Agenda of Community Development and Safety Committee

I hereby give notice that an ordinary meeting of the Community Development and Safety Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 16 March 2017

9.30am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

Community Development and Safety Committee

OPEN AGENDA

MEMBERSHIP

Chairperson	Cr Dr Cathy Casey
Deputy Chairperson	Cr Fa’anana Efeso Collins
Members	Cr Ross Clow
	Cr Alf Filipaina
	Cr Richard Hills
	Cr Mike Lee
	Cr Daniel Newman, JP
	Cr Dick Quax
	Cr Desley Simpson, JP
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson
IMSB Members	Tony Kake
	Dennis Kirkwood
Ex-officio	Mayor Hon Phil Goff, JP
	Deputy Mayor Bill Cashmore

(Quorum 7 members)

Sonja Tomovska

Governance Advisor

13 March 2017

Contact Telephone: 890 8022

Email: sonja.tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

Responsibilities and key projects

The committee is responsible for regional community development and safety, including:

· grants for regional events, arts and cultural organisations

· arts, culture and heritage

· alcohol harm reduction strategy (recommendation to Environment and Community Committee)

homelessness plan (recommendation to Environment and Community Committee).

Powers

All powers necessary to perform the committee’s responsibilities.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where the committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Environment and Community Committee

(i) the power to establish sub-committees

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

Community Development and Safety Committee

16 March 2017

ITEM TABLE OF CONTENTS PAGE

1 Apologies 7

2 Declaration of Interest 7

3 Confirmation of Minutes 7

4 Petitions 7

5 Public Input 7

6 Local Board Input 7

7 Extraordinary Business 7

8 Notices of Motion 8

9 Overview of Overcrowding In Auckland 9

10 Community Development and Safety Committee Forward Work Programme 21

11 Information Report - 16 March 2017 27

12 Consideration of Extraordinary Items

1 Apologies

An apology from Chairperson C Casey has been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Community Development and Safety Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 February 2017, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Community Development and Safety Committee

16 March 2017

Overview of Overcrowding In Auckland

File No.: CP2017/03583

Purpose

1. To provide the Community Development and Safety Committee an overview of overcrowding in Auckland so it can provide input into the affordable housing policy work being prepared for the Environment and Community Committee meeting in May 2017.

Executive summary

2. At the 16 March 2017 meeting of the Community Development and Safety Committee, the committee will consider the issue of overcrowding and provide political direction to policy work that will be decided at the May 2017 meeting of the Environment and Community Committee.

3. Auckland is disproportionately represented in household crowding statistics. The 2013 Census showed that almost half of crowded households in New Zealand were in the Auckland region, compared with just over a third in 1991.

4. The following representatives will be presenting to give the committee a broad overview of work related to crowding in the community, Government and Council:

· Conrad LaPointe, Executive Director, Habitat for Humanity collaboration with the Ministry of Health and Auckland Council- Minor repair and curtain installation service

· Lemauga Lydia Sosene, Chair of Mangere-Otahuhu Local Board, presentation overcrowding in Mangere and Otahuhu

· Darryl Evans, Mangere Home Budgeting Centre

· Anne-Marie Mujica, Social Intrapreneur The Southern Initiative – presentation on the Co-Design Healthy Homes Initiative work with Ministry of Health

· Sally Grey, Manager Weather-tightness and Compliance, Auckland Council, update on compliance

· Rohan Bush, Manager of Affordable Housing, context of policy work to be presented at Environment and Community Committee in May

Recommendation/s

That the Community Development and Safety Committee:

a) receive and consider the information from community representatives, the Chair of Māngere-Ōtāhuhu Local Board, and council staff, and thank them for their attendance

b) provide direction for the council’s Affordable Housing policy work.

Comments

5. At the 16 March 2017 meeting of the Community Development and Safety Committee, the committee will consider the issue of overcrowding and provide political direction to policy work that will be decided at the May meeting of the Environment and Community Committee.

6. Auckland is disproportionately represented in household crowding statistics. The 2013 Census showed that almost half of crowded households in New Zealand were in the Auckland region, compared with just over a third in 1991. Over 200,000 people in Auckland, including around 63,000 children, are now living in a crowded household. The most severely impacted group is Pacific peoples where 45.3 percent in Auckland are living in a crowded household. There are two types of crowding. Structural crowding occurs when too many people are living a home with insufficient rooms and functional crowding occurs when households are obliged to use one room in a house to keep warm. Structural and functional crowding occurs as a result of high housing costs, poor housing performance and fuel poverty.

7. There are strong links between poor housing conditions and poor health and educational outcomes. For example, living in crowded housing conditions increases the transmission rates of a range of infectious conditions, including GAS throat infections (the necessary precursor to rheumatic fever). New Zealand has high rates of rheumatic fever compared to other developed countries, with half of all cases being reported in Auckland. There is a high incidence in South Auckland and 95% of all referrals to the Healthy Homes Initiative in Auckland are Māori or Pacific whānau.

8. Work is currently being undertaken by council officers to identify the most effective policies to increase the supply of affordable housing, which in turn will have some impact on alleviating the symptoms of household crowding. The focus of the policy review is the broad range of policies and methods which have been employed by local or city governments in comparable international cities to increase the supply of affordable housing, Affordable housing has been defined as housing which costs less than 30% of gross income for households in the lowest-earning 40% of the population. In the Auckland context affordable housing generally includes social housing, assisted rental and assisted home ownership.

9. The committee will hear from a range of representatives to give them a broad understanding of some of the issues, challenges and opportunities in addressing crowding. Officers will develop possible recommendations during the meeting for the committee members to consider after the presentations and discussion have concluded. Those resolutions will then be fed into the policy work being led by the Affordable Housing team in the Chief Planning Office.

Consideration

Local board views and implications

10. All local boards have been invited to input into this meeting and the Mangere Local Board Chair Lemauga Lydia Sosene will be presenting on this issue.

Māori impact statement

11. Maori have the second highest rate of crowding In New Zealand and 92% of all cases of rheumatic fever affect Māori and Pacific children. There has been a decrease in the rate of rheumatic fever for Maori in recent years. However, 95% of all referrals to the Auckland-wide Healthy Homes Initiative over the last two years have been Maori and Pacific whanau. Addressing structural and functional crowding would dramatically improve health and education outcomes for Maori children.

Implementation

12. Resolutions passed at the 16 March 2017 committee meeting will be fed into the policy work being led by the Affordable Housing team in the Chief Planning Office.

Attachments

No.	Title	Page
a ⇩	A3 snapshot of Overcrowding Statistics	13
b ⇩	Presentation – Mangere Local Board Chair Lemauga Lydia Sosene	15
c ⇩	Infographic – The Southern Initiative	19

Signatories

Authors

Anne-Marie Mujica - The Southern Initiative Project Manager

Authorisers

Gael Surgenor – General Manager - Southern Initiative

Ian Maxwell - Director Community Services

Community Development and Safety Committee

16 March 2017

Community Development and Safety Committee Forward Work Programme

File No.: CP2017/03242

Purpose

1. To approve the Community Development and Safety Committee forward work programme.

Executive summary

2. The forward work programme, attached as Attachment A of this report, has identified seven priority areas to focus the work of the committee for 2017, these include:

· Regional community development, events and arts and culture grants

· Homelessness – in particular rough sleeping and overcrowding

· Diversity

· Youth

· Community safety

· Heritage – telling our stories

· Alcohol Harm Reduction Strategy

3. The priority areas will be championed by individual members of the committee. A different set of priorities and champions to be identified for the 2018 forward work programme when it is agreed.

4. The forward work programme identifies a range of meetings that will be held as either formal business meetings or as community based workshops, as agreed by members of the committee. These are set out in the proposed Programme of Meetings document attached as Attachment B of this report,.

5. Themes for meetings are briefly described, noted as aligning to a specific priority of the committee and identified as requiring either decisions or direction from the Community Development and Safety Committee. Where possible, likely timeframes for the projects coming before the Community and Safety Development Committee have also been identified.

6. Staff will keep the forward work programme updated and it will be appended as an information item on every committee agenda.

Recommendation/s

That the Community Development and Safety Committee:

a) approve the Community Development and Safety Committee forward work programme.

b) approve the Community Development and Safety Committee proposed programme of meetings.

Attachments

No.	Title	Page
a ⇩	Community Development and Safety Committee forward work programme	23
b ⇩	Community Development and Safety Committee proposed programme of meetings	25

Signatories

Author

Cr Dr Cathy Casey – Chair of Community Development and Safety Committee

Community Development and Safety Committee

16 March 2017

Information Report - 16 March 2017

File No.: CP2017/03530

Purpose

1. To provide a public record of memos or briefing papers that have been distributed for the Committee’s information.

Executive summary

2. This is regular information-only report which aims to provide public visibility of information circulated to committee members via memo or other means, where no decisions are required.

3. The following memos were circulated to members:

· 9 March 2017 - General Manager Arts, Community and Events insights from Canada on actions to address homelessness (Attachment A)

· 9 March 2017 - Update on the allocation process for 2016/2017 Regional Community Development Grants (Attachment B)

4. Note that, unlike an agenda decision report, staff will not be present to answer questions about these items referred to in this summary. Committee members should direct any questions to the authors.

Recommendation/s

That the Community Development and Safety Committee:

a) receive the information report.

Attachments

No.	Title	Page
a ⇩	9 March 2017 - General Manager Arts, Community and Events insights from Canada on actions to address homelessness	29
b ⇩	9 March 2017 - Update on the allocation process for 2016/2017 Regional Community Development Grants	31

Signatories

Authors	Sonja Tomovska - Governance Advisor
Authorisers	Ian Maxwell - Director Community Services