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Waiheke Local
Board
02 February
2017
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Waiheke FY17
Community Facilities Work Programme Addition
File No.: CP2017/00463
Purpose
1. To seek approval from the Waiheke Local Board for the addition of
the attached project (Attachment A) to the 2016/2017 Community Facilities
Renewals Work Programme
Executive
summary
2. The
Waiheke Local Board approved the 2016/2017 Community Facilities Renewals Work
Programme on 28 July 2016 (WHK/2016/159).
3. The
work programme will be updated with the inclusion of the following project:
Artworks – renew HVAC systems, $97,739.
4. Once
approved by the Waiheke Local Board, work will commence this month, to align
with the previously approved project to replace the Artworks roof. Regular
updates on the projects will be provided by the Community Facilities
Stakeholder Advisors.
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Recommendations
That the Waiheke Local Board:
a) approve
the Artworks – renew HVAC systems ($97,739) project to be
included in the 2016/17 Community Facilities Renewals Work Programme:
b) note
that budgets outlined are indicative costs to deliver the additional projects
and any budget variances (within scope) will be managed within the total
region-wide renewals funding envelope.
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Comments
5. Investment
in this renewals programme will ensure that council facilities in Waiheke Local
Board remain valuable, well-maintained community assets that continue to meet
the agreed levels of service. Not undertaking timely renewals will have an
undesirable impact on the customer experience and put asset performance at
risk, and ultimately increase the cost to maintain the facility.
6. The
updates to the renewals programme ensure that the new proposed renewals works
(see Attachment A) will maintain the level of service expected at a community
facility.
Description of the new project to be included in
the 2016/17 work programme
7. Artworks
– renew HVAC systems, $97,739.
Local board funding policy
8. As
funding becomes available (through savings or attrition), projects with the
highest priority that were not previously scheduled in the work programme will
be presented to the relevant local board for approval. This report identifies
additional projects that Project Delivery now has the capacity to deliver
within the 2016/17 financial year. They are now subject for local board
approval.
9. This
process excludes work that needs to be actioned immediately for health and
safety reasons. These works will be reported to the relevant local board, for
their attention, as soon practicable through the monthly updates to the local
board. Projects, like those identified here, have been identified as priority
renewals. Project Delivery now has the capacity and resource to deliver
additional projects this year and so we are seeking local board approval. There
will be a half-year and full-year realignment of budgets to cover any
additional costs.
10. Community
facilities are an important part of realising the vision of Auckland to become
the world’s most liveable city. They contribute to building strong, healthy,
and vibrant communities by providing spaces where Aucklanders can connect,
socialise, learn, and participate in a wide range of social, cultural, art, and
recreational activities. These activities foster improved lifestyles and a
sense of belonging and pride among residents.
Community Facilities Department
11. Community
Facilities brings together some of the responsibilities that used to sit in
various teams: Property; Parks, Sports & Recreation; Arts and Community
Events; and Libraries and Information.
12. The
purpose of Community Facilities department is to build, renew, and maintain
community assets including buildings, furniture and fit-out, structures, land,
trees, and green space. Community Facilities is responsible for local and
sports parks, regional and specialist parks, cemeteries, pools and leisure
centres, libraries, community centres, venues for hire, arts facilities, public
toilets, holiday parks and community lease assets.
Consideration
Local
board views and implications
13. The Waiheke Local
Board approved the 2016/17 Community Facilities Renewals Work Programme on 28
July 2016 (WHK/2016/159). The local board is now being presented with the
updated work programme for approval.
Māori
impact statement
14. The
Waiheke Local Board Community Facility renewals work programme 2016/17 ensures
that all facilities continue to be well-maintained community assets benefiting
the local community, including Māori. All community facilities contribute
significantly to Māori well-being, values, culture and traditions. Where
any aspects of the proposed work programme are anticipated to have a
significant impact on sites of importance to Tangata Whenua then appropriate
consultation will follow.
Implementation
15. This
work programme will be implemented as part of Community Facilities’ usual
business practice.
16. Work
programme implementation will be reported quarterly to the local board.
Attachments
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No.
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Title
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Page
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a⇩ 
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Waiheke FY17 Community Facilities Renewals Work
Programme Update
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9
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Signatories
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Authors
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Hannah Alleyne - Senior Programme Planner
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Authorisers
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Rod Sheridan - General Manager Community Facilities
John Nash - Relationship Manager Great Barrier &
Waiheke
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