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Upper Harbour
Local Board
16 February
2017
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1 Welcome
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Peekaboo Childcare and Learning Centre, Hugh Green Drive, Pinehill
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Mr Novis was in attendance to speak
to the board and table a presentation.
A copy of the tabled document has
been placed on the file copy of the minutes and can be viewed at the Auckland
Council website.
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Resolution number UH/2017/2
MOVED
by Chairperson L Whyte, seconded by Member U Balouch:
That the Upper
Harbour Local Board:
a) receive
the presentation from Nik Novis from the Peekaboo Childcare and Learning
Centre and thank him for his attendance.
CARRIED
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Attachments
a Presentation
from Peekaboo Childcare and Learning Centre
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9 Public Forum
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Meeting Minutes Upper Harbour Local Board, Tuesday, 13 December
2016
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The Upper
Harbour Local Board note that the open unconfirmed minutes of the Upper
Harbour Local Board meeting held on Tuesday 13 December 2016, including the
confidential section, are attached at item 12 of the agenda for the
information of the board only, and will be confirmed under item 4 of the
agenda.
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13
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Governance and management for Albany Community Hub (the Hub)
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The Community Places Project Manager
was in attendance to speak to this item.
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Resolution number UH/2017/4
MOVED
by Chairperson L Whyte, seconded by Member B Neeson:
That the Upper
Harbour Local Board:
a) approve
the Albany Community Hub be managed by council and governed by Upper Harbour
Local Board for an initial establishment period of 12 months, with transition
to a community-led model within 18 months from opening.
b) note
the proposed operational outline for management of the Hub below:
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Time Frames
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Action
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Three months before opening (by approximately Mar
2017)
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- the
council recruits Hub staff (fixed term)
- start
programme planning for the Hub
- build
networks in the community before the doors open.
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For the first 18 months after opening
(by approximately Dec 2018)
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- local
board governs
- the
council manages the facility while building management capacity with
community trust/society.
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12 months from opening (approximately Jun 2018)
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- local
board reviews first 12 months of operation
- expression
of interest (EOI) process begins for a successful community trust/society
candidate to manage long-term.
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18 months after opening (by approximately Dec
2018)
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- full
transition to community-led model.
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CARRIED
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14
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Netball North Harbour roof upgrade
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The Sport and Recreation Lead was in
attendance to speak to this item. The Chief Executive Officer of Netball
North Harbour was also in attendance.
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Resolution number UH/2017/5
MOVED
by Member U Balouch, seconded by Member N Mayne:
That the Upper
Harbour Local Board:
a) note
that:
i) Netball
North Harbour Incorporated is a strategic partner due to the significant use
of the venue by Upper Harbour residents.
ii) previous
funding was provided via the former northern sub-regional contestable
Community Facilities Partnership Fund.
iii) the
repair of the facility’s roof is vital to maintain the viability of the
venue for ongoing use.
b) approve a one-off grant of $40,079 from its locally
driven initiatives (LDI) operational parks response expenditure budget to
Netball North Harbour Incorporated, towards costs associated with roof
repairs for the Netball North Harbour facility.
c) note that staff from council’s Parks, Sport and Recreation
team will provide an update to the board once Netball North Harbour has completed
its project/feasibility planning for the roof repairs, and have secured full
funding for the project.
CARRIED
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15
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Landowner approval and license to occupy at Spencer Ridge Reserve
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Resolution number UH/2017/6
MOVED
by Member N Mayne, seconded by Member J McLean:
That the Upper
Harbour Local Board:
a) grant
land owner approval for tree removal, earthworks, constructing a shared cycle
way, bridge, installing water and wastewater infrastructure, and constructing
a pump station at Spencer Ridge Reserve.
b) note
that the Head of Stakeholder and Land Advisory, Community Facilities, has the
delegation to grant a license to occupy, under Section 53 of the Reserves
Act, and that the license will enable Spencer Ridge Reserve to be temporarily
closed and used as a construction site compound for approximately 14 months
from July 2017 to September 2018, as outlined in the plan in Attachment A to
the agenda report.
c) request
that the board’s opinion is sought during the design of the Spencer
Road bridge.
CARRIED
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Deputy
Chairperson M Miles left the meeting at 10.52 am.
Deputy Chairperson M Miles returned to
the meeting at 10.55 am.
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16
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Auckland Council’s Quarterly Performance Report: Upper
Harbour Local Board
For Quarter Two, 1 October - 31 December 2016
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The Senior Local Board Advisor was in
attendance to speak to this item.
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Resolution number UH/2017/7
MOVED
by Chairperson L Whyte, seconded by Member N Mayne:
That the Upper
Harbour Local Board:
a) receive
the performance report for the financial quarter ending 31 December 2016.
CARRIED
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Deputy
Chairperson M Miles left the meeting at 11.15 am.
Deputy
Chairperson M Miles returned to the meeting at 11.17 am.
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17
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Extraordinary application from Harbour Sport for funding
assistance towards Shore to Shore event taking place in April 2017
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The Senior Local Board Advisor was in
attendance to speak to this item.
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Resolution number UH/2017/8
MOVED
by Member B Neeson, seconded by Member J McLean:
That
the Upper Harbour Local Board:
a) provide
funding to Harbour Sport in the amount of $3,000 from the local board
discretionary funds in support of the delivery of the Shore to Shore event,
which is scheduled to take place on 9 April 2017.
b) resolve
that although, due to unforeseen circumstances, Harbour Sport is unable to
provide a funding application to the Upper Harbour Local Board as part of its
normal discretionary funding rounds, stipulate that this application is
considered as a one-off extraordinary occurrence and by no means sets a
precedent for future applications by Harbour Sport or any other applicant.
CARRIED
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18
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New road name approval for the residential subdivision at 5 and 5A
Scott Road, Hobsonville
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Resolution number UH/2017/9
MOVED
by Member B Neeson, seconded by Deputy Chairperson M Miles:
That the Upper
Harbour Local Board:
a) approve,
pursuant to Section 319(1)(j) of the Local Government Act 1974, the proposed
road name ‘Joshua Carder Drive’ for the new road constructed
within the subdivision being undertaken by The Neil Group at 5 and 5A Scott
Road, Hobsonville.
CARRIED
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19
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Ratification of urgent decision - approval of developed design and
procurement of project construction for Hobsonville Headquarters building
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Resolution number UH/2017/10
MOVED
by Member B Neeson, seconded by Member U Balouch:
That the Upper
Harbour Local Board:
a) receive
for information the memo from the Senior Advisor Community Places dated 19
December 2016, regarding use of the urgent decision process established by
resolution number UH/2016/159, which seeks approval of developed design and
procurement of project construction for the Hobsonville Headquarters
building.
b) note
that use of the urgent decision process was approved by the Relationship
Manager, Chairperson and Deputy Chairperson in accordance with the provisions
outlined in resolution number UH/2016/159 for the following reasons:
i) the
construction market is extremely volatile at present, resulting in cost
escalations; and that early approval to progress the Headquarters
redevelopment project to the next phase and begin the procurement process
would help limit the potential for project cost overruns.
ii) beginning
the procurement process early would limit project time delays and the
subsequent impact on completion dates.
iii) procurement
processes are currently taking longer as contractors seek to build in
contingencies, requiring longer negotiation of contracts with potential
impact upon start and completion dates; therefore starting procurement early
would ensure project delays are minimised.
CARRIED
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
12.05 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
