Agenda of Papakura Local Board

Papakura Local Board

22 February 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Papakura Lions Deputation - Papakura Fireworks Event 5

8.2 Deputation by Stacey Kopins - Papakura Neighbourhood Support 6

8.3 Deputaton - Papakura Business Association - Tracy Shackleton and Neil O'Connor 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Councillors' Update 9

13 Name: Auckland Transport Update: Papakura Local Board– February 2017 11

14 New community lease at 13A Clevedon Road, Papakura 37

15 New Road Name Approval for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia 43

16 New Road Name Approval for three private ways within the residential subdivision by Addison Development at 250 Porchester Road, Takanini 49

17 Papakura Local Board Event Partnership Fund Funding Reallocation 2016/2017 55

18 Hawkins Theatre Business Planning Project 59

19 ATEED six-monthly report to the Papakura Local Board 63

20 Manurewa & Papakura Local Board Joint Submission on the Point England Development Enabling Bill - January 2017 79

21 Papakura Local Board Work Stream Allocations and the Appointment of a Local Board Representative on the Aircraft Noise Community Consultative Group for the 2016 - 2019 Triennium 83

22 Auckland Council’s Quarterly Performance Report for Papakura Local Board: Quarter Two, 1 October - 31 December 2016 93

23 Papakura Local Board Achievements Register 2013-2016 Electoral Term 133

24 For Information: Reports referred to the Papakura Local Board 135

25 Papakura Local Board Workshop Notes 137

26 Consideration of Extraordinary Items

1 Welcome

The meeting will begin with a prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 25 January 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Papakura Lions Deputation - Papakura Fireworks Event

Purpose

1. The Papakura Lions has requested an opportunity to speak to the local board about the Papakura Fireworks event.

Recommendation/s

That the Papakura Local Board:

a) The representatives from Papakura Lions for their presentation regarding the Papakura Fireworks event.

8.2 Deputation by Stacey Kopins - Papakura Neighbourhood Support

Purpose

1. Stacey Kopins, Papakura Neighbourhood Support has requested an opportunity to speak to the local board to give an update on the work undertaken by the group in the last six months.

Recommendation/s

That the Papakura Local Board:

a) Thank Stacey Kopins for her presentation regarding the Papakura Neighbourhood Support group.

8.3 Deputation - Papakura Business Association - Tracy Shackleton and Neil O'Connor

Purpose

1. Tracy Shackleton (Papakura Town Centre Manager) and Neil O’Connor (Chairman, Papakura Business Association) have requested a deputation to discuss with the board moving the CCTV system to the Papakura Police Station.

Recommendation/s

That the Papakura Local Board:

a) thank Tracy Shackleton (Papakura Town Centre Manager) and Neil O’Connor (Chairman, Papakura Business Association) for their presentation on the CCTV system moving to the Papakura Police Station

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

22 February 2017

Auckland Transport Update: Papakura Local Board – February 2017

File No.: CP2017/01593

Purpose

1. To provide an update on transport matters for the information of the Papakura Local Board.

Executive summary

2. This month no decision is required but information is provided about the following matters:

· The Local Board Transport Capital Fund

· Papakura Train Station Park & Ride

· Public Transport Safety Upgrades

Recommendation/s

That the Papakura Local Board:

a) receive the Auckland Transport Update – February 2017 report.

Comments

Local Board Transport Capital Fund updates

3. The Local Board Transport Capital Fund is a capital budget provided to all local boards and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they deem important but are not part of Auckland Transport’s work programme.

4. The annual funding for this local board is approximately $315,926 for the 17/18 Financial Year and subsequent years adjusted for inflation

5. Local Boards can consolidate up to three years of the funding available to them in an electoral term to allocate to projects.

6. Auckland Transport encourages all local boards to identify potential projects early in their electoral term to ensure that project planning, procurement and delivery can be done in an effective manner.

7. The Board’s current Local Board Transport Capital Fund projects are shown below

Project	Description	Status	Projected Cost
Connection of Railway Station and Town Centre (Project Id: 432,433,434)	Looking at ways of cognitively linking the town Centre with the Railway station. The Board have agreed to focus on the following projects: · Covered walkway between platform and Railway Street West · Extension of walkway along Railway Street West & Averill St · Beautification greenery (on hold)	Following the December 2015 Board meeting the Board deferred consideration of the parklet outside the library and public space at the art gallery carpark. The Board have reviewed and provided feedback on the detailed design. Due to issues with underground services our Contractor has had to develop a new solution for the walkways foundation. Unfortunately works were halted for further inspections and design time. Excavation begun again with concrete planned for the week beginning the 8^th of August. Installation of the Averill Street structure in intended for the week of 15th August. Due to unforeseen circumstances, construction has been delayed. Physical works completed. Only image reinstallation is to be completed.	$760,000
Refresh of signage in Papakura	Directional Signage to motorway and key destinations around the Papakura CBD.	Signage has been installed however small alterations are being made following feedback.	$41,000
Arimu Road	Traffic calming	A rough order of cost for two options was given to the Transport Leads in March 2016. It has been agreed that this proposal will be revisited in the next Board’s term as part of investigating a wider package of traffic calming.	TBC
Clark Road	Traffic calming	A rough order of cost was prepared in March 2016. It has been agreed that this proposal will be revisited in the next Board’s term as part of investigating a wider package of traffic calming.	TBC

Consultations

8. Auckland Transport provides the Papakura Local Board with the opportunity to comment on transport projects being delivered in this Local Board Area.

9. In this reporting period, three projects were put forward to the local board for comment. Feedback has been received by the local board including on objection to the installation of P60 parking spaces on east street, subsequently they are not being progressed as part of this process. Detailed information is included in Attachment C.

10. Traffic Control Committee (TCC) decisions are reported on a monthly basis. Due to the break over the Christmas period, this update covers December 2016 to January 2017 where one TCC decision in the Papakura Local Board area was made which is listed below

11. Table 4 – Traffic Control Committee Decisions Dec/Jan. 2016/17

Street	Area	Work	Decision
Spartan Road	Takanini	No Stopping At All Times, Keep Clear Zone, No Passing Restriction	Carried (Dec)
Taka Street / Takanini Road	Takanini	Lane Restriction, No Stopping At All Times, Give-Way Control, Keep Clear Zone, No Passing Restriction	Carried (Dec)
Walters Road / Braeburn Place	Takanini	No Stopping At All Times, Parking Place, Flush Median, Keep Clear, No Passing Restriction	Carried (Dec)
Manuroa Road / Oakleigh Avenue	Takanini	Lane Restrictions, No Stopping At All Times, Give-Way Control, Keep Clear Zone, No Passing Restriction	Carried (Dec)

Quarterly Report

12. As advised in July 2016, previous Quarterly Report material is now being incorporated into monthly reports when available. The following reports are attached to this monthly report:

· Attachment A – report from Auckland Transport departments on their activities in the Papakura Local Board area and regionally over the last quarter

· Attachment B – report on Travelwise Schools activities in the Papakura Local Board area over the last quarter

Local & Regional Auckland Transport Projects

Papakura Park & Ride

13. Auckland Transport is looking at ways to extend one of its busiest park and ride facilities at Papakura Railway Station. The extension is to cope with the large jump in numbers of people using the southern rail line. Passenger growth for the past six months is 19 percent.

14. Results from an engineering study (including assessment of geotech) were completed prior to Christmas.

15. Currently feasibility of this project is being progressed. The results of the current work should be completed by April 2017.

16. Once the feasibility is work is completed, the findings of the current work will be workshopped with the local board.

Public Transport Safety Upgrades

17. Auckland Transport is currently undertaking a project to upgrade security at number of stations in the south which include Papakura. This project will involve building new fences, security gates and installing more lights and cameras.

18. A workshop is to be held on the 22 February to brief the local board on the proposed upgrades.

Annual Public Transport Fare Review

19. Every year Auckland Transport is required to carry out an annual review of all public transport fares. The annual review takes into account the increases in operating costs, cost of living, future investment to maintain and improve transport infrastructure which includes ferry, train and bus infrastructure.

20. Auckland Transport is also required to meet national targets for fare recovery with the balance subsidised by a combination of rates and taxes.

21. On 29 January 2017 fares changed. The main changes are summarised below:

· AT HOP bus and train fares for 1, 2 and 4 Zones increase by 5 cents and 10 cents

· Cash bus and train fares for 1, 2 and 4 Zones increase by 50 cents

· AT HOP tertiary student bus and rail fares increase by 4 to 8 cents between 1 and 4 Zones to ensure a consistent discount compared to AT HOP adult fares

· The AT HOP Monthly Bus and Train Pass increases by $10

Roads and Streets Framework (RASF) and Transport Design Manual (TDM)

22. Auckland Transport is reviewing the Auckland Transport Code of Practice (ATCOP) with the resulting outcome is its replacement with:

· A ‘Roads and Streets Framework’ – That will guide decision-making in the road corridor to provide a better balance between local place-making and transport movement functions and priorities.

· A ‘Transport Design Manual’ – That provides technical direction about design standards.

23. The aim is to make guidelines for road corridor infrastructure more flexible and responsive to local needs but still maintain high technical standards.

The sub-regional workshops are currently being scheduled for 20/ 27 March 2017. Details will be confirmed shortly and local board invites sent out promptly.

Walking School Bus Week 27 February 3 March 2017

24. Early in the school year Auckland Transport publicises walking school buses by running a promotional week. ‘Walking School Bus Week’ involves competitions and events organised for encourage participation for the walking school buses.

25. Local schools which are involved include Opaheke School and Drury School

Consideration

Local board views and implications

26. The local boards views will be incorporated during consultation on any proposed schemes.

Implementation

27. In terms of the Manukau Station project, additional design work is being undertaken for the upgrade of Putney Way. Once that work has been completed, timelines related to the reopening of Putney can be confirmed.

Attachments

No.	Title	Page
a ⇩	PLB Attachment 22 Feb 2017_Auckland Transport Attachment A	15
b ⇩	PLB Attachment 22 February 2017_Travelwise Schools activities in the Papakura Local Board area over the last quarter	31
c ⇩	PLB Attachment 22 Feb 2017_Auckland Transport Attachment C	33

Signatories

Authors

Kenneth Tuai - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

22 February 2017

Papakura Local Board Report – AT School Community Transport

Papakura	Travelwise status	Total WSB routes	WSB event/ route audit	Active mode promotion events	Speed event	Young drivers event	Safety at the school gate	Other safety promotion event	PT promotion event	Meetings/workshops	Engineering info
C = Completed P = Planned O= Ongoing	(i.e. active, inactive, Non Travelwise)			(e.g. cycle follow up, WOW event, park and ride, walking promotion)	(e.g. SDAS, back to school)	(e.g. driver licencing training)		(e.g. kea crossing, crossing training, roads and roadsides, ball talks)	(e.g. railsafe week)	(e.g. lead teacher, students, WSB volunteer)	(where relevant)
ACG Strathallan	Active							C		C P
Drury School	Active	2	P	C			O			C P
Hingaia Peninsula School	Active									P
Holy Trinity Catholic Primary School (Proposed open date: 30 Jan 2017 )		P	P							P
Kauri Flats School (Proposed open date: 30 Jan 2017)		P	P							P
Opaheke School	Active	3	C P				O			P
Papakura Central School	Active			C			O			P
Rosehill College	Active					P	O			P

Papakura Local Board

22 February 2017

New community lease at 13A Clevedon Road, Papakura

File No.: CP2017/00008

Purpose

1. To seek approval for a new community lease to Counties Manukau Kindergarten Association for the Nina Busing Kindergarten at 13A Clevedon Road, Papakura.

Executive summary

2. Community leases are one of the ways in which the council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3. For the recommended lease, a process has been followed which includes a review of the tenant’s performance, that the organisation is sustainable, the services and programmes offered are beneficial to the community and that they align with objectives stated in the Auckland Plan and Papakura Local Board Plan.

4. Counties Manukau Kindergarten Association owns the buildings and improvements at 13A Clevedon Road (Site Plan - Attachment A). As outlined in the Auckland Council Community Occupancy Guidelines July 2012, groups that own their own buildings have a right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process.

5. A Community Outcomes Plan has been agreed to by the group and will be an attachment to the new lease subject to local board approval (Attachment B). The group will report annually against the target performance measures.

6. It is recommended that a new lease be approved for this group under the terms and conditions specified in the recommendation below.

Recommendation/s

That the Papakura Local Board:

a) Approves a new community ground lease for Counties Manukau Kindergarten Association Incorporated (Nina Busing Kindergarten) for 13A Clevedon Road, Papakura (outlined in green in Attachment A) under the following terms and conditions:

i) Term – 10 years commencing 1 August 2013 with one 10 year right of renewal;

ii) Rent - $1.00 (+ GST) per annum, if requested;

iii) An approved Community Outcomes Plan (Attachment B) attached to the lease document;

iv) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Comments

7. The land is held in fee simple by Auckland Council under the Reserves Act 1977 as a classified local purpose (community buildings) reserve and described as Section 1 SO 315256 - 2653 m² - CIR640540.

8. Where a group owns the building the recommended term of a new community lease is 10 years with one 10 year right of renewal. The recommended rental is $1.00 (+ GST) per annum, if requested. The group is responsible for maintenance and utilities costs for the building. A Community Outcomes Plan will be an attachment to the new lease, subject to local board approval, and will be reported upon annually.

9. Counties Manukau Kindergarten Association Incorporated was first registered as an incorporated society in May 1952 (under the name The Pukekohe Free Kindergarten Association Incorporated). They currently operate 28 centres in the Counties Manukau area with a staff of 150; and each week 1,700 children aged between two and five years old attend the centres. The centres operate daily – Monday to Friday.

10. Nina Busing Kindergarten is a long-established service that provides school-day and sessional education and care for children from the multicultural local community in Papakura. Children are between three and five years of age and come from a number of cultures, with several having English as an additional language. The kindergarten operates as part of the Counties Manukau Kindergarten Association which provides a framework of policies, procedures and professional support to help teachers manage the kindergarten.

11. It is licensed as a free kindergarten with the Ministry of Education for 40 children and operates Monday to Friday - with morning sessions from 8.45 am to 11.45 am; afternoon sessions from11.45 am to 2.45 pm and daily sessions from 8.45 am to 2.45 pm. The kindergarten is an Enviroschool kindergarten which promotes sustainable environmental practices. The families and whanau have a strong sense of belonging and ownership within the kindergarten community.

Consideration

Local board views and implications

12. The recommendations within this report fall within local boards’ allocated authority relating to the local, recreation, sports and community facilities.

Māori impact statement

13. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Maori.

Implementation

14. All costs involved in the preparation of lease documents are borne by Auckland Council.

Attachments

No.	Title	Page
a ⇩	Site Plan for CMKA Nina Busing Kindergarten	39
b ⇩	Community Outcomes Plan for CMKA Nina Busing Kindergarten	41

Signatories

Authors

Jenny Young - Community Lease Advisor

Christine Benson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rex Hewitt - Relationship Manager

Papakura Local Board

22 February 2017

New Road Name Approval for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia

File No.: CP2017/00266

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for nine new road names for roads created by way of a joint subdivision and land use consent at 241 Park Estate Road, Hingaia

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names Papareia Road, Horomia Road, Papakowhatu Road, Matarau Road, Te Aute Road, Rauaruhe Road, Pahekeheke Road and Nohoanga Road’ (applicant’s preferred road names), and alternative names Ngakoro Road, Takaraho Road, Nganipu Road, Purei Road, Ti kouka Road were determined to meet the road naming guideline criteria.

4. The Applicant derived their proposed names following consultation with local Iwi.

5. The road names ‘Papareia Road, Horomia Road, Papakowhatu Road, Matarau Road, Te Aute Road, Rauaruhe Road, Pahekeheke Road and Nohoanga Road’ preferred by the Applicant and the alternative names ‘Ngakoro Road, Takaraho Road, Nganipu Road, Purei Road and Ti kouka Road are considered for approval by the Local Board.

Recommendation/s

a) That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names ‘Papareia Road, Horomia Road, Papakowhatu Road, Matarau Road, Te Aute Road, Rauaruhe Road and Nohoanga Road’ preferred by the Applicant, for the new roads created by way of joint subdivision and land use consent at 241 Park Estate Road, Hingaia while noting that the alternative names ‘‘Ngakoro Road, Takaraho Road, Nganipu Road, Purei Road and Ti kouka Road’ were also determined to meet the road naming criteria

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

Nine new roads are to be created to serve a residential subdivision. Joint Subdivision and Land use consent R/JSL/2014/5302 and R/JSL/2016/683 has been granted by Council.

Figure One: Location and Layout of new Road

Table One : List of proposed names

Road	Ranking	Proposed New Road Name	Meaning
2	Preferred	Papareia Road	Maori Settlement in the Karaka Area
	1^st alternative	Ngakoro Road	Refers to an awa (stream/river) in the south
	2^nd alternative	Harakeke Road	Plant common (previously) to Hingaia. Maori name for Phormium Tenax.
6	Preferred	Horomia Road	Maori Settlement in the Karaka Area
	1^st alternative	Takaraho Road	Refers to an awa in the south
	2^nd alternative	Ti kouka Road	Plant common (previously) to Hingaia. Maori name for Cordyline australis
7	Preferred	Papakowhatu Road	Maori Settlement in the Karaka Area
	1^st alternative	Nganipu Road	Maori Settlement in the Karaka Area
	2^nd alternative	Taraire Road	Plant common (previously) to Hingaia. Maori name for Beilschmiedia taraire
9	Preferred	Matarau Road	Maori Settlement in the Karaka Area
	1^st alternative	Mapou Road	Plant common (previously) to Hingaia. Maori name for Myrsine australis.
	2^nd alternative	Tawa Road	Plant common (previously) to Hingaia. Maori name for Beilschmiedia tawa.
10	Preferred	Te Aute Road	Maori Settlement in the Karaka Area
	1^st alternative	Akeake Road	Plant common (previously) to Hingaia. Maori name for Dodonaea viscosa.
	2^nd alternative	Whau Road	Plant common (previously) to Hingaia. Maori name for Entelea arborescens.
14	Preferred	Rauaruhe Road	Maori Settlement in the Karaka Area
	1^st alternative	Karamu Road	Plant common (previously) to Hingaia. Maori name for Coprosma robusta.
	2^nd alternative	Houhere Road	Plant common (previously) to Hingaia. Maori name for Hoheria populnea.
15	Preferred	Pahekeheke Road	Former awa of the area
	1^st alternative	Oioi Road	Plant common (previously) to Hingaia. Maori name for Leptocarpus similis.
	2^nd alternative	Koromiko Road	Plant common (previously) to Hingaia. Maori name for Hebe stricta.
16	Preferred	Tuangi Road	Large local shell midden of NZ cockle (Tuangi)
	1^st alternative	Oioi Road purei	Plant common (previously) to Hingaia. Maori name for Leptocarpus similis.
	2^nd alternative	Koromiko Road Mahoe	Plant common (previously) to Hingaia. Maori name for Hebe stricta.
17	Preferred	Nohoanga Road	Maori Settlement in the Karaka Area
	1^st alternative	Horoeka Road	Plant common (previously) to Hingaia. Maori name for Pseudopanax crassifolius.
	2^nd alternative	Toetoe Road	Plant common (previously) to Hingaia. Maori name for Cortaderia fulvida.

Decision Making

7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

8. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

9. All of the road names proposed meet the criteria of the road naming guidelines except for Tuangi Road (preferred road name) and the proposed alternatives Mapou Road, Akeake Road, Karamu Road, Oioi Road, Horoeka Road, Harakeke Road, Taraire Road, Tawa Road, Whau Road, Houhere Road, Koromiko Road, Mahoe Road and Toetoe Road as these names are already in use within the Auckland region.

10. The suffixes used for each proposed road is consistent with the road type description.

11. The road names ‘Papareia Road, Horomia Road, Papakowhatu Road, Matarau Road, Te Aute Road, Rauaruhe Road, Pahekeheke Road and Nohoanga Road’ proposed by the Applicant and the alternative names ‘Ngakoro Road, Takaraho Road, Nganipu Road, Purei Road and Ti kouka Road’ are recommended for consideration for approval, noting that they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

12. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

13. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

14. The Applicant initially consulted, as required by consent condition, with Ngati Te Ata, Ngati Tamaoho and Te Akitai Waiohua. Ngati Te Ata deferred to the other two iwi groups. Ngati Tamoho and Te Akitai Waiohua provided a series of names which were adopted by the applicant.

15. All the road names were also sent to all iwi (Ngai Tai ki Tamaki, Ngati Tamaoho, Te Akitai, Makaurau Marae, Te Rangatu, Ngati Paoa, Ngati Maru, Ngaati Whanaunga, Ngati Tamatera and Tainui) relevant to the Papakura Local Board area by the Council and no further comments were received.

16. Consultation has been undertaken with NZ Post who indicated that the following road names do not meet their addressing standards being; Tuangi Road, Mapou Road, Akeake Road, Karamu Road, Oioi Road, Horoeka Road, Harakeke Road, Taraire Road, Tawa Road, Whau Road, Houhere Road, Koromiko Road, Mahoe Road and Toetoe Road. These are the same names which do not comply with the Auckland Council Road Naming Policy.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

22 February 2017

New Road Name Approval for three private ways within the residential subdivision by Addison Development at 250 Porchester Road, Takanini

File No.: CP2017/01019

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for new road names for three private ways created by way of subdivision at 250 Porchester Road, Takanini.

Executive summary

3. Following assessment against the road naming criteria, the road names ‘Puniga Lane’, ‘Pupahi Lane’ ,‘Diggings Lane’,‘Huke Lane’, ‘Digger Lane’, ‘Repo Lane’, Fuselage Lane’, ‘Avionics Lane’ and ‘Vivian Walsh Lane’ were determined to meet the road naming guideline criteria.

4. Consultation with Iwi was undertaken in 2013 prior to the submission of the original 61 names that were considered by the Papakura Local Board at their meeting of 19 February 2014.

5. The road names “Puninga Lane, Huke Lane and Fuselage Lane” (preferred by the Applicant) and the names “Pupahi Lane’ ,‘Diggings Lane’, ‘Digger Lane’ . ‘Repo Lane’, ‘Avionics Lane’ and ‘Vivian Walsh Lane” are considered for approval by the Local Board.

Recommendation/s

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names “Puninga Lane”, “Huke Lane”, and “Fuselage Lane” proposed by the Applicant, for the three private ways created by way of subdivision at Block 15, Block 15, and Block 26 of 250 Porchester Road, Takanini while noting that the alternative names ‘Pupahi Lane’ ,‘Diggings Lane’, ‘Digger Lane’, ‘Repo Lane’, ‘Avionics Lane’ and ‘Vivian Walsh Lane’ also meet the road naming criteria.

Comments

7. The Applicant has proposed the following names for consideration for the three private ways created as part of the development at 250 Porchester Road, Takanini. The names are consistent with the themes of Early Aviation, Early Settlers, and Gum Digging which have been developed for the area.

Table One: Proposed Road Names

Block 14
Preference	Proposed New Road Name	Meaning
Preferred Name	Puninga Lane	A camping place or a camping ground of a tribe or family. With special relation to descent.
First Alternative	Pupahi Lane	A camping ground or campsite.
Second Alternative	Diggings Lane	To break up and move earth.
Block 15
Preference	Proposed New Road Name	Meaning
Preferred Name	Huke Lane	To dig up or expose by removing the earth, excavate, uncover or mine.
First Alternative	Digger Lane	To pick out or dig out earth surface.
Second Alternative	Repo Lane	Swamp, bog or marsh
Block 26
Preference	Proposed New Road Name	Meaning
Preferred Name	Fuselage Lane	Soaring Bird relates to early aviation
First Alternative	Avionics Lane	Soaring relates to early Aviation
Second Alternative	Vivian Walsh	Flight in the area relates to early Aviation

Figure One: Block 14 and Block 15

Figure Two: Block 26

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines and all the proposed names meet the road naming criteria

10. The proposed suffix ‘Lane’ is appropriate for the roads as they are private ways.

11. As the Applicant’s preferred names “Puninga Lane”, “Huke Lane”, and “Fuselage Lane” for the private ways in Block 14, Block 15 and Block 26 meet the criteria, it is recommended for consideration for approval while noting that the alternative names “Pupahi Lane’ ,‘Diggings Lane’, ‘Digger Lane’, ‘Repo Lane’, ‘Avionics Lane’ and ‘Vivian Walsh Lane are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

12. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

Consultation

14. As part of the road naming process (2013) for the original Addisons subdivision area, the Applicant submitted a list of 61 names, based around the themes of Early Aviation, Early Settlers, Gum Digging and Maori Shellfish. That list included all the names being proposed under this report. Due to the requirement of the Papakura legacy road naming policy (effective at that time) to consult with Iwi where Maori names are proposed, the Applicant undertook significant consultation with tangata whenua, being Ngati Tamaoho Trust, Te Ara Rangatu o te Iwi Ngati Te Ata, Ngati Paoa Trust Board, Ngai Tai Ki Tamaki Tribal Trust and Te Akitai Waiohua Iwi Authority. A workshop was held on 17 September 2013 involving representatives of Ngati Tamaoho Trust, Te Ara Rangatu o te Iwi Ngati Te Ata and Te Akitai Waiohua Iwi Authority.

15. The proposed road names were reviewed by New Zealand Post and no concerns were raised.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

22 February 2017

Papakura Local Board Event Partnership Fund Funding Reallocation 2016/2017

File No.: CP2017/00670

Purpose

1. To reallocate unspent funds from the Events Partnership Fund to the remaining Quick Response and Local Grant contestable rounds.

Executive summary

2. The Papakura Local Board Events Partnership Fund for 2016/2017 allocated funding to the Papakura Fireworks event. That event has been cancelled, and the board has the opportunity to reallocate the funding.

3. Of the $27,000 funding allocated to the Papakura Fireworks event, $22,500 remains available for reallocation.

4. Two Quick Response and one Local Grants contestable funding rounds are yet to be held in this financial year.

5. Staff recommend reallocating the unspent funds across the three remaining contestable rounds.

Recommendation/s

That the Papakura Local Board:

a) reallocate unspent events partnership funding of $22,500 to the three remaining 2016/2017 contestable funding rounds;

i) $5,625 towards the Quick Response Round Three

ii) $5,625 towards the Quick Response Round Four

iii) $11,250 towards the Local Grants Round Two

Comments

Events Partnership Fund 2016/2017

6. The Papakura Local Board supports annually delivered events which align with the local board’s priority of ‘a strong, safe and healthy community’ through the local board Events Partnership Fund.

7. The Papakura Fireworks Event, run by the Lions Club of Papakura, was approved for funding of $27,000 in 2016/2017. The event was cancelled, as the planned venue was not available. Staff notified the local board of this cancellation via memo on 27 September 2016.

8. The local board has already reallocated $4,500 (resolution PPK/2016/232) of this funding as shown in the table below leaving $22,500 unallocated.

Unallocated Events Partnership Funding
Funding allocated to Papakura Fireworks Event (now cancelled)	$27,000
Reallocated for Armistice Day event	$2,500
Reallocated for Eye on Nature event	$2,000
Amount available for reallocation	$22,500

Options for reallocating remaining funding

9. The following options are considered:

a) No reallocation

If a decision is made not to reallocate the funding, it will remain unspent and represent a missed opportunity to fund activities which support local board plan priorities, or provide an offset to budgets in other areas where expenditure has exceeded budget.

b) Reallocate funding to other local board priorities

The unspent funding presents an opportunity for the local board to increase spending for the year in other areas. This may allow timing of other projects to be brought forward or for projects identified since the budget was confirmed to be undertaken.

c) Reallocate funding to activities through contestable funding rounds.

The local board in this case could consider a range of community funding grant requests which support local board plan outcomes through a contestable grants process.

Preferred option

10. In the absence of any identified projects to which the local board would like to increase funding it is recommended that option c) be adopted. This allows for funding to be provided for projects similar to the original purpose of the event fund while maintaining flexibility to fund projects now considered to be a higher priority.

11. Three funding rounds remain for the year which could be used to allocate funding. A suggested distribution of the funding between the rounds to match expected demand is proposed in the table below

Funding round	Closing date for applications	Funding reallocation
Quick Response Round Three	10 February 2017	$5,625
Quick Response Round Four	14 April 2017	$5,625
Local Grants Round Two	28 April 2017	$11,250
Total		$22,500

Consideration

Local board views and implications

12. Reallocating the funding across the three remaining rounds allows other local board priorities to be supported.

Māori impact statement

13. The reallocation of funding provides Māori and the wider community with further opportunities to access support for projects and activities that meet local board priorities.

Implementation

14. Following confirmation of reallocation of funding to contestable grant rounds, the Community Grants Team will be advised of the increased amounts available for distribution.

Attachments

There are no attachments for this report.

Signatories

Authors

Carrie Doust - Team Leader Event Facilitation Central

Chant'e Bellve - Swimming Pool Inspector

Chantal Creese - Senior Policy Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rex Hewitt - Relationship Manager

Papakura Local Board

22 February 2017

Hawkins Theatre Business Planning Project

File No.: CP2017/00908

Purpose

1. Approve the scope of the Hawkins Theatre Business Planning Project.

Executive summary

2. Hawkins Theatre is one of two council-owned and operated arts and culture facilities in the Papakura Local Board area. The other is Papakura Art Gallery.

3. Council’s Arts, Community and Events department (ACE) is developing operational business plans for all council-operated arts and culture facilities to ensure that each facility has a clear and agreed vision, mission, objectives and an annual action plan.

4. In March 2017, staff will begin to develop a new three-year business plan for Hawkins Theatre.

5. Two groups have been established to oversee the development of the Hawkins Theatre business plan:

· project team (staff from ACE and Local Board Services)

· project steering group (staff from ACE and Local Board Services).

6. The business planning project includes community consultation and input by the local board.

7. Mana whenua groups who have registered interest in the Papakura Local Board area will be invited to engage in the project and provide feedback on the draft business plan as well as other documents.

8. Staff intend to present the business plan to the local board for adoption in September 2017.

Recommendation/s

That the Papakura Local Board:

a) approve the scope of the Hawkins Theatre Business Planning Project

b) agree that the Papakura Local Board Chair will initiate engagement with mana whenua groups who have registered interest in the Papakura Local Board area, to inform the Hawkins Theatre Business Plan.

Comments

Background

9. Hawkins Theatre is a community theatre focused on performing arts and film, and is one of two council-owned and operated arts and culture facilities in the Papakura Local Board area. The other is Papakura Art Gallery. Both are located in the vicinity of the Papakura Town Centre.

10. The facility first opened as the Hawkins Entertainment and Conference Centre in 1990 and was managed by the Papakura District Council. In 2008, the name of the facility was changed to Hawkins Theatre.

11. Since the formation of Auckland Council in November 2010, Hawkins Theatre has been operated by ACE’s Arts and Culture unit.

12. In March 2017, staff will begin to develop a new three-year business plan for the theatre as part of implementing operational business plans for all council-operated arts and culture facilities.

13. Staff will present the business plan for the local board’s approval in September 2017.

Scope of Project

14. The business plan will establish an agreed vision, mission, objectives and annual action plan to guide programming and activities at Hawkins Theatre. The scope of the business planning project is set out in Table One below:

Table One: scope of Hawkins Theatre Business Plan
In scope	Out of scope
All public spaces within the theatre	Auckland Council arts and culture facilities other than Hawkins Theatre
All programming activities within the theatre	Auckland Council community facilities
All community outreach activities by staff
All relationship management activities between the theatre and stakeholders
All expenditure

Business Plan oversight

15. To oversee the business plan’s development, two groups have been established:

· project team (comprised of staff from ACE and Local Board Services)

· project steering group (comprised of staff from ACE and Local Board Services).

16. The project team will deliver:

· a summary report on local board demographics based on the 2013 Census

· a summary report on previous years’ visitor, programme participant and audience numbers and satisfaction survey results

· community and stakeholder consultation to inform the business plan

· a three-year business plan for the facility.

17. Mana whenua will be invited to engage in the business planning project and provide feedback on documents, including the draft business plan.

18. The steering group will oversee the development of the draft business plan that will be presented to the Papakura Local Board for adoption in September 2017.

Community and Stakeholder Engagement

19. Business plans for council’s arts and culture facilities demonstrate how each facility will meet the needs of the local community. Staff will invite stakeholders and local residents in Papakura to engage in consultation and provide input to the business plan, as part of the engagement plan for the project

20. Staff recommend that the Papakura Local Board Chair initiate engagement with mana whenua to provide opportunities for them to give feedback at key milestones during the project. Staff will support this relationship and liaise with mana whenua to collate their feedback to inform the draft business plan.

Consideration

Local board views and implications

21. Local board members will be invited to participate in community engagement activities during the business plan development process and review elements of the draft plan at key steps in the process.

22. Staff will meet with the local board as requested to discuss the development of the business plan for Hawkins Theatre.

Māori impact statement

23. The theatre provides opportunities for all Aucklanders to engage with arts and culture including Māori communities and stories.

24. The population in the Papakura Local Board area is 28 per cent Māori; more than two times greater than the Auckland-wide average of 10.7 per cent.

25. Mana whenua groups who have registered interest in the Papakura Local Board area will be invited to participate in the business planning project and provide feedback on documents, including the draft business plan.

Implementation

26. The business plan will be presented to the local board for their endorsement in September 2017. Following this, staff will implement the business plan.

Attachments

There are no attachments for this report.

Signatories

Authors

Catalina Vercelli - Arts and Culture Project Lead

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rex Hewitt - Relationship Manager

Papakura Local Board

22 February 2017

Papakura Local Board Work Stream Allocations and the Appointment of a Local Board Representative on the Aircraft Noise Community Consultative Group for the 2016 - 2019 Triennium

File No.: CP2017/01482

Purpose

1. To adopt the work stream allocations and the accompanying roles and responsibilities for the work stream lead and work stream members and to appoint a local board member to represent the board on the Auckland Airport Aircraft Noise Community Consultative Group for the 2016 – 2019 triennium.

Executive summary

2. In the 2013 – 2016 electoral term the Papakura Local Board established portfolios which included the appointment of members to lead or oversee activity areas and regularly meet with council staff. The portfolio holders were responsible for overseeing work programmes and progressing relevant advocacy matters.

3. In preparation for the new electoral term, Local Board Services undertook a review of ways of working and as a result suggested the establishment of ‘programme leads’ which directly align with the activities in the work programme.

4. In response to that the Papakura local board has considered the recommendations and has developed a set of work streams for the current electoral term.

5. It is recommended that the local board adopts the work streams and the roles and responsibilities for the work stream lead and the work stream members as set out in this report for the 2016 – 2019 electoral term.

6. Additionally, a request has been made to appoint a local board representative for the Auckland Airport Aircraft Noise Community Consultative Group. It is recommended that the board will formally make this appointment to ensure the Papakura community is being represented.

Recommendation/s

That the Papakura Local Board:

a) Adopts the work stream allocations as set out in table 1 of this report.

b) Confirms the roles and responsibilities for the work stream lead and work stream members as set out on this report.

c) Appoints member <X> to be the Papakura Local Board representative on the Aircraft Noise Community Consultative Group.

Comments

7. In the 2013 – 2016 electoral term the Papakura Local Board, together with most other local boards, established ‘portfolios’ which included the appointment of members to lead or oversee work streams and regularly meet with council staff to ensure delivery on the priorities as set out in the local board plan and the underlying work programmes. The portfolio holders in Papakura were responsible for overseeing work programmes and progressing relevant advocacy matters within their respective remits.

8. There was a wide variety of practice around portfolios amongst local boards, with portfolios varying in number (ranging from 0 to 23), function and the organisational support structure around them. In preparation for the new electoral term, Local Board Services undertook a review of ways of working and as a result suggested the establishment of ‘programme leads’ which directly align with the activities in the work programme.

9. In November 2016 the board was presented with the recommendations coming out of the review and received further information on the proposed way of working in late November 2016. During further conversations the following work streams were identified:

· Arts, Culture and Events;

· Parks, Sports and Recreation;

· Local Planning and Economic Development;

· Transport;

· Community Facilities, Renewals, Services and Leases;

· Libraries and Information Services;

· Infrastructure and Environmental Services.

10. It was decided that some more work and thinking needed to be done around:

· The allocation of the work streams to individual local board members;

· The roles and responsibilities of those work streams;

· The roles and responsibilities of the work stream lead, alternate and members.

11. The current proposal is based on further work that has been undertaken and was discussed at the 1 February 2017 local board workshop. Members present at the workshop indicated their support for the proposal and it was agreed that a formal report would come to the February 2017 business meeting. It is recommended that this new way of working be reviewed 12 months after formal adoption.

Papakura local board work streams

12. The table below (table 1) provides an overview of the Papakura local board work streams and sets out the responsibilities within each area plus the members allocated to it.

Table 1. Papakura local board work stream allocations and responsibilities

Work stream topic and responsibilities	Lead	Members
Arts, Community and Events · Arts and Culture line items in Arts, Community and Events Work Programme; · Events line items in Arts, Community and Events Work Programme; · Heritage line items in the Plans and Places Work Programme; · Local events permit feedback.	Felicity Auva'a	Katrina Winn and George Hawkins
Parks, Sports and Recreation · Local Parks Work Programme; · Sports Parks Work Programme; · Sport and Recreation Work Programme; · Leisure Work Programme; · Community facilities: parks renewals Work Programme.	George Hawkins	Felicity Auva'a and Michael Turner
Local Planning and Economic Development · Town centre development line items in the Plans and Places Work Programme; · Local economic development (ATEED) Work Programme; · Resource consents feedback; · Business Improvement Districts Local Economic Development Initiatives.	Brent Catchpole	Bill McEntee, Felicity Auva'a and Katrina Winn
Transport · Auckland Transport Capital Fund Work Programme; · Auckland Transport Maintenance, Renewals and Networks; · Traffic Control Consultation feedback.	Michael Turner	Brent Catchpole and George Hawkins
Community Facilities, Renewals, Services and Leases · Community facility renewals line items in the Community Facilities Renewals Work Programme; · Community facilities: Leases Work Programme; · Community Places line items in the Arts, Community and Events Work Programme; · Community Empowerment line items Arts, Community and Events Work Programme.	Bill McEntee	Brent Catchpole
Libraries and Information Services · Libraries Work Programme; · Library renewal line items in the Community Facilities Renewals Work Programme.	Katrina Winn	Brent Catchpole
Infrastructure and Environmental Services · Infrastructure and Environmental Services Work Programme.	Michael Turner	Felicity Auva'a and Bill McEntee

How the work streams operate

13. In order to achieve greater efficiencies whilst effectively delivering the local board’s work programme and projects, Local Board Services has recommended that all local board business goes through workshops to enable collective direction setting with subsequent formal decision making occurring at business meetings. An approach supported by the local, board during discussions in November and December 2016. This approach has followed significant improvements in the way that work programmes are prepared and reported to local boards and the quarterly reporting to directly reflect progress on each work programme item.

14. Therefore work streams should be treated as an additional mechanism for local board involvement in local projects and services, regional policy and strategy, increasing opportunities for monitoring progress, identifying problems and seeking remedies and should not replace:

· Decision making at business meetings; or

· Consultation and engagement with the public and community organisations which all members should be involved in and aware of.

15. Programmes, projects and ideas being progressed by work stream members will be reported to the full board through workshops enabling all board members to have the opportunity to provide input. It is envisaged that meetings between work stream members and staff are focused on specific objectives, rather than some past practices across local boards where meetings happened as a matter of course.

16. In addition to work streams, there might be key projects that require additional support direct with staff for set periods of time. This could include but is not limited to the:

· Commercial & Town Centre Project

· Greenways planning and implementation

· Aspects of the Spatial Priority Area

· Smith’s Avenue Redevelopment

· Resource Recovery

17. With regards to the operational support for the work streams the following process is proposed:

· There is considerable informality in the setting of agendas for any work stream meetings. Both work stream members and staff are able to put items on the agenda for discussion;

· Agendas for all work stream meetings will be circulated to all board members for their information;

· Work stream meetings will be chaired by the work stream lead and in their absence by the alternate;

· Any member of the work stream can require any issue relevant to the work stream to be brought to the full board initially at a workshop;

· Local Board Services staff will be available to support members in meetings with other council staff and external stakeholders where possible and appropriate;

· Concise, relevant notes will be taken at the meetings by staff, which will be made available, together with any other supporting material provided at the meeting, to all members within five working days after the meeting. Such information is to be treated as ‘not for publication’ as it is often in a preliminary format and may be substantially revised before it appears in the public domain on a board agenda.

Role of the work stream lead

18. The work stream leads focus is to act as champion, sounding board and driver for the work stream work stream. The role and responsibilities of the work stream lead can therefore be described as follows:

· Provide work programme oversight for the Board approved work programme within the area of responsibility;

· Initiate and drive the development of new ideas and initiatives for inclusion in future work programmes related to the area of responsibility;

· Provide policy leadership, for instance by leading the development of Local Board feedback and submissions and oversight of governing body committee activities relevant to the area of responsibility (including review of agenda papers and attendance at meetings where desirable);

· Act as a sounding board and first point of contact for council staff on matters related to the area of responsibility;

· Serve as an advocate for matters related to the area of responsibility, for instance by bringing matters to the attention of the full board;

· Attend regional and local board seminars/workshops on topics and projects related to the area of responsibility;

· Be a point of contact for the community on matters related to the area of responsibility.

Role of the work stream members including the alternate

19. In addition to the work stream lead, each work stream will have several members working together to support the work within the work stream. The focus for the work stream members is to act as champions and provide support to the work stream lead. The role and responsibilities of the work stream members can therefore be described as follows:

· Provide work programme oversight for the Board approved work programme within the area of responsibility;

· Support the development of new ideas and initiatives for inclusion in future work programmes related to the area of responsibility;

· Serve as an advocate for matters related to the area of responsibility, for instance by bringing matters to the attention of the full board;

· Attend regional and local board seminars/workshops on topics and projects related to the area of responsibility.

20. In addition to the above the role of the alternate specifically is to:

· Act for and perform the role and responsibilities of the work stream lead in his or her absence.

21. The important consideration for members is that they are appointed to be the local board representative on a particular area – they represent the views of the board (not their own views or personal preferences) to give direction to staff. If a work stream lead or member does not know what the board view is on a particular issue, they will need to discuss the issue with the local board chairperson to see if general advice can be given, if not, it may be necessary to refer that issue to a workshop for a full board discussion.

Papakura Local Board representative on the Aircraft Noise Community Consultative Group

22. The Aircraft Noise Community Consultative Group (ANCCG) was set up under the conditions of Auckland Airport’s designation in the Manukau Operative District Plan. It is an independently chaired group that makes recommendations to Auckland Airport on aircraft noise issues and concerns that arise from the airport’s operations and activities.

23. The ANCCG is tasked with:

· Identifying community concerns regarding aircraft noise;

· Cooperatively formulating and proposing rules and procedures to minimise aircraft noise impact on the surrounding community;

· Assisting and advising Auckland Airport in the dissemination of relevant information to the community;

· Assisting Auckland Airport in the preparation of a Noise Management Plan;

· Monitoring noise levels and compliance with the noise abatement procedures and Noise Management Plan; and

· Accessing appropriate technical expertise and guidance as required.

24. The group is made up of representatives from Auckland Council including Local Boards, the Board of Airline Representatives New Zealand (BARNZ), Airways New Zealand, Auckland Airport, the business community and Tangata Whenua.

25. The Papakura local board has been invited to appoint one of its members as a representative for the Papakura area on the ANCCG.

26. The Terms of Reference for the ANCCG can be found in Attachment A.

27. It is recommended that the Papakura local board considers appointing one of its members to represent the board and the Papakura community on the ANCCG.

Attachments

No.	Title	Page
a ⇩	PLB Attachment 22 February 2017_Work Stream Allocations	89

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

22 February 2017

Auckland Council’s Quarterly Performance Report for Papakura Local Board: Quarter Two, 1 October - 31 December 2016

File No.: CP2017/01586

Purpose

1. To provide the Papakura Local Board members with an integrated quarterly performance report for quarter two 2016/17, against the Local Board Agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Papakura Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Papakura 2016/2017 Work Programme.

3. Of significance this quarter is the successful promotion of the Papakura Youth Scholarships, the boards input into the draft concepts for the Manurewa-Takanini-Papakura Spatial Priority Area and the successful delivery of the Christmas events in December.

4. The Papakura Local Board has an approved 2016/17 work programme for all operating departments.

5. The overall snapshot for the Papakura Local Board indicates performance in the Papakura Local Board area is generally tracking positively (Attachment A).

6. All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (Attachment B), with all items reported as ‘green’ status (on track) except for the following which have an ‘amber’ status (behind delivery, some risk) or a ‘red’ status (behind delivery, significant risk):

Amber:

· Smith’s Avenue – Awhi House Reactivation

· Event Partnership Fund

· Mangrove removal Pahurehure inlet and Conifer Grove area

· Papakura Sports Lights Renewals

· Papakura Rugby Football Club – Beach Road

· Papakura Rugby Football Club – Ron Keat Drive

Red:

· Airfield Park Concept Plan

· Drury Sports Complex and carpet works, sand slits and top dressing

7. Attachment C contains further detailed information on the financial performance of the board against Quarter Two. This signals that within the Locally Driven Initiatives some projects are behind schedule or have not yet commenced ($282k) while Parks Initiatives are ahead of budget by $75k. In the Asset Based Services, Parks has overspent in response maintenance ($110k) and in arboriculture ($40k).

8. Attachment D provides an overview of the Key Performance Indicators for the Papakura Local Board. In summary, the key performance indicators show that the Year-end outlook is for 45 per cent of measures to be achieved. This is explained in further detail in the report and in the attachment.

Recommendation/s

That the Papakura Local Board:

a) receive the performance report for the financial quarter ending 31 December 2016.

Comments

Key Achievements for Quarter Two

9. The Papakura Local Board has a number of key achievements to report from the Quarter Two period, which include:

· The successful promotion of the Papakura Youth Scholarships which closed in December, resulting in 35 applications being received.

· Providing input into draft concepts (based on consultation and a needs assessments) for the Manurewa-Takanini-Papakura Spatial Priority Area (Integrated Area Plan) at a workshop attended by Manurewa and Papakura Local Board members, ward councillors and mana whenua representatives. Following the workshop, the concepts were revised and initial consultation was undertaken in a range of settings including marae, the three town centres and Papakura and Manurewa Train Stations.

· The provision of funding for the Papakura Santa Parade held on the 4^th December and Carols in the Park (9^th December).

Key Project updates from the 2016/17 Work Programme

10. All operating departments with approved 2016/17 Work Programmes have provided performance report updates via SharePoint for quarter Two (see attachment B). The following are progress updates against key projects as identified in the Papakura Local Board Plan:

· ID2267 Placemaking: Town Centre safety and economic development (contracts of safety patrols in Papakura town centre) – staff have completed the funding agreements with the Community Patrols (Crimewatch) and Maori Wardens to ensure the Papakura town centre security guards continue to maintain safety in the town centre and its vicinity.

· ID2252 A skilled workforce for local jobs (YouthFULL programme through Youth Connections) – staff have promoted the programme to local businesses and the Papakura Business Association together with a social media campaign which is gaining momentum, with 630 users on the platform. The programme is providing entry level jobs, free short online work ready courses and employer’s feedback on every application.

Risks identified in the 2016/17 Work Programme

11. The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes.

Parks, Sport and Recreation

a. Airfield subdivision park development, including growth funding for provision and locally driven initiative (LDI) funding ($20,000) for a concept plan. There is a delivery risk because the land for the proposed park has not yet been identified within the sub-division. Negotiations are underway with the developers to agree the land to be made available and vest it with the council. However, until the location of the park is agreed this project cannot progress.

b. The Drury Sports Complex carpet works, sand slits and top dressing work, funded through the Asset Based Services (ABS) capex budget over which the local board does not have any discretion, has been cancelled to help and fund the Southern Park Lighting project.

12. Due to the amount of funding involved the following ‘amber’ risk requires close monitoring.

Parks, Sport and Recreation

c. The board has approved LDI funding ($300,000) for obtaining resource consent for mangrove removal around the Pahurehure inlet and the Conifer Grove area. The Cultural Impact Assessment (CIA), which formed part of process, highlighted some risks with the proposed areas for mangrove removal. Responses to mitigate these concerns are currently being worked through. However, depending on the decision about whether or not the resource consent is granted this funding may need to be re-allocated. Staff are currently scoping alternative proposals for this funding.

13. The following project will need to be considered as well.

Arts, Community and Events

d. Due to the cancellation of the Papakura Fireworks event there is still $22,500 available within the Event Partnership Fund (ID424) that the board may wish to reallocate.

Financial Performance

14. Operating costs are almost on budget for the year to date. In Locally Driven Initiatives some Community Services projects have not yet commenced while Parks initiatives are ahead of budget. In Asset Based Services Parks has an overspend in response maintenance, and in arboriculture where catch up of this work has been completed in dryer months. Revenue has exceeded budget in community facilities hire overall. The capital asset renewals programme is slightly ahead of schedule. New capital development projects are mainly on track, including the Ray Small Park skate park which is currently out to tender. The majority of the Locally Driven Initiative Capex funding is still to be allocated by the local board this year, and therefore projects will need to be factored into the Y18 work programmes going forward.

15. The financial summary for Papakura Local Board is attached to this report (Attachment C).

Key Performance Indicators

16. The performance measure results show that three out of the four parks, sports and recreation measures are unlikely to be achieved. Most community services measures are tracking below target and are not expected to be achieved at year end. This includes measures for perception of town centre safety and off-peak use of community facilities.

17. Full KPI data for quarter one is detailed in attachment D to this report.

Consideration

Local Board views and implications

18. This report informs the Papakura Local Board of performance to date for the period ending 31 December, 2016.

Māori impact statement

19. Pukekiwiriki Paa Joint Management Committee has not met during this quarter but will start again in February 2017.

20. Iwi have been consulted as part of the resource consenting process for mangrove removal around the Pahurehure inlet and the Conifer Grove area. Ongoing conversations form part of the process going forward.

Implementation

21. The Senior Advisor Papakura Local Board will continue to facilitate performance updates to the local board.

Attachments

No.	Title	Page
a ⇩	PLB Attachment 22 Feb 2017_Work Programme Snapshot 2016/17	97
b ⇩	PLB Attachment 22 Feb 2017_Work Programmes 2017/17 Update	99
c ⇩	PLB Attachment 22 Feb 2017_Financial Performance	119
d ⇩	PLB Attachment 22 Feb 2017_Performance Measure Results	127

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

22 February 2017

Papakura Local Board Workshop Record

Workshop record of the Papakura Local Board held in the Papakura Local Board Chambers, Papakura Service Centre, 35 Coles Crescent on Wednesday, 1 February 2017, commencing at

1.00 pm.

PRESENT

Chairperson: Brent Catchpole

Members: Felicity Auva’a

George Hawkins

Michael Turner (until 2.45 pm)

Katrina Winn (until 3.16 pm)

Absent: Bill McEntee

Also present: Rex Hewitt (Relationship Manager)

Madelon De Jongh (Senior Local Board Advisor)

Shelvin Munif Imo (Engagement Advisor)

Trish Wayper (Democracy Advisor)

Workshop Item	Governance role	Summary of Discussions
Art Gallery Business Plan Papakura Museum Arts and Culture Work Programmes	Setting direction/priorities/ budget	Powerpoint presentation made (Attachment 1A). Catalina Vecelli (Arts and Culture Project Lead) gave an overview of the Art Gallery Business Plan. The following feedback was given: - Board felt it was important to encourage and provide space for local artists to exhibit their art. - Requested that a variety of arts eg pottery, quilting etc, be included as exhibitions. - Department to undertake regular liaison with local art groups. - Library foyer – further discussion to be undertaken with the board concerning the use of this facility for exhibitions. - Formalise partnerships with Council and local arts groups. - Hawkins Theatre Foyer – suggested as an alternative for some exhibitions.
		Actions i. Incorporate board feedback into business plan. ii. Distribute draft business plan to board members iii. Business plan adopted at February/March 2017 business meeting.
		Hawkins Theatre Hawkins Theatre to be the next business plan developed. Board wanted the process to be same as the Art Gallerys.

Workshop Item

Governance role

Summary of Discussions

Art Gallery Business Plan

Papakura Museum

Arts and Culture Work Programmes

Setting direction/priorities/

budget

Papakura Museum

Discussion undertaken on the current status of the museum, its budget, requests and issues. The board requested the following be actioned:

- Review of hours

- Comparison to other like facilities

- Budget required for a business plan with help from a consultant

- Funding included in the next Council Long Term Plan and Annual Plan to cover shortfall in funding.

Workshop Item

Governance role

Summary of Discussions

Takanini Library Hub Update

Setting direction/priorities/

budget

Powerpoint presentation made (Attachment 2A).

Kim Taunga and Justine Haves gave an update on the Takanini Hub and progress to date.

A meeting with finance was to be held next week and libraries would report back to the board following that meeting.

The Board also requested that Councillor Newman be kept informed on the status of the project.

Workshop Item

Governance role

Summary of Discussions

Engagement Plan for the Papakura Local Board Plan

Setting direction/priorities/

budget

Shelvin Munif Imo, Papakura Local Board Engagement Advisor presented the following targeted events to get feedback for the local board plan:

- Movies in the Park

- Town Centre Cleanup

- Networks, Residents meetings and church events

- Mana Whenua Hui

- Pasifika Fono

Workshop Item

Governance role

Summary of Discussions

Work Stream Allocation Discussion

Setting direction/priorities/

budget

Attachment 4A was discussed.

Board agreed on allocations as proposed.

The Chair to have a discussion with Member Turner concerning his allocations with particular reference to Local Planning and Economic Development.

The workshop concluded at 3.44 pm.

Papakura Local Board

22 February 2017

Papakura Local Board Workshop Record

Workshop record of the Papakura Local Board held in the Papakura Local Board Chambers, Papakura Service Centre, 35 Coles Crescent on Wednesday, 1 February 2017, commencing at

1.00 pm.

PRESENT

Chairperson: Brent Catchpole

Members: Felicity Auva’a

Bill McEntee

George Hawkins

Michael Turner

Katrina Winn

Absent:

Also present: Rex Hewitt (Relationship Manager)

Madelon De Jongh (Senior Local Board Advisor)

Shelvin Munif Imo (Engagement Advisor)

Trish Wayper (Democracy Advisor)

Workshop Item

Governance role

Summary of Discussions

1. Economic Development

John Norman

Strategic Planner, Local Economic Development

Oversight and monitoring

Written report supplied

2. Community Facilities Work Programme

Gwyn De-Arth

Area Manager Operational Management and Maintenance

Jessica Morris

Stakeholder Advisor

Greg Lowe

Parks and Places Specialist

Oversight and monitoring

Gave the board an update on the following issues:

- Contractors being Downers and Cushfield & Wakeman and their performances.

- Illegal dumping on reserves and the enormous financial cost to council.

- Illegal use of sportsfields, as in unauthorised use of grounds for organised events and also vandalism of fields.

- Prince Edward Park Project – nearing completion.

- Massey Park Track Renewal – Track finished, surrounding turn works yet to be completed.

- Bruce Pulman Park – ongoing issues with ponds.

- Smiths Avenue – highest incident of vandalism in region.

- Takanini Hall – board requested that this facility be revisited and assessed.

Action:

Gwyn to report back to the board on the state and recommended repairs to the Takanini Hall complex.

Workshop Item

Governance role

Summary of Discussions

3. Community Places Work Programme

Rosetta Mamea

Service Delivery Team Leader, Community Places

Jewels Edwards

Service Delivery Co-ordinator Community Places

Oversight and monitoring

Tabled Attachment 3A

- Board noted the raised level of use for the Drury Hall.

- Staff outlined the new booking system for venues and also that a new marketing campaign was being launched for advertise Council’s venues for hire.

- Significant drop noted in the use of the Papakura Library meeting rooms. Board requested that staff investigate the drop of use and report back to the board.

- Board requested that a report be made to them on the use and state of the Elizabeth Campbell Centre.

Workshop Item

Governance role

Summary of Discussions

4. Libraries

Gill Pannell

Service Delivery Manager, Community Libraries

Oversight and monitoring

The Service Delivery Manager (TSI), Community Libraries (South/East) outlined the following to the board.

- Wriggle and Rhyme sessions are well attended.

- Storytime numbers have declined so they are trying an evening timeslot to see if this increases the number of participants.

- Large numbers attended the Summer Reading Programme.

- Library staff manned a stall at the Papakura Art in the Park event for the first time.

- Board indicated that it would like some discussion undertaken on the hours set for the library especially access being available on the weekends for those people that worked.

- Fit for Future Project – staff have provided feedback and some of this was being considered for inclusion. The Board requested to be notified of any changes in staff or workings at the library.

- Budget – overspent. This was mainly on staff costs which included sick leave and cadet costs. The Board requested that clarification be sort concerning who was funding the cadet scheme as this had been a mayoral project.

Workshop Item

Governance role

Summary of Discussions

5. Events Monthly Work Programme

Chade Julie

Team Leader Event Facilitation

Ashleigh Siteine

Event Facilitator

Ali Bain

Civic Event Facilitator

Oversight and monitoring

The board were informed that they had $22,500 to reallocate from last year’s fireworks event. A report was to be made to the next board meeting for reallocation of this funding.

The board requested a meeting be organised to discuss the event schedule prior to the February 2017 meeting.

The civic event officer, Ali Bain outlined that there was $8,000 in the civic budget still outstanding. Ali planned to introduce a “Civic Budget Work Programme” so this could be better monitored and planned.

Workshop Item

Governance role

Summary of Discussions

6. Infrastructure and Environmental Services Work Programme

Emma Joyce

Relationship Advisor, Infrastructure & Environmental Services

Gael Ogilvie

General Manager, Environmental Services

Sophie Heighway

Sustainability Initiatives Manager

Oversight and monitoring

Powerpoint presentation was made (Attachment 6A)

The powerpoint presentation outlined the “Community Energy Efficiency Programme” to be introduced in Papakura. The scheme will be launched on 13 March 2017 at the Edmund Hillary School.

The Board requested that a map of the area involved in the scheme be sent to them so that they were aware of which residents qualified.

Member Winn also requested information be forwarded to her so that it could be placed on the Board’s Facebook page.

Workshop Item

Governance role

Summary of Discussions

7. Community Empowerment Unit (CEU) Monthly Work Programme including Civil Defence Preparedness

Sarah Bramston

Strategic Broker

Melissa Lelo

Advisor, Community Empowerment

Oversight and monitoring

Sarah and Melissa presented an overview of the following projects:

- Youth voice and youth led initiatives

- Town centre safety and Economic Development

- CDEM capacity building

- Papakura senior citizens club

- Spatial Priority Area Plan

- Youth Scholarships

- Community Gardens and food systems

- Smiths Avenue/Innovation Hub

- Implementation of the Empowered Communities Approach.

The following was requested by the board:

i. That the Youth Council “Terms of Reference” be reviewed.

ii. That staff investigate the status of the “Youth Forum” as a feeder group to the Youth Council.

iii. Discussion to be undertaken concerning the Careers Coach versus a Careers Expo.

iv. Town Centre security – board requested a workshop to review the town centre security arrangements. With a formal report to be made to a business meeting.

v. Civil Defense – Confusion over the $10,000 board grant. Board thought this was a one off payment not yearly grant. Board requested further discussion be undertaken.

vi. Papakura Senior Citizens – Board requested a review of this payment as it appeared more than the rates rebate.

vii. Spatial Priority Area Plan – Engagement for the integrated SPA commenced in December 2017 across Papakura, Takanini and Manurewa. Board requested that grade separation of the rail crossings be included especially Manuroa Road.

viii. Community Garden – investigate community garden in Addison

ix. Smiths Avenue/Innovation Hub – no plans for the innovation hub at this stage. Board requested a workshop in March to discuss.

Workshop Item

Governance role

Summary of Discussions

8. Parks Monthly Work Programme

Neil Munro

Project Manager, Community Facilities

Greg Lowe

Parks and Places Specialist

Jennice Stringer

Project Co-ordinator

Debra Langton

PSR Portfolio Manager

Oversight and monitoring

The Project Manager Community Facilities, Neil Munro gave an update on the Conifer Grove Mangrove removal project. The resource consent had been lodged Friday, 3 February 2017. It was hoped that this consent would be approved quickly and that the project could be tendered prior to June 2017. If the project had not been tendered by that time the board’s LDI funding would be lost.

Parks and Places Specialist, Greg Lowe outlined the following projects to be considered in the future:

- Concept designs for Hingaia park.

- Addision playground design

- Papakura BMZ

- Smith Avenue complex – ongoing discussions

- Rollerston Garden Group – possible community project

The workshop concluded at 4.48 pm.

Date	ACHIEVEMENT
3 November 2016	Inaugural Meeting - Election of Chair, Brent Catchpole - Deputy Chair, Felicity Auva’a
13 November 2016	Attended Armistice Day Service
18 November 2016	Attended Vector Pacific Music Awards
24 November 2016	Papakura Citizenship Ceremony
27 November 2016	Attended Counties Manukau Sport Excellence Awards
4 December 2016	Papakura Christmas Parade
9 December 2016	Papakura Carols in the Park
10 December 2016	Papakura Christmas Market
12 December 2016	Drury Mile Post Ceremony
16 December 2016	Papakura Local Board Christmas Community Morning Tea
25 January 2017	Papakura Business Meeting: - Approved various road names for the residential subdivision by Hoursing New Zealand at 75 Walters Road, Takanini - Approved 19 Papakura Local Board Scholarship grants.

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

Authors	Jaqueline Alexander - Local Board Advisor - Manurewa
Authorisers	Rex Hewitt - Relationship Manager