Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

15 March 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Harbour Sport Update 5

8.2 Windsor Park Mairangi Bay 6

8.3 Browns Bay Business Association Annual Update 6

8.4 Torbay Business District and Residential Area 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Disposals recommendation report 9

13 Proposal to review the concept plan in the Mairangi Bay Reserves Management Plan 19

14 Freedom camping pilot project 67

15 Silverdale Centre Plan Monitoring Report 99

16 Auckland Tourism Events and Economic Development Six Monthly Report to the Hibiscus and Bays Local Board 129

17 Landowner approval for Bowls Orewa to install a canopy, co-locate with Hibiscus Petanque Incorporated and construct a petanque terrain within the lease area at Western Reserve, Orewa 145

18 Auckland Transport Update to the Hibiscus and Bays Local Board March 2017 161

19 Road Name Approval Report for new road names in the Karepiro Holdings Limited subdivision at 24 Arklow Lane, Stanmore Bay 187

20 Road Name Approval for the new road in the subdivision at 350 Beach Road, Mairangi Bay 193

21 Road Name Approval Report for a new road name in the Grandview Estate Limited subdivision at 8 Grandview Drive, Stanmore Bay 197

22 Road Name Approval Report for new road names in the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti 203

23 Governance Forward Work Calendar 211

24 Ward Councillors Update 215

25 Record of Workshop Meetings 217

26 Project 17: Auckland Council Maintenance Contracts

This report was not available when the agenda was compiled

27 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 February 2017, as a true and correct record.

5 Leave of Absence

That an apology from Member M Williamson for leave of absence, be received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Harbour Sport Update

Harbour Sport has requested a deputation to present to the local board on regional sport and recreation within the local board area.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank the representatives from Harbour Sport for their presentation.

8.2 Windsor Park Mairangi Bay

Mr Andrew Diver from the Windsor Park Trust Board will make a presentation on the proposed upgrade of Windsor Park.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank Mr Diver for his presentation.

8.3 Browns Bay Business Association Annual Update

Mr Murray Hill, Manager Browns Bay Business Association and Erica Stamford, chairperson of the Browns Bay Business Association, will be in attendance to present the Browns Bay Business Association’s annual report for year ending 30 June 2016.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Thank Mr Hill for his presentation.

8.4 Torbay Business District and Residential Area

A group of Torbay residents and ratepayers have requested a deputation to express their concerns about what is happening in the Torbay business district and residential area.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank the residents for their presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

15 March 2017

Disposals recommendation report

File No.: CP2016/24931

Purpose

1. This report seeks the Hibiscus and Bays Local Board’s endorsement for Panuku Development Auckland to recommend to the Finance and Performance Committee the divestment of 19 Anzac Road, Browns Bay and Section 1 SO 69059, East Coast Road, Redvale.

Executive summary

2. The council-owned sites at 19 Anzac Road, Browns Bay and Section 1 SO 69059, East Coast Road, Redvale have been identified as potentially surplus to council requirements through a review process.

3. The rationalisation process for 19 Anzac Road, Browns Bay commenced in August 2015. Consultation with council and its Council Controlled Organisations, Iwi authorities and the Hibiscus and Bays Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process. Due to this, Panuku Auckland Development recommends disposal of this site.

4. The rationalisation process for Section 1 SO 69059, East Coast Road, Redvale commenced in February 2016. Consultation with council and its Council Controlled Organisations, Iwi authorities and the Hibiscus and Bays Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process. Due to this, Panuku Development Auckland recommends disposal of the site.

5. Resolutions approving the disposal of the subject sites are required from the governing body before the proposed divestments can be progressed.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 19 Anzac Road, Browns Bay.

b) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of Section 1 SO 69059, East Coast Road, Redvale.

Comments

6. Panuku Development Auckland (Panuku) and Auckland Council’s Stakeholder and Land Advisory team in Community Facilities work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell. The subject sites were identified as potentially saleable through the review process.

7. Once a property has been identified as potentially surplus, Panuku engages with council and its Council Controlled Organisations (CCO’s) through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to the governing body.

Property information – 19 Anzac Road, Browns Bay

8. 19 Anzac Road, Browns Bay is a 952m² site that was originally part of a larger 1,037m² site that was acquired by the East Coast Bays City Council in 1977 for car parking purposes. In 2015, council provided consent (at the request of Auckland Transport) for 85m² of the original site to be declared road pursuant to section 114 of the Public Works Act 1981. A gazette notice declaring 85m² to be road was subsequently registered against the previous title and a new title was issued for the balance of the land. The balance of 19 Anzac Road forms the subject site, and is the subject of the rationalisation process.

9. The subject site is formed and utilised as a car park. Historically it was not designated as a car park under the North Shore District Plan nor does it have a car parking designation in the Auckland Unitary Plan. The Unitary Plan zoning of 19 Anzac Road, Browns Bay is Town Centre – Browns Bay. It has a 2014 capital valuation of $950,000.

10. In 2015, the Auckland Transport Board declared 19 Anzac Road, Browns Bay surplus to Auckland Transport’s service requirements and the site was subsequently transferred to Panuku.

11. The rationalisation process for 19 Anzac Road, Browns Bay commenced in August 2015. No alternative service uses were identified through the rationalisation process.

12. Given 19 Anzac Road, Browns Bay is currently formed as a carpark, disposal options to ensure that the amenity value of the car park is not lost to the Browns Bay community will be investigated if this property is approved for disposal. Foodstuffs have approached Panuku expressing an interest in purchasing this property and continuing to use it as a car park for its adjacent New World store. This option would minimise the loss of amenity value to the community and can be explored further should the property be approved for disposal by the governing body.

13. This site is subject to the offer back obligations set out in section 40 of the Public Works Act 1981 if it is no longer required for the public work for which it was acquired and held, and is not required for any other public work. However, an exemption is likely to apply due to the significant change in the character of the property as a result of the public work (being the car park) for which it was acquired and held. This will need to be confirmed under appropriate delegation if the property is approved for disposal.

Property information – Section 1 SO 69059, East Coast Road, Redvale

14. Section 1 SO 69059, East Coast Road, Redvale is a 6,521 m² council owned site resulting from the former Rodney District Council (RDC) agreeing to stop an unformed road that passed through the property now shown as 1575 East Coast Road, Redvale in 1988. The neighbouring property owner had sought consent to subdivide its land and proposed to form a new road with an improved alignment.

15. The planned subdivision and the disposal did not proceed and Section 1 SO 69059, East Coast Road, Redvale has continued to be occupied as part of the surrounding rural block. The subject site has remained as council freehold land and is not fenced off from the surrounding private land.

16. The Unitary Plan zoning of Section 1 SO 69059, East Coast Road, Redvale is countryside living. It has a 2014 capital value of $29,000.

17. The rationalisation process commenced in February 2016. No alternative service uses were identified through the rationalisation process.

18. There is no requirement for a stopped road to be offered back to the former owners under section 40 of the Public Works Act 1981.

19. Due to the nature of the property, if the stopped road is not required for any other public purpose, it could only be sold to the adjoining owner of all the surrounding land.

Consideration

Local board views and implications

20. Local boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the expression of interest period, relevant local boards are engaged with.

19 Anzac Road, Browns Bay

21. Panuku attended a workshop with the Hibiscus and Bays Local Board regarding 19 Anzac Road, Browns Bay in October 2015. The Hibiscus and Bays Local Board raised concerns regarding the loss of the amenity value to the community if 19 Anzac Road, Browns Bay is disposed of. The Hibiscus and Bays Local Board also requested Auckland Transport review its’ decision about no longer requiring this site.

22. Panuku raised these concerns with Auckland Transport, which confirmed that it no longer requires 19 Anzac Road, Browns Bay. Subsequent meetings and discussions were held with the Hibiscus and Bays Local Board to address concerns raised by the local board. To mitigate the loss of amenity value of the car park to the Browns Bay community, Panuku will explore disposal options that involve the property remaining a car park should this property be approved for disposal.

Section 1 SO 69059, East Coast Road, Redvale

23. An information memorandum on the rationalisation process for Section 1 SO 69059, East Coast Road, Redvale was sent to the Hibiscus and Bays Local Board in February 2017. At the time of agenda close for reporting, the Hibiscus and Bays Local Board had not provided informal feedback on the proposed divestment of Section 1 SO 69059, East Coast Road, Redvale.

24. This report provides the Hibiscus and Bays Local Board with an opportunity to formalise its view regarding both of the subject properties.

Māori impact statement

19 Anzac Road, Browns Bay

25. Fourteen iwi authorities were contacted regarding the potential sale of 19 Anzac Road, Browns Bay. The following feedback was received;

a) Ngāti Wai

No feedback received for this site

b) Ngāti Manuhiri

No feedback received for this site

c) Te Runanga o Ngāti Whatua

No site specific feedback received for this site, noting that as per earlier conversations with Te Runanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

d) Ngāti Whatua o Kaipara

Ngāti Whatua o Kaipara has confirmed their focus on interests in the north west of Tāmaki Makaurau, with a particular focus on Helensville. They may have potential commercial interest in this site.

e) Ngāti Whatua o ōrākei

Ngāti Whatua ōrākei has expressed potential commercial interest in this site.

f) Te Kawerau a Maki

Te Kawerau a Maki has expressed potential commercial interest in this site.

g) Ngāi Tai ki Tāmaki

Ngāi Tai ki Tāmaki has drawn attention to their recent settlement and signaled an increased interest in council owned property that may come available for sale in their rohe.

h) Te ākitai - Waiohua

Te ākitai has expressed potential commercial interest in this site.

i) Ngāti Te Ata - Waiohua

No site specific feedback received for this site; however Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, has potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

j) Ngāti Paoa

Ngāti Paoa has reinforced their desire to be kept in the loop for property disposals.

k) Ngaati Whanaunga

No feedback received for this site.

l) Ngāti Maru

Ngāti Maru stated the site is of spiritual and cultural importance to Ngāti Maru and expressed a strong desire to explore the purchase of this site should it become available for sale.

m) Ngāti Tamatera

No feedback received for this site.

n) Patukirikiri

No feedback received for this site.

Section 1 SO 69059, East Coast Road, Redvale

26. Twelve iwi authorities were contacted regarding the potential sale of Section 1 SO 69059, East Coast Road, Redvale. The following feedback was received;

a) Te Runanga o Ngāti Whatua

No feedback received for this site.

b) Ngāti Whatua o Kaipara

No feedback received for this site.

c) Ngāti Whatua o ōrākei

No feedback received for this site.

d) Te Kawerau a Maki

No feedback received for this site.

e) Ngāi Tai ki Tāmaki

No feedback received for this site.

f) Te ākitai - Waiohua

No feedback received for this site.

g) Ngāti Te Ata - Waiohua

h) Ngāti Paoa

No feedback received for this site.

i) Ngaati Whanaunga

No feedback received for this site.

j) Ngāti Maru

No feedback received for this site.

k) Ngāti Tamatera

No feedback received for this site.

l) Patukirikiri

No feedback received for this site.

Implementation

27. Resolutions approving the divestment of the subject sites are required from the Finance and Performance Committee before the proposed disposals can be progressed.

28. Following receipt of the Hibiscus and Bays Local Board resolutions, these sites will be presented to the Finance and Performance Committee with a recommendation to divest of them. If the Finance and Performance Committee approves the proposed disposal of these sites, Panuku will seek to divest of these sites in a manner which provides an optimal outcome and return to council.

29. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Attachments

No.	Title	Page
a ⇩	Images of 19 Anzac Road, Browns Bay	15
b ⇩	Images of Section 1 SO 69059, East Coast Road, Redvale	17

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review

Authorisers

Letitia McColl - Team Leader Portfolio Review, Panuku Development Auckland

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 March 2017

Proposal to review the concept plan in the Mairangi Bay Reserves Management Plan

File No.: CP2017/00881

Purpose

1. To consider reviewing the concept plan contained in the Mairangi Bay Reserves Management Plan as a result of new information contained in a site specific coastal hazard assessment.

Executive summary

2. The Mairangi Bay Surf Life Saving Club are in the early stages of planning the redevelopment of their clubrooms which are located at the southern end of the Mairangi Bay Beach Reserve adjacent to a seawall that is reaching the end of its economic life and is scheduled for renewal..

3. The concept plan in the Mairangi Bay Reserves Management Plan contemplates that new clubrooms will be located in the same location as the current clubrooms and that the area will be increased to cater for Mairangi Bay Surf Life Saving Club’s growing needs as well as a refreshment kiosk, public toilets and changing facilities.

4. As required by the Mairangi Bay Reserves Management Plan (and consistent with the Auckland Unitary Plan Operative in part), council staff commissioned a site specific coastal hazard assessment to consider the likely effects of sea-level rise and increased inundation on the proposed redeveloped clubrooms.

5. The coastal hazard assessment states that the proposed redeveloped clubrooms are in an area susceptible to erosion which will be reliant on the seawall being retained and strengthened over time, including raising the crest level and increasing foundation depths.

6. This report outlines four options for addressing the findings of coastal hazard assessment and these have been assessed against the objectives of the Mairangi Bay Reserves Management Plan together with an analysis of the benefits and risks of each option. Staff consider that the concept plan is no longer aligned with the objectives and policies in the Mairangi Bay Reserves Management Plan and requires review.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agree to initiate a comprehensive review of the concept plan contained in the Mairangi Bay Reserves Management Plan 2015.

b) allocate $25,000 Locally Driven Initiatives opex to undertake a review of the concept plan and complete the statutory process for revising the Mairangi Bay Reserves Management Plan 2015.

Comments

Background

7. The Mairangi Bay Surf Life Saving Club (MBSLSC) has clubrooms located at the southern end of Mairangi Bay Beach Reserve which are reaching the end of their economic life. The MBSLSC also has temporary boat storage area using shipping containers on Sidmouth Street Reserve and a storage shed on land owned by Watercare adjacent to the reserve. It provides lifeguard services from Long Bay to Takapuna and operates a safe water education programme for schools, public and surf lifesaving club members.

8. MBSLSC have an operative lease agreement for a term of 10 years which expires on 31 May 2023. The existing lease agreement covers the current MBSLSC building footprint only. The temporary storage facility on Sidmouth Street Reserve is by way of an informal licence.

9. MBSLSC has initiated discussions with council staff and the local board regarding the redevelopment of their clubrooms and consolidation of their storage needs into a single purpose-built building. Depending on the extent of change from the current footprint, this will require a variation to the existing lease agreement or agreeing with MBSLSC to surrender the current lease and to simultaneously grant a new lease for a larger footprint including the storage facility.

10. Mairangi Bay is one of eight surf lifesaving clubs in the Auckland region whose clubrooms require re-development. The council and Surf Life Saving Northern Region (SLSNR), a coordinating organisation for surf lifesaving clubs across the upper North Island, have entered into a funding agreement to coordinate investment on surf lifesaving clubs (Surf 10:20 project). It is projected that re-development of the clubs will cost approximately $20 million over the next ten years. Council have agreed to initially contribute $1.9 million for the first three years (2016/2017 to 2018/2019). SNSLR have provided a list of clubs that will be able to access this round of funding and Mairangi Bay has not been included.

11. The Mairangi Bay Reserves Management Plan (MBRMP) envisaged a need to commission a coastal hazard site-specific assessment if redevelopment was to be considered. As a consequence, council staff commissioned an assessment to consider the likely effects of sea-level rise and increased inundation over the next 50 to 100 years and consequences for any proposed development by MBSLSC.

12. The need and requirement for commissioning a site specific coastal hazard assessment, and to consider the related effects of climate change and sea level rise are outlined within the New Zealand Coastal Policy Statement and subsequently reflected within the Auckland Unitary Plan Operative in Part (the Unitary Plan).

Strategic context and legislation

Mairangi Bay Reserves Management Plan

13. The MBRMP, which was adopted by the local board on 18 March 2015, guides future management and development of the Mairangi Bay beach reserves including the associated coastal walkway. It seeks to balance different recreation user groups’ needs so that potential conflict is minimised and protect its valued landscape characteristics. A key outcome of the MBRMP is to maintain an open expanse of reserve, free of new structures other than those necessary for existing uses.

14. It contains a concept plan to guide development of the area most intensively used by the community, namely the Mairangi Bay beachfront and adjoining reserve land. Activities and uses identified in the concept plan are considered to be contemplated under the Reserves Act 1977 which means that they are expressly provided for in the management plan.

15. It contemplates that new clubrooms will be located in the same location as the current clubrooms and that the area will be increased to cater for MBSLSC’s growing needs as well as a refreshment kiosk, public toilets and changing facilities. The MBRMP also contemplates a new single storey boat storage facility on adjacent Montrose Terrace Reserve.

16. The MBRMP has a number of other provisions that are relevant to the consideration of any re-development of the clubrooms (and building of the storage facility). The following provisions were included to reflect that there was limited information about site-specific coastal hazards at the time the MBRMP was developed:

· Manage all use and development within the extent of the management plan area to ensure that it does not compromise the integrity of the natural coastal environment.

· New built structures are to take into account predicted sea level rise (up to 0.8m by 2100) and the potential for increased inundation.

· Any new coastal protection structures or steep embankments are prohibited where these would promote greater wave run up and therefore wave overtopping, causing accelerated beach erosion.

17. Section 41(4) of the Reserves Act 1977 requires council to keep any management plans under continuous review, so that the plan is adapted to changing circumstances or in accordance with increased knowledge. This is reflected in the MBRMP which envisages that the plan will be kept under review and a plan change initiated if any proposal is in conflict with its management objectives and policies or warrants a change to the plan.

Other relevant plans

18. The Auckland Plan directs council (and others) to take account of environmental constraints as identified on Map 7.6 (which includes areas of coastal inundation) when considering the location and nature of any future development; and to avoid placing communities and critical infrastructure and lifeline utilities in locations at risk from natural hazards, unless the risks are manageable and acceptable.

19. The Hibiscus and Bays Area Plan (the Area Plan) outlines ‘identifying and managing natural hazards to minimise loss of life and damage to property and infrastructure’ as a challenge that the area faces. The Area Plan seeks to have estuarine, coastal and marine areas protected, restored and enhanced.

20. The Unitary Plan has the following relevant objectives:

· The effects of climate change on natural hazards, including effects on sea level rise and on the frequency and severity of storm events, is recognised and provided for.

· The risks to people, property, infrastructure and the environment from natural hazards are not increased in existing developed areas.

21. The Unitary Plan requires the assessment of natural hazard risks across a range of probabilities of occurrence appropriate to the hazard, including, at least, a 100-year timeframe for evaluating flooding and coastal hazards. It encourages redevelopment on land subject to natural hazards to reduce existing risks and ensure no new risks are created by using a range of measures including the design and placement of buildings and structures.

Coastal hazard assessment

22. The coastal hazard assessment report (attachment A dated February 2017) states that the proposed clubrooms are within an erosion susceptibility area which will be dependent on the seawall being maintained and strengthened over time to prevent erosion affecting the development. This will include raising the crest level and increasing foundation depths. These modifications will be required to counter increased erosion pressure due to lowering beach levels and increased overtopping and scour due to higher waves reaching the seawall.

23. Existing ground levels adjacent to the development (4.0m RL) are sufficiently high that inundation of the land will not be direct inundation, but overtopping will occur during storm events. The overtopping is likely to affect the proposed building to some degree, both due to water impact and any debris that is carried with the overtopping waves.

24. The report concludes that a more resilient location for MBSLSC could improve both the resilience and amenity of the reserve in this area and provide for the security of this facility for the next 100 years. This options also provides an opportunity to consider a wider range of management options and treatments along the coastal edge, which are better adapted and more resilient to the related effects of climate change and sea level rise.

25. In light of the site-specific coastal hazard assessment, it is appropriate to consider:

· whether the proposed new clubrooms should be built in the location identified in the concept plan in the MBRMP or in an alternative location on the reserve

· the impact of the coastal hazard assessment on other features and infrastructure both existing and planned for the reserve (as expressed through the concept plan)

· long-term treatment of the coastal edge as the condition of the seawall is deteriorating and approaching the end of its economic life and, as part of the renewals programme a decision needs to be made about how it will be replaced

· how to address community concerns raised through the review of the MBRMP about the potential impact of any new buildings and the use of recently purchased reserve land given that this land is the most resilient for further park development.

Options and analysis

26. There are four options available to the local board to address the findings in the coastal hazard assessment (assuming that locations outside the reserve would not be acceptable to MBSLSC):

i. Status quo/do nothing – make no changes to the concept plan and reaffirm the location of the new clubrooms and storage facility as set out in the MBRMP.

ii. Limited review of concept plan – develop alternative options for the location of the new clubrooms and storage facility; undertake consultation with Watercare, community and mana whenua; and revise concept plan accordingly.

iii. Comprehensive review of concept plan – develop options for the treatment of the coastal edge; develop options for clubrooms, park facilities and other infrastructure; undertake consultation with Watercare, community and mana whenua; and revise concept plan (and MBRMP) accordingly.

iv. Process led by MBSLSC – the surf lifesaving club leads process to determine preferred location of clubrooms; undertakes consultation with the local board, Watercare, community and mana whenua; and makes a formal application for a notified lease.

27. The table in attachment B evaluates the four options against the objectives in the MBRMP, and identifies the benefits and risks of each of the options. As a result of the new information contained in the coastal hazard assessment, staff consider that the concept plan is no longer aligned with the objectives and policies in the MBRMP and requires review.

28. The competing pressures of public use and development on the reserve mean that a review focused solely on the location of the MBSLSC is unlikely to be successful and may lead to polarised community views. Instead, it is recommended that the local board pursue a comprehensive review of the concept plan in the MBRMP (option 3) to ensure that all built elements (assets owned by council, Watercare and MBSLSC) to be developed in the reserve are located and ordered in a way that takes into account the information in the coastal hazard assessment. This will allow the local board to engage with park users, Watercare, community and mana whenua about a much broader question about how recreation use, park development and protection and enhancement of the coastal environment are balanced now and for future generations.

29. The cost of reviewing the concept plan including statutory processes to update the MBRMP would be approximately $25,000 (mapping, consultation, public notification, printing) assuming that independent commissioners are not used for hearings on submissions. The local board has Locally Driven Initiatives opex allocated to the production of a development and delivery plan for the MBRMP, which, if the local board accepts the recommendations of this report, would logically be initiated after the concept plan and MBRMP have been revised.

Consideration

Local board views and implications

30. The coastal hazard assessment and options for addressing its findings was workshopped with the local board on 2 February 2017. Local board members expressed a variety of views including:

· Response to coastal hazard assessment needs to take into account infrastructure owned by Watercare that is located within the identified erosion susceptibility zone and whether that requires a seawall, over the longer term, to protect that asset.

· Whether there is a compelling case to act now on the information contained in the coastal hazard assessment given the timescale for sea level rise (100 years) versus the expected life of any building (50 years).

· Need to consider the impact of the coastal hazard assessment not just on the location of the MBSLSC clubrooms but the reserve as a whole.

· How the community will perceive a review of the concept plan so soon after the MBRMP has been adopted.

· Whether a regional approach to the issue of sea level rise and inundation is required before local boards adopt an approach on individual reserves.

Māori impact statement

31. Mana whenua were consulted during the development of the MBRMP and expressed interest in the future management and development of the reserves particularly around the natural environment being protected, restored and/or enhanced.

32. The MBRMP states that mana whenua will be given the opportunity to contribute in decision-making on management issues of importance to Māori and the development of the parks. Subject to the local board adoption of the preferred option, mana whenua will be consulted about the coastal hazard assessment report and changes to the concept plan.

Watercare

33. Watercare have been consulted about the coastal hazard assessment report and potential implications for infrastructure located in the reserves. They have not identified any immediate issues with respect to their infrastructure and would be further consulted in any review of the concept plan.

Mairangi Bay Surf Life Saving Club

34. Mairangi Bay Surf Live Saving Club and council staff have discussed the coastal hazard assessment report and the potential implications for the redevelopment of their clubrooms. The club have sought direction on whether the clubrooms should be in a different location to the concept plan, in order to provide certainty for the planning of the redevelopment.

Implementation

35. Subject to approval of the preferred option proposed in this report, it is anticipated that the development of the concept plan and statutory process to revise the Mairangi Bay Reserves Management Plan will commence in April 2017 and be completed by September 2017.

Attachments

No.	Title	Page
a ⇩	Mairangi Bay Surf Club - Coastal Hazard Assessment	25
b ⇩	Options Analysis - Mairangi Bay Reserves Concept Plan	63

Signatories

Authors

Matthew Ward - Service & Asset Planning Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 March 2017

Options	(1) Status quo/do nothing	(2) Limited review of concept plan	(3) Comprehensive concept plan review	(4) Process led by Mairangi Bay Surf Life Saving Club
Description	Make no changes to the concept plan and reaffirm the location of the new clubrooms and storage facility as set out in the MBRMP	Develop alternative options for the location of the new clubrooms and storage facility; undertake consultation with Watercare, community and mana whenua; and revise concept plan (and MBRMP) accordingly	Develop options for the treatment of the coastal edge; develop options for clubrooms, park facilities and other infrastructure; undertake consultation with Watercare, community and mana whenua; and revise concept plan (and MBRMP) accordingly	The surf lifesaving club leads process to determine preferred location of clubrooms; undertakes consultation with the local board, Watercare, community and mana whenua; and makes a formal application for a lease
MBRMP objectives
To ensure that this document reflects the council’s goals for the development and management of the reserves as required under the Reserves Act 1977	Information from coastal hazard assessment report which was not available at the time of the development of the MBRMP justifies the need to revisit concept plan and/or objectives and policies in the plan. Local board has discretion to initiate a change to the plan.	Allows consideration of coastal hazard assessment and review of concept plan, and management plan policies as they relate to the surf lifesaving club facilities.	Allows consideration of coastal hazard assessment and impact not just on the surf lifesaving club but other park users including Watercare. It would enable a comprehensive review of the concept plan, and the objectives and policies in the MBRMP (if required).	Management plan or concept plan would not be reviewed. Any lease application would be tested against the existing provisions of the management plan. Local board could choose to review plan at later date if club proposes a different location for the clubrooms or require public notification of the lease application.
To provide for use of the reserves in a way that has limited impact on the natural environment or the enjoyment of park users.	Would result in no change for park users and adjoining neighbours in the short to medium term. Longer-term changes in beach sand levels caused by the need to increase the size of any coastal protection structure would impact on the natural environment and reduce amenity values and enjoyment of park users.	The impact of any alternative locations for the clubrooms on park users and adjoining neighbours would be able to be considered. Locations on Montrose Terrace Reserve land may have an impact on adjoining neighbours. If principle of equivalency is applied there would be no net loss of recreation land.	The impact of surf lifesaving facilities on park users and adjoining neighbours would be able to be more thoroughly considered than option 2. May be challenging to identify alternative sites that do not impact adjoining neighbours. If principle of equivalency is applied there would be no net loss of recreation land.	Any lease application that proposes a different location for the clubrooms would need to consider the impact on park users and adjoining neighbours.
To contemplate leases, licences, easements and events which facilitate the use of the reserves without compromising the function and character of the reserve.	Local board would need to weigh up the plan contemplating the redevelopment and increased lease area of the clubrooms against the information in the coastal hazard assessment report (which suggests that it may not be in conformity with other objectives and policies in the MBRMP).	The impact of any alternative locations for the clubrooms on other third-party uses (leases, licences, easements and events) and Watercare would be able to be considered.	This option would allow alternative locations for the clubrooms together with other third-party uses (leases, licences, easements and events) and Watercare’s infrastructure needs to be considered in an integrated way.	Any lease application that proposes a different location for the clubrooms would need to consider the impact on other third-party uses (leases, licences, easements and events) and Watercare.
To promote the integrated development of the reserves for formal and informal recreation, whilst protecting and enhancing the recreational, environmental and visual amenity of the reserves.	Would result in no changes to the physical development of the reserve as anticipated in the concept plan.	Would require changes to the concept plan if the location of the new clubrooms is altered. Limited ability to consider and integrate other elements of the reserve if scope is narrowed to only the surf lifesaving club.	Greater ability to consider and integrate other elements of the reserve (including use of any beachfront reserve area released) and incorporate changes into the MBRMP. Would require changes to the concept plan if the location of the new clubrooms is altered.	Any lease application that proposes a different location for the clubrooms would likely be contrary to the management plan and require public notification. Local board could choose to make consequential changes to plan if the lease application is approved.
To maintain and enhance the natural values of Mairangi Bay beach reserves, and protect ecological and geological significant features.	Coastal hazard assessment report suggests that the proposed redevelopment would compromise the integrity of the natural coastal environment. Coastal structures required to protect the new clubrooms would over time subject the reserve to greater erosion pressures through wave overtopping and reduction in sand levels.	Would allow the local board to consider alternative locations for the new clubrooms which recognise the need to avoid the erosion susceptibility zone identified in the coastal hazard assessment report. Would not foreclose options to change the treatment of the coastal edge but would not explicitly consider them at the same time.	Would allow the local board to consider all buildings and facilities within the erosion susceptibility zone identified in the coastal hazard assessment report. Would allow options for the treatment of the coastal edge to be integrated with decisions on the clubrooms and other facilities and infrastructure in the reserves.	The ability to maintain and enhance the natural values of the reserves would depend on the location chosen for the clubrooms. Alternative locations would not foreclose the ability to meet this objective.
To work collaboratively with mana whenua representatives who have a customary interest in the reserve land on issues of importance to Māori.	The coastal impact assessment report contains information that if not taken into account, would negatively impact on mana whenua’s aspiration to foster the sustainable management of the natural environment.	Would allow mana whenua the opportunity to contribute to decision-making on the preferred location of the clubrooms.	Would allow mana whenua the opportunity to contribute to decision-making on the preferred location of the clubrooms and other facilities and infrastructure in the reserves.	Would allow mana whenua the opportunity to contribute to decision-making on the preferred location of the clubrooms. Impact on mana whenua’s values would be able to be considered.
To foster involvement of the local community and schools with the management of the Mairangi Bay beach reserves.	An opportunity would be missed to share the information in the coastal hazard assessment report and seek feedback on how development of the reserve could appropriately respond in a way that meet’s the community aspirations.	Would support the objective of seeking community input on development decisions affecting the reserves. The findings of the coastal hazard assessment would be of interest to the public.	Would support the objective of seeking community input on development decisions affecting the reserves. The findings of the coastal hazard assessment would be of interest to the public.	Would support the objective of seeking community input on development decisions affecting the reserves. The findings of the coastal hazard assessment would be of interest to the public.
To support the creation of design standards for the Mairangi Bay beach reserves that acknowledge and reinforce its coastal character and integrate design and design standards.	Some of the design principles – protect and reinforce natural character; and integrate with the coastal character – would potentially be compromised by a decision to retain the clubrooms in the current location.	Would enable the design principles to be further explored in the context of alternative options for the location of the clubrooms. Would be more challenging to achieve a cohesive design between the clubrooms and other built elements.	Would enable the design principles to be further explored in the context of alternative options for the location of the clubrooms. Increased ability to achieve a cohesive design between the clubrooms and other built elements.	Would enable the design principles to be further explored in the context of alternative options for the location of the clubrooms. Would be more challenging to achieve a cohesive design between the clubrooms and other built elements.
Benefits	· Represents option with least amount of change (in the short to medium term) for park users, the community, mana whenua and Watercare.	· Enables the local board to engage with park users, the community, mana whenua and Watercare about the coastal hazard assessment and its impact on the proposed location of the clubrooms. · Provides for possible clustering of the surf lifesaving club’s clubrooms and storage facility. · Allows for early planning for predicted sea-level rise and increased inundation.	· Enables the local board to engage with park users, the community, mana whenua and Watercare about the coastal hazard assessment. · Allows for a more holistic review of the concept plan rather than just being focused on the surf lifesaving club’s facilities. · Provides for possible clustering of the surf lifesaving club’s clubrooms and storage facility. · Seawall is reaching end of its economic life so able to consider full range of options for treatment of the coastal edge. · Allows for early planning for predicted sea-level rise and increased inundation.	· Enables the surf lifesaving club to decide how it will engage with park users, the community, mana whenua and Watercare about options that may be different to the MBRMP. · Enables the local board to consider options and lease application at ‘arm’s length’ with advice from council staff (perception of neutrality).
Risks	· Compromises the ability to start planning early for predicted sea-level rise and increased inundation. · Commits council to retaining coastal protection structure in its current location. Potential higher insurance costs for MBSLSC. · Will be difficult to achieve aspiration to protect and enhance the natural coastal environment. · Park users, the community, mana whenua and Watercare are not given the opportunity to consider the information in the coastal hazard assessment. · May ultimately compromise the objectives of the MBRMP to the extent they will not be fully achieved.	· May not be able to find a suitable alternative if other reserve elements are not considered at the same time. · Single focus on surf lifesaving club facility could increase the risk of it becoming a polarising issue within the community (perception of winners and losers). · Consultation fatigue arising from review of RMP so soon after it has been adopted. · May be difficult to successfully engage the community about the long-term risks of sea level rise and inundation.	· Potential for polarised views on alternative locations for surf lifesaving club’s clubrooms and storage facility. · Consultation fatigue arising from review of RMP so soon after it has been adopted. · May be difficult to successfully engage the community about the long-term risks of sea level rise and inundation.	· May not be able to find a suitable alternative if other reserve elements are not considered at the same time. · Single focus on surf lifesaving club facility could increase the risk of it becoming a polarising issue with the community (perception of winners and losers). · Potential for process to be derailed by community opposition.
Conclusions	This option would provide the least amount of flexibility to adapt to rising sea levels and increased coastal inundation, and would potentially incur greater costs to council and MBSLSC over time. Whilst it would confirm the spatial layout agreed with park users, mana whenua and the community through the MBRMP review process, over time it would compromise other plan objectives. These include the ability to enhance the coastal environment, and protect and enhance recreational and amenity values.	This option would enable the location of the MBSLSC clubrooms/storage facility to be reviewed in light of the coastal hazard assessment. Park users, mana whenua, the community and Watercare would be able to provide feedback on the alternative locations. The ability to identify suitable alternative locations would be constrained by dealing with the clubrooms/storage facility in isolation from other reserve elements e.g. carparks, seawall. Would allow options for the location of the clubrooms/storage facility to be considered against the objectives in MBRMP.	This option would allow a more complete and holistic review of the implications of the coastal hazard assessment on the reserves. It would enable the layout of MBSLSC clubrooms/storage facility and all other reserve elements to be considered together. Park users, mana whenua, the community and Watercare would be able to provide feedback on alternative options for the concept plan. Would better enable objectives in MBRMP to be appropriately balanced than if the clubrooms/storage facility were considered in isolation. This is the preferred option.	This option would entrust the MBSLSC to explore alternative options for the location of the clubrooms/storage facility and to engage park users, mana whenua, the community and Watercare. The ability to identify suitable alternative locations would be constrained by dealing with the clubrooms/storage facility in isolation from other reserve elements e.g. carparks, seawall. Would require assessment against the objectives in the MBRMP and public notification of the lease application if a location different to the MBRMP is chosen.

Hibiscus and Bays Local Board

15 March 2017

Freedom camping pilot project

File No.: CP2017/01920

Purpose

1. To confirm the decision made under urgency to support the temporary designation of six sites for freedom camping as part of a pilot project.

Executive summary

2. Staff have developed a pilot project that will allow freedom camping to occur for a two month period across a range of sites in the region from February 2017. The pilot project will:

· actively manage supply by more than doubling the number of designated freedom camping areas

· actively manage demand by adopting a more proactive approach whereby campers will be advised to move to other pilot sites to reduce overcrowding

· establish a quick-response team to respond to any issues that arise

· collect evidence for the review of bylaws.

3. Sites in the Hibiscus and Bays Local Board area were confirmed for inclusion in the pilot by the urgent decision making process. The list of sites included were:

· Arundel Reserve

· Gulf Harbour

· Hatfields Beach

· Stanmore Bay Park

· Waiwera Causeway

· Orewa Reserve

4. The Orewa Reserve carpark was also added after the 20 February 2017 freedom camping pilot launch. This addition was in response to the high volume of campers displaced at the launch of the pilot.

5. This report requests that the local board confirm this decision.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) note the urgent decisions made under delegated authority to support the inclusion of the Arundel Reserve, Gulf Harbour, Hatfields Beach, Stanmore Bay Park, Waiwera Causeway and Orewa Reserve sites in the freedom camping pilot.

Comments

6. The council is to review the legacy bylaw clauses relating to the management of freedom camping. As part of this review, a pilot project is being run. The pilot project will occur across a range of sites in the region over February and March 2017. The pilot project will:

· actively manage supply by more than doubling the number of designated freedom camping areas

· actively manage demand by adopting a more proactive approach whereby campers will be advised to move to other pilot sites to reduce overcrowding

· establish a quick-response team to respond to any issues that arise

· collect evidence for the review of bylaws.

7. Staff discussed the pilot project with the local board at a workshop in December 2016. At that workshop, the board indicated its support to proceed with a detailed assessment and community engagement to determine the suitability of the sites for inclusion in the pilot project.

8. The local board identified the need for more enforcement resources as well as limiting numbers at sites to avoid conflict with local residents and other park users. These matters have been addressed in the design of the pilot, and through additional conditions put in place by the board chair.

Decision under urgency

9. Due to the timing of the pilot project, the council summer recess, and the peak season of freedom camping, staff sought an urgent decision before the next business meeting. An urgent decision was obtained under delegation (resolution HB/2016/195).

10. The urgent decision and the supporting documentation is provided in Attachment A. The sites approved by that decision include:

· Arundel Reserve

· Gulf Harbour

· Hatfields Beach

· Stanmore Bay Park

· Waiwera Causeway

· Orewa Reserve

11. After the pilot was launched on 20 February, the local board chaiperson spoke with the Orewa Surf Lifesaving Club about hosting a limited number of campers at the Orewa Reserve car park. Operations staff agreed to include the Orewa Reserve car park in the pilot to ensure effective compliance monitoring. This site has also been approved as an urgent decision and is included as Attachment B.

12. If the local board chooses to withdraw support for the pilot project, staff will remove signs and update stakeholders of the changes.

Consideration

Local board views and implications

13. Staff will report findings of the pilot project to the local board before making recommendations to other local boards and the Regulatory Committee later in the year.

Māori impact statement

14. Staff have discussed the pilot project sites with council heritage experts. None of the sites in the Hibiscus and Bays Local Board are identified as containing sites of significance or of value to mana whenua that would be adversely impacted by the pilot project.

Implementation

15. The implementation plan for each site is described in the attachment.

Attachments

No.	Title	Page
a ⇩	Urgent decision sites 1-5 and attachments	71
b ⇩	Urgent Decision Orewa Reserve carpark and attachments	93

Signatories

Authors

Daniel Pouwels - Principal Policy Analyst

Puawai Kake - Policy Advisor

Belinda Hansen - Team Leader Social Policy and Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 March 2017

Silverdale Centre Plan Monitoring Report

File No.: CP2017/01740

Purpose

1. This report provides an update on the progress of the actions contained within the Silverdale Centre Plan.

Executive summary

2. The Silverdale Centre Plan was adopted in November 2015 and sets out the future growth and development of the Silverdale area. The Silverdale Centre Plan contains:

· The desired vision for Silverdale in the future

· Key moves to get there

· Actions and projects for Silverdale to support the key moves to achieve Auckland’s vision of becoming the world’s most liveable city.

3. The Silverdale Centre Plan contains four key moves, and 27 actions which follow from the key moves. Good progress has been made on eight of those actions, limited progress on six others, and no progress on 13. The actions contained within the Silverdale Centre Plan are split into different timescales for implementation, including a medium to long term timescale (ie six – 30 years). As a result of the Silverdale Centre Plan being adopted in November 2015 it is not considered unreasonable to have a number of actions on which no progress has yet been made over the past year.

4. A copy of the Silverdale Centre Plan, which includes the actions, is in Attachment A and details of the progress made on each can be found in Attachment B.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) confirms the current status of the actions contained within the Silverdale Centre Plan, as a new Hibiscus and Bays Local Board Plan 2017 and budgets are prepared for approval.

Comments

Background

5. Silverdale has been identified in the Auckland Plan as an area where significant change will occur, and the Hibiscus and Bays Area Plan identified Silverdale town centre as a priority area for further planning work. As a result the Silverdale Centre Plan (the centre plan) was prepared and adopted in November 2015 to set out a planning framework that would enable and shape the future development of the area.

6. The area covered by the centre plan includes the Silverdale town centre, the industrial area to the south of Hibiscus Coast Highway and land west towards State Highway 1, including the Hibiscus Coast bus station, as shown in Figure 1 here:

Figure 1 – extent of Silverdale Centre Plan area

7. The centre plan sets out the existing context, assets and opportunities for Silverdale’s future. It contains the area’s defining vision, which is:

Silverdale is integrated to create a thriving town centre with an industrial and retail base, improved connections, and enhanced social, cultural, historic, and natural environments.

This vision is supported by four key moves. These key moves are:

i. Enhance the Silverdale area as a centre with vitality and viability for retail, commercial, industrial, residential, educational, community and leisure activities, whilst creating a town centre with a high quality built and natural environment, ensuring strong connections throughout.

ii. Protect and enhance Silverdale’s cultural and historic heritage, and identity as part of improved public spaces.

iii. Develop links between public open spaces in Silverdale and enhance the ecological values of the Weiti River.

iv. Provide safe and convenient movement connections such as Penlink and those for pedestrians and cyclists, between the various parts of Silverdale, the Hibiscus Coast and with wider Auckland.

8. For each of the key moves there are a number of actions, and the centre plan groups these actions for implementation as follows:

· Shorter term (zero - five years)

· Medium to long term (six - 30 years)

· Ongoing (from time of adoption)

Centre Plan Actions

9. All of the centre plan’s key actions can be found in Attachment A which contains a copy of the adopted plan. Attachment B contains a spreadsheet of the actions and the current status of each. Examples of some of the main actions are to:

· Better integrate old and new Silverdale

· Investigate public space improvements

· Support Silverdale Pioneer Village to better integrate with the surrounding area

· Investigate mixed use around the Wade Tavern area

· Develop cultural and historic interpretation in public spaces

· Retain Curley Avenue Scenic Reserve and the currently vacant Council land at 36 Hibiscus Coast Highway as reserve and investigate access opportunities

· Enhance ecology and access to Weiti River

· Advocate for Penlink and Curley Ave extension

· Support a walking and cycling network plan

· Investigate opportunities to improve transport connections and safety

Progress on Actions

10. Of the 27 actions contained in the centre plan good progress has been made on eight of these, limited progress has been made on another six, and no progress has been made on 13. This spread of progress in the context of a 30 year plan after one year of the plan being adopted is appropriate, especially given that a number of actions are stated to be medium to long term (ie within a six – 30 year timeframe).

11. All but one of the centre plan actions where good progress has been made are within the ongoing or short term implementation timescales. Good progress has been made on the following actions:

· Retain Curley Avenue Scenic Reserve and the currently vacant council land at 36 Hibiscus Coast Highway as reserve

· On council land maintain the open character and environmental values on the reserve surrounding the Te Herenga Waka O Orewa marae

· Enhance the ecological values of the Weiti River by supporting community projects, such as the Weiti Wildlink river project

· Develop a range of actions for open spaces including riparian planting, and catchment planting programmes, including those to reflect North West Wildlink principles

· Continue support for community projects such as the Weiti Wildlink river project and the North West Wildlink project, and encouraging and extending riparian planting, including as mitigation for any development within the catchment

· Support the development of a Walking and Cycling Network Plan by Auckland Transport, Parks Sport and Recreation and the local board

· Support the further development of a Hibiscus Coast Bus Station and associated Park and Ride, as a means of providing a fast and reliable service to the North Shore and Auckland City.

· Continue to advocate for the Penlink Project, which will reduce congestion, enable development, provide greater connectivity and allow for reduced speeds and the possible signalisation of existing junctions within Silverdale.

12. The centre plan’s action to advocate for Penlink has made good progress with the amended designation being recently confirmed, following support from the local board during the Notice of Requirement process on both the project and its design.

13. Good progress has also been made on one Medium to Long Term action, that being the further development of the Hibiscus Coast bus station and associated park and ride. Auckland Transport state that Stage 2 is expected to begin in early 2017, which involves:

· building a new busway station to replace the existing temporary stands, which will include ticket and top-up machines, toilets, secure cycle parking, and waiting areas that will be well lit and protected from the elements

· expanding the car park to fit 500 parking bays

· building a storm water treatment pond to the west of the busway station

· significant landscaping to improve soil stability and provide a strong visual entranceway to Silverdale.

14. The progress made on a number of the centre plan’s ongoing and short term actions in the year since this plan was adopted shows the value of this plan, and the ability to achieve outcomes with stakeholders as a result of the actions contained within it.

15. The inclusion of actions within this centre plan aids decision makers and implementers in shaping their own plans, policies, and funding arrangements such as local board plans, local board agreements, and long-term plans. Together this allows for progress to be made toward achieving these actions, along with the adopted key moves and defining vision for Silverdale.

16. Of the rest of the centre plan actions which have made limited or no progress, ten of these are identified as medium to long term actions (ie six – 30 years), which would be a time starting from late 2021. Details of the progress made on individual centre plan actions can be found in Attachment B.

Consideration

Local board views and implications

17. This is the first monitoring report on the Silverdale Centre Plan, which was adopted in November 2015, to inform the local board on the progress that has been made to date on the actions contained within this plan. Local board staff have been part of the process of completing the monitoring spreadsheet contained in Attachment B.

Māori impact statement

18. Mana Whenua and mataawaka were consulted through the original development of the plan, which included holding two hui. Representatives of Te Rūnanga o Ngāti Whātua, Ngāti Manuhiri, Ngāti Whātua o Kaipara, Te Kawerau a Maki and Te Herenga Waka Marae attended the hui. This has enabled Mana Whenua and mataawaka to help mould the plan and allowed officers to incorporate changes to the plan, including for example, strengthening elements that aim to improve the Weiti River, the recognition of cultural heritage, and the integration of the local marae into the area as a cultural, educational, training and community hub. In addition, many of the key actions that have made progress relate to issues raised during the hui at the plan preparation stage, such as those related to Weiti River.

Implementation

19. This report is for information, which can be used by the local board in the preparation of the next Local Board Plan, and Local Board Agreement, and for the next iteration of the Long Term Plan. Additional monitoring reports will be provided over time in the future.

Attachments

No.	Title	Page
a ⇩	Silverdale Centre Plan	105
b ⇩	Silverdale Centre Plan Monitoring Table	125

Signatories

Authors

Austin Fox - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 March 2017

Landowner approval for Bowls Orewa to install a canopy, co-locate with Hibiscus Petanque Incorporated and construct a petanque terrain within the lease area at Western Reserve, Orewa

File No.: CP2017/02802

Purpose

1. To seek landowner approval from the Hibiscus and Bays Local Board for Bowls Orewa Incorporated to install a canopy over the bowling green at Western Reserve, Orewa. In addition to seek landowner approval also for a variation of the lease to Bowls Orewa to include the co-location of petanque activities, the sharing of the clubrooms and adjoining facilities and the construction of a petanque terrain at the Western Reserve, Orewa.

Executive summary

2. At a workshop on 2 March 2017 the Hibiscus and Bays Local Board received a briefing on the addition of a canopy over the bowling green at Bowls Orewa. The canopy will provide shelter and protection of the green as indicated in Attachment A. The area earmarked for the installation of the canopy is located within the current lease area.

3. At the same workshop, the Hibiscus and Bays Local Board received a request from Hibiscus Petanque Incorporated to co-locate and share the clubrooms and adjoining facilities with Bowls Orewa and to construct a petanque terrain of 18 pistes (15 metre by 3 metre lanes) (Attachment B, dated 15 March 2017) at the back of the bowling club, within the area leased by Bowls Orewa, (Attachment A, dated 15 March 2017).

Recommendation/s

That the Hibiscus and Bays Local Board:

a) grant landowner approval to Bowls Orewa Incorporated for the construction of the canopy over the bowling green at Western Reserve as outlined in Attachment A dated 15 March 2017

b) grant landowner approval to Hibiscus Petanque Incorporated for the construction of a petanque terrain comprising of 15 metre by 3 metre lanes (Attachment B) dated 15 March 2017

c) approve a variation of the community lease to Bowls Orewa Incorporated subject to the following terms and conditions:

i) variation to record the additional use of the premises to include the sport of petanque;

d) all other terms and conditions as contained in the existing community lease to Bowls Orewa Incorporated to remain the same.

Comments

Bowls Orewa

4. Bowls Orewa Incorporated (Bowls Orewa), formerly known as Orewa Bowling Club Incorporated, was established in 1953. Bowls Orewa currently has over 251 members and is the largest club by number of playing members in the North Harbour region.

5. In 2002 the former Rodney District Council granted a lease to Bowls Orewa for part Lot 4 DP142814 at Western Reserve, Orewa. The lease is for an initial term of 33 years which commenced on 18 June 2002 and expires on 17 June 2035. The lease also provides one right of renewal for a further 33 years with final expiry on 17 June 2068.

6. Over the years Bowls Orewa has invested significantly in the bowling club’s facilities. In 2015 the bowling club invested in a new artificial carpet green.

7. Bowls Orewa plans to install a canopy over the artificial green. The planned canopy will greatly enhance playing bowls by providing shade and shelter from the rain. It will also provide protection, preserving the green and offer a year-round playing surface. This will also include the prospect for evening bowls. The canopy will be the first covered green on the North Shore and will create a superior training facility for Bowls Orewa members and the North Harbour representative team.

Western Reserve Management Plan

8. The lease to Bowls Orewa is contemplated in the approved Western Reserve Management Plan adopted by the Rodney District Council in June 2007. Under section 10.0 Uses/Leases. Bowls Orewa has a formal lease to occupy 1.1469 hectares comprising three bowling greens and associated buildings. This includes an area to the western boundary of the lease which was added to the lease in 1998 and incorporates the green and the additional proposed area for the petanque terrain. Under section 16 of the Western Reserve Management Plan, objective one allows for the provision of community facilities within Western Reserve to serve the local residents, wider community and visitors.

Community Support

9. The President of Bowls Orewa Incorporated has communicated the bowling clubs plans with the adjacent Hibiscus Coast Dog Obedience Club, who are in support of both the additional roof and new petanque terrain. The proposal also has the support of Orewa College and Mark Mitchell (Member of Parliament for Rodney) (Attachment C).

10. Hibiscus Coast Youth Council and Hibiscus Coast Community House have also been communicated with and do not see any problems from their perspective.

Hibiscus Petanque Incorporated

11. Hibiscus Petanque Incorporated is affiliated to Petanque New Zealand which aims to promote, foster and safeguard the game of petanque and to hold tournaments, competitions, matches and games. Hibiscus Petanque is currently located at Stanmore Bay Park, adjacent to the Hibiscus Coast Leisure Centre in Stanmore Bay.

12. Under Auckland Petanque Association regulations the current terrain utilised by Hibiscus Petanque is not suitable due to its small size. As such, Hibiscus Petanque has to utilise terrains of other clubs to host interclub tournaments.

13. In collaboration with Bowls Orewa, Hibiscus Petanque is requesting to co-locate and share the clubrooms and adjoining facilities with Bowls Orewa. Hibiscus Petanque also plans to construct a petanque terrain of 18 pistes (15 metre by 3 metre lanes) (Attachment B, dated 15 March 2017) at the back of the bowling club, within the area leased by Bowls Orewa, (Attachment A, dated 15 March 2017 ).

14. The proposed co-location with Bowls Orewa will enable Hibiscus Petanque to construct regulation sized terrains and host interclub tournaments and competitions. This may attract new members from the local community and grow interest in the sport.

15. Bowls Orewa Incorporated and Hibiscus Petanque Incorporated have signed a Memorandum of Understanding to formalise their relationship and to enable the co-location to proceed in a clear and transparent manner. The collaboration between Bowls Orewa and Hibiscus Petanque will allow for growth in membership, better utilisation of the area and the ability to host medium to large multi-sport tournaments.

Lease options

16. The existing lease agreement to Bowls Orewa has a considerable tenure remaining prior to the final expiry on 17 June 2068. Given the presence of an operative lease agreement, it is recommended that a variation to the existing lease agreement be completed. The purpose of the variation is to record the inclusion of the sport of petanque within the required use provisions of the lease.

17. An alternative option to the variation of lease will be for Orewa Bowls Incorporated and Hibiscus Petanque Incorporated to form a separate joint entity. This entity will be granted, on approval by the Hibiscus and Bays Local Board, a new lease over the existing lease area whilst, Orewa Bowls simultaneously surrenders the existing lease agreement.

18. Under the provisions of the Reserves Act 1977 and the Conservation Act 1987, public notification and engagement with iwi will be required prior to the granting of a new lease to the new entity. The public notification process is likely to delay the co-location of the clubs and inhibit the ability of Hibiscus Petanque to host tournaments in the interim. Furthermore, the competing pressures of public use and development on the reserve may lead to polarised community views where the review is focused on an entity that may not be familiar to the community. Finally, Orewa Bowls may not be in favour of the alternative proposal given the certainty of tenure it has under the existing lease agreement and its significant investment in its improvement.

19. The variation of lease, on the other hand, will not trigger the public notification requirement under the Reserves Act 1977. The activities of both Bowls Orewa and Hibiscus Petanque will also comply and are contemplated within the Western Reserve Management Plan by providing a range of community facilities within the Reserve.

Consideration

Local board views and implications

20. At its workshop of 2 March 2017, the Hibiscus and Bays Local Board received a presentation on the additional canopy and petanque terrain and requested that further engagement with the Western Reserve users was undertaken prior to the matter being reported to the local board for a decision.

Māori impact statement

21. As there is minimal change in the activity undertaken on the land there is little impact on Māori.

Implementation

22. Subject to the Hibiscus and Bays Local Board approval to the variation of the existing community lease, council staff will prepare the necessary documentation.

23. There is no direct cost to council involved in this process. Bowls Orewa will be enabled to apply for funding for the canopy and Hibiscus Petanque, for the new petanque terrain.

Attachments

No.	Title	Page
a ⇩	Western Reserve - sheet 39 Development Plan: indicating the area for the proposed roof C and the position for the petanque terrain	149
b ⇩	Petanque Terrain	151
c ⇩	Letters of support	153
d ⇩	Resolution for lease agreement	159

Signatories

Authors

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 March 2017

Auckland Transport Update to the Hibiscus and Bays Local Board March 2017

File No.: CP2017/02699

Purpose

1. To provide updates to the Hibiscus and Bays Local Board on the current status of its Local Board Transport Capital Fund projects, responses to resolutions made by the local board and issues raised by elected members, and provide information on matters of specific application and interest to the Hibiscus and Bays Local Board.

Executive summary

2. This report provides information on:

· The Hibiscus and Bays Local Board’s Transport Capital Projects;

· Consultations on regulatory processes;

· Traffic Control Committee results;

· Issues Raised by Elected Members;

· Auckland Transport (AT) activities over the period October – December 2016;

· TravelWise Schools activities;

· Northern Corridor Improvements;

· Walk Month March; and

· More public transport services ahead of ‘March Madness’.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) notes the Auckland Transport Update to the Hibiscus and Bays Local Board for March 2017.

Comments

Update on the Hibiscus and Bays Local Board’s Transport Capital Projects

3. As at 9 January 2017 the balance of the Local Board’s Transport Capital Projects (LBTCF) funds available to the Hibiscus and Bays Local Board for allocation prior to 30 June 2019 was $1,786,468, comprising:

· $468,026 from the 2016/2017 financial year;

· $649,799 from the 2017/2018 financial year; and

· $668,643 from the 2018/2019 financial year.

4. An additional amount of $688,702 is available to the local board from the 2019/2020 financial year commencing on 1 July 2019.

5. Members should now be giving some thought to projects which may benefit from the funding available over the course of the current political term.

6. A copy of the Local Board Transport Capital Fund Proposal Form, is required to be completed for each project nominated by the local board, and was forwarded to members on 17 February 2017. Each project nominated must:

· Be a CAPEX project that creates a physical transport asset;

· Not compromise safety; and

· Not compromise network efficiency.

7. It is intended that each project will be discussed initially at the local board’s monthly Transport Interest Group (TIG) meetings. The process will then be:

· Auckland Transport (AT) staff assess the projects selected against the LBTCF criteria and provide a rough order of costs (ROC).

· ROCs are considered by the local board and a decision made to request further detailed investigation on which a firm cost estimate is then based.

· The local board accepts or declines to accept the firm estimate of costs. If it accepts the costs, the local board resolves to proceed to detailed design and construction (all costs attributable to the project are charged to the LBTCF from this stage).

· AT staff investigate and scope the project, engaging consultants if necessary to undertake the detailed design (this may take some months depending on the complexity of some projects, resource consents and public consultation required for any regulatory processes).

· Providing all conditions are met, tenders for the project are let, the project will be awarded to the successful tenderer and construction proceeds.

8. It is assumed that projects brought to AT for evaluation and ROCs have been canvassed and received support within the community they affect. The local board is also responsible for determining whether iwi consultation is required and if so, initiating this with the relevant group(s).

9. The one remaining LBTCF project nominated by the Hibiscus and Bays Local Board is Project 411, Torbay Revitalisation. The first stage of construction for this project commenced in September 2016 and was suspended over the Christmas period due to a reqauest from the businesses. Construction of Stage II began on 13 February 2017 and is on track for completion during April 2017.

10. Recent work has included replacing damaged asphalt on the western side of Beach Road and readying these and existing areas for imprinting and painting.

11. The aim is to complete the work as efficiently as possible with minimum disruption to the public, maintaining access to all shops and businesses at all times throughout the remaining construction period. To achieve this the remaining work is being split into smaller zones of work to minimise disruption to local businesses. However, traffic management is being deployed along the full length of the site due to health and safety obligations for both workers and members of the public, the additional traffic management allowing for safety zones, truck movements, and the maintenance of safe passage for pedestrians and motorists through the worksite.

Consultations on Regulatory Processes

12. Information explaining a proposal to install a speed camera at a site on East Coast Road, Redvale, as part of a nationwide Police Programme which had selected locations with the highest rate of speed related death/injury accidents, was forwarded to the local board's TIG and relevant subdivision members on 19 January 2017. The site was rated 76th on the nationwide priority list and, in terms of pure crash numbers, had three serious injury crashes and four minor injury crashes reported over the last 5 years. In terms of speeding, this site also has significant problems. A traffic count undertaken in the second half of August 2016 at a location where the speed limit is 80 km/h showed the mean speed as 82.54 km/h, therefore the average driving speed is marginally over the speed limit; it showed the 85th percentile speed as 91km/h, so 15% of drivers drive at 11 km/h or more over the limit; and the 95th percentile speed as 97.7km/h, so 1 in 20 drivers exceeds the limit by more than 17 km/h. No objections were received from the local board.

13. Documentation describing a proposal to install No Stopping at all Times (NSAAT) restrictions along John Downs Drive, Browns Bay, in response to public concerns regarding the lack of visibility caused by parked vehicles, was forwarded to the local board's TIG and relevant subdivision members on 31 January 2017. Feedback was received expressing concern about the loss of on-street parking. No other objections were received from the local board.

14. A proposal for the installation of a new pedestrian crossing on West Hoe Road, Orewa, to encourage lower vehicle speeds and improve pedestrian safety at the intersection, was forwarded to the local board's TIG on 10 February 2017. No objections were received from the local board.

15. In response to concerns about parked cars creating visibility issues on an s-bend, documentation describing the proposed installation of NSAAT restrictions on Glenvar Road, Torbay, was forwarded to members on 15 February 2017 with a request for comments before 1 March 2017. Member Fitzgerald advised that she totally supported the proposal whilst Member Parfitt advised that she had received a lot of local support for the proposed changes.

Traffic Control Committee Results

16. Decisions made by AT’s Traffic Control Committee over the period January – February 2017 in relation to regulatory processes are listed as Attachment A.

Issues Raised by Elected Members

17. The following table lists issues raised by elected members and local board services staff to 31 January 2017:

	Location	Issue	Status
1	1 Montrose Terrace, Mairangi Bay	Uneven surface on footpath outside 1 Montrose Terrace, Mairangi Bay.	Member Cooper advised on 16 December 2016 that the footpath outside 1 Montrose Terrace, Mairangi Bay is sinking, causing ponding. Initial investigation has been carried out and the matter referred to the area engineer for further comment. Under investigation by Road Corridor Delivery.
2	Nor'East Drive, Northcross	Request for extension of existing NSAAT restrictions on Nor' East Drive, Northcross.	Member Bettany requested that the existing NSAAT restrictions on the north west corner of Carlisle Road and Nor’East Drive, Northcross, be extended further along Nor’East Drive towards 1 Nor’East Drive on 10 February 2017, citing visibility issues for drivers exiting onto Carlisle Road. Referred to Network Operations and Safety.
3	Bay Street, Red Beach	Request for the installation of further speed calming measures on Bay Street, Red Beach.	Member Fitzgerald asked at the Hibiscus and Bays meeting on 15 February 2017 that further speed calming measures be investigated on Bay Street, Red Beach, where a resident requested modifications to the speed bumps outside his home because of the speed at which buses negotiated these. This request has been investigated, consulted on and the modifications will be made; however, the resident is complaining that drivers are now using Bay Street as a ‘rat run’ due to congestion on Whangaparaoa Road and speeds have increased to the extent that further traffic calming is required. Referred to Network Operations and Safety for further investigation and member Fitzgerald will be invited to any relevant on-site meeting(s) .
4	975b Beach Road, Torbay	Concerns over the crashes occurring at 975b Beach Road, Torbay.	On 21 February 2017 Member Parfitt asked that investigations into the number of crashes occurring in the vicinity of 975b Beach Road, Torbay, be escalated and that she be advised of measures being taken. Referred to Network Operations and Safety.
5	Cochrane Avenue/Ferry Road intersection, Arkles Bay	Request for warning signage at the Cochrane Avenue/Ferry Road intersection, Arkles Bay.	Member Fitzgerald forwarded a request on behalf of a resident on 22 February 2017 that additional warning signage be installed at the roundabout at the intersection of Cochrane Avenue/Ferry Road in Arkles Bay to remind motorists of the need to give way to vehicles approaching from the right. Flashing signage was also suggested as a possible option. Referred to Network Operations and Safety.
6	Beach Road, Mairangi Bay	Request for application of non-slip surface on paved area of Beach Road, Mairangi Bay.	Member Cooper asked on behalf of the Mairangi Bay Business Association whether AT would apply a non-slip surface on the paved area of the Beach Road, Mairangi Bay shopping centre (quotes and description of the product supplied by the Association). Under investigation by Road Corridor Delivery.

Auckland Transport activities over the period October – December 2016

18. The report at Attachment B compiled by AT’s Manager, Elected Member Relationship Team from data supplied by the Operations, Capital Development and Strategy and Planning Departments, provides a picture of Auckland Transport activities over the October – December 2016 quarter. The report is in two sections:

· Information on AT projects located within the Hibiscus and Bays Local Board area;

· Information on regional projects.

TravelWise Schools activities

19. Attachment C lists TravelWise Schools activities in the Hibiscus and Bays Local Board area for the three months to December 2016.

Northern Corridor Improvements

20. The New Zealand Transport Agency (NZTA) recently lodged applications with the Environmental Protection Authority (EPA) for six notices of requirement and 25 resource consent applications for its Northern Corridor Improvements Project, the Minister for the Environment having agreed with an EPA recommendation that the project is nationally significant and a Board of Inquiry is the best process to consider the applications.

21. The Board of Inquiry is expected to sit later this year and will provide a robust process that enables NZTA to build the project as quickly as possible, with environmental and community outcomes being considered alongside the best value for money. The project will improve connections between State Highway 1 and State Highway 18 and will complete the Western Ring Route, providing an additional choice to State Highway 1. It will also improve local roads, provide new walking and cycling paths and extend the Northern Busway through to Albany Bus Station.

22. NZTA has worked closely with the community to develop plans for the improvements and the independent Board of Inquiry process will now provide a formal opportunity for people supporting or opposing the plans to have their submissions heard and considered.

23. A public submission period is being run by the EPA, with information sessions to enable members of the public to view the plans in more detail and talk to the design team about what has been lodged at two drop-in days being held at the Northern Corridor offices in March 2017.

24. Submissions must be received by the EPA by 5.00 p.m. on 22 March 2017 and further information about the project can be viewed at www.epa.govt.nz/northerncorridor.

Walk Month March

25. AT’s Walking and Cycling and Travel Demand teams have partnered to deliver AT’s first digital walking challenge for Walk Month March.

26. The Auckland Walk Challenge 2017 is an online event where participants ‘virtually’ walk the length of New Zealand, participants tracking their walking progress and competing with other teams of workmates, friends and families to win a selection of prizes. Designed to encourage Aucklanders to get out of their cars and choose walking as a transport option, AT encourages those who get involved with the Auckland Walk Challenge to adopt longer term options of walking for more short trips.

27. Further information on Walk Month March is available at https://auckland.walkertracker.com/.

More public transport services ahead of ‘March Madness’

28. AT is scheduling additional services to meet passenger demand during March 2017, providing more than six and a half thousand extra spaces on buses and trains to meet the demand of students returning to universities and the end of the summer holiday period.

29. A total of 56 more city bound bus trips each morning will be added to the morning peak compared to March last year, providing an additional 5% capacity overall for bus services and an increase of up to 34% on some corridors. Bus capacity has increased by close to 5400 spaces and timetable changes for trains from 12 March 2017 will mean an additional 1200 spaces are available in the morning peak.

30. Double decker buses are also coming to Birkenhead to assist with the demand, with four double decker buses commencing services on routes between Beach Haven, Glenfield and the central city from Monday, 27 February 2017, providing much needed additional capacity along Onewa Road.

31. Public transport will be busy but AT staff will be monitoring the situation. Whilst passengers might not always get on the first service, the aim is to ensure that wait times are acceptable and better than last year.

32. Timetable changes beginning on 12 March 2017 also add an additional 1,194 spaces inbound during the morning peak on trains, the additional capacity being split between the Eastern Line (796 spaces) and Southern Line (398 spaces).

33. Most ferry routes have sufficient capacity now to cope with anticipated patronage demand, even given the significant growth experienced over the past year.

34. A new timetable started for Gulf Harbour in October 2016 which added approximately 150 inbound spaces in the morning. AT has worked with the operator of the West Harbour services to provide additional back-up vessels, which have the potential to add more than 40 seats in the morning. Reallocating vessels on the Hobsonville run will add an additional 52 seats inbound and vessel reallocation options for the Half Moon Bay service are also available to increase capacity.

35. For more on public transport services visit: https://at.govt.nz/bus-train-ferry/

Consideration

Local board views and implications

36. This report is for the local board’s information.

Māori impact statement

37. No specific issues with regard to the Māori Impact Statement are triggered by this report.

Implementation

38. There are no implementation issues.

Attachments

No.	Title	Page
a ⇩	Traffic Control Committee Decisions	167
b ⇩	Auckland Transport Activities October - December 2016	169
c ⇩	Travelwise Schools Activities	185

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager North, Auckland Transport
Authorisers	Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Hibiscus and Bays Local Board

15 March 2017

Road Name Approval Report for new road names in the Karepiro Holdings Limited subdivision at 24 Arklow Lane, Stanmore Bay

File No.: CP2017/02149

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for new road names for two jointly owned access lots in the Karepiro Holdings Limited subdivision at 24 Arklow Lane, Stanmore Bay.

Executive summary

2. A condition of the subdivision consent required the applicant to suggest to Council names for the jointly owned access lots within the subdivision.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the new road names ‘Taitonga Lane’ and ‘Sanremo Lane’ for the Karepiro Holdings Limited subdivision at 24 Arklow Lane, Stanmore Bay, council reference R64709, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is Karepiro Holdings Limited, the site address is 24 Arklow Lane, Stanmore Bay, and the council reference is R64709.

4. This stage of the development is a seventy eight lot residential subdivision.

5. The development has an Italian theme with the various house designs having Italian names.

6. The Italian names below are names of towns with steep hillsides behind them, similar to the planted reinforced earth batters on the development.

7. The local iwi was asked for naming suggestions and Taitonga (southern area) and Tokerau (north) were provided.

8. The applicant has proposed that the northern jointly owned access lot (Lot 102) be named Taitonga Lane with alternatives of Positano Lane and Amalfi Lane.

9. The applicant has proposed that the southern jointly owned access lot (Lot 101) be named Tokerau Lane with alternatives of Sanremo Lane and Ravenna Lane.

10. As there is already a Tokerau Way in St Johns it is preferable to avoid using this name and the alternative of Sanremo Lane is supported. Ravenna is also similar to Raveena Way in Clover Park so this should also not be considered.

11. Land Information New Zealand has confirmed that the two proposed names are appropriate and acceptable.

12. The proposed road names are deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

13. A decision is sought from the Hibiscus and Bays Local Board to approve the new road names.

Māori impact statement

14. The applicant has acceptance of iwi who also made naming suggestions.

Implementation

15. Land Information New Zealand confirms that the names are appropriate and acceptable.

16. If and when the name is approved the developer will be advised and they are responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a ⇩	Taitonga Lane Locality Map	189
b ⇩	Taitonga Lane Scheme Plan	191

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 March 2017

Road Name Approval for the new road in the subdivision at 350 Beach Road, Mairangi Bay

File No.: CP2017/02160

Purpose

1. The purpose of this report is to seek approval from the Hibiscus and Bays Local Board for a road name for the new private road being constructed to serve the 14 lot subdivision and concurrent 14 unit development being undertaken by Novar Developments Limited, at 350 Beach Road, Mairangi Bay.

Executive summary

2. A condition of the subdivision consent required the applicant to suggest to council names for the new private road being constructed to serve the 14 lot subdivision and concurrent 14 unit development.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve either of the proposed road names Whakata Lane, Taoki Lane or Taunga Lane for the new private road constructed within the subdivision being undertaken by Novar Developments Limited, at 350 Beach Road, Mairangi Bay pursuant to section 319(1)(j) of the Local Government Act 1974.

Comments

3. The naming of private roads serving six or more lots or dwellings is a requirement of Land Information New Zealand.

4. The applicant has submitted the following names in their order of preference for the private road being constructed to service the subdivision and concurrent unit development

Preferred Names

Whakata Lane

Taoki Lane

Taunga Lane

Alternative Name

Cosmos Lane

Translates to rest, relax, take a break.

Translates to rest, retire, stop working.

Translates to resting place, anchorage, landing.

Typical roadside wild flower

5. The council road naming guidelines require that road names reflect either:

· a historical or ancestral linkage to an area or;

· a particular landscape, environmental or biodiversity feature or

· an existing theme or introduce a thematic identity in an area.

6. Names need to be easily identifiable, easy to pronounce and spell, and intuitively clear to minimise confusion. The use of Maori names is encouraged where appropriate and names should not be duplicated in the wider Auckland region for safety reasons.

7. The applicant considers that the names reflect the general ambience they’re trying to create and is in keeping with the general quiet nature of the existing neighbourhood and that they meet the assessment criteria in terms of encouraging the use of Maori names.

8. The names are not duplicated within the wider Auckland area and meet NZ Post and Land Information New Zealand requirements.

9. The guidelines suggest that a short road can be referred to as a Lane, Close or Way. The road type Lane meets the guidelines.

10. A map showing the location of the private road is attached. (Refer Attachment A)

11. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the local boards.

Consideration

Local board views and implications

12. The decision sought from the Hibiscus and Bays Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

13. The decision sought from the Hibiscus and Bays Local Board is not considered to have any legal or legislative implications.

Māori impact statement

14. The applicant has not consulted with local iwi groups as they consider that their preference for using Maori names is in accordance with the councils road naming guidelines.

Implementation

15. The northern consenting subdivision team will ensure that appropriate road name signage will be installed by the applicant at their full cost once an approval is obtained for the new road name.

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable from the applicant in accordance with Council’s Administrative Charges.

Attachments

No.	Title	Page
a ⇩	Map of 350 Beach Road Subdivision Mairangi Bay	195

Signatories

Authors

John Benefield – Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 March 2017

Road Name Approval Report for a new road name in the Grandview Estate Limited subdivision at 8 Grandview Drive, Stanmore Bay

File No.: CP2017/02363

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for a new road name for the jointly owned access lots in the Grandview Estate Limited subdivision at 8 Grandview Drive, Stanmore Bay.

Executive summary

2. A condition of the subdivision consent required the applicant to suggest to council a name for the jointly owned access lots within the subdivision.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the new road name ‘Waititiro Rise’ for the Grandview Estate Limited subdivision at 8 Grandview Drive, Stanmore Bay, Council reference R67517, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is Grandview Estate Limited, the site address is 8 Grandview Drive, Stanmore Bay, and the council reference is R67517.

4. This development is a sixteen lot residential subdivision to be completed in two stages.

5. The three jointly owned access lots together provide road access for the 16 lots at the end of Grandview Road.

6. The name Waititiro means sea view and is appropriate as the sea can be seen from this elevated position.

7. The local iwi was asked for comments on two suggested names. The request was forwarded to the iwi representative who dealt with road naming enquiries, and although a follow up request has been made, no reply has been received.

8. Portrait Lane has been suggested as an alternative name and this is also acceptable to Land Information New Zealand.

9. Land Information New Zealand has confirmed that the proposed names are appropriate and acceptable.

10. The proposed road names are deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

11. A decision is sought from the Hibiscus and Bays Local Board to approve the new road name

Māori impact statement

12. The applicant has requested comments from iwi but no reply has been received.

Implementation

13. Land Information New Zealand confirms that the names are appropriate and acceptable.

14. If and when the name is approved the developer will be advised and they are responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a ⇩	Waititro Rise Locality Map	199
b ⇩	Waititro Rise Scheme Plan	201

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

15 March 2017

Road Name Approval Report for new road names in the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti

File No.: CP2017/02523

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for new road names in the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti.

Executive summary

2. A condition of the subdivision consent required the applicant to suggest to council names for the new roads within the subdivision.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the new road names ‘Weitibay Road’, ‘Te Rata Road’, ‘Ahumoana Road’, , ‘Taha Puke Road, Taemai Place’, ‘Konei Place’, Rongoa Road,, ‘Hurihuri Road’ and ‘Takahuri Place’ for the Weiti Development Limited subdivision at 1696 East Coast Road, Weiti, Council reference R52447, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is Weiti Development Limited, the site address is 1696 East Coast Road, Weiti, and the council reference is R52447.

4. This is the first stage of a development creating one hundred and fifty residential lots.

5. The main access road from East Coast Road is important to be instantly recognizable with the Weiti Bay development. Weiti Road is already in use (in Orewa) so Weitibay Road is proposed.

6. The Ngati Manuhiri iwi was asked for comments and invited to suggested names. The iwi representative suggested eight of the nine names in this report.

7. Two alternative road names were also offered. They are Hapu Road and Takahuri Road.

8. Tiromoana Road was proposed but is not ideal as it is similar to Tirimoana Road in Te Atatu, albeit a long distance between locations. It is recommended that the alternative of Hapu Road be used.

9. Takahia Road was proposed but is similar to Takahe Road in Titirangi, albeit a long distance between locations. It is recommended that the alternative of Takahuri Road be used.

10. The māori names are listed with their meaning/comments:

· Te Rata – the native tree; Hapu – many sub-tribes associated with this area;

· Ahumoana – heading towards beach or water;

· Tiromoana – as it states I see the moana;

· Taemai – I have reached my destination;

· Konei – Here, as in location;

· Taha Puke – slope of a hillside;

· Hurihuri – turn-around, as in a cul-de-sac;

· Takahuri – tumbling, rolling around;

· Takahia – to trample or tread.

11. The Land Information New Zealand database has confirmed that the proposed names are appropriate and acceptable.

12. The proposed road names are deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

13. A decision is sought from the Hibiscus and Bays Local Board to approve the new road names.

Māori impact statement

14. The applicant has requested comments from iwi who have supplied most of the names.

Implementation

15. Land Information New Zealand confirms that the names are appropriate and acceptable.

16. If and when the names are approved the developer will be advised and they are responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a ⇩	Weiti Road names Locality Map	205
b ⇩	Weiti Road Names Scheme Plan 2	207
c ⇩	Weiti Road Names Scheme Plan 3	209

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivisions Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	David Cooper
	Gary Holmes
	Caitlin Watson
	Vicki Watson
	Mike Williamson

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager