|
Strategic
Procurement Committee
08 February
2017
|
|
1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
|
9
|
Facilities Management and Maintenance Contracts: Progress Update
|
|
|
Rod Sheridan, General Manager Community Facilities and
Heidi Walkley, Head of Contracts and Supplier Management were in attendance
in support of this item.
|
|
|
Cr D Newman entered the meeting at 9.43
am.
Deputy Chairperson R Clow left the
meeting at 9.54 am.
Deputy Chairperson R Clow returned to
the meeting at 10.00 am.
Cr L
Cooper left the meeting at 10.31 am.
|
|
|
Resolution number STR/2017/3
MOVED
by Chairperson M Lee, seconded by Cr P Hulse:
That the Strategic
Procurement Committee:
a) thank
Rod Sheridan, General Manager Community Facilities and Heidi Walkley, Head of
Contracts and Supplier Management for their presentation.
b) receive
the report noting the progress of the procurement process for the Facilities
Management and Maintenance Contract renewals (Project 17 contracts).
CARRIED
|
|
10
|
Procurement of refuse collection services - contract for Manukau area
|
|
|
Ian Stupple
– General Manager Waste Solutions and Terry Coe, Waste Enterprises and
Refuse Manager Waste Solutions were in attendance in support of this item.
|
|
|
Cr L Cooper returned to the
meeting at 10.42 am.
|
|
|
Resolution number STR/2017/4
MOVED
by Chairperson M Lee, seconded by Deputy Chairperson R Clow:
That the Strategic
Procurement Committee:
a) note the information contained in this report, on procurement of
refuse collection services, enables transparency on the topic due for
discussion in the public excluded part of the meeting.
CARRIED
|
|
11
|
Albany Stadium Pool Contract Variation
|
|
|
Rod Sheridan, General Manager Community Facilities and
Peter Cunningham, Head of Physical Works and Technical Services Procurement
were in attendance in support of this item.
|
|
|
Resolution number STR/2017/5
MOVED
by Chairperson M Lee, seconded by Cr G Sayers:
That the Strategic Procurement Committee:
a)
receive the information only report on the Albany Stadium Pool
Contract Variation.
b)
note that a full report will be provided to the next Strategic
Procurement Committee meeting that will cover any additional provisions to
vary the contract.
CARRIED
|
12 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
|
13 Procedural
motion to exclude the public
|
|
Resolution
number STR/2017/6
MOVED by Chairperson M Lee, seconded by Cr G Sayers:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Confidential:
Procurement of refuse collection services - contract for Manukau area
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this resolution
|
|
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
In particular, the report contains detailed information about
council's strategy for procuring refuse collection services. If released,
this information could prejudice council's position in negotiations with
waste suppliers.
s7(2)(i) - The withholding of the information is necessary to
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report contains detailed information about
council's strategy for procuring refuse collection services. If released,
this information could prejudice council's position in negotiations with
waste suppliers.
|
s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
C2 Confidential:
Albany Stadium Pool Contract Variation
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
s7(2)(b)(ii) - The withholding of the information is necessary
to protect information where the making available of the information would
be likely unreasonably to prejudice the commercial position of the person
who supplied or who is the subject of the information.
In particular, the report contains commercially sensitive
information
|
s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
|
11.02am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.19pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Confidential: Procurement of refuse collection services - contract
for Manukau area
|
|
|
Resolution number STR/2017/7
MOVED by Cr D Newman, seconded
by Deputy Mayor B Cashmore:
Restatement
That the Strategic Procurement
Committee:
d) confirm that the resolutions, agenda report, report attachments
and the tabled presentation remain confidential until reasons for
confidentiality no longer exist.
CARRIED
|
|
|
Note:
·
For contracts awarded over $100,000
Auckland Council will publish the following details on the website; the contract
number, contract description, contract type, supplier’s trading name,
contract start date and contract expiry date.
·
For when the total spending of vendors
exceeds $100,000, Auckland Council will publish the following details on the website; supplier
identification, supplier name and total spend on the Auckland Council
website.
|
|
C2
|
Confidential: Albany Stadium Pool Contract Variation
|
|
|
Resolution number STR/2017/8
MOVED by Chairperson M
Lee, seconded by Deputy Chairperson R Clow:
That the Strategic Procurement
Committee:
a)
receive the information only report on the
Albany Stadium Pool contract variation.
b)
note that a full review report will be
provided to the next Strategic Procurement Committee meeting that will cover
any additional variations to the Albany Stadium Pool contract.
Restatement
d)
agree that resolutions a) and b) be restated
in the open section of the minutes and that resolution c) and the agenda report remain confidential until reasons for confidentiality no
longer exist.
CARRIED
|
12.20 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
