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Appointments
and Performance Review Committee
29 March 2017
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Progress on the appointments process for Auckland Transport and
the Auckland Regional Amenities Funding Board and process for appointments to
the board of the Tamaki Redevelopment Company Limited
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Resolution number APP/2017/15
MOVED
by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:
That the Appointments
and Performance Review Committee:
a) note
that there are two confidential reports on this meeting agenda providing
recommendations:
i) from
the Auckland Regional Amenities Funding Board nomination panel regarding the
short-listing of eight candidates for interview
ii) from
the Auckland Transport interview panel providing recommendations regarding
the appointment of three candidates to the Auckland Transport board.
b) note
the appointment process for the jointly appointed board members for the Tāmaki
Redevelopment Company Limited.
c) note
that the final appointment decisions will be made publicly available at the
conclusion of the appointment process.
CARRIED
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10
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Process for board appointments to Auckland Council's Council
Controlled Organisations
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Note: Clause b) iii) was
incorporated with the agreement of the meeting.
The motion was taken in parts.
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Resolution number APP/2017/16
MOVED
by Deputy Chairperson C Fletcher, seconded by Cr C Darby:
That the Appointments
and Performance Review Committee:
a) agree
that the number of directors on each of the following boards be reduced from
1 November 2017, being:
i) Regional
Facilities Auckland from nine to eight directors
The motion was put to the vote
by a show of hands and was declared CARRIED by 4 votes to 2.
CARRIED
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Resolution number APP/2017/17
MOVED by Deputy Chairperson C Fletcher,
seconded by Cr C Darby:
That the Appointments
and Performance Review Committee:
a) agree
that the number of directors on each of the following boards be reduced from
1 November 2017, being:
ii) Watercare
Services Limited from eight to seven directors
iii) Development
Auckland Limited from eight to seven directors.
CARRIED
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Resolution number APP/2017/18
MOVED by Deputy Chairperson C Fletcher,
seconded by Cr C Darby:
That the Appointments and
Performance Review Committee:
b) note
that the following criteria should be considered when staff advertise and
evaluate proposals from recruitment advisers to assist with director
appointment processes:
(i) a
track record of:
· successful
recruitment into the public and private sector
· being
involved in the appointment of a diverse range of candidates
· demonstrated
networks of high quality and diverse candidates.
(ii) key
personnel who:
· can
provide holistic advice to council, having understood its goals and drivers
· have
experience with high quality and diverse appointments and the use of
innovative approaches to achieve a diverse candidate pool
· have
the ability to support the nomination and interview panel process, and
present at council meetings.
iii)
that the criteria be consistent with those used by the
Institute of Directors, or similar type organisations.
CARRIED
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Resolution number APP/2017/19
MOVED by Deputy Chairperson C Fletcher,
seconded by Cr C Darby:
That the Appointments and Performance
Review Committee:
c) note
the process for appointing directors to the council-controlled organisations,
and also note that further process reports will only be provided to the
Appointments and Performance Review Committee if there is a need to deviate
from the policy.
d) note
that a confidential report is included within the agenda and provides
information for the Appointments and Performance Review Committee to make its
decision regarding the directors on Auckland’s council-controlled
organisations who are due to retire on 31 October 2017, and any consequential
skill requirements, for vacancies created.
e) note
that the final appointment decisions will be made publicly available at the
conclusion of the appointment process, but that the reports and their
attachments will remain confidential.
CARRIED
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11 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution
number APP/2017/20
MOVED by Mayor P Goff, seconded by Cr C Darby:
That the
Appointments and Performance Review Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 2017
Board Appointment programme for council-controlled organisations
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary to
protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains private information about
directors on Auckland Council's CCOs and their potential reappointment or
retirement.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C2 Board
appointments to council-controlled organisations - Auckland Transport director
appointments
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary to
protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains information about
candidates interviewed for director vacancies on the board of Auckland
Transport.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C3 Board
appointments to the Auckland Regional Amenities Funding Board: Short-listing
candidates for interview
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary to
protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains
private information about the candidates who have applied to be board members
on the Auckland Regional Amenities Funding Board
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C4 Board
Appointments to the Tāmaki Redevelopment Company Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary to
protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains information about the
jointly appointed board members on the Tamaki Redevelopment Company Limited.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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10.12am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.53am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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2017 Board Appointment programme for council-controlled
organisations
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Resolution number APP/2017/25
MOVED by Cr C Darby, seconded by Cr R Hills:
That the Appointments and
Performance Review Committee:
i)
note that the decisions will be made publicly
available after the conclusion of the appointment process, but that the
report and its attachments will remain confidential.
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C2
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Board appointments to council-controlled organisations - Auckland
Transport director appointments
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Resolution number APP/2017/26
MOVED
by Deputy Chairperson C Fletcher, seconded by Cr C Darby:
That the Appointments and
Performance Review Committee:
e)
note that the decisions will be made publicly
available after the conclusion of the appointment process, but that the
report and its attachments will remain confidential.
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C3
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Board appointments to the Auckland Regional Amenities Funding
Board: Short-listing candidates for interview
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Resolution number APP/2017/27
MOVED
by Deputy Chairperson C Fletcher, seconded by Cr D Simpson:
That the Appointments and
Performance Review Committee:
b) note
that the decisions will be made publicly available after the conclusion of
the appointment process, but that the report and its attachments will remain
confidential.
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C4
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Board Appointments to the Tāmaki Redevelopment Company
Limited
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Resolution number APP/2017/28
MOVED by Mayor P Goff,
seconded by Cr D Simpson:
That the
Appointments and Performance Review Committee:
a)
defer Item C4 - Board Appointments to the
Tāmaki Redevelopment Company Limited, to the 4 May 2017 Appointments and
Performance Review Committee meeting.
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11.53am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Appointments and Performance Review
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
