TERMS OF REFERENCE
(Excerpt –full terms of reference available as
a separate document)
1. These terms of reference set
out the roles, responsibilities and working arrangements for the Auckland City
Centre Advisory Board.
2. The
board is a key advisory body, with no decision-making or autonomous budgetary
authority.
3. The board will assist the
Auckland Council, specifically the Governing Body and the Waitematā Local
Board and Auckland Council Controlled Organisations to oversee and be a key
advisor to the Auckland Council on achieving the vision and strategic outcomes
of the Auckland Plan, the City Centre Masterplan, the expenditure of the city
centre targeted rate and city centre issues.
Membership:
Includes one councillor and one local board member.
The board should include members who can
provide expert advice on many areas including transport, landscape, environment
and youth sectors. The membership includes a position for Mana Whenua.
Representatives from CCOs may be board members without voting rights. The number of the board members should be between 16 and
21 at any time.
The new panel’s term should end one
month prior to the next local government elections in 2019. The membership of
the panel may be rolled over for more than one electoral term of three years.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a committee
and councillors who are not members of a committee may remain, subject to any
limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
Apologies from
Deputy Chairperson John Coop, Mayor Phil Goff and Member Terry Cornelius have
been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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There are no
minutes for confirmation.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Auckland City
Centre Advisory Board
06 March 2017
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Consideration
of the Review of the 2015-25 City Centre Programme of Work (TR6)
File No.: CP2017/02675
Purpose
1. To
consider the revised City Centre Targeted Rate Programme of Work (TR6), which
proposes the allocation of the City Centre Targeted Rate (CCTR) to June 2025.
Executive
summary
2. The
Auckland City Centre Advisory Board received a report on the 2015-25 City
Centre Programme of Work (TR6) at its meeting on 22 February 2017. The original
report to the board, along with attachments, is included as Attachment A.
3. On
22 February, the board agreed to hold an extraordinary meeting to make
decisions regarding the TR6.
4. Officers
and consultants for the new initiatives proposed in the report will be
available at the meeting, to answer questions.
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Recommendation/s
That the Auckland City Centre
Advisory Board:
a) endorse
the updated City Centre Programme of Work (TR6) for the current proposed City
Centre Targeted Rate funded projects (for the FY16/17 – FY24/25
period).
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Attachments
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No.
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Title
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Page
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a⇩ 
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Review of the 2015-25 City Centre Programme of Work
(TR6) received on 22 February 2017
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11
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Signatories
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Author
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Kalinda Gopal - Governance Advisor
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Authoriser
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Ralph Webster - Manager Development Programmes
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