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Great Barrier
Local Board
21 March 2017
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1 Welcome
Chairperson I
Fordham opened the meeting and welcomed everyone present. Member J Cleave led
the meeting in a karakia.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no leaves
of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Richard Somerville-Ryan - Astronomy Group
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Richard Somerville-Ryan from
the Astronomy Group was in attendance to present to the Great Barrier Local
Board an update on the Aotea Great Barrier Island Dark Sky Sanctuary
application.
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Resolution number GBI/2017/17
MOVED by Chairperson I Fordham,
seconded by Member S Daly:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Richard Somerville-Ryan from Astronomy
Group for his Public Forum presentation.
CARRIED
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9.2
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Gendie
Somerville-Ryan - Awana Rural Women
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Gendie Somerville-Ryan from
the Awana Rural Women was in attendance to speak to the Great Barrier Local
Board about recent funding decisions made by the board.
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Resolution number GBI/2017/18
MOVED by Chairperson I Fordham,
seconded by Member S Daly:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Gendie Somerville-Ryan from Awana Rural Women for her Public Forum presentation.
CARRIED
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9.3
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Eve
Bellerby and Renee Freeland - Aotea Boardriders Club
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Eve Bellerby and Renee
Freeland from the Aotea Boardriders Club were in attendance to present to the
Great Barrier Local Board an update on the club room.
A copy of
the tabled document has been placed on the official minutes and can be viewed
on the Auckland Council website as a minute attachment.
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Resolution number GBI/2017/19
MOVED by Chairperson I Fordham,
seconded by Member S Daly:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Eve Bellerby and Renee Freeland from
Aotea Boardriders Club for their Public Forum presentation.
CARRIED
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Attachment
a Aotea Boardriders Club public forum report
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9.4
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Fritz
Gerstenmaier
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Fritz
Gerstenmaier was in attendance to speak to the Great Barrier Local
Board about the work carried out by Fulton Hogan on the island.
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Resolution number GBI/2017/20
MOVED by Chairperson I Fordham,
seconded by Member S Daly:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Fritz
Gerstenmaier for his Public Forum
presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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15
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Lighting and planning provisions for Aotea Great Barrier Dark Sky
Sanctuary Proposal
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A copy of
the tabled document has been placed on the official minutes and can be viewed
on the Auckland Council website as a minute attachment.
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Resolution number GBI/2017/24
MOVED
by Chairperson I Fordham, seconded by Member S Daly:
That the Great
Barrier Local Board:
a)
note that it has applied to the
International Dark Sky Association (IDA) for recognition of Aotea Great
Barrier Island as a Dark Sky Sanctuary.
b)
request that the Planning Committee
supports the inclusion of the IDA minimum specifications for Dark Sky
Sanctuary status for Aotea Great Barrier Island within proposed planning
rules when the Hauraki Gulf Islands District Plan is transitioned into the
Unitary Plan.
c)
note that while the levels of outdoor
lighting on Aotea Great Barrier Island are extremely low and it is not aware
of any proposals that would create issues for the proposed sanctuary, it
requests that the Planning Committee asks officers to advise what steps can
be taken to ensure that the island’s dark sky environment has adequate
protection until such time as the Hauraki Gulf Islands District Plan is
transitioned into the Unitary Plan to provide certainty for the sanctuary
proposal.
d)
confirm that it is committed to a
public education programme explaining the Dark Sky Sanctuary to the wider
Aotea Great Barrier community, and asks that the IDA guidelines be made
available to any resource consent application for outdoor lighting on Aotea
Great Barrier Island.
e)
establish an advisory group chaired by
the local board chair and including key island representatives with a role in
the proposal, to support and monitor the implementation of the Dark Sky
Sanctuary and provide a forum to address issues and opportunities.
f)
note of thanks to Richard and Gendie
Somerville-Ryan, Nalayini and Gareth Davies for their work and input in this
application.
CARRIED
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Attachment
a Memo from
Manager Planning North West & Islands on Aotea Great Barrier Island Dark
Sky Sanctuary Application
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16
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Draft Air Quality Bylaw and Statement of Proposal
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Resolution number GBI/2017/25
MOVED
by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:
That the Great
Barrier Local Board:
a)
note the opportunity to provide
feedback on the draft Air Quality Bylaw for Indoor Domestic Fires.
b)
agree to provide feedback on the draft
Air Quality Bylaw for Indoor Domestic Fires in writing and/or by attending
the local board hearings session on 19 April 2017.
c)
delegate authority to the
chairperson in discussion with board members to prepare draft feedback for
the board's consideration before submission.
CARRIED
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18
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Project 17: Auckland Council Maintenance Contracts
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Marcel Morgan - Area Manager Operational Management & Maintenance,
Community Facilities was in attendance to present to the Great Barrier Local
Board in respect to the Project 17: Auckland Council Maintenance Contracts
report.
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Resolution number GBI/2017/27
MOVED
by Chairperson I Fordham, seconded by Member S Johnson:
That the Great Barrier
Local Board:
a)
provide feedback on:
i.
Standard and Enhanced Assets
(Attachment C);
ii.
Full Facilities Contract
Service Specifications (Attachment D); and
iii.
Supplier Specific Information
(Attachment E).
b)
note that the local board will have the opportunity to meet
successful suppliers in April and May to discuss and refine local service
level variations.
c)
delegate authority to the chairperson to draft
the feedback on the Project 17: Auckland Council Maintenance Contracts noting
the deadline of 24 March 2017.
CARRIED
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Secretarial Note: The Chair with the
consent of the meeting accorded Item 20 Procedural Motion to Exclude the Public
precedence at this time.
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20
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Procedural
motion to exclude the public
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Resolution number GBI/2017/28
MOVED
by Chairperson I Fordham, seconded by Member S Daly:
That the Great Barrier Local
Board:
a)
exclude the public from the following
part(s) of the proceedings of this meeting.
b)
agrees that relevant staff supporting the Great Barrier Local Board be permitted
to remain for Confidential Item after the public has been excluded, because
of their knowledge which will help the Great Barrier Local Board in its
decision-making.
The general subject of each matter to be considered while the
public is excluded; the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
Project
17: Auckland Council Maintenance Contracts - Attachment e – Supplier Specific
Information
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(c)(ii) - The withholding
of the information is necessary to protect information which is subject to
an obligation of confidence or which any person has been or could be
compelled to provide under the authority of any enactment, where the making
available of the information would be likely to damage the public interest.
s7(2)(i) - The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the tender process, including negotiations
are ongoing. The commercial details were received in a closed tender and
are subject to an obligation of confidence until a decision has been made
on the successful operator. Council intends to negotiate the exact terms
and conditions of the contract once the contract is entered into.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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Project
17: Auckland Council Maintenance Contracts - Attachment h – Contract Information
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(c)(ii) - The withholding
of the information is necessary to protect information which is subject to
an obligation of confidence or which any person has been or could be
compelled to provide under the authority of any enactment, where the making
available of the information would be likely to damage the public interest.
s7(2)(i) - The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the tender process, including
negotiations are ongoing. The commercial details were received in a closed
tender and are subject to an obligation of confidence until a decision has
been made on the successful operator. Council intends to negotiate the
exact terms and conditions of the contract once the contract is entered
into.
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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2.30pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.14pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
19 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
3.15pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Great Barrier Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
