Minutes of Kaipātiki Local Board

Kaipātiki Local Board

15 March 2017

1 Welcome

2 Apologies

Resolution number KT/2017/28

MOVED by Member A Smithson, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) accept the apology from Deputy Chairperson John Gillon for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2017/29

MOVED by Member A Tyler, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 15 February 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Little Shoal Bay Protection Society
	Chris Wargent of the Little Shoal Bay Protection Society addressed the board regarding issues at Little Shoal Bay. Two letters dated 23 February 2017 were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2017/30 MOVED by Chairperson D Grant, seconded by Member P Gillon: That the Kaipātiki Local Board: a) thank Chris Wargent of the Little Shoal Bay Protection Society for her public forum presentation. CARRIED
	Attachments a Letters from Little Shoal Bay Protection Society dated 23 February 2017

9.2

Cindy Sparnes-Koroi and Ian Gotty

Cindy Sparnes-Koroi and Ian Gotty addressed the board regarding the Larkings Landing boat.

Resolution number KT/2017/31

MOVED by Member A Smithson, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) thank Cindy Sparnes-Koroi and Ian Gotty for their public forum presentation.

CARRIED

9.3	Northcote Residents Association – Ian Bogue
	Ian Bogue of the Northcote Residents Association addressed the board regarding issues in Northcote and Little Shoal Bay. A letter dated 1 March 2017 and two letters dated 13 March 2017 were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number KT/2017/32 MOVED by Member P Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) thank Ian Bogue and the Northcote Residents Association for their public forum presentation. CARRIED
	Attachments a Letter from Northcote Residents Association dated 1 March 2017 b Letters from Northcote Residents Association dated 13 March 2017

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1

Notice of Motion - Revocation of motions from 15 February 2017 Kaipātiki Local Board meeting.

MOVED by Member K McIntyre, seconded by Member A Hartley:

That the Kaipātiki Local Board:

a) rescind the following resolutions that were approved at the 15 February 2017 Kaipātiki Local Board meeting:

i) resolution number KT/2017/20:

“That the Kaipātiki Local Board:

f) requests officers investigate the following potential projects and report back on the possibility of them being delivered as part of the 2016/2017 or 2017/2018 work programmes using locally driven initiative capital budget:

iii. Shepherds Park – the addition of an all-access playground module and shade sail.”

ii) resolution number KT/2017/21:

“That the Kaipātiki Local Board:

iv. Inwards Reserve - addition of a shade sail.”

iii) resolution number KT/2017/20:

“That the Kaipātiki Local Board:

v. Little Shoal Bay – addition of a shade sail.”

A division was called for, voting on which was as follows:

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Member P Gillon

Chairperson D Grant

Member A Smithson

Member A Tyler

Abstained

The motion was declared lost by 3 votes to 4.

LOST

13	Birkenhead Mainstreet Upgrade Stage Two
	Duncan Miller, Senior Engineer, Auckland Transport and Nick Seymour, Development Programmes Lead, Development Programme Office were in attendance to discuss the Birkenhead Mainstreet Upgrade Stage Two
	MOVED by Chairperson D Grant, seconded by Member A Smithson: That the Kaipātiki Local Board: a) approve the detailed design of the Highbury Corner improvements as shown on the Beca plans (Attachments A and B to the agenda report) dated February 2017 with the following amendments: i. the addition of steps from the upper deck surrounding the Norfolk Island Pine tree down to the footpath in front of the local businesses; ii. the fence along the side of the upper deck underneath the Norfolk Island Pine tree reflects the design elements of Kaimataara ō Wai Manawa, either with the glass balustrades or coloured steel fins; and iii. inclusion of electrical conduit to be laid to enable future up-lighting of the Norfolk Island Pine tree and Nikau palms. b) allocate $185,000 from the Local Board Transport Capital Fund for the following components of the Birkenhead Mainstreet project: i. landscaping; and ii. traffic facilities/services.
	MOVED by Member L Waugh, seconded by Member A Hartley: Member Lindsay Waugh moved an amendment to the original recommendation as follows: That a) be replaced with: a) approve the detailed design of the Highbury Corner improvements as shown on the Beca plans (Attachments A and B to the agenda report) dated February 2017, except for the area around the Norfolk pine, which be retained in its existing grassed state pending further consultation with the Birkenhead Town Centre Association on the impact of retaining or removing the Norfolk pine tree, noting that any consultation needs be completed by April 2nd 2017.
	The meeting adjourned at 5.48pm and reconvened at 5.58pm

The Chairperson put the amendment.

MOVED by Member L Waugh, seconded by Member A Hartley:

That a) be replaced with:

a) approve the detailed design of the Highbury Corner improvements as shown on the Beca plans (Attachments A and B to the agenda report) dated February 2017, except for the area around the Norfolk pine, which be retained in its existing grassed state pending further consultation with the Birkenhead Town Centre Association on the impact of retaining or removing the Norfolk pine tree, noting that any consultation needs be completed by April 2nd 2017.

A division was called for, voting on which was as follows:

For

Chairperson D Grant

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Member P Gillon

Member A Smithson

Member A Tyler

Abstained

The amendment was declared carried by 4 votes to 3.

CARRIED

The Chairperson put the substantive motion.

Resolution number KT/2017/33

MOVED by Chairperson D Grant, seconded by Member A Tyler:

That the Kaipātiki Local Board:

b) allocate $185,000 from the Local Board Transport Capital Fund for the following components of the Birkenhead Mainstreet project:

i. landscaping; and

ii. traffic facilities/services.

The substantive motion was declared:

CARRIED

Project 17: Auckland Council Maintenance Contracts

Resolution number KT/2017/34

MOVED by Chairperson D Grant, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) delegates the task of providing feedback on Project 17: Auckland Council Maintenance Contracts to Chairperson Danielle Grant in consultation with the other local board members by 22 March 2017, including specific feedback on:

i. Standard and Enhanced Assets (Attachment C);

ii. Full Facilities Contract Service Specifications (Attachment D); and

iii. Supplier Specific Information (Attachment E).

b) note that the local board will have the opportunity to meet successful suppliers in April and May to discuss and refine local service level variations.

c) note that any feedback on Project 17: Auckland Council Maintenance Contracts will be reported back to the April Kaipātiki Local Board meeting for retrospective approval.

CARRIED

Auckland Transport Monthly Update - March 2017

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to discuss the Auckland Transport Monthly Update - March 2017

Resolution number KT/2017/35

MOVED by Member L Waugh, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) note the Auckland Transport Monthly Update Kaipātiki Local Board March 2017.

CARRIED

Draft Air Quality Bylaw and Statement of Proposal

Eric Perry, Relationship Manager, Local Board Services was in attendance to discuss the Draft Air Quality Bylaw and Statement of Proposal

Resolution number KT/2017/36

MOVED by Member A Hartley, seconded by Member A Smithson:

That the Kaipātiki Local Board:

a) support the approach to make a bylaw to re-establish the regulations for indoor domestic fires that were in the Auckland Council Regional Plan: Air, Land and Water 2010, and to define the "Auckland Urban Air Quality Area" as follows:

i. Option B3: Use the urban zones in the Unitary Plan - use the urban zones set out in Attachment A, including the Unitary Plan and Hauraki Gulf Islands urban zones and those parts of the "Urban Air Quality Management Area" from the Auckland Council Regional Plan: Air, Land and Water 2010 that are located within the Unitary Plan Waitakere Foothills and Waitakere Ranges zones.

b) note that this proposed bylaw does not impact existing domestic fireplaces.

c) provides the following feedback on the draft Air Quality Bylaw for Indoor Domestic Fires:

i. it is unclear how the emissions targets are monitored and how they will be enforced;

ii. request that the latest international research and guidelines of particulate matter standards are applied; and

iii. request that education initiatives about health impacts of particulate matter, including the importance of using dry and untreated wood, are provided alongside the implementation of the bylaw.

CARRIED

ATEED Six monthly report to the Kaipātiki Local Board

Resolution number KT/2017/37

MOVED by Chairperson D Grant, seconded by Member A Smithson:

That the Kaipātiki Local Board:

a) note the six monthly report period 1 July – 31 December 2016.

CARRIED

Local Board Services Monthly Report - March 2017

Paul Edwards, Senior Local Board Advisor, Local Board Services was in attendance to discuss the Local Board Services Monthly Report - March 2017

Resolution number KT/2017/38

MOVED by Chairperson D Grant, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) nominate the following members for each of the following roles at the forthcoming Australia and New Zealand Army Corps Day services :

i. Birkenhead 10.00am – Chairperson Danielle Grant as Master of Ceremonies, including delivering the welcome, and Member Adrian Tyler as the wreath layer;

ii. Northcote 10.45am – Member Lindsay Waugh as Master of Ceremonies, including delivering the welcome, and Member Paula Gillon as the wreath layer; and

iii. Glenfield 11.30am – Deputy Chairperson John Gillon to deliver the welcome and read out the Australia New Zealand Army Corps Day dedication, and Member Anne-Elise Smithson as the wreath layer.

b) empowers the Chairperson to appoint a replacement board member in the event that any member is unable to take their position at the Australia and New Zealand Army Corps Day services as outlined in a) above.

c) note that options for allocating the remaining locally driven initiatives operational expenditure will be presented to the board at its April 2017 business meeting for consideration.

d) agree to hold an extraordinary meeting at 4.00pm on 3 May 2017 for the purpose of providing local input into the Annual Plan 2017/2018, following consideration of consultation feedback, including agreement on:

i. final Locally Driven Initiatives budgets;

ii. recommendations on other financial matters; and

iii. advocacy.

CARRIED

Governing Body and Independent Maori Statutory Board Members' Update

Councillor Richard Hills provided a verbal update to the board.

Resolution number KT/2017/39

MOVED by Member L Waugh, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) receive the verbal update from Councillor Richard Hills.

CARRIED

Members' Reports

Members Paula Gillon and Anne-Elise Smithson provided a verbal update on discussions with the community regarding options for tracks in Kauri Glen.

Member Anne-Elise Smithson provided a verbal update on stream pollution issues in Kaipātiki.

Resolution number KT/2017/40

MOVED by Chairperson D Grant, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) receive the report from Member Ann Hartley.

b) receive the verbal reports on Kauri Glen Track options from Member Paula Gillon and Member Anne-Elise Smithson.

c) receive the verbal report on stream pollution issues in Kaipātiki from Member Anne-Elise Smithson.

CARRIED

Workshop Records - Kaipātiki Local Board Workshops - Wednesday 8 February 2017, Wednesday 15 February 2017 and Wednesday 22 February 2017

Resolution number KT/2017/41

MOVED by Member A Tyler, seconded by Member K McIntyre:

That the Kaipātiki Local Board:

a) receive the records for the Kaipātiki Local Board workshops held on Wednesday 8 February 2017, Wednesday 15 February 2017 and Wednesday 22 February 2017.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.22pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

Councillor	Richard Hills
Chairperson	Shane Henderson	Henderson-Massey Local Board