I hereby give notice that an ordinary meeting of the Planning Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 7 February 2017

9.30am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Planning Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Chris Darby

 

Deputy Chairperson

Denise Lee

 

Members

Cr Dr Cathy Casey

Cr Daniel Newman, JP

 

Deputy Mayor Bill Cashmore

IMSB Member Liane Ngamane

 

Cr Ross Clow

Cr Dick Quax

 

Cr Fa’anana Efeso Collins

Cr Greg Sayers

 

Cr Linda Cooper, JP

Cr Desley Simpson, JP

 

Cr Alf Filipaina

Cr Sharon Stewart, QSM

 

Cr Hon Christine Fletcher, QSO

Cr Sir John Walker, KNZM, CBE

 

Mayor Hon Phil Goff, JP

Cr Wayne Walker

 

IMSB Member Hon Tau Henare

Cr John Watson

 

Cr Richard Hills

 

 

Cr Penny Hulse

 

 

Cr Mike Lee

 

 

(Quorum 11 members)

 

 

 

Elaine Stephenson

Senior Governance Advisor

 

1 February 2017

 

Contact Telephone: (09) 890 8117

Email: elaine.stephenson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 

 

TERMS OF REFERENCE

 

Responsibilities

 

This committee guides the physical development and growth of Auckland through a focus on land use planning, housing and the appropriate provision of infrastructure and strategic projects associated with these activities. Key responsibilities include:

 

·         Relevant regional strategy and policy

·         Infrastructure strategy and policy

·         Unitary Plan

·         Spatial plans

·         Plan changes to operative plans

·         Housing policy and projects

·         Special Housing Areas

·         City centre development

·         Tamaki regeneration

·         Built heritage

·         Urban design

·         Environmental matters relating to the committee’s responsibilities

·         Acquisition of property relating to the committee’s responsibilities and within approved annual budgets

 

o Panuku Development Auckland

 

o Auckland Transport

 

o Watercare Services Limited

 

Powers

 

(i)      All powers necessary to perform the committee’s responsibilities, including:

(a) approval of a submission to an external body

(b) establishment of working parties or steering groups.

(ii)      The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(iii)     The committee does not have:

(a) the power to establish subcommittees

(b) powers that the Governing Body cannot delegate or has retained to itself (section 2).

 

 

 

 

 

 

 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·           Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·           Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·           Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·           In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·           The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·           However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·           All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·           Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·           Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·           All staff supporting the meeting (administrative, senior management) remain.

·           Other staff who need to because of their role may remain.

 

Local Board members

 

·           Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·           Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

Planning Committee

07 February 2017

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                7

8          Notices of Motion                                                                                                          8

9          Creation of political working party to consider the Government's discussion document "Review of the Unit Titles Act 2010".                                                                          9  

10        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

11        Procedural Motion to Exclude the Public                                                                 11

C1       Auckland Unitary Plan (Operative in Part) - Appeals Direction - North/West Appeals                                                                                                                                       11

C2       Auckland Unitary Plan (Operative in Part) - Appeals Direction - Central/South Appeals                                                                                                                                       11

C3       Auckland Unitary Plan (Operative in Part) - Appeals Direction - Auckland-wide Appeals                                                                                                                                        11

C4       Auckland Unitary Plan (Operative in Part) - Record of Urgent Decisions Made Under Delegated Authority                                                                                                    12  

 

1          Apologies

 

An apology from Cr J Watson has been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Planning Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 29 November 2016, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

8          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 

 

 

Planning Committee

07 February 2017

 

Creation of political working party to consider the Government's discussion document "Review of the Unit Titles Act 2010".

 

File No.: CP2017/00331

 

  

 

Purpose

1.       To approve membership of a political working group to consider the Government’s discussion document “Review of the Unit Titles Act 2010” and to prepare a submission for approval by the Planning Committee at its 7 March 2017 meeting.

Executive summary

2.       On 24 January 2017, Councillor Denise Lee, as Deputy Chair of the Planning Committee, sent an email to Planning Committee members and Local Board chairs asking for expressions of interest to be part of a political working group to consider the Government’s discussion document “Review of the Unit Titles Act 2010”.

3.       The discussion document focuses on changes that could make property law around high-density living housing operate more effectively and provide more protection for people buying or living in a unit title complex. 

4.       The political working group will work with staff to prepare a submission to the discussion document to be reported to the 7 March 2017 Planning Committee for approval.  Auckland Council has until 10 March 2017 to make a submission.

 

Recommendation/s

That the Planning Committee:

a)      agree to make a submission in respect of the Government’s “Review of the Unit Titles Act 2010” discussion document

b)      establish a political working group to work with staff on a draft submission to the “Review of the Unit Titles Act 2010” discussion document

c)      review and consider the draft submission to the “Review of the Unit Titles Act 2010” discussion document at the 7 March 2017 Planning Committee meeting

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Megan Tyler - Executive Officer CPO

Authoriser

Jim Quinn - Chief of Strategy

      

 

Planning Committee

07 February 2017

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

 

That the Planning Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Auckland Unitary Plan (Operative in Part) - Appeals Direction - North/West Appeals

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains a discussion of matters that are the subject of appeals to the Environment Court and High Court and any public disclosure could compromise the council's case.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2       Auckland Unitary Plan (Operative in Part) - Appeals Direction - Central/South Appeals

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains discussion of matters that are subject of an appeal to the Environment Court and any public disclosure could compromise the council's case.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C3       Auckland Unitary Plan (Operative in Part) - Appeals Direction - Auckland-wide Appeals

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains a discussion of matters that are the subject of appeals to the Environment Court and any public disclosure could compromise the council's case.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C4       Auckland Unitary Plan (Operative in Part) - Record of Urgent Decisions Made Under Delegated Authority

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains discussion of matters that are subject of appeals to the High Court and Environment Court and any public disclosure could compromise the council's case.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.