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Governing Body
23 March 2017
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1 Affirmation
His Worship the
Mayor read the affirmation and reflected on the events at Westminster
this morning and expressed the Governing Body’s sympathy for
the families of the deceased and its best wishes for the recovery of those who
were injured.
2 Apologies
3 Declaration
of Interest
Cr E Collins subsequently declared an interest at Item C1 -
Recommendation for Appointments to the Demographic Advisory Panels for the
2016-2019 term.
4 Confirmation
of Minutes
5 Acknowledgements
There was no acknowledgements section.
6 Petitions
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6.1
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Takapuna Action Group - Petition relating to the disposal of land
in Anzac Street, Takapuna currently used by the Takapuna Sunday Market
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Trish Deans and Graham Saxon of the
Takapuna Action Group presented the petition and tabled supporting
information. Copies have been placed on the official minutes and the
supporting information is available on the Auckland Council website as a
minutes attachment.
Petition Prayer:
"We
the undersigned oppose Panuku Development's plans to sell the Anzac Street,
Takapuna site that is currently used by The Takapuna Sunday
Market.”
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Resolution number GB/2017/20
MOVED
by Mayor P Goff, seconded by Cr C Darby:
That the Governing
Body:
a) thank
Trish Deans and Graham Saxon of the Takapuna Action Group for their
attendance.
b) receive
the petition in relation to the disposal of land in Anzac Street, Takapuna,
currently being used by the Takapuna Sunday Market from the Takapuna Action
Group.
c) request
that the petition be forwarded to the Chief Operating Officer of Auckland
Council and Panuku Development Auckland for consideration as part of the
ongoing planning activities in respect of the Takapuna town centre.
d) note
that any potential disposal of the relevant land would be subject to public
consultation pursuant to the Local Government Act 2002.
CARRIED
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Attachments
a 23 March
2017 - Governing Body, Item 6.1 - Takapuna Action Group, Petition relating to
the disposal of land in Anzac Street, Takapuna currently used by the Takapuna
Sunday Market, Supporting information
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7 Public Input
There was no public input.
8 Local Board Input
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8.1
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Local Board Input - Manurewa Local Board - Sunday Trading
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Cr J Watson entered the meeting at
9.45 am.
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Resolution number GB/2017/21
MOVED
by Mayor P Goff, seconded by Cr E Collins:
That the Governing
Body:
a) thank
Angela Dalton and Lemauga Lydia Sosene for their presentation regarding
Sunday trading and for their attendance.
CARRIED
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9 Extraordinary Business
There was no extraordinary business.
10 Notices of Motion
There were no notices of motion.
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11
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Response to Easter Sunday trading legislation
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Cr J Walker entered the meeting at
9.52 am.
Cr R Clow left the meeting at 10.11
am.
Cr R Clow
returned to the meeting at 10.17 am.
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Resolution number GB/2017/22
MOVED
by Cr L Cooper, seconded by Mayor P Goff:
That the Governing
Body:
Option
one
a) approve
community engagement on whether to:
i) retain the status
quo so that only shops currently able to trade on Easter Sunday will continue
to be able to do so, or
ii) adopt a policy that
will allow shops in all or parts of Auckland to trade on Easter Sunday from
2018.
CARRIED
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12
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2017 LGNZ Conference and Annual General Meeting
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Cr P Hulse
retired from the meeting at 10.38 am.
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Note: changes to the motion were
incorporated with the agreement of the meeting.
The motion was put in parts.
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Resolution number GB/2017/23
MOVED by Cr D Simpson, seconded by Cr W
Walker:
That the Governing Body:
a) agree
that one of the four delegates at the Local Government New Zealand Annual
General Meeting be a local board member.
The motion was put to the vote by a show of hands and was
declared CARRIED by 10 votes to five.
CARRIED
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Note: Pursuant to
Standing Order 1.8.3, Cr M Lee requested that his abstention for clause a) be
recorded.
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Resolution number GB/2017/24
MOVED
by Mayor P Goff, seconded by Cr E Collins:
That the Governing
Body:
b)
appoint the Mayor as the Auckland Council presiding delegate to
the Local Government New Zealand Annual General Meeting.
CARRIED
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Resolution number GB/2017/25
MOVED by Mayor P Goff, seconded by Cr E
Collins:
That the Governing Body:
c) appoint
the following two delegates to the Local Government New Zealand Annual
General Meeting:
i)
Cr P Hulse
ii)
Deputy Mayor B Cashmore.
CARRIED
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Resolution number GB/2017/26
MOVED
by Mayor P Goff, seconded by Cr E Collins:
That the Governing Body:
d) invite
local boards, through the chairs, to choose a delegate to the Local
Government New Zealand Annual General Meeting.
CARRIED
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Resolution number GB/2017/27
MOVED by Mayor P Goff, seconded by Cr E
Collins:
That the Governing Body:
e)
approve attendance at the Local
Government New Zealand conference of the Mayor and the Governing Body
delegates appointed in recommendation b) above, and of other Governing Body
members up to a total of eight attendees, those being:
i)
Cr W Walker
ii)
Cr A Filipaina
iii)
Cr R Hills
iv)
Cr L Cooper
v)
Cr G Sayers.
f)
delegate authority to the Mayor to appoint a further
councillor, should they wish to attend.
CARRIED
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Resolution number GB/2017/28
MOVED
by Mayor P Goff, seconded by Cr E Collins:
That the Governing Body:
g) delegate
to the Mayor, in the event he cannot attend the Annual General Meeting at
short notice, the ability to appoint another Governing Body member to the
role of presiding delegate.
h) delegate
to the Mayor, in the event an appointed member cannot attend the Local
Government New Zealand Annual General Meeting or conference at short notice,
the ability to approve the attendance of another member.
i) agree
that when exercising the Auckland Council’s vote at the Local
Government New Zealand Annual General Meeting, the delegates have the
discretion to determine the Auckland Council’s position on any matter
on which the Auckland Council’s position is not otherwise known.
j) delegate
to the Mayor the ability to act on the Auckland Council’s behalf in
nominating or seconding any candidate for president or vice-president of
Local Government New Zealand.
k) note
that local board members and other Governing Body members can attend the Local
Government New Zealand Annual General Meeting as observers, provided their
names are included on the Local Government New Zealand Annual General Meeting
registration form, which will be signed by the Mayor.
CARRIED
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Resolution number GB/2017/29
MOVED
by Mayor P Goff, seconded by Cr E Collins:
That the Governing Body:
j) note
that local board members are offered the opportunity to attend the Local
Government New Zealand conference, using their professional development
budget.
CARRIED
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13
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Selection Process for the Demographic Advisory Panels 2016-2019
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Resolution number GB/2017/30
MOVED by Cr A Filipaina, seconded by Cr R
Hills:
That the Governing Body:
a)
show its appreciation for the work that staff did during the
selection process.
CARRIED
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Cr C Fletcher left the meeting
at 11.36 am.
Cr M Lee left the meeting
at 11.37 am.
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Resolution number GB/2017/31
MOVED
by Mayor P Goff, seconded by Cr R Clow:
That the Governing
Body:
a) note
the appointment process for the members of the demographic advisory panels
for the 2016-2019 term.
b) approve the updated Terms of Reference for the Auckland Council demographic
advisory panels, subject to the addition of the word Regional to
bullet point one in the Purpose.
CARRIED
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14 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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15 Procedural
motion to exclude the public
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Resolution
number GB/2017/32
MOVED by Deputy Mayor B Cashmore, seconded by Cr A
Filipaina:
That the
Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Recommendation
for Appointments to the Demographic Advisory Panels for the 2016-2019 term
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(a) - The withholding of the information is necessary to
protect the privacy of natural persons, including that of a deceased
person.
In particular, the report contains the names of people
recommended for the demographic advisory panels. This information should
not be made public until the Governing Body adopts the recommendations and
the successful applicants confirm their acceptance of the appointment.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C2 Westgate/Massey
Town Centre Development Update
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for withholding
exists under section 7.
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s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
In particular, the report contains information that could negatively
influence commercial negotiations and outcomes.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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C3 Housing
Infrastructure Fund
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the information is necessary
to protect information where the making available of the information would
be likely unreasonably to prejudice the commercial position of the person
who supplied or who is the subject of the information.
s7(2)(c)(ii) - The withholding of the information is necessary
to protect information which is subject to an obligation of confidence or
which any person has been or could be compelled to provide under the
authority of any enactment, where the making available of the information
would be likely to damage the public interest.
s7(2)(g) - The withholding of the information is necessary to
maintain legal professional privilege.
s7(2)(i) - The withholding of the information is necessary to
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report contains information about
infrastructure costs and the development intentions of landowners in
strategic growth areas, legally privileged information, and information
that may prejudice the council in negotiations on infrastructure provision.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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11.38pm The
public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
1.27pm The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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Recommendation for Appointments to the Demographic Advisory Panels
for the 2016-2019 term
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Resolution number GB/2017/33
MOVED
by Mayor P Goff, seconded by Cr L Cooper:
That the Governing Body:
Restatement
g) agree that the appointments, confidential report and attachments
regarding the Recommendation for Appointments to the
Demographic Advisory Panels for the 2016-2019 term
will be made public once successful candidates have been advised and
confirmed acceptance of their appointment.
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C2
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Westgate/Massey Town Centre Development Update
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Resolution
number GB/2017/34
MOVED
by Mayor P Goff, seconded by Deputy Mayor B Cashmore:
That the Governing Body:
a) note
the contents of the Westgate/Massey Town Centre Development Update report and
the actions that will be undertaken to address the observations from Meredith
Connell and the Office of the Auditor-General.
b) refer
the Westgate/Massey Town Centre Development Update report and its
recommendations on the Westgate development to the Audit and Risk Committee
for consideration and ongoing monitoring and oversight.
c) note
that a copy of the unredacted Meredith Connell report will be provided to
Governing Body members who request a copy, on the basis that the
confidentiality of the redacted information be respected.
Restatement
d) agree
that the decision and confidential report and attachments regarding
Westgate/Massey Town Centre Development Update be restated in the open
minutes, excluding commercially sensitive information.
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Attachments
a 23 March
2017, Governing Body - Item C2 - Westgate/Massey Town Centre Development
Update, Decisions, Redacted report and attachments
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1.27 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
