Agenda of Devonport-Takapuna Local Board Community Forum

Devonport-Takapuna Local Board Community Forum

07 March 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Devonport Business Association 5

8.2 Deputation - Takapuna Beach Business Association 6

8.3 Deputation - Milford Business Association 6

8.4 Deputations - The Pumphouse Theatre and Westlake Boys High School 7

9 Public Forum 7

9.1 Public Forum - North Harbour Sport 7

9.2 Public Forum - Event Horizon - Takapuna Beach Polo 8

9.3 Public Forum - Shirley Squire - Sunnynook Dry Pond 8

9.4 Public Forum - Sandra Allen - Parking, Rubbish and Christmas Funding 8

9.5 Public Forum - Brent McCarty - Dogs in Takapuna Public Spaces 9

10 Extraordinary Business 9

11 Notices of Motion 9

12 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Devonport Business Association

Purpose

1. The purpose of this deputation is to address the Devonport-Takapuna Local Board regarding the Devonport Business Association.

Executive summary

2. Dianne Hale – Chairperson, and Judy Grieve – Manager, of the Devonport Business Association will be in attendance to provide commentary to their annual report and strategic plan.

3. Copies of the reports have been provided and are attached to this agenda.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the Devonport Business Association reports from Dianne Hale – Chairperson and Judy Grieve – Manager, and thank them for their attendance and presentation.

Attachments

a Devonport Business Association - Annual Report................................. 13

b Devonport Business Association - Strategic Plan.................................. 19

c Devonport Business Association - Managers Report............................ 23

8.2 Deputation - Takapuna Beach Business Association

Purpose

1. The purpose of this deputation is to address the Devonport-Takapuna Local Board regarding the Takapuna Beach Business Association.

Executive summary

2. Andria Hibe - Marketing and Events Manager and Julian Brown – Chairman, Takapuna Beach Business Association, will be in attendance to address the board regarding the Takapuna Beach Business Association’s annual report and strategic plan.

3. Copies of the reports have been provided and are attached to this agenda.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation and reports from Andria Hibe - Marketing and Events Manager and Julian Brown the Chairman, Takapuna Beach Business Association and thank them for their attendance.

Attachments

a Takapuna Beach Business Association - Annual Report...................... 31

b Takapuna Beach Business Association - Strategic Plan....................... 55

8.3 Deputation - Milford Business Association

Purpose

1. The purpose of this deputation is to address the Devonport-Takapuna Local Board regarding the Milford Business Association.

Executive summary

2. Murray Hill, Manager of the Milford Business Association, will be in attendance to provide commentary to the Association’s annual report and strategic plan.

3. Copies of the reports have been provided and are attached to this agenda.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the Milford Business Association reports from Murray Hill, Manager Milford Business Association and thank him for his attendance and presentation.

Attachments

a Milford Business Association - Annual Report..................................... 117

b Milford Business Assococation - Strategic Plan.................................. 121

c Milford Business Association - Managers Report................................ 131

8.4 Deputations - The Pumphouse Theatre and Westlake Boys High School

Purpose

1. The purpose of these deputations is to address the Devonport-Takapuna Local Board regarding the anniversaries of the Pumphouse Threatre and Westlake Boys High School.

Executive summary

2. Peter Burn will be in attendance to address the board regarding the Pumphouse Theatre’s 40^th anniversary and Westlake Boys High School 60^th anniversaries.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from Peter Burn regarding the Pumphouse Theatre’s 40^th anniversary and Westlake Boys High School 60^th anniversary and thank him for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - North Harbour Sport

Purpose

1. The purpose of this item is to hear the presentation from Toni-Maree Carnie and Liz Golding of North Harbour Sport.

Executive summary

2. Toni-Maree Carnie and Liz Golding of North Harbour Sport will be in attendance to address the board regarding regional sport and recreation within the local board area.

3. A powerpoint presentation was provided and a copy has been attached to this agenda.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from North Harbour Sport regarding regional sport and recreation within the local board area and thank Toni-Maree Carnie and Liz Golding for their attendance.

Attachments

a North Harbour Sport - February 2017 presentation............................. 137

9.2 Public Forum - Event Horizon - Takapuna Beach Polo

Purpose

1. The purpose of this item is to hear the presentation from Amy Calway from Event Horizon.

Executive summary

2. Amy Calway of Event Horizon, will be in attendance to address the board regarding the probability of holding a beach polo match on Takapuna Beach.

3. A copy of the presentation has been provided and is attached to this agenda.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from Amy Calway, Event Horizon, regarding the probability of holding a beach polo match on Takapuna Beach and thank her for her attendance.

Attachments

a Event Horizon - Takapuna Beach Polo............................................... 157

9.3 Public Forum - Shirley Squire - Sunnynook Dry Pond

Purpose

1. The purpose of this item is to address the Devonport-Takapuna Local Board regarding her concerns on Sunnynook Dry Pond.

Executive summary

2. Shirley Squire will be in attendance to address the board regarding the Sunnynook Dry Pond.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from Shirley Squire regarding the Sunnynook Dry Pond and thank her for her attendance.

9.4 Public Forum - Sandra Allen - Parking, Rubbish and Christmas Funding

Purpose

1. The purpose of this item is to address the Devonport-Takapuna Local Board regarding her concerns about parking, rubbish and Christmas funding.

Executive summary

2. Sandra Allen will be in attendance to address the board on parking, rubbish and Christmas funding.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from Sandra Allen regarding parking, rubbish and Christmas funding, and thank her for her attendance.

9.5 Public Forum - Brent McCarty - Dogs in Takapuna Public Spaces

Purpose

1. The purpose of this item is to address the Devonport-Takapuna Local board regarding his concerns about dogs in Takapuna public spaces.

Executive summary

2. Brent McCarty will be in attendance to address the board regarding dogs in the Takapuna public spaces.

Recommendation/s

That the Devonport-Takapuna Local Board Community Forum:

a) receive the presentation from Brent McCarty regarding dogs in Takapuna public spaces, and thank him for his attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.