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Albert-Eden
Local Board
22 March 2017
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1 Welcome
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Acknowledgement of New Zealand Under 17 Tournament
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Resolution number AE/2017/14
MOVED by Member M Watson, seconded by Member J Rose:
That the Albert-Eden Local Board:
a) Acknowledges
the Youth Football Development Trust and Auckland City Football Club on their
successful delivery of the New Zealand Under 17 Tournament held at Kiwitea
Street from 17 – 19 March 2017.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Public
Forum - Martin Burton, resident
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Martin Burton and Hadi Younan, residents, and Gary
Holmes, Uptown Business Association, were in attendance to deliver a Public
Forum presentation regarding a petition opposing the proposed closure of the
Wynyard Road – Porters Avenue rail crossing.
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A document was tabled in support of this item.
A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number AE/2017/15
MOVED
by Deputy Chairperson G Fryer, seconded by Member R Langton:
That the Albert-Eden
Local Board:
a)
Thanks Martin Burton and Hadi Younan, residents, and Gary
Holmes, Uptown Business Association, for their attendance and Public Forum
presentation.
b)
Receives the Petition regarding the Proposed Closure of the
Wynyard Road – Porters Avenue rail crossing and the Submission on the
Notice of Requirement to alter the City Rail Link designation.
c)
Requests Auckland Transport to consider the request for further
consultation with local residents, businesses and the board regarding the
proposed closure of the Wynyard Road – Porters Avenue rail crossing.
CARRIED
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Attachments
a Tabled Item
9.1A - Petition regarding the Proposed Closure of the Wynyard Road - Porters
Avenue Rail Crossing
b Tabled Item
9.1B - Submission on the Notice of Requirement to alter the City Rail Link
designation
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Secretarial Note: Deputy
Chairperson Fryer exited the meeting at 4.45pm during Item 12 and re-entered
the meeting at 4.50pm at the start of Item 13.
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12
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Project 17: Auckland Council Maintenance Contracts
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A document was tabled in support of this item.
A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Resolution number AE/2017/16
MOVED
by Member R Langton, seconded by Chairperson P Haynes:
That the Albert-Eden
Local Board:
a)
Approves the board’s feedback, as tabled, on Project 17:
Auckland Council Maintenance Contracts, in particular feedback on;
i.
Standard and Enhanced Assets (Attachment Three)
ii.
Full Facilities Contract Service Specifications (Attachment
Four).
b) Notes
that the board will have the opportunity to meet successful suppliers in
April and May 2017 to discuss and refine;
i.
local service levels variations
ii.
the SMART procurement outcomes
iii.
the list of assets, including which assets require an enhanced
level of service
iv.
any current Locally-driven Initiatives (LDI) funded work
programme items which should be undertaken by the contractor as part of the
contract as they are general maintenance and not funded by the board.
CARRIED
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Attachments
a Tabled Item
12.1 - Local Board Feedback
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13
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Western Springs community recycling centre site design
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Sophien Brockbank, Senior Waste
Planning Advisor (Assets), Parul Sood, Waste Planning Manager, and Jaimee
Maha, Senior Relationship Advisor, were in attendance to speak to this
report.
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Resolution number AE/2017/17
MOVED
by Member M Watson, seconded by Deputy Chairperson G Fryer:
That the Albert-Eden
Local Board:
a)
Approves the site design 3B -
west (Attachment E of the agenda report) as the high-level design for the
Western Springs community recycling centre at 956-990 Great North Road.
b)
Notes;
i. That Auckland Horticultural Council representatives have indicated
the group’s preference for site design 2, the group has also indicated
a willingness to move if required.
ii. Auckland Horticultural Council’s relocation to the community
hall building (building 10 or 11 as indicated in Attachment A), requires
modifications to accommodate the parking, storage, workshop, meeting and
display spaces needs of the Auckland Horticultural Council.
c)
Requests staff to inform the Auckland Horticultural Council of
the decision and to work with the Auckland Horticultural
Council to formulate a transition plan and to ensure that
the building is fit for purpose prior to its move.
d)
Thanks Sophien Brockbank, Senior
Waste Planning Advisor (Assets), Parul Sood, Waste Planning Manager, and
Jaimee Maha, Senior Relationship Advisor, for their attendance.
CARRIED
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14
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Auckland Transport Report, Albert-Eden Local Board, March 2017
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Lorna Stewart, Auckland Transport
Elected Member Relationship Manager, was in attendance to speak to this
report.
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A document was tabled in support of this item.
A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution number AE/2017/18
MOVED
by Member B Lee, seconded by Member J Rose:
That the Albert-Eden
Local Board:
a) Receives the Auckland Transport Report, Albert-Eden Local Board,
March 2017.
b) Approves the proposed pedestrian refuge island at 373 New North
Road to go forward to consultation with the community, and if successful,
construction to a budget of $38,000.
c) Appoints Board Member Easte to assist Auckland Transport with
consultation with the community in regard to the proposed New North Road
pedestrian refuge project.
d) Thanks
Lorna Stewart, Auckland Transport Elected Member Relationship Manager, for
her attendance.
CARRIED
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Attachments
a Tabled Item
14.1
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16
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ATEED six-monthly report to the Albert-Eden Local Board
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Resolution number AE/2017/20
MOVED
by Deputy Chairperson G Fryer, seconded by Member R Langton:
That the Albert-Eden
Local Board:
a)
Receives the six-monthly report period 1
July to 31 December 2016.
b)
Requests staff to provide an update on whether Auckland Council
and/or Council-Controlled Organisations (CCOs) have made a pledge and
commitment to Youth Employment.
CARRIED
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19
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Governing Body Members' update
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Secretarial Note: This item was withdrawn.
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23 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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24 Procedural
motion to exclude the public
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Resolution
number AE/2017/28
MOVED by Chairperson P Haynes, seconded by Deputy
Chairperson G Fryer:
That the
Albert-Eden Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
12 Project
17: Auckland Council Maintenance Contracts - Attachment e - Attachment Five - Supplier
Specific Information
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or could
be compelled to provide under the authority of any enactment, where the
making available of the information would be likely to damage the public
interest.
In particular, the
report contains commercial details received in a closed tender and are
subject to an obligation of confidence until a decision has been made on
the successful operator. The tender process, including negotiations
are ongoing. Council intends to negotiate the exact terms and
conditions of the contract until the contract is entered into.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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12 Project
17: Auckland Council Maintenance Contracts - Attachment h - Attachment Eight - Contract
Information
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains commercial details received in a closed tender and are
subject to an obligation of confidence until a decision has been made on
the successful operator. The tender process, including negotiations
are ongoing. Council intends to negotiate the exact terms and conditions
of the contract until the contract is entered into.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C1 Notice
of Motion - Call for Completion of Dominion Road Cycleway (West)
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular, the
report contains information that if made public at this stage may affect
the privacy of parties involved.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7.
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CARRIED
The text of these resolutions is made
available to the public who are present at the meeting and form part of the
minutes of the meeting.
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6.25pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
It was resolved
while the public was excluded:
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Motion – To
move the Albert-Eden Local Board meeting back in open session
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Resolution
number AE/2017/31
MOVED by
Chairperson P Haynes, seconded by Deputy Chairperson G Fryer:
a)
That the Albert-Eden Local Board
meeting held on Wednesday, 22 March 2017, be moved back in to open session.
CARRIED
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6.35pm The
public was re-admitted.
6.35 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Albert-Eden Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
