin in January/February. Available resource has hindered the work on the Waikowhai Coastal Boardwalk, however it is expected to be completed in the first quarter of 2017.

Key performance indicators

20. The year-end outlook is for 39 per cent of measures to not achieve target. The local environmental management measure is on track, while there are a number of measures within local parks, sport and recreation, and local community services where performance needs to be lifted into order to achieve target.

21. Measures that are not on track to be achieved include:

· Percentage of residents who visited a local park or reserve in the last 12 months. In FY17, promoting our parks and facilities is one strategy being used to help increase the proportion of the population who visit a local park.

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided. This result may be improved by community workshops that are planned for FY17 to build community groups’ capacity to submit quality applications and to provide further advice to applicants.

· Facility utilisation at off-peak times for council-managed community centres and venues for hire. The digital booking system, which began recording bookings in FY17 Q1, is expected to improve customer experience and utilisation, along with a marketing campaign in Q3.

Consideration

Local board views and implications

22. This report informs the Puketāpapa Local Board of the performance to date for the period ending 31 December, 2016.

Māori impact statement

23. Key initiatives in this reporting period that have an influence on achieving outcomes for Māori include:

· Ongoing partnership with mana whenua on Te Auaunga Awa Stream Restoration Projects.

· Te Auaunga Awa Stormwater Project: maximising social outcomes via youth apprenticeships, community engagement and establishing a native nursery social enterprise.

· Mana whenua engagement on development of Waikowhai coastal walkway connections.

· Support for youth development initiatives including implementing the Youth Action Plan, coordinating of the Youth Caucus and the Project Peter initiative.

Implementation

24. The Senior Advisor Puketāpapa Local Board will continue to facilitate performance updates to the local board.

Attachments

No.	Title	Page
a ⇩	Work Programme snapshot 2016/17	47
b ⇩	Work Programmes 2016/17 update	49
c ⇩	Financial performance	69
d ⇩	Performance measure results	77

Signatories

Authors

Mary Hay - Local Board Advisor - Puketapapa

Authorisers

Karen Lyons – General Manager Local Board Services

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

16 February 2017

Appointment of Board Members to external community organisations

File No.: CP2017/00725

Purpose

1. To appoint board members to organisations relevant to the local board area.

Executive summary

2. Elected members participate as representatives of the local board on a number of external community and national organisations.

3. The beginning of the new electoral term generates the need for new appointments. This report provides details of the external organisations relevant to the local board and requests that the local board nominates a lead and alternate member to represent the board on those external organisations for the 2016-2019 triennium.

4. In addition, there are a small number of appointments due to legislation or the terms in a deed are the responsibility of the governing body, but because the relationship between the council and the organisation is local, the governing body has delegated its responsibility to nominate an elected member to the relevant local board.

Recommendation/s

That the Puketāpapa Local Board:

a) appoints the following board members to the external community groups and organisations listed below:

External organisation	Lead	Alternate

Comments

5. A number of external organisations provide for the formal participation of Auckland Council elected members in their affairs. Elected member appointees will have a variety of duties and liabilities depending on the individual organisation.

6. At the commencement of each triennium, the governing body and local boards recommend appointments to external organisations.

7. As local board representatives, the nominated members represent the board, not in a personal capacity. Board members will provide updates at local board meetings to keep the board regularly informed of discussions and decisions made of their activities unless good reasons exist for confidentiality, these updates are in the form of business meeting reports which maintain public transparency.

8. The reasons for elected member participation in external organisations can be described in a number of ways:

· a trust deed, that requires Auckland Council to make an appointment to an organisation

· an organisation of interest to the local board is inviting elected member representation at its meetings

· associations entered into by the council which provide for elected member representation

· organisation governance, or project or programme oversight, such as regional or local parks management groups

· a statutory or regulatory provision (for example a regulation providing for a community liaison committee) or

· a resource consent requiring the formation of a committee or hearing panel.

9. In making decisions about these appointments, it is suggested that local boards are mindful of:

· the elected members availability

· any conflict of interests, including whether the local board provides funding to the entity

· relevance

· historical relationship with the organsation and Auckland Council .

10. Members are delegated in their capacity as elected local board members. Should they no longer be a local board member, their nominations would be automatically repealed.

11. Board members may be part of any organisation in their private capacity and personal interests and are encouraged to disclose memberships to external organisations in the conflict of interest register.

12. The details of the organisations relevant to the local board are detailed below.

Consideration

Puketapapa Local Board appointments in previous term

a) Local board representation on external agencies

Group details

Considerations

Mount Roskill Sports and Recreation Trust

· In 1995 Auckland City Council and the Mt Roskill Grammar School established the Mt Roskill Grammar School Artificial Playing Surface Trust to “promote sports, recreation and community facilities and in particular the establishment of an all-weather synthetic sports field at Mt Roskill Grammar School.”

· In 2014 Mt Roskill Grammar School Artificial Playing Surface Trust changed its name to the Mt Roskill Sport and Recreation Trust.

· This is a trustee position. The local board representative in the previous term was Ella Kumar

· At the termination of electoral term the local board’s representation on the trust ceased. The trust was advised of this. It has not approached the local board formally for representation in Term 3.

· As a result of the 2014 amendment to the trust deed, there is no specific requirement for the local board to be represented on the trust board, or be responsible for appointing new trustees.

Roskill Together Committee

· Roskill Together is a community initiative established to support residents of Mt Roskill. It is one of five community initiatives established nationwide by the Department of Internal Affairs for the development of community-led initiatives

· This is a trustee position. In the previous term David Holm and Harry Doig were on the Roskill Together (the latter stepped down from this position)

· There is a risk of conflict of interest for members due to the local board providing funding to, or contracting services from, Roskill Together

· No formal request has been received for representation by the local board in the new term

Aircraft Noise Community Consultative Group (ANCCG)

· The ANCCG was set up under the conditions of Auckland Airport’s designation in the Manukau District Plan. It is an independently chaired group that makes recommendations to Auckland Airport on aircraft noise issues.

· In 2013 a number of local boards were invited to attend ANCCG meetings, on the basis of levels of complaints. David Holm has attended these meetings

· The term of office for Local Board appointed representatives is the same as the local body electoral term. The ANCCG has asked for confirmation of the representative from the Puketapapa Local Board for its 28 February 2017 meeting

b) Local board representation on joint Council/ external agencies working groups

Group details

Consideration

Pah Homestead Joint Liaison Body

· Terms of reference developed pre-amalgamation by Auckland City Council

· One governing body member and one local board member expected to be on group

· Not strictly an external body. Pah Homestead is a local arts facility, funded by Council, and leased by James Wallace Arts Trust.

· This is not a trustee position. It is a local board representative on a liaison group. Michael Wood attended these meetings

· Local board approves the lease for Pah Homestead.

· Local board attendance at the Joint Liaison Body meetings builds relationships with the parties that support and use the Pah Homestead.

Project PETER

· Project PETER is a collective of over 20 organisations working across Puketapapa in the areas of education, employment and social services. It was formed in 2012 out of a working group of the Roskill Community Network (RCN).

· This is not a trustee position. It is a local board representative on a liaison group. Julie Fairey was the board representative on this group

· As Project PETER is not a stand organisation it cannot receive funds directly from the local board. It is working towards becoming an independent entity.

· Once the organisation becomes an independent entity, there would be a risk of conflict of interest for funding applications

c) Local board representation on Council working groups

Group details

Consideration

Manukau Harbour Forum

· The Manukau Harbour Forum was created in November 2010 to advocate for the restoration of Manukau Harbour. It is a collective of representatives of the nine local boards that border the Manukau Harbour.

· David Holm was the board representative in in the previous term

Local Board views and implications

13. This report seeks the local board’s decision on representatives to organisations relevant to the local board area.

Māori impact statement

14. This report has no specific impact on Māori. It covers appointments of local board members to organisations and networks to represent the view of local communities, including Māori communities.

Implementation

15. There are no implementation issues as a result of this report.

Attachments

There are no attachments for this report.

Signatories

Authors	Brenda Railey - Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP