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Devonport-Takapuna
Local Board
21 March 2017
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1 Welcome
The Chairperson
opened the meeting and welcomed the board members and the members of the
public.
2 Apologies
3 Declaration
of Interest
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Sunnynook
Community Centre, request for liquor ban in Sunnynook Park area
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Bronwyn Bound from
the Sunnynook Community Centre was in attendance to address the board
regarding liquor bans in the area.
A copy of the
tabled documents have been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution
number DT/2017/27
MOVED
by Member M Cohen, seconded by Deputy Chairperson G Wood:
That the Devonport-Takapuna Local Board:
a) thank
Bronwyn Bound for her presentation and attendance regarding liquor bans in
the area; and
b) receive
the tabled document from Bronwyn Bound regarding an alcohol ban request form.
CARRIED
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Attachments
a 20170321
Devonport-Takapuna Local Board Business meeting - request for liquor ban from
Sunnynook Community Centre
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9.2
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Disposal's recommendation report - Sandra Allen
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Sandra Allen was in attendance to address
the board regarding the Disposal’s recommendation report, item 14 on
the agenda.
A copy of the
tabled documents have been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number DT/2017/28
MOVED by Member M Cohen, seconded by Member J O'Connor:
That the
Devonport- Takapuna Local Board:
a)
thank Sandra Allen for her presentation
and attendance regarding Disposals recommendation report; and
b)
receive the tabled speaking notes from
Sandra Allen.
CARRIED
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Attachments
a 20170321 Devonport-Takapuna Local Board business meeting - S Allen
speaking notes.
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Secretarial note: item 14 was taken before item 10
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14
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Disposals
recommendation report
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Resolution number DT/2017/30
MOVED
by Deputy Chairperson G Wood, seconded by Member M Cohen:
That the Devonport-Takapuna
Local Board:
a)
does not support the disposal of 4
Blomfield Spa, Takapuna, and this view be forwarded to the Finance and
Performance Committee for consideration as part of the decision making
process for the following reasons:
i) Takapuna
has been identified as a metropolitan centre, and will be subjected to
intense residential development over the next 30 years;
ii) recreational
land in the Takapuna metropolitan centre is clearly a major need in this
area, and disposal of this land goes against this future requirement for open
recreational land; and
iii) it
has since been acknowledged that the community has identified the land as
essential for passive open space use in the local board area.
b)
table the correspondence from Steve Haslett, Steve Dunlop, Gavin
Houghton and Rosemary Houghton and that this information, together with a
letter from the local board chairperson be forwarded to the Panuku Board for
its consideration as part of decision making;
c)
forward the submissions from Sandra Allen and John Potter which
were considered under public forum at this meeting to the Panuku Board and
the Governing Body for their information and consideration;
d)
request that parks and relevant CCOs discuss with the board any
future proposed disposal prior to these entities formalising a view as to
whether the land in question should be disposed of;
e)
request that the Governing Body designate 4 Blomfield Spa as a
recreation reserve in accordance with Section 16 Reserves Act 1977; and
f)
note the area is of particular benefit for local workers, is of
high value, and is protected from adverse weather conditions.
CARRIED
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Attachments
a Tabled
letter - Steve Haslett
b Tabled
letter - Gavin Houghton
c Tabled letter -
Rose Houghton
d Tabled letter -
Steve Dunlop
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Secretarial note: The Devonport-Takapuna Local Board requested that
it be noted the resolutions for item 14 were passed unanimously.
10 Extraordinary Business
11 Notices of Motion
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11.1
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Notice of Motion - Governance Framework Review
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Resolution number DT/2017/32
MOVED
by Member M Cohen, seconded by Member J O'Connor:
That the Devonport-Takapuna Local Board:
a) expresses
no confidence in the currently constituted political working party
established to oversee the implementation of the Governance Framework Review,
in that:
i) the
selection of the seven local board members to it was made by the
Chairs’ Forum in the absence of a specific delegated power from the
individual local boards; and
ii) it
could be perceived that that the interests of ‘rank and file’
local board members who have no aspirations to be a local board chairperson
or want to become a councillor in the future are underrepresented.
b)
that the briefing note entitled
‘Note to Devonport-Takapuna Local Board – Notice of Motion,
Governance Framework Review’ be received.
CARRIED
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Attachments
a Note to
Devonport-Takapuna Local Board - Notice of Motion, Governance Framework
Review
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12
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Project 17: Auckland Council Maintenance Contracts
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Resolution number DT/2017/33
MOVED
by Deputy Chairperson G Wood, seconded by Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a) provide
feedback on to Finance and Performance Committee regarding Project 17:
Auckland Council Maintenance Contracts as attached;
b) note
that the local board will have the opportunity to meet successful suppliers
in April and May to discuss and refine local service level variations;
c) delegate
the responsibility to make minor edits to the feedback referenced in
resolution a) above to the chairperson and deputy chairperson, in
consultation with the Senior Local Board Advisor, noting that the board’s
feedback is required by close of business on 22 March 2017; and
d) support the provisions
relating to historic sites, which encourages the supplier to work closely
with council to become familiar with these sites, and requires council
approval prior to any maintenance being undertaken.
CARRIED
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Attachments
a Devonport-Takapuna
Local Board Feedback on Project 17: Auckland Council Maintenance Contracts
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Secretarial note: The meeting did not go into confidential on item
12 local board members agreed and resolved the feedback points that are in
Attachment A. The agenda attachments E and H will remain confidential.
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13
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Advice on the effectiveness of the Lake Pupuke - Pupukemoana
Reserve Management Plan
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Resolution number DT/2017/34
MOVED
by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:
That the Devonport-Takapuna
Local Board:
a) note that in July this year, the council’s Healthy Waters
department will be taking on the responsibility for lake water quality
matters, including the management of lake weed as well as stormwater related
infrastructure, which they are it is currently responsible for;
b) note
that while some of the policies within the plan need updating, this could be
undertaken as part of a wider review of the local board’s reserve
management plans;
c)
request regular updates from
council’s Healthy Waters team as to the state of Lake Pupuke; and
d)
request that staff from
council’s service and asset planning team in Community Services
department develop a programme for reviewing and preparing combined park and
reserve management plans for inclusion within the upcoming local board work
programme.
CARRIED
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Secretarial note: Item 14 was considered before item 10
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15
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Devonport-Takapuna Quick Response, Round Three 2016/2017
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Resolution number DT/2017/35
MOVED
by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:
That the Devonport-Takapuna
Local Board:
a) consider
the applications listed in the table below for Quick Response Round Three
2016/2017, and agree to fund, part fund or decline each application in this
round:
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Application No.
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Organisation Name
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Project
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Total Approved
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Notes
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QR1702-312
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Michael King Writers
Studio Trust
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Towards the purchase
of curtains and painting of the inside of the Michael King Writers Centre
in March 2017.
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$1,690
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Request that the
Maunga Authority advise what costs are included in their budgets for such
renewals.
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QR1702-313
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Show Me Shorts Film
Festival Trust
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Towards the design and
print of advertising and cost of staging of the 2017 Show Me Shorts at
“The Vic” in October 2017.
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$1,911
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QR1702-320
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The Pumphouse Theatre
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Towards the purchase
and installation of a theatre cyclorama in May 2017.
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$2,000
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QR1702-302
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Bays Youth Community
Trust
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Towards the purchase
of classroom supplies, sports equipment, material, events and field trips
from April to December 2017.
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$0.00
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The trust is not the
Devonport-Takapuna Local Board’s area.
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QR1702-304
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Club Gordon (formerly
the Prescott Club)
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Towards the
transportation and venue hire of St Joseph's Hall, Takapuna from April to
December 2017.
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$2,000
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QR1702-310
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Takapuna Playcentre
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Towards the
accommodation costs of North Cove, Kawau Island in April 2017.
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$1,700
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Request the applicant
provide an outstanding accountability report before funds are released.
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QR1702-316
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De Paul House
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Towards the purchase
of a van in April or May 2017.
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$2,000
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QR1702-306
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Sunnynook Community
Centre Incorporated
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Towards the costs of
entertainment, purchase of face paint, juice, tea and coffee for the
Sunnynook Community Centre Family Fun day in March 2017.
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$2,000
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QR1702-317
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Takapuna North
Community Trust - umbrella organisation for OWN (Older Women’s
Network)
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Towards the costs of
advertising, catering, performers, workshop koha, sound support and venue
hire of the Positive Ageing Centre, Takapuna, and the purchase of
stationery and decorations for the Women's Festival in May 2017.
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$1,500
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QR1702-318
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Devonport Community
House
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Toward the costs of
marketing, wages for the market coordinator and purchase of t-shirts for
volunteers for the “Devonport Kids and Teens market” in June
2017.
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$1,020
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The grant excludes
wages and salaries.
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QR1702-311
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Harbour Hockey
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Towards the costs of
facility hire of Takapuna Grammar School, the coach and coordinators wages
between May to August 2017.
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$1,434
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Total
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$17,255
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CARRIED
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Resolution number DT/2017/36
MOVED by Deputy Chairperson G Wood, seconded
by Member J McKenzie:
That the Devonport-Takapuna
Local Board:
b)
grant $2,000 to Mr PR Anderson and Ms IJ Wisselink for costs
associated with the hireage of scaffolding, labour and materials for the
repair of 2 Spring Street, Devonport, subject to resource consent approval.
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QR1702-315
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Mr P R Anderson and Ms
I J Wisselink
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Towards the hireage of
scaffolding, labour and materials for the repair of 2 Spring Street,
Devonport in March 2017.
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$2,000
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Separately considered
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CARRIED
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Resolution number DT/2017/37
MOVED by Deputy Chairperson G Wood, seconded
by Member J McKenzie:
That the Devonport-Takapuna
Local Board:
c)
grant $2,000 to Harbour Sport Trust for costs associated with
the hireage of the public announcement system for the 2017 ‘Shore to
Shore 5km run/walk’ in April 2017.
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QR1702-301
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Harbour Sport Trust
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Towards the hireage of
the public announcement system for the 2017 Shore to Shore 5km run, walk in
April 2017.
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$2,000
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Separately considered
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CARRIED
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Resolution number DT/2017/38
MOVED by Chairperson G Gillon, seconded by
Deputy Chairperson G Wood:
That the Devonport-Takapuna
Local Board:
d) note
an error in the agenda report relating to the balance remaining in the
board’s community funding budget, and that the corrected figure should
read $109,220 rather than $105,720 and $127,271 as listed in paragraphs 4 and
10 respectively.
CARRIED
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Attachments
a Shore to
Shore 5km run walk budget breakdown
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Secretarial note: The meeting was adjourned
at 7.02pm and reconvened at 7.15pm.
Secretarial note: Items 18, 19 and 20 were taken before item
17.
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18
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2016
Election: Highlights and issues
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Resolution number DT/2017/40
MOVED
by Deputy Chairperson G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a)
agree in
principle with the points identified within the agenda report for inclusion
as part of Auckland Council’s submission to the Justice and Electoral
Select Committee’s ‘Inquiry into the 2016 local authority
elections’, save the following points:
i)
the board
supports retention of the condition that candidates must state where they
live as part of registering to run in local government elections, especially
in relation to candidates running for local boards;
ii)
the board
does not support access to statistical data associated with the electoral
roll, particularly if such information is being used by political parties for
the purposes of electioneering;
iii)
the board
in general supports the concept of legislative confirmation that local
authorities may promote elections, but does not support local authorities, in
the course of promoting elections, targeting certain demographic groups to
increase voter turnout;
iv)
the board
does not support the concept of extending voting later into the day while
postal voting is still used as the predominant mechanism to cast votes, and
supports retaining the practice of polls closing at midday on election day;
and
v)
the board has mixed
views as to whether or not district health board (DHB) elections should be
held apart from local government elections, but agree that options need to be
investigated to increase voter knowledge and informed choice as part of DHB
elections.
CARRIED
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19
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New community lease - Forrest Hill Milford United Football Club
Incorporated, Becroft Park, Forrest Hill.
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Resolution number DT/2017/41
MOVED
by Deputy Chairperson G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) grant
a new community lease to Forrest Hill Milford United Football Club
Incorporated for Part Lot 1 DP 42749 being part of Becroft Park (refer to Attachment
A of the agenda report) subject to the following terms and conditions:
i) commencing
1 July 2016 for one term of 10 years plus one right of renewal for 10 years;
ii) rent
- $1.00 plus GST per annum if requested; and
iii) the
approved Forrest Hill Milford United Football Club Incorporated Community
Outcomes Plan be attached to lease document.
b) note
that all other terms and conditions in accordance with the Becroft Park and
Bond Reserve Management Plan adopted November 1995 and the Auckland Council
Community Occupancy Guidelines 2012.
CARRIED
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20
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Renewal of community leases, Devonport-Takapuna Local Board
Community Lease Work Programme 2016/2017
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Resolution number DT/2017/42
MOVED
by Deputy Chairperson G Wood, seconded by Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a) grant
a renewal of the community lease to North Shore Cricket Club Incorporated for
Part Allot 36 and Part
Allot 39 Sec 2 Parish of Takapuna being part
of Devonport Domain together with the clubrooms on the site (refer Attachment
A to the agenda report), subject to the following terms and conditions:
i) term
- 11 years commencing 1 January 2016; and
ii) rent
- $1.00 plus GST per annum if requested.
b) grant
a renewal of the community lease to Ngataringa Tennis Club Incorporated for
Part Harbour Bed Deposited Plan 15479 being part of
Stanley Bay Park, together with the clubrooms for use by junior members
(refer Attachment B to the agenda report), subject to the following terms and
conditions:
i) term
- 10 years commencing 1 January 2017; and
ii) rent
- $1.00 plus GST per annum if requested.
c) grant
a renewal of the community lease to Wakatere Boating Club Incorporated for Lot 1 DP 79499 comprising 2112 square metres
and contained in NA36B/615 together with Part Allotment 559 Parish of
Takapuna as occupied by the Starting Tower on Narrowneck Beach (refer
Attachment C to the agenda report), subject to the following terms and
conditions:
i) term
- 10 years commencing 1 February 2016; and
ii) rent
- $1.00 plus GST per annum if requested.
d) grant
a renewal of the community leases to Waitemata Golf Club Incorporated for Part DP 693, Part Lot 20A, and Part Lots 21B DP
4405, Part 7 DP 189 and Part Lot 8 DP 1521, Part NA16D/1498 (Part-Cancelled)
and Part Lot 2 DP 19288 and Part NA442/100 (Part-Cancelled) being part of Woodall Park (refer Attachment D to the agenda
report) subject to the following terms and conditions:
i) term
- 11 years commencing 1 August 2016; and
ii) rent
- $1.00 plus GST per annum if requested.
e) notes
that all other terms and conditions in relation to the community leases
outlines in resolutions a) through d) above are in accordance with the
original leases and the Auckland Council Community Occupancy Guidelines 2012.
CARRIED
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Secretarial note: Item 17 was considered after items 18, 19 and 20.
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17
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Auckland
Transport monthly update - March 2017
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Resolution number DT/2017/43
MOVED
by Chairperson G Gillon, seconded by Member J O'Connor:
That the Devonport-Takapuna
Local Board:
a)
receive the Auckland Transport March 2017 monthly update
report;
b)
request that the ‘Sunnynook Street Lighting to the
Bus Station’ project be prioritised as a relative matter of urgency;
c)
note and acknowledges that the
Bayswater Halloween Trail was delivered by the Devonport Peninsula Trust with
support from various local community groups, and Auckland Transport; and
d)
thank all the groups for their
contributions towards the project.
CARRIED
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Resolution number DT/2017/44
MOVED by Member M Cohen, seconded by
Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
e)
request
the following information from Auckland Transport in relation to ferry
services operating from the Bayswater ferry terminal:
i)
whether
or not Auckland Transport has entered into a long-term service agreement for
the Bayswater to Auckland ferry service;
ii)
whether
or not the new agreement will ensure ‘barrier-free’ access for
all ages, especially disabled passengers, children in prams, and cyclists,
not only within the ferry itself, but also in relation to embarkation /
disembarkation on both sides of the harbour;
iii)
whether
or not it is anticipated that there will be more room to accommodate cycles
on the ferry;
iv)
whether
or not the design of the ferry will address the current situation where it
takes more time for the ferry to turn and berth on both sides of the harbour
than it takes to cross it;
v)
how much
quicker the ferry service will be from Bayswater to Auckland than currently;
vi)
whether
any changes are proposed at Bayswater Wharf that will affect vehicle parking
for those travelling on the ferry; and
vii)
when the
new Bayswater ferry terminal will be built, which extends out from the old wharf
situated on the reclamation.
CARRIED
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21
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Draft Air Quality Bylaw and Statement of Proposal
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Resolution number DT/2017/45
MOVED
by Deputy Chairperson G Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) agree that its preferred
approach for the draft Air Quality Bylaw for Indoor Domestic Fires is to make
a bylaw to re-establish the regulations for indoor domestic fires that were
in the Auckland Council Regional Plan: Air, Land and Water 2010;
b) supports the definition of urban zones in the Unitary Plan as
presented in Attachment A to the report to the Regulatory Committee on the
matter on 9 February 2017, including the Unitary Plan and Hauraki Gulf
Islands urban zone and those parts of the ‘Urban Air Quality Management
Area’ from the Auckland Council Regional Plan: Air, Land and Water 2010
that are located within the Unitary Plan Waitakere Foothills and Waitakere
Ranges zones; and
c) expresses
concern as to how effectively a new bylaw can be enforced.
CARRIED
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22
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Local Board Services monthly report - March 2017
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Resolution number DT/2017/46
MOVED
by Chairperson G Gillon, seconded by Member M Cohen:
That the Devonport-Takapuna Local Board :
a) approve
two extraordinary local board business meetings at 4pm on Tuesday 2 May 2017
and at 4pm on Tuesday 6 June 2017 to ensure delivery of the 2017/2018 Annual
Budget and Devonport-Takapuna Local Board Plan.
b) adopt
the approach to guide the local board’s workshop programme for the 2016
– 2019 political term as outlined in Attachment A to the agenda.
c) adopt
the workshop schedule outlined below:
i) workshop
one: 1-6pm, first Tuesday of every month; and
ii) workshop
two: 2-5pm, second Tuesday of every month.
CARRIED
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Resolution number DT/2017/47
MOVED by Chairperson G
Gillon, seconded by Member J McKenzie:
That the
Devonport-Takapuna Local Board:
d) adopt
the proposed project leaders to guide key local board projects for the 2016
– 2019 political term as follows:
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Project
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Proposed project leaders
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3 Victoria Street: Devonport Business
Association visitor experience centre initiative
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Grant
Gillon
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That the
Devonport-Takapuna Local Board:
Mike Cohen
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Heritage
building restoration at Kennedy Park, Castor Bay
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George
Wood
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Jennifer
McKenzie
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Shore Exhibition Centre at 2 The Strand, Takapuna.
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Mike
Sheehy
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Jan
O’Connor
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Milford to Takapuna walkway.
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George
Wood
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Mike
Sheehy
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Continue the development of green routes in the
local board area
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Mike
Cohen
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Mike
Sheehy
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Development of the Korean Gardens
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Jan O’Connor
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Grant
Gillon
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Youth innovation centre
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Jennifer
McKenzie
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Mike
Cohen
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CARRIED
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23
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Ward Councillors Update
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There were no ward councillors in attendance.
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24
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Board Members' reports
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Resolution number DT/2017/48
MOVED by Deputy Chairperson G
Wood, seconded by Member M Cohen:
That the
Devonport-Takapuna Local Board:
a) receive
Deputy Chairperson Wood’s monthly report.
CARRIED
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Member Cohen request that the
Devonport-Takapuna Local Board resolve on the two suggestions from his board
report below:
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Resolution number DT/2017/49
MOVED by Member M Cohen,
seconded by Chairperson G Gillon:
That the
Devonport-Takapuna Local Board:
b) request
that the Milford Reserve 3 on 3 basketball court be located within the
current footprint of the existing beach volleyball court (that is closest to
the beach parking);
c) request
that council completes the court by December 2017;
d) request
a copy of the fire reports undertaken by Auckland Council and New Zealand
Fire Service on the Bunker at Mount Victoria-Takarunga; and
e) request officers
report back on any obligations or implications, particularly for community
lease holders and sports clubs stemming from the new health and safety
implications.
CARRIED
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Resolution number DT/2017/50
MOVED by Member M Sheehy,
seconded by Member J McKenzie:
That the
Devonport-Takapuna Local Board:
f) receive
Member Sheehy’s monthly report.
CARRIED
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Resolution number DT/2017/51
MOVED by Member J McKenzie,
seconded by Member M Cohen:
That the
Devonport-Takapuna Local Board:
g) receive
Member McKenzie’s monthly report.
h) receive
Member O’Connor’s monthly report.
CARRIED
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Attachments
a Member O'Connor monthly report
b Member O'Connor photo of Hauraki Road abutting Takapuna Beach -
Storm debris
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25
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Chairperson's report
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The chairperson advised that he had no verbal report for this
meeting.
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26 Consideration
of Extraordinary Items
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26.1
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Storm Debris on Milford, Takapuna and Devonport beaches
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Resolution number DT/2017/52
MOVED by Deputy Chairperson G Wood, seconded by Chairperson G
Gillon:
That the
Devonport-Takapuna Local Board:
a)
strongly advocate to Community
Facilities to urgently remove rubbish (such as logs, branches and debris),
deposited during the recent storm along the beach abutting the road ends from
Milford Road, Audrey Road, The Strand, Hauraki Road and Devonport beaches, in
light of the reduced amenity caused by the recent storms and large/high
tides, which will ensure the safety of beach goers;
b)
request that should the claim that
Community Facilities do not have the funds for this urgent clean-up then the
Devonport-Takapuna local board allocate up to $15,000 from its locally driven
initiatives operational budget (parks response fund) for this activity;
c)
delegate authority to the chairperson
and deputy chairperson to authorise additional expenditure for the clean-up
referenced in resolution b) up to an additional $15,000 from its locally
driven initiatives operational budget (parks response fund) in the event
additional budget is required to carry out the activity identified; and
d)
request a report back to the board once
the clean-up has been completed and confirm the amount spent.
CARRIED
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Secretarial note: “During discusson on this
item, the Relationship Manager provided advice to the board regarding good
decision-making process and the requirements outlined in Standing Order 3.7.6
relating to items not on the agenda.
27 Procedural
motion to exclude the public
Secretarial note: The meeting did not go into
confidential for item 12 – Project 17 Auckland Council Maintenance
Contracts – Confidential attachments E (Supplier specific information)
and H (Contract information) remain confidential.
9.15 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Devonport-Takapuna Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
