|
Hibiscus and
Bays Local Board
15 March 2017
|
|
1 Welcome
The
Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Councillors Wayne Walker and John
Watson requested their apologies be noted as they were on council
business
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
|
26
|
Project 17 Auckland Council Maintenance Contracts
|
|
|
Rod Sheridan,
General Manager Community Facilities, Heidi Walkley, Head of Contracts and
Supplier Management, Keith Cresswell, Area Manager, Operational Management
and Maintenance, Rodney Klaassen, Stakeholder Advisor and Shona White, Business
Co-ordinator, were in attendance.
The
chairperson advised that the meeting would have to go into public excluded as
there were some parts of the information that are still under negotiation.
A copy of the
powerpoint presentation has been placed on the file copy of the minutes and
can be viewed on the Auckland Council website.
|
Member Gary Holmes present at 4.48pm
Member Caitlin Watson present at 4.55pm
28 Procedural
motion to exclude the public
|
Public Excluded
|
|
Resolution number HB/2017/21
MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J
Fitzgerald:
That the
Hibiscus and Bays Local Board:
a)
exclude the public from the following
part(s) of the proceedings of this meeting.
b)
agree that Rod
Sheridan, General Manager Community Facilities, Heidi Walkley, Head of
Contracts and Supplier Management, Keith Cresswell, Area Manager, Operational
Management and Maintenance, Rodney Klaassen, Stakeholder Advisor and Shona
White, Personal Assistant be permitted
to remain for Confidential Item C1 Project 17 Auckland Council Maintenance
Contracts after the public has been excluded, because of their knowledge of the
item being discussed, which will help the in its decision-making.
The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each
matter, and the specific grounds under section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this resolution
follows.
This resolution is made in reliance on section 48(1)(a) of the
Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Project
17 Auckland Council Maintenance Contracts - Attachment e - Supplier Specific Information and
Attachment H – Contract Information
|
Reason for passing this resolution in relation
to each matter
|
Particular interest(s) protected (where
applicable)
|
Ground(s) under section 48(1) for the
passing of this resolution
|
|
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
|
s7(2)(c)(i) - The withholding of the
information is necessary to protect information which is subject to an
obligation of confidence or which any person has been or could be compelled
to provide under the authority of any enactment, where the making available
of the information would be likely to prejudice the supply of similar
information or information from the same source and it is in the public
interest that such information should continue to be supplied.
In particular, the report contains
sensitive commercial information and the negotiations of the tender process
are ongoing.
|
s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
|
The text
of these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
|
5.15pm the public was excluded
5.30pm the public was re-admitted
|
26
|
Project 17 Auckland Council Maintenance Contracts Continued
|
|
|
Resolution
number HB/2017/22
MOVED
by Member D Cooper, seconded by Member C Bettany:
That the
Hibiscus and Bays Local Board:
a)
delegate to the local board Chairperson and Deputy Chairperson
authority to prepare and develop feedback on Project 17 Auckland Council
Maintenance Contracts by 22 March 2017
b)
note that the draft feedback will be distributed to the local
board members for their comment and review before the final feedback is
confirmed
c) note
that the local board will have the opportunity to meet successful suppliers
in April and May to discuss and refine local service level variations.
CARRIED
|
|
13
|
Proposal
to review the concept plan in the Mairangi Bay Reserves Management Plan
|
|
|
Matthew Ward,
Service and Asset Planning Team Leader, Tony Strange, Parks and Places
Specialist and Don Lawson, Parks Advisor , Mace Ward, General Manager Parks
Sport and Recreation and Paul Klinac, Coastal Management Services, were in
attendance.
|
|
|
Resolution number HB/2017/23
MOVED
by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a)
does not support a comprehensive review
of the concept plan contained within the Mairangi Bay Reserves Management
Plan as this document was completed in 2015 and the location of the Mairangi
Bay Surf Club consulted, considered and confirmed at that time.
b)
confirms that no change be made to the concept
plan and the reaffirms the location of the new clubrooms and storage facility
in accordance with what is set out in the Mairangi Bay Reserves Management
Plan.
CARRIED
Pursuant to Standing Order 3.15.5 Member
Vicki Watson requested her abstaining vote be recorded
|
|
15
|
Silverdale
Centre Plan Monitoring Report
|
|
|
Austin Fox,
Planner, was in attendance.
|
|
|
Resolution
number HB/2017/24
MOVED by Deputy Chairperson J Fitzgerald,
seconded by Member V Watson:
That the
Hibiscus and Bays Local Board:
a) confirm
the current status of the actions contained within the Silverdale Centre
Plan, as a new Hibiscus and Bays Local Board Plan 2017 and budgets are
prepared for approval.
b) request that staff commission the
required investigation and design of the 0-5 year actions in the Silverdale
Centre Plan including:
i. Enhance
Silverdale Pioneer Village's physical integration with the wider area
ii. Develop design guidance
to support and strengthen the principles of heritage character led
development for both buildings and spaces, with particular emphasis given to
Silverdale Street
iii. Upgrade the Wade River
Landing by adding steps for improved access by kayakers and add interpretive
signage to the landing area to provide historical context
iv.
Support investigations around the Weiti River as part of the
region wide programme to identify and protect sites of cultural significance
to mana whenua
in
the current 2016/2017 Financial Year and fund the necessary investigations
and design from the Hibiscus and Bays Local Board Locally Driven Initiatives -
Local Planning and Development - Actions from Centre Plan budget.
CARRIED
|
|
16
|
Auckland Tourism Events and Economic Development Six Monthly
Report to the Hibiscus and Bays Local Board
|
|
|
Michael
Goudie, Senior Advisor, External Relations, Auckland Tourism Events and
Economic Development was in attendance.
|
|
|
Resolution number HB/2017/25
MOVED
by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus
and Bays Local Board:
a) note the six-monthly report period 1 July to 31
December 2016.
CARRIED
|
Dinner adjournment 6.20pm – 6.38pm
|
17
|
Landowner approval for Bowls Orewa to install a canopy, co-locate
with Hibiscus Petanque Incorporated and construct a petanque terrain within
the lease area at Western Reserve, Orewa
|
|
|
Raewyn
Sendles, Land Use Advisor, was in attendance
|
|
|
Resolution
number HB/2017/26
MOVED by Deputy Chairperson J Fitzgerald,
seconded by Member V Watson:
That the
Hibiscus and Bays Local Board:
a) grant
landowner approval to Bowls Orewa Incorporated for the construction of the
canopy over the bowling green at Western Reserve as outlined in Attachment A
dated 15 March 2017
b) grant
landowner approval to Hibiscus Petanque Incorporated for the construction of
a petanque terrain comprising of 15 metre by 3 metre lanes (Attachment B)
dated 15 March 2017
c) approve
a variation of the community lease to Bowls Orewa Incorporated subject to the
following terms and conditions:
i) variation
to record the additional use of the premises to include the sport of
petanque;
d) all
other terms and conditions as contained in the existing community lease to
Bowls Orewa Incorporated to remain the same.
CARRIED
|
8 Deputations
|
8.1
|
Harbour
Sport Update
|
|
|
Toni-Maree Carnie, Chief Executive Harbour Sports and Richard
Casutt, Sport Capability Manager were in attendance to make a presentation on
Harbour Sport.
A copy of the
powerpoint presentation has been placed on the file copy of the minutes and
can be viewed on the Auckland Council website.
|
|
|
Resolution number HB/2017/27
MOVED
by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) Thank
Ms Carnie and Mr Casutt for their presentation.
CARRIED
|
|
|
Attachments
a Tabled
powerpoint presentation
|
|
8.3
|
Browns Bay
Business Association Annual Update
|
|
|
Murray Hill, Manager
Browns Bay Business Association was in attendance to present an update on the
Browns Bay Business Association.
A copy of the
tabled documentation has been placed on the file copy of the minutes and can
be viewed on the Auckland Council website.
|
|
|
Resolution number HB/2017/29
MOVED
by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus
and Bays Local Board:
a) Thank
Mr Hill for his presentation.
CARRIED
|
|
|
Attachments
a Tabled
documentation
|
|
8.4
|
Torbay
Business District and Residential Area
|
|
|
Wayne
Nicholas and Margaret Mohammed were in attendance to present on the concerns
of some businesses and residents of Torbay regarding the revitalisation of
the business area.
A copy of the
tabled documentation has been placed on the file copy of the minutes and can
be viewed on the Auckland Council website.
|
|
|
Resolution number HB/2017/30
MOVED
by Chairperson J Parfitt, seconded by Member C Bettany:
That the Hibiscus
and Bays Local Board:
a) thank
the residents for their presentation.
CARRIED
|
|
|
Attachments
a Tabled
presentation
|
9 Public Forum
There was no public forum.
|
18
|
Auckland Transport Update to the Hibiscus and Bays Local Board
March 2017
|
|
|
Ellen Barrett,
Elected Member Relationship Manager North, was in attendance for this item.
|
|
|
Resolution
number HB/2017/31
MOVED by Chairperson J Parfitt, seconded by
Member C Bettany:
That the
Hibiscus and Bays Local Board:
a) note the Auckland Transport Update to the Hibiscus and Bays Local
Board for March 2017.
CARRIED
|
|
19
|
Road Name Approval Report for new road names in the Karepiro
Holdings Limited subdivision at 24 Arklow Lane, Stanmore Bay
|
|
|
Resolution number HB/2017/33
MOVED
by Deputy Chairperson J Fitzgerald, seconded by Chairperson J Parfitt:
That the
Hibiscus and Bays Local Board:
a) approve the new road names ‘Taitonga Lane’ and
‘Sanremo Lane’ for the Karepiro Holdings Limited subdivision at
24 Arklow Lane, Stanmore Bay, council reference R64709, in accordance with
section 319(1)(j) of the Local Government Act 1974.
CARRIED
|
|
20
|
Road Name Approval for the new road in the subdivision at 350
Beach Road, Mairangi Bay
|
|
|
Resolution number HB/2017/34
MOVED
by Chairperson J Parfitt, seconded by Member G Holmes:
That the
Hibiscus and Bays Local Board:
a) approve
the new road name Whakata Lane, for the new private road constructed
within the subdivision being undertaken by Novar Developments Limited, at 350
Beach Road, Mairangi Bay pursuant to section 319(1)(j) of the Local
Government Act 1974.
CARRIED
|
|
21
|
Road Name Approval Report for a new road name in the Grandview
Estate Limited subdivision at 8 Grandview Drive, Stanmore Bay
|
|
|
Resolution number HB/2017/35
MOVED
by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany:
That the Hibiscus
and Bays Local Board:
a) approve the new road name ‘Waititiro Rise’ for the
Grandview Estate Limited subdivision at 8 Grandview Drive, Stanmore Bay,
Council reference R67517, in accordance with section 319(1)(j) of the Local
Government Act 1974.
CARRIED
|
|
22
|
Road Name Approval Report for new road names in the Weiti
Development Limited subdivision at 1696 East Coast Road, Weiti
|
|
|
Resolution number HB/2017/36
MOVED
by Member C Bettany, seconded by Member V Watson:
That the Hibiscus
and Bays Local Board:
a)
approve the new road names ‘Te
Rata Road’, ‘Ahumoana Road’, , ‘Taha Puke Road,
Taemai Place’, ‘Konei Place’, Rongoa Road,, ‘Hurihuri
Road’ and ‘Takahuri Place’ for the Weiti Development
Limited subdivision at 1696 East Coast Road, Weiti, Council reference R52447,
in accordance with section 319(1)(j) of the Local Government Act 1974
b)
request officers seek further clarification from Weiti
Development Limited on the name Weitibay Road as the joining of one Māori and one English
work is not supported.
CARRIED
|
|
24
|
Ward Councillors Update
|
|
|
The ward councillors were absent on council business.
|
|
25
|
Record of Workshop Meetings
|
|
|
This item will be considered at the next business meeting.
|
27 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
|
12
|
Disposals
recommendation report
|
|
|
Anthony Lewis,
Senior Advisor Portfolio Review, Panuku Developments was in attendance.
The
chairperson advised that they would seek speaking rights at the April Finance
and Performance Committee meeting.
|
|
|
Resolution number HB/2017/38
MOVED
by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus
and Bays Local Board:
a) oppose Panuku Development Auckland’s recommendation to the
Finance and Performance Committee to dispose of 19 Anzac Road, Browns Bay
b) consider this disposal should not be approved by Auckland
Council for the following reasons:
i. there has been no investigation into the cumulative effects
of accelerated growth in the Browns Bay area and the Unitary Plan now allows
even greater density than was anticipated
ii. 19 Anzac Road is currently well used as a carpark
iii. the results of the proposed Auckland Transport parking
survey for Browns Bay have not been provided and considered
c) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to
dispose of Section 1 SO 69059, East Coast
Road, Redvale.
CARRIED UNANIMOUSLY
|
8.10 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
.
