Waitematā Local Board

OPEN MINUTES

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 21 February 2017 at 2.00pm.

present

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendaño Christie
	Mark Davey
	Richard Northey, ONZM	Until 5.07pm
	Vernon Tava
	Rob Thomas

ALSO PRESENT

Councillor

Mike Lee

From 2.39pm

Until 3.33pm

Waitematā Local Board 21 February 2017

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

Member Chambers declared that he had an interest in item 17, ‘Symonds Street Cemetery - Programme update’ because he is an executive member of Friends of Symonds Street Cemetery. Member Chambers indicated that he did not consider this to be a conflict of interest and intended to take part in item 17.

4          Confirmation of Minutes

Resolution number WTM/2017/1

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 13 December 2016 as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation: Yvette Taylor - The Living Wage

Resolution number WTM/2017/2 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a)      thank Yvette Taylor for her attendance and presentation about The Living Wage. b)      confirms the board’s key advocacy initiative to the governing body as included in the draft Local Board Agreement 2017/2018 is to “ensure that there is budget provision of a ‘living wage’ for council employees and progressively for contractor employees”. CARRIED

8.2	Deputation: Mik Smellie and John McDonald - Splice
	A CD titled ‘Street Wisdom’ was given to all members
	Resolution number WTM/2017/3 MOVED by Chairperson P Coom, seconded by Member R Northey: That the Waitematā Local Board: a)      thank Mik Smellie and John McDonald for their attendance and presentation on behalf of Splice about the discussion document ‘Building Neighbourhood in the City Centre’. CARRIED

8.3	Deputation: Natalie McCondach and Cheryl Laurie  - Highwic House
	Natalie McCondach and Cheryl Laurie were not in attendance.

9 Public Forum

            Secretarial note: Item 9.1 was heard after item 9.2

9.2	Public Forum: Cheryl Adamson and Chris Hardley - The Parnell Business Association
	A submission, the presentations of Cheryl Adamson and Chris Hardley and supporting photographs were tabled at the meeting and are attached to the minutes.
	Resolution number WTM/2017/4 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitematā Local Board: a)        thank Cheryl Adamson and Chris Hardley for their attendance and presentation on behalf of the Parnell Business Association about the Gladstone Cycleway. CARRIED
	Attachments a     Parnell Cycleway and Residential Parking Zone Submission b     Presentation about the Gladstone Cycleway from Chris Hardley c    Presentation about the Gladstone Cycleway from Cheryl Adamson d    Supporting photographs of the Gladstone Road Shops

9.1	Public Forum: Luke Niue and Jenni Goulding - The Parnell Community Committee
	A submission dated 19 December 2016 and a presentation entitled ‘So Many Opportunities’ was tabled and is attached to the minutes. A copy of The Hobson magazine, issue March 2017 was handed to all members, with reference to a cycleway article on page 12.
	Resolution number WTM/2017/5 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) thank Luke Niue and Jenni Goulding for their attendance and presentation on behalf of the Parnell Community Committee about the proposed Gladstone/Upper St Stephens Ave cycle way. CARRIED
	Attachments a     So Many Opportunities presentation b     Submission by the Parnell Community Committee Inc

9.3	Public Forum: Soala Wilson and Dr Grant Hewison  - The Surrey Crescent Working Group
	A supporting document about an appeal hearing outcome was tabled at the meeting and is attached to the minutes
	Resolution number WTM/2017/6 MOVED by Chairperson P Coom, seconded by Member M Davey : That the Waitematā Local Board: a) thank Soala Wilson and Dr Grant Hewison for their attendance and presentation on behalf of the Surrey Crescent Working Group about CCTV in the Grey Lynn Shops and the outcome of the liquor license appeal. b) request officer advice regarding the safer cities network and feasibility of installing CCTV system at town centres CARRIED
	Attachments a     Appeal Hearing Outcome

9.4	Public Forum: Sandra Murray - New Zealand Product Stewardship Council
	Sandra Murray was not in attendance.

9.5	Public Forum: Wendy Gray - The Urban Tree Alliance
	Resolution number WTM/2017/7 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)     thank Wendy Gray for her attendance and presentation on behalf of The Urban Tree Alliance about the Tree Consciousness project and request for a plaque on the Peace Foundation tree in The Domain. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Councillor's Report
	Resolution number WTM/2017/8 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a)      receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee. CARRIED

Secretarial note: Item 13 was heard after item 14

14

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for Quarter Two, 1 October - 31 December 2016

Resolution number WTM/2017/9

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a)      agree indicative locally driven initiative operational budget allocations for 2017/2018, thereby amending part of resolution WTM/2016/1 (a), as follows:

Local community services	$815,000
Local parks, sports and recreation	$289,000
Local environment services	$161,000
Local planning and development	$91,000

b) receives the performance report for the financial quarter ending 31 December 2016 and notes the improvements in the format of the quarterly report in the current financial year particularly being able to see project progress on a line by line basis for the entire work programme but expresses concern at the quality of the reporting and requests the following improvements to address these concerns:

(i) all updates are thoroughly checked by relevant departments to ensure information is up to date to the end of the report period.

(ii) the ‘project timeframes’ column should not include all Quarters i.e. Q1, Q2, Q3, Q4 unless the project will take the entire year to deliver.  If a project is delivered early this should be updated.

(iii) if a project is delayed in any way or leases not renewed by the expiry date then the item should be amber or red status even if the budget timing has been revised.

(iv) more detail is required in commentaries to make it clear which sites are being referred to.

(v) that acronyms are not used in the work programme so that the document can be understood by the public.

(vi) work programme items intended to comprise a number of sub-projects should be scoped and approved by the board by the end of the second quarter or they should have an amber or red status.

(vii) where a work programme item has a budget allocated this approved budget should be shown in the work programme update.

c)       request that when departments report as agreed to the local board at workshops they provide a comprehensive update of all projects in their area of the board’s work programme.  

CARRIED

13

Auckland Transport  Update - February 2017

Resolution number WTM/2017/10 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a)      receive this report Auckland Transport  Update - February 2017 Auckland Transport  Update - February 2017. b)      approve the allocation of up to $221,000 additional funds from the Local Board Transport Capital fund for the Ponsonby Road pedestrian project. c)       request that when Auckland Transport is undertaking scoping and detailed design on Local Board Transport Capital Fund projects, they ensure that all requests from third parties that may result in additional funds being required are discussed with and approved by the local board. CARRIED

Secretarial note: the meeting adjourned at 4.19pm and reconvened at 4.30pm

15

Proposed deed of lease of additional land Kelmarna Community Garden Trust 12 Hukanui Crescent, Herne Bay

Resolution number WTM/2017/11 MOVED by Member A Avendano Christie, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a)      notes that when granting the lease, the area described did not include the separate parcel of land that provides the main entrance to Hukanui Reserve from the street but has been informally used since establishment of Kelmarna Gardens. b)      approves the grant of a community lease pursuant to Section 73(3) of the Reserves Act 1977 of additional land at 12 Hukanui Crescent, Herne Bay described as Lot 11 DP 345447 (Attachment A to the report) to the Kelmarna Community Garden Trust on the following terms and conditions: i)       commencing 21 February 2017 until 9 February 2020 with one five-year  right of renewal with rental of $1 per annum  ii)      all other terms and conditions in accordance with the Agreement to Lease  dated 2 November 2015. CARRIED

16	Allocation of the World Masters Games and Lions Tour Leverage fund
	The document Proposal for Grey Lynn Street Party 29 April 2017 was tabled at the meeting and is attached to the minutes
	Resolution number WTM/2017/12 MOVED by Member M Davey , seconded by Member R Thomas: That the Waitematā Local Board: a)      approves the following grants from the Local Economic Development World Masters Games and Lions Tour Leverage budget line entitled “Local Economic Development Programme” for the delivery of events: i)       $3,000 to the Ponsonby Road Business Association ii)      $2,000 to the Karangahape Road Business Association                     iii)     $5,000 to the Grey Lynn Business Association b)      allocate up to $7,500 from the “Local Economic Development Programme” budget for a business association Lions Tour leverage fund and request ATEED invite expressions of interest from business associations. CARRIED
	Attachments a     Proposal for Grey Lynn Street Party 29 April 2017

Member R Northey left the meeting at 5.07 pm.

17

Symonds Street Cemetery - Programme update

Maps and photographs of Symonds Street Cemetery and photographs of Grafton Cemetery West supporting the report were tabled at the meeting and are attached to the minutes

MOVED by Member V Tava, seconded by Member R Thomas:

That the Waitematā Local Board:

a)      requests that officers continue with implementation of the hard surface path           connection from Karangahape Road to the Grafton Gully Cycleway through Symonds           Street Cemetery and delegates the final design, location and finishing to the parks           portfolio holders.

The vote was tied and the chair exercised a casting vote.   

The motion was declared LOST

Resolution number WTM/2017/13

MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom:

That the Waitematā Local Board:

a)         does not proceed with the implementation of the proposed planned path             connection from Karangahape Road to the Grafton Gully Cycleway through             Symonds Street Cemetery and in the alternative requests officers             investigate and scope a formed western rose trail pathway as indicated G to             A on the Western Rose Trail Map (Attachment A to the minutes) and to             progress with NZTA opening an entranceway to the Grafton Gully Cycleway             at the Catholic Memorial noting that the $180,000 capex budget remains             available to progress this project.

A division was called for, voting on which was as follows:

For Member A Avendano Christie Deputy Chairperson S Chambers Chairperson P Coom

Against Member M Davey Member V Tava Member R Thomas

Abstained

The chair exercised her casting vote so the motion was declared CARRIED

CARRIED

Attachments

a     Western Rose Trail Map (marked)

b     Western Rose Trail Map (original)

c    Symonds Street Cemetery Pathways Implementation Plan

d    Map of Symonds Street Cemetery

e     Symonds Street Cemetery Photographs

f     Photographs of Grafton Cemetery West

18

Proposed Uptown Business Association Inc. Business Improvement District Expansion Boundary Map

Resolution number WTM/2017/14 MOVED by Member A Avendano Christie, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a)      note the Albert Eden Local Board has approved the Uptown Business Association proposed expansion in the Albert Eden Board area. b)      approve the Uptown Business Association Inc. proposed Business Improvement District expansion boundary map, which includes businesses located in the area defined by Dominion Rd, Brentwood Ave, Sylvan Ave, Mt Eden Rd, Normanby Rd and the Southern Motorway, as proposed in Attachment A of the agenda report. CARRIED

19

The Urban Forest of Waitemata Local Board in 2013 report

Resolution number WTM/2017/15 MOVED by Member R Thomas, seconded by Chairperson P Coom: That the Waitematā Local Board: a) receive ‘The Urban Forest of Waitematā Local Board in 2013’ report dated November 2016, attached to the agenda report. b)      request that ‘The Urban Forest of Waitematā Local Board in 2013’ report be included as an input into Mayor Phil Goff’s Million Trees Programme which is intended to improve coordination between local boards, schools, service and social sector groups, private entities, farmers, Department of Conservation, New Zealand Transport Association and developers and will help to provide an overall strategy around what tree species are planted and where. c)      refer the The Urban Forest of Waitemata Local Board in 2013 report to the Environment and Community committee. CARRIED

20	Chair's Report
	Resolution number WTM/2017/16 MOVED by Deputy Chairperson S Chambers, seconded by Member R Thomas: That the Waitematā Local Board: a)         receive the chair’s report. CARRIED

21	Deputy Chair's Report
	The deputy chair did not provide a report.

22	Board Members' Reports
	Resolution number WTM/2017/17 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a)         receive the written report from member Northey and the verbal reports from             member Avendaño Christie and member Thomas for February 2017. CARRIED

23	Governance Forward Work Programme
	Resolution number WTM/2017/18 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a)      receive the Governance Forward Work Programme as at February 2017 attached to the agenda. CARRIED

24	Waitematā Local Board Workshop Records
	Resolution number WTM/2017/19 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a)      receive the workshop proceeding records for the meetings held on  7 February 2017 and 14 February 2017. CARRIED

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.58 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................