Agenda of Ōrākei Local Board

Ōrākei Local Board

16 March 2017

Project 17: Auckland Council Maintenance Contracts

File No.: CP2017/03458

Purpose

1. The purpose of this report is to seek feedback from local boards on maintenance contracts for parks, buildings and open space, prior to Finance and Performance Committee approval on 28 March 2017.

Executive summary

2. Auckland Council manages over 5,000 sites across the region including parks, buildings and open space. Existing Auckland Council maintenance contracts for these sites expire on 30 June 2017.

3. Project 17 was setup to procure and implement new maintenance contracts due to take effect 1 July 2017. This includes Full Facilities, Arboriculture and Ecological services across the Auckland Council region.

4. Over the last twelve months, Community Facilities has engaged with elected members through both formal and informal processes, to shape up the direction of this project and seek feedback on maintenance requirements and service levels. Refer to Attachment One for the Political Engagement Timeline.

5. Elected member feedback, including local priorities, informed the Request for Proposal document which was the basis of negotiation with suppliers. Refer to Attachment Two for this local board’s resolutions dated September 2016.

6. This report outlines the following documents which will form part of final maintenance contracts and standard service levels:

· Attachment Three; Standard and Enhanced Assets

· Attachment Four; Full Facilities Contract Service Specifications

· Attachment Five; Supplier Specific Information (CONFIDENTIAL) (To be tabled at the business meeting)

· Attachment Six; Contractor Performance Balanced Scorecard

· Attachment Seven; Tupuna Maunga Values Specifications

· Attachment Eight; Contract Information (CONFIDENTIAL)

7. Community Facilities seek feedback from local boards on Attachments Three, Four and Five, prior to Finance and Performance Committee approval on 28 March 2017.

Recommendation/s

That the Ōrākei Local Board:

a) Provides feedback on:

· Standard and Enhanced Assets (Attachment Three)

· Full Facilities Contract Service Specifications (Attachment Four)

· Supplier Specific Information (Attachment Five) (CONFIDENTIAL).

b) Notes that the local board will have the opportunity to meet successful suppliers in April and May to discuss and refine local service level variations.

Comments

Process

8. Over the last twelve months, Community Facilities has engaged with elected members through both formal and informal processes, to shape up the direction of this project and seek feedback on maintenance requirements and service levels.

9. Refer to Attachment One for the Political Engagement Timeline.

10. An open, competitive tender process seeking proposals for the supply of full facilities, arboriculture and ecological maintenance services of council assets was conducted as follows:

· On 10 August 2016, an Expression of Interest was published to identify market interest in providing maintenance services for buildings, parks and open spaces to Auckland Council. 36 Expressions of Interest were received.

· Formal feedback from local boards on the project approach and proposed service specifications was received in September 2016.

· Feedback was also sought from local boards on the list of assets in their area, used as the basis of asset data in the Request for Proposal.

· Refer to Attachment Two for this local board’s resolutions.

· Feedback was used to inform the Request for Proposal document which was released on 28 October 2016 and submissions closed 9 January 2017.

· Submissions were assessed and scored by an evaluation team against weighted criteria including methodology, resources and capability, innovation and SMART procurement, and price.

· Negotiations are now underway with shortlisted suppliers, due for completion 10 March.

· Recommended contracts for five areas across the region, including pricing and baseline service levels, will be presented to the Finance & Performance Committee on 28 March 2017 for final approval.

11. Community Facilities seek feedback from local boards on Attachments Three, Four and Five, prior to Finance and Performance Committee approval on 28 March 2017.

Approach

12. Following a review last year of management and maintenance processes of council’s assets, this project has adopted an improved approach to maintenance services, to:

· focus on the whole-of-life cycle of assets;

· deliver more services without compromising quality;

· encourage and incentivise contractors to be accountable for the assets and develop ownership at all levels of their service delivery;

· provide a contractual framework that enables contractors to employ innovate ideas and methods without compromising on quality delivery; and

· implement five new contract areas (called Tahi, Rua, Toru, Whā, Rima) to allow for better economies of scale. The local boards represented within each area are:

Contract Area

Tahi

Rua

Toru

Whā

Rima

Devonport-Takapuna

Hibiscus & Bays

Kaipātiki

Upper Harbour

Albert-Eden

Great Barrier

Puketāpapa

Waiheke

Whau

Henderson-Massey

Rodney

Waitākere Ranges

Howick

Maungakiekie-Tāmaki

Orākei

Waitematā

Franklin

Māngere-Ōtāhuhu

Manurewa

Ōtara-Papatoetoe

Papakura

13. A key change is that contracts will have a more outcome-based focus on service levels, as opposed to predictive or frequency based maintenance schedules (unless where necessary). This ensures service standards are consistently maintained and managed by suppliers.

14. A standard maintenance service level is applied to every asset to ensure it is fit for purpose, in good condition and achieves community outcomes.

15. Where an asset may have specific known demands such as high frequency use, high reputational risk, requires attendance due to its nature (e.g. old, troublesome asset) or is a heritage site, an enhanced level of service may be applied to the asset.

16. An enhanced service level should not be confused with poor performance from a supplier to provide the agreed standard service level.

17. Refer to Attachment Three outlining the updated asset list (including those requiring an enhanced service level) for this local board area as at March 2017. Please note that this asset list is continually reviewed to ensure up to date data in alignment to council decisions and asset assessments.

18. Maintenance contracts have been negotiated to cover three core functions across the five areas:

· Full Facilities

· Specialist Arboriculture

· Specialist Ecological.

19. Council may immediately terminate (or suspend the supplier’s performance of) the contract in whole or in part, by written notice to the supplier, if a persistent performance breach occurs. Please refer to the Contractor Management section in this report for further details.

20. Refer to Attachment Eight (confidential) for further information about contract terms and Attachment Five (confidential) for supplier specific information.

Standard Service Levels

Full Facilities Contract (FFC)

21. Service specifications determine the criteria and outcomes associated with maintaining an asset or facility, which then sets the foundation of a contract agreement.

22. Refer to Attachment Four for the Service Specifications expected across the Auckland region for Full Facilities maintenance work. In summary, these are service level output statements by category:

Full Facilities Category	Output Statement
Open Space	Parks, reserves and roadsides within Auckland are maintained and developed to provide a sustainable, safe, clean and healthy environment while assets are maintained and enhanced to meet the amenity and use needs of council, Auckland residents and visitors.
Arboriculture	Trees (under three metres in height) are maintained to an aesthetically pleasing state which promotes healthy growth with the tree adding to the resident or visitors experience with targeted maintenance activities to achieve healthy and safe trees.
Locking and Unlocking	Assets are actively managed to minimise vandalism and anti-social behavior
Buildings - Maintenance	All Auckland Council owned and/or operated facilities require on-going Planned and Response Maintenance (compliance and non-compliance) to ensure that all facilities provided for public and Auckland Council staff use are functional, fit-for-purpose, safe and where possible ensure that the building services are optimised to reduce disruption to the facilities operation.
Buildings – Cleaning	All Auckland Council owned and/or operated buildings that require planned and response cleaning shall be cleaned to a standard that allows all buildings users to utilise a sanitary, hygienic, safe, functional and fit for purpose space for their operation. All litter and debris shall be removed from site and done so in a sustainable manner.

23. Standard Operating Procedures have been developed to agree minimal functional requirements such as height of grass mowing, mulching thickness, goal post painting etc. These procedures have been developed through expertise knowledge and are operational in nature.

24. Minor Capital Works (low value, low risk) is included in these contracts to ensure appropriate mitigation measures are incorporated when maintaining assets.

25. The baseline service level for specialist sportsfield maintenance ensures sports playing surfaces are managed to provide surfaces and assets that are ‘fit for use’ for the type and level of sport being played and which maximise usage and support organised sporting activities.

26. Specialist sportsfield renovation work includes:

· Fertilisation, application, fertilisers

· Winter Treatment - cambridge rolling, slicing and spiking, solid tine vertidraining, ground breaking , vibramoling

· Summer - vertimowing, dethatching, organic matter removal, leaf collection, scarifying/ dethatching, coring/hollow tine, core harvesting, undersowing/oversowing, sand topdressing, soil topdressing, vibramoling, mole plough, verti-draining, ground probe aeration, weed control, weed control (couch), agrichemical controls on sportsfields, top planing

· Turfing – turf replacement (minor)

· Artificial - cleaning, rubber top-ups, grooming, repair, hygiene

· Supply bulk supply materials - eg sand, soil, seed, agrichemicals, turf (winter and summer species), fertilizer

· Renovation works programme development

· Not that the Full Facilities contract incorporates sports mowing, line marking, goal posts/furniture, soil and/or tissue sample analysis, grass selection, pest and disease detection, minor turf repairs, renovation works programme report, cricket.

27. Sportsfield renovations seasonally renovate surfaces back into condition for subsequent sporting code use, including renewal of surfaces that have reached their life span, or reinstating an asset that has been damaged through excessive overuse.

28. Sportsfield renovations are collaboratively implemented to complement maintenance activities in the contract.

29. When asset components are replaced (e.g. turf type), the same style and material type is supplied, unless otherwise directed by Auckland Council.

Arboriculture Specialist Contract

30. The scope of the arboriculture contract covers the management of council owned trees i.e. it’s ‘urban forest and rural surrounds’

31. The arboriculture contract includes, but is not limited to, the following services:

· General administration and communication

· Inspections and programmes

· Pruning

· Reactive works

· Clean-up

· Tree removal

· Planting

· Aftercare maintenance

· Tree asset inventory.

32. The arboriculture contract will be managed as a prescriptive measure and value contract, but may shift to output basis through the term of the contract. Work will be managed on both a scheduled and reactive basis.

33. Auckland Council will retain ownership of all chipped bio-mass (foliage, brushwood and wood) resulting from Arboriculture Specialist contracts.

34. It will be expected that the supplier takes a proactive approach in relation to Council’s assets, including those not directly related to the contract’s scope. This will involve reporting any faults or issues, regardless of asset ownership in a timely manner e.g. reporting a vandalised bus shelter (Auckland Transport) next to a street garden.

35. The management of Kauri Dieback and weeds are incorporated into Standard Operating Procedures included in the Arboriculture Specialist contract.

Ecological Specialist Contract

36. The ecological contract provides for the maintenance of Auckland Council’s high value ecology sites, and significant bush and natural areas. The prioritised targeted removal of animal and plant pests from council’s open spaces is a core service within this contract. The overarching objective is to restore and rehabilitate native biodiversity in a sustainable and long term approach.

37. The scope of the ecological contract includes:

· preparing ecological restoration plans that take a long term perspective and provide the optimum cost effective management to reinstate the ecological processes, so the site environmental values are conserved and enhanced.

· assessing, monitoring and controlling pests impacting the ecological processes and or values at each site. This includes but is not limited to plant, animal and invertebrate pests.

· restorative planting of sites.

38. The supplier is required to have all vehicles to carry a web based GPS tracking system. This enables reports to be produced on journey length and stay.

39. The ecological contract is supplemented by an Ecological and Environmental Pest Control Standard Operating Procedure which provides guidance to methodologies and site-specific requirements.

40. The supplier is required to report any hazardous dumping to Auckland Council’s Pollution Hot Line immediately.

Other Maintenance Priorities

SMART Procurement

41. The following SMART procurement outcomes are requirements outlined in maintenance contracts:

· Increase capability and capacity – suppliers are required to create sustainable businesses that provide training and development to ensure continued quality delivery of services over the term of the contract.

· Youth employment - contracts should facilitate connecting work-ready youth to local employment by creating local jobs with training and development opportunities.

· Diversity and inclusion - contracts should promote inclusion, reduce discrimination and remove barriers to opportunity and participation, particularly for disadvantaged groups who face barriers to employment e.g. long term unemployed, and people with disabilities.

· Valuing Māori - suppliers are required to work collaboratively with council to achieve better outcomes with Māori, by supporting skill development and labour market participation, and engagement with Māori owned businesses.

· Pacific Auckland - contracts should support further training, development and labour market participation for Pacific youth and communities.

· Local community and economy - contracts should support local business where reasonable/practical, and should meet the social needs of the delivery area.

42. Contracts have retained flexibility to remove assets (by contract variation) to facilitate active participation by the third sector/volunteers to deliver maintenance outcomes.

43. Suppliers (and subcontractors) are required to establish, document, implement, maintain and continually improve an environmental management system. This will capture practices such as an environmental policy, environmental impacts of significance, legal requirements, environmental objectives and targets. At a mimimum the management system will monitor and measure energy conservation, water conservation, waste management and recycling, chemical use, Scope 1 and Scope 2 Greenhouse gas (GHG) emissions.

44. Suppliers are proposed to annually reduce the carbon footprint from year two onwards.

45. The environmental management system must be certified by an accredited third party to the standard of ISO14001, EcoWarranty, Enviro-Mark or an agreed-upon alternative programme. Where the supplier has certified to the Enviro-Mark programme they will commit to attaining the highest level of certification, Enviro-Mark Diamond.

46. Please refer to Attachment Five for further supplier specific information.

Weed Management

47. A memorandum from Barry Potter, Director Infrastructure and Environmental Services, was circulated to local board members on 15 November 2016 regarding weed management. A second memorandum was circulated to all elected members on 16 December 2016 providing an update on the implementation of Auckland Council’s Weed Management Policy, particularly with regards to this project.

48. New maintenance contracts have been designed to reflect the objectives of Auckland Council’s Weed Management Policy which includes implementing the following changes:

49. What will change?

· Minimise agrichemical use

- The new contracts require a reduction in agrichemical usage and this will be closely monitored - a 10% penalty of the monthly invoice to the supplier will be applied if the ‘annual reduction in use of agrichemicals’ KPI is not met.

- Chemical usage will be reported monthly by suppliers and tracked on a local park by local park basis. Please refer to the Contract Management section in this report for further information on reporting, auditing and KPI’s.

- Contracts will standardise which type of glysophate will be used across the region by all suppliers.

- Manual and mechanical weed control methods are currently used in and around children’s playgrounds across the region. Agrichemicals are not used within these spaces. This will continue under new contracts.

- Mechanical edging will be applied along paving and other hard edges.

· Integrated weed management, ensure best practice and value for money

- The volume of mulch in gardens and garden beds will be increased to reduce other methods of weed control

- Change from frequency based maintenance contracts to a focus on environmental outcomes, to encourage suppliers to be more innovative in their approach to weed management and edge control

- Learnings from innovations will be socialized across all suppliers to promote continuous improvement and best practice methodology

- Suppliers will be encouraged and rewarded for innovation in weed management at quarterly supplier forums

- Development of a weed management manual which is currently being reviewed by the Best Practice Reference Group.

- Establishment of the Best Practice Reference Group made up of external technical experts and community representatives as per the policy action plan.

- A No-Spray Register will be used by suppliers to ensure consistency in practice and process.

· Empower the community to manage weeds in accordance with the policy

- Weed control programmes in ecological restoration contracts will be planned and agreed in advance of the works.

- Targeted weed control, including the use of volunteers, will be enabled to ensure that agrichemical usage is minimized and integrated with other sustainable practices such as replanting with eco-sourced species to prevent weed re-infestation.

- Contracts include supplier inductions and training on public awareness of vegetation controls, including herbicides and the importance of public education, including signage when spraying.

- Improved information on council’s website outlining how and why council controls weeds.

50. At the 13 December 2016 Finance and Performance Committee meeting, the following resolutions relating to weed management were approved:

· An addition to recommend to the Environment and Community Committee as follows:

a) Note that significant funding reallocations are not within the scope of the Annual Plan process

b) Endorse glysophate reduction targets within the current budget

c) Express support for the continued implementation of the Weed Management Policy

d) Agree that a political group be appointed by the Mayor, monitors and reviews the implementation of Auckland Council’s Weed Management Policy and practice

e) Recommend that a review and consultation of allocated funding take place through the upcoming Long-term Plan process.

· Resolution d) reshapes the weed management political advisory group.

Co-Governance

51. As pre-agreed with co-governance partners, suppliers submitted a detailed report and costings on how they would manage and provide specific services to the Tūpuna Maunga Authority and / or Parakai Recreation Reserve in their preferred areas.

52. This report is being socialised with leaders and representatives from co-governance entities with the outcome being determined at the end of March 2017 with either of the following options being the preferred solution:

· Maintain the status quo

· Offer maintenance services to the supplier in the specific area

· Offer maintenance services to only one supplier who would be accountable for all outcomes.

53. Whenua Rangatira (Bastion Point) – no change proposed to current maintenance agreements where iwi are responsible for managing this site.

Community Empowerment

54. Local boards expressed strong support to enable community empowerment including volunteers, through these contracts.

55. Contracts have the flexibility to accommodate contract variations such as community empowerment initiatives, however compliance with Health and Safety, legislative obligations, agreed service levels and operating procedures are critical in these cases.

56. Local boards should work with their strategic brokers (within the Arts, Community and Events team) to identify requirements and opportunities, who will then liaise with Community Facilities to agree and implement suitable solutions.

Contract Management

Contractor performance

57. Key Performance Indicators (KPI’s) measure how well the Supplier is doing to meet specifications and outcomes. KPI’s cover five categories:

· quality

· innovation

· management

· Smart procurement and environmental management

· stakeholder, customer and community impact.

58. Health and Safety (H&S) is a contractual obligation.

59. KPI’s are measured monthly, bi-monthly, quarterly or annually.

60. Suppliers are required to meet Full Facilities Key Performance Indicators (KPI’s) and Minor Capital Work KPI’s to have their level of direct award for Minor Capital Works increased, as an incentive for good performance.

61. For each category component failed, suppliers must provide an improvement plan to resolve the performance issue.

62. If a supplier continues to fail on a category component beyond the performance resolution improvement plan deadline, council will be entitled to withhold payment of 10% of each month's invoices (excluding minor capex) until the supplier starts meeting the category component target.

63. Suppliers have the right to earn back withheld payments relating to category components if they start meeting required target levels by a timeframe set by council.

64. Attachment Six outlines the Contractor Performance Balanced Scorecard that will be monitored and applied across the region.

Auditing

65. Auditing of contractor performance was previously conducted by external parties. However, this function is now being conducted internally by Community Facilities. A team of auditors conduct spot checks onsite targeting 10% of all maintenance work conducted by each supplier.

Response maintenance

66. Response maintenance work will be categorised by urgency and a maximum response time determined. Criteria is still under negotiation and agreement for some suppliers.

67. The supplier will undertake programmed maintenance, responsive maintenance and all other minor contract works (including emergency works on an as needs basis only) on Monday to Sunday, restricting noisy and any activities that may cause a nuisance to between the hours of:

· 7:00am and 6:00pm (52 weeks of the year); and

· 10:00am and 6:00pm (Saturdays and Sundays and statutory holidays).

68. The supplier will provide a call out service 24 hours, 7 days a week, carried out as part of normal duties.

69. Following completion of response maintenance work, the supplier will call the customer (between 8:00am and 6:00pm unless otherwise stated), to inform them that works have been undertaken and check that the customer is satisfied.

70. It is expected that suppliers assist with ‘whole of life’ asset management which requires the supplier to assess and make recommendations on the optimal most cost effective balance of programmed maintenance, responsive maintenance, and renewal of assets across their whole life.

71. Suppliers are required to update a condition assessment grading once a maintenance service has been undertaken, to be included in council’s asset management system, and to notify council of any significant degradation.

Consideration

Local board views and implications

72. Project 17 has engaged with local boards through various channels including:

· Local Board Chairs Procurement Working Group;

· Local Board Chairs Forum presentations;

· memorandums;

· cluster workshops;

· individual local board workshops; and

· business meeting reports.

73. Refer to Attachment One outlining the political engagement timeline.

74. Community Facilities is now seeking feedback from local boards during the final stage of this procurement process, prior to Finance and Performance Committee approval of contracts.

Māori impact statement

75. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

76. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

· Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua;

· Significantly lift Māori social and economic well-being; and

· Building Māori capability and capacity.

77. Through these contracts, opportunities to support local community outcomes and economic development include (but are not limited to):

· Providing employment opportunities, in particular for local people and for youth;

· Increasing capability and capacity (apprenticeships, cadetships or equivalent) in particular for youth;

· Building on community and volunteer networks.

78. The Request for Proposal outlined Tūpuna Maunga Value Specifications as outlined in Attachment Seven, which suppliers are required to support as part of new maintenance contracts.

Implementation

79. The transition into new contracts will commence once formal approval is agreed by the Finance & Performance Committee.

80. Local boards will have the opportunity to meet new suppliers in April and May 2017 to discuss specific local priorities. Any local service level variations may need to be reflected in contract variations and implementation timelines agreed with the supplier.

81. New maintenance contracts take effect on 1July 2017. Note that there will be approximately six to twelve months to bed in changes, in particularly systems and reporting.

Attachments

No.	Title	Page
a ⇩	Attachment One - Political Engagement Timeline	19
b ⇩	Attachment Two - Local Board Resolutions (September 2016)	21
c ⇩	Attachment Three - Standard and Enhanced Assets	27
d ⇩	Attachment Four - FFC Service Specifications	29
e ⇩	Attachment Five - Supplier Specific Information (To be tabled at meeting) (Under Separate Cover) - Confidential
f ⇩	Attachment Six - Contractor Performance Balanced Scorecard	81
g ⇩	Attachment Seven - Tupuna Maunga Values Specifications	85
h ⇩	Attachment Eight - Contract Information - Confidential

Signatories

Author

Kate Marsh – Principal Business Analyst

Authorisers

Rod Sheridan - General Manager Community Facilities

Karen Lyons – General Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Ōrākei Local Board

16 March 2017

Auckland Transport Report, Orakei Local Board, March 2017

File No.: CP2017/03105

Purpose

1. The purpose of this report is to; respond to resolutions and requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Orakei Local Board and its community.

Executive summary

2. This report informs the local board on the following matters:

· Consultations

· Local Board Capital Projects.

Recommendation/s

That the Ōrākei Local Board:

a) Receives the Auckland Transport Report, Orakei Local Board, March 2017.

b) Requests Auckland Transport to proceed to consent and construction for the Upland Road Footpath.

c) Requests Auckland Transport expend $143,000 from the Local Board Transport Fund for the Upland Road Footpath.

d) Requests a Firm Estimate of Cost from Auckland Transport for the Remuera Kerb extension project.

Comments

Reporting Back

Consultation

3. The Orakei Local Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Local Board, February 2017:

· New bus stop designs in Orakei

· Proposed new bus stops outside 28-34 and 31 Robert Street, Ellerslie

· Broken yellow lines - Hapimana Street

· No Stopping at All Times (NSAAT) - Kohimarama Road, Kohimarama.

Reporting Back

Local Board Capital Projects

4. The Orakei Local Board has approximately $600,000 per annum of discretionary funding for transport related capital projects.

5. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Creates transport-related infrastructure;

· Does not compromise the efficiency of the road network.

6. For funding projects outside of the road corridor, they must meet the following criteria:

· Supports connectivity of cycle way and footpaths within the transport network;

· Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

· Footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

Current Proposals for Decision:

Upland Road Footpath:

7. The proposal is to extend the Upland Road footpath around the Orakei Basin. It will be 430 meters long and 1.8 meters wide. The plans can be found at Attachment A.

8. Resolution number OR/2016/13 approved a $80,000 Rough Order of Cost to progress the footpath on Upland Road, around the Orakei Basin to Firm Estimate of Cost (FEC).

9. Auckland Transport has now carried out the preliminary design and the FEC is $143,000.

10. Auckland Transport is asking the Board for a resolution to proceed to construction at a cost of $143,000.

Remuera Kerb Extension:

11. In the last term, Orakei Local Board requested Auckland Transport investigate the realignment of the kerb and intersection to allow for the installation of planter boxes. Designs can be found at Attachment B.

12. The Rough Order of Cost (ROC) for this project was $310,000. Please note this estimate was conducted over twelve months ago, so it will be significantly higher in the current market.

13. Auckland Transport is requesting the Board for a resolution to proceed to Firm Estimate of Cost for the project.

Current LBTCF Projects

Project

Description

Status

Walkway Connection - Wilsons Beach to Shore Rd Reserve

Concept Plans

The Local Board allocated $30,000 to enable the development of the concept plans. This is being managed and completed by Auckland Council, Parks and expected completion is mid 2017.

Colin Maiden Road Connection

Provide a safe off road connection for pedestrians and cyclists through Colin Maiden Park, from College Road to Merton Road.

The initial report has been finalised. This was presented to the former Orakei Local Board whom requested further investigation for stairs and a shared path. This is out of the initial scope of the project and required additional funding.

Resolution number OR/2016/169: approved $22,000 for further detailed design of the Colin Maiden Park north-south through road out of the Economic Development Initiatives budget.

Auckland Transport has transferred the lead for this project to Auckland Council, Parks.

Upland Rd Footpath

Progress the footpath

The firm estimate of cost of $134,000 for this project. Only $2,000 has been expended against this project to date.

The Board is requested to either cancel the project or initiate construction by resolution above.

Landing Entrance Upgrade

Improved entrance way to “The Landing” on Tamaki Drive

The design for the Landing has been completed and has a Firm Estimate of Cost (FEC) of $140,000.

Construction work for a new marine sports center at the marina has started with completion due in the first quarter of 2018. The landing entrance upgrade construction will need to be delayed until completion of the current works.

This project is on hold.

Remuera Streetscape Upgrade

Kerb and intersection realignment to allow for installation of planter boxes.

This project has a Rough Order of Cost (ROC) in the order of $310,000. This ROC was calculated over twelve months ago, it is expected it will be significantly higher in the current market.

The Board is requested to either cancel the project or initiate a Firm Estimate of Cost (FEC) by resolution above.

St Heliers Library Streetscape Upgrade

Should the OLB wish to proceed with this project, a formal proposal form will need to be completed.

Orakei Local Board Transport Capital Fund Summary

Attachments

No.	Title	Page
a ⇩	Attachment A	93
b ⇩	Attachment B	101

Signatories

Author

Felicity Merrington, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Ōrākei Local Board

16 March 2017

Ngahue Reserve - Lease to Oceania Football Confederation Inc.

File No.: CP2017/00288

Purpose

1. To seek approval to commence an iwi and public consultation process to consider changes proposed by Oceania Football Confederation to the lease of Ngahue Reserve.

Executive summary

2. Auckland Council and Oceania Football Confederation entered into an Agreement to Lease in September 2013 for the development of two artificial football turfs and ancillary facilities at Ngahue Reserve, St Johns. The agreements allow for the development of the site, but also places constraints on the nature of activities that can be undertaken on the leased area.

3. Stage 1 of the development is nearing completion, (although the artificial turfs have been used by the lessee and the community since late 2015); Oceania Football Confederation has asked for changes to the proposed lease to allow it to undertake commercial activities and sub-lease portions of the reserve. These matters were not the subject of iwi or public consultation in mid-2013.

4. Oceania Football Confederation has advised that it underestimated both the cost of developing the former landfill site and the on-going operating costs. The agreements provide that Oceania Football Confederation will develop and operate the facilities at no cost to Auckland Council i.e. no grants are payable by Auckland Council.

5. Oceania Football Confederation is requesting changes to the lease to enable it to generate revenue to partially off-set the costs of running the facilities. It is requesting that provision be made to enable it to sub-lease parts of the facility to third-parties to run café, gym and sports medicine operations. Market rates of rent will be charged, with 50 per cent of the rent received passed to Auckland Council. It is also seeking to amend the end time each day that the facilities are available to the general public (move from 9pm back to 8:30pm).

6. It is necessary for the Ōrākei Local Board to undertake further iwi and public consultation on the requested changes concerning commercial activities and sub-leasing as these were expressly excluded at the request of Oceania Football Confederation during the 2013 consultation processes.

7. This report seeks approval to commence this iwi and public consultation process. Oceania Football Confederation has undertaken to bear Council’s costs and expenses in undertaking these processes.

8. The iwi consultation process will run for six weeks, with public consultation commencing at the beginning of week three and all consultation concluding at the end of week six. Depending on the outcome of the consultation, it may be necessary to convene a Hearing Panel to consider submissions and report back to the Ōrākei Local Board.

9. Council staff recommend that the Oceania Football Confederation requests to change the lease be considered by the Ōrākei Local Board following an iwi and public consultation process.

Recommendation/s

That the Ōrākei Local Board:

a) Approve an iwi and public consultation process be undertaken in respect of the request by Oceania Football Confederation Inc. to amend the proposed lease of Ngahue Reserve to

i) enable commercial activities in the form of café, gym and sports medicine to be undertaken by way of sub-leases to third party operators;

ii) amend the required use definition; and

iii) change the hours of use allocated to Auckland Council

b) Approves proceeding with the consultation process, conditional on Oceania Football Confederation giving a written undertaking to bear Council’s costs and expenses in undertaking the notification and consultation process necessary for this matter to be considered by the Ōrākei Local Board.

c) Establish a Hearings Panel comprising members of the Ōrākei Local Board to hear and consider any iwi and public submissions received following the consultation process, with the panel to report back to the Ōrākei Local Board with its findings and recommendations.

Comments

History of Site and Current Status of Site and Leases

10. Ngahue Reserve, St Johns was a closed landfill which Oceania Football Confederation has transformed into two artificial football turfs, built to FIFA standards in the Ōrākei Local Board area.

11. The vast majority of the leased site is designated a recreation reserve under the Reserves Act 1977 and is therefore subject to various restrictions around its use, particularly commercial activities.

12. Oceania Football Confederation and the Ōrākei Local Board agreed key terms of the Lease as follows:

i. Construction and operation of two artificial turfs, practice turfs, carparks and ancillary facilities at no cost to Auckland Council,

ii. 30 year lease commencing on completion of Stage 1

iii. Community access of 24 hours per turf per week

iv. Hours of community access to two full-size turfs and two practice turfs:

Monday - Friday: 3pm to 9pm

Saturday - Sunday: 8am to 9pm

(the 24 hours per turf per week to be allocated within the total 56 hour time period as defined above)

v. no sub-leasing of any part of the site

vi. limited commercial activities to be undertaken by Oceania Football Confederation only (e.g. café, gym, etc).

13. In August 2013, following an iwi and public consultation process, the former Regional Development and Operations Committee approved issuing an Agreement to Lease to Oceania Football Confederation Inc. to enable the construction of two artificial football turfs and ancillary facilities at Ngahue Reserve, College Road, St Johns. The Agreement to Lease (incorporating the proposed form of the Lease), was executed on 13 September 2013 incorporating the terms listed in paragraph 12 above.

14. The agreements placed additional restrictions on the nature of the development on the reserve, including limiting the business (commercial) activities that could be undertaken, as well as restrictions on sub-leasing any part of the leased area.

15. The boundaries of the leased area have recently been finalised and surveyed, and are shown in Attachment A. The confirmed boundaries enable Council to provide access through both Ngahue Reserve and Colin Maiden Park (joining College Road with Merton Road).

OFC Requested Changes

16. Nearing the completion of the Stage 1 facilities, Ocean Football Confederation has requested that the draft Lease be varied to:

a. Amend the definition of “Required Use” to enable Oceania Football Confederation to undertake non-core business (commercial) activities such as running a café, gym and sports medicine.

b. Allow Oceania Football Confederation to sub-lease parts of the premises to third parties at market rates of rent to undertake the commercial activities. Oceania Football Confederation would pay 50 per cent of the rent received to Auckland Council.

c. Amend the definition of Stage 2 of the development by moving components from Stage 1 to Stage 2 to reflect the pragmatic situation that Stage 2 cannot proceed if parts of Stage 1 are implemented due to the physical constraints on the site.

d. Change the finish time periods assigned to Council to be allocated to community groups to use the turf facilities (change from 9pm back to 8:30pm).

Attachment B summarises the existing and proposed provisions.

Comments on the requested changes

17. Changing “Required Use”, allowing commercial activities:

Oceania Football Confederation has advised that it underestimated the overall cost of the development and operation of the facility at Ngahue Reserve and is seeking to recover some revenue to defray the costs being incurred. Oceania Football Confederation has advised as it is ‘not in the business’ of running cafés or gymnasiums it wishes to derive an income from appropriately skilled operators that will undertake these activities.

18. Allowing Sub-lease to third-parties:

To enable commercial operators to undertake the café, gymnastics and sports medicine activities referred to in 16(a) above, Oceania Football Confederation wishes to enter into sub-lease arrangements with suitably qualified operators.

Oceania Football Confederation has been advised that if approved, Council would take 50 per cent of the rent received from commercial operators of any facilities sub-leased.

19. Amending definition of Stage 2:

The original agreement stipulated the facilities that are to be constructed as Stage 1. Oceania Football Confederation has advised that due to the nature and layout of the site it is not possible to build all the Stage 1 components ahead of Stage 2. If they were constructed now, they would subsequently be damaged in order to build Stage 2, i.e. they are in the way of road and accessways for heavy machinery. It is therefore necessary to move items that were originally part of Stage 1 into Stage 2 to reflect the practical and physical constraints of the site.

20. Hours allocated for community use:

i. The Ōrākei Local Board had previously agreed with Oceania Football Confederation the hours the facility would be made available for community use, viz:

Monday - Friday: 3pm to 9pm

Saturday - Sunday: 8am to 9pm

ii. This equates to a total of 56 hours per turf per week. Within those times Council is able to allocate 24 hours per turf per week to community groups.

iii. Oceania Football Confederation has requested that the finish time be brought back to 8:30pm each day to enable it to allocate the time from 8:30pm to 10pm to its own teams and or hirers. This has the effect of reducing the overall total available hours to 53.5 hours per turf per week, although the 24 hours per turf per week allocation remains unchanged.

iv. Council’s park booking staff advise that while there may be capacity to accommodate this request for the summer period, heavy demand would preclude such an arrangement through the winter season.

v. Additionally, it is anticipated that future population growth in both the Ōrākei Local Board and Auckland areas generally will necessitate use of the fields into the evenings throughout the year.

21. Council staff are supportive of the changes requested in paragraphs 17-19 above as these are pragmatic solutions to the current situation, and will only proceed if the Orakei Local Board approves, and there is not overwhelming public opposition that the board considers sufficient to warrant declining the request.

22. Council staff do not support the request to change the hours allocated for Council’s use, (paragraph 20) as this is a marked departure from the original agreement; compromises the times available to community groups; could impose additional pressures as demand for use of the turfs in future years increases.

Previous Amendments to Agreements

23. In late 2015 Oceania Football Confederation completed construction of the two artificial turfs enabling both Oceania Football Confederation and the wider community to commence using the facilities ahead of the completion of Stage 1. This temporary use arrangement was formalised in a Licence to Occupy.

24. A further agreement: “First Agreement to Vary (in respect of an Agreement to Lease and Licence to Occupy) for Premises at Ngahue Reserve, St Johns, Auckland”, was entered into on 30 August 2016. This agreement amended the definition of “community” and re-defined the work to be completed in “Stage 1” and “Stage 2” by moving some items previously in Stage 1 into Stage 2 to reflect the physical limitations imposed on the development of the site due to its size, and shape. Attachment C.

25. To accommodate the request made by Oceania Football Confederation, a draft “Second Agreement to Vary (in respect of an Agreement to Lease and Licence to Occupy) for Premises at Ngahue Reserve, St Johns, Auckland” has been prepared and is attached for the board to consider and approve as Attachment D.

26. It is anticipated that Oceania Football Confederation will shortly advise Stage 1 of the development is complete and will request that the lease be issued in accordance with the provisions of the 2013 Agreement to Lease. In anticipation of this request, an updated version of the lease has been drafted that incorporates the changes requested by Oceania Football Confederation (outlined in paragraph 16 a-c) above and is attached as Attachment E.

27. The “Second Agreement to Vary” provides that if the Ōrākei Local Board does not confirm its approval of the requested variations, or, if having considered the proposed variations, the subsequent iwi and public consultation process results in the Ōrākei Local Board not approving the requested variations, then the requested variations as incorporated into the Lease will cease to be of effect.

Process to be followed

28. In 2013 iwi and public consultation was undertaken, a Hearings Panel convened, followed by reports to the Ōrākei Local Board and Regional Development and Operations Committee (Attachment F).

29. This consultation was undertaken on the basis that the development of the reserve would be limited to:

i. Artificial turfs (both full size and practice), with supporting lighting, ablutions, carparking

ii. Office space for Oceania Football Confederation

iii. Café and gym facilities owned and operated by Oceania Football Confederation

iv. Futsal facilities, together with maintenance sheds for the outdoor facilities

v. No commercial activities (Oceania Football Confederation had withdrawn its initial requests to undertake commercial activities (by third parties)

vi. No sub-leasing of any part of the site.

(As Oceania Football Confederation has withdrawn its request to undertake third-party commercial activities, the consultation was silent on items (v) and (vi) above.)

30. The requested variations to the proposed Lease are considered significant enough to warrant undertaking further iwi and public consultation to ensure an open and transparent process has been followed.

31. In discussions with Oceania Football Confederation it has been agreed that the Ōrākei Local Board would consider this request before 31 March 2017 and every endeavour would be made to conclude the iwi and public consultation process within four months of the board agreeing to proceed.

32. In addition, Oceania Football Confederation has agreed to bear Council’s costs and expenses in undertaking the necessary notifications and consultation proceses.

33. If agreed, the consultation would use the following process:

a. Ōrākei Local Board to assess the initial request and determine whether it wishes to consider making changes to the proposed Lease so that the consultation process can commence; A Hearings Panel will be formed that can convene if required.

b. Iwi consultation will be undertaken for a period of approximately six weeks.

c. Public consultation will commence two weeks after iwi consultation has started and conclude at the same time as the iwi consultation.

d. If submissions are received, the Hearings Panel will convene to consider the written and verbal submissions received; the Hearings Panel will prepare a report of its findings and forward these to a subsequent meeting of the Ōrākei Local Board.

e. The Ōrākei Local Board, having considered the findings of the Hearings Panel will determine whether the requested variations are to be allowed, and if so whether any further conditions are to be attached to them.

34. Council staff will undertake the processes necessary to undertake the consultation; collate any submissions received; liaise with the Hearings Panel and ensure reports are provided back to the Ōrākei Local Board.

Consideration

Local board views and implications

35. This report outlines the process for the Ōrākei Local Board to follow in order for its views to be taken into account.

36. The Ōrākei Local Board has the delegated authority to determine the terms and conditions of leases of local parks / reserves and will have the opportunity to make its final determination at the conclusion of the public consultation process.

Māori impact statement

37. If the Ōrākei Local Board signals that it wishes to consider the request from Oceania Football Confederation, consultation will be undertaken with interested iwi. The impacts on Maori can be assessed and reported on to the Orakei Local Board following the consultation process.

Implementation

38. There are currently no implementation issues as this is a request for approval to commence a public consultation process.

Attachments

No.	Title	Page
a ⇩	Ngahue Reserve - Leased Areas	113
b ⇩	Ngahue Reserve - OFC Lease - Significant Changes	115
c ⇩	First Agreement to Vary	121
d ⇩	Second Agreement to Vary	127
e ⇩	Updated Draft Lease to Oceania Football Confederation for Ngahue Reserve	137
f ⇩	Report to Regional Development and Operations Committee - 2013	181

Signatories

Author

Leigh Redshaw - Strategic Funding Advisor

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Ōrākei Local Board

16 March 2017

Tāmaki Open Space Network Plan Key Moves

File No.: CP2017/01696

Purpose

1. To present the key moves for the development of the Tāmaki open space network plan.

Executive summary

2. An open space network plan is being prepared for the Tāmaki regeneration area, which includes land in the Ōrākei Local Board area. The open space network plan will set out key moves for the development of open space over the next 10 to 15 years.

3. The key moves will inform a set of actions which will be prioritised to assist local board decisions. These actions respond to the current open space needs and the growth anticipated in the Tāmaki area.

4. Staff have worked with the Ōrākei and Maungakiekie-Tāmaki Local Boards to identify key moves to guide the development of the network plan. The key moves focus on improving the quality of, and access to, open space.

5. The Maungakiekie-Tāmaki Local Board, at their meeting of 28 February 2017, adopted six key moves. These key moves were to improve open space quality, connectivity, design and biodiversity as well as provide for play. The Maungakiekie-Tāmaki Local Board also approved an additional key move to reaffirm and revitalise the mana whenua identity across the open space network. This was in response to views expressed by mana whenua at a hui convened by The Tamaki Regeneration Company on 15 February 2017.

6. It is recommended that the Ōrākei Local Board also adopts the same key moves.

Recommendation/s

That the Ōrākei Local Board:

a) approve the following key moves to guide the development of the Tāmaki open space network plan:

i. improve open space quality

ii. improve connectivity

iii. provide for play and informal recreation

iv. improve the design of open space to accord with best practice

v. improve biodiversity

vi. re-affirm and revitalise the mana whenua identity across the open space network.

Comments

Background

7. An open space network plan is being prepared for the Tāmaki regeneration area, which also includes land in the Ōrākei Local Board area.

8. This work is being prepared as a priority to allow the Maungakiekie-Tāmaki and Ōrākei Local Boards to respond to open space development and land exchanges proposed by the Tāmaki Regeneration Company. It is expected that the open space network plan will be completed by the end of April 2017.

9. The open space network plan will set out key moves for the development of open space over the next 10 to 15 years. The key moves respond to the current open space provision and the growth anticipated in the Tāmaki regeneration area.

Demographics

10. Tāmaki is a young and culturally diverse community:

· 47 per cent are Pacific Islanders

· 23 per cent are Māori

· 10 per cent are Asian

· 29 per cent of residents are under 15 years of age.

11. A large number of people in the Tāmaki area are seeking work and a high number of residents receive support from the government.

Population growth

12. The Tāmaki area is a key growth area in the Auckland Region. By 2023, the Ōrākei resident population is predicted to rise from 79,536 to 102,363 people. Substantial parts of this growth are expected to occur in Tāmaki as well as neighbouring areas.

13. There are 2,800 social houses in the Tāmaki area and the Tāmaki Regeneration Company has been mandated to replace 2,500 social houses with a minimum of 7,500 mixed tenure houses over a period of 10 to 15 years, which would increase the overall density of housing within the same area. This includes land in the mixed housing urban, terraced housing and apartment zones in the Auckland Unitary Plan.

Current open space status

14. Staff have researched the current state of open space in the Tāmaki area through desk-top research, user surveys and site visits.

15. The analysis has identified the following key points about existing open space:

· the network plan area has approximately 170ha of open space

· Panmure does not have a civic space

· a number of parks in the network plan area have poor access and are unsafe because of poor surveillance and connectivity.

16. A portion of Point England Reserve owned by the Crown may be transferred to Ngāti Paoa as part of a Treaty of Waitangi settlement. This could lead to the loss of passive recreation areas, two full sized sportsfields and a training field.

17. These sportsfields make up 13 per cent of the winter sportsfield provision in the Tāmaki regeneration area.

Open space provision

18. In high and medium density areas, the Open Space Provision Policy target is to provide access to a neighbourhood park within a 400 metre or five minute walk of every household.

19. There are six locations where increased provision could be required in response to growth. For example, a civic space in Panmure could provide an area for community events and informal recreation.

Open space quality

20. There is a lack of useable flat areas for informal recreation. The Tāmaki area features a number of drainage reserves, which are steep and characterised by poor access, surveillance and connectivity.

21. There are very few opportunities for informal recreation in the study area. The play spaces are of a similar design and age and do not provide for a wide range of age groups. There is little other recreation infrastructure in the parks.

22. Many of the open spaces in Tāmaki have poor street frontage and are surrounded by high fences, which is not consistent with crime prevention through environmental design principles. Anti-social behaviour occurs in these areas as evidenced by burnt out rubbish bins, tagging, vandalism of park assets and broken glass in the parks.

23. Twenty-five parks in the open space network plan area have permanent alcohol bans, eleven of these bans are 24 hours a day, seven days a week.

24. In 2015, research to understand people’s thoughts about parks and the way they use parks in the Maungakiekie-Tāmaki Local Board area was undertaken. The research identified that 86 per cent of respondents were satisfied or very satisfied with their neighbourhood park. People who were most likely to be dissatisfied with their neighbourhood parks were families with children under five, 15 to 24 year olds, organised sport participants and people of Māori, Pacific or Asian backgrounds.

25. Suggested improvements to the network of parks included:

· updating the playgrounds to make them more suited to younger age groups

· updating park facilities such as providing more rubbish bins and park benches, more toilets

· increased shade and seated areas

· increased maintenance.

Sports

26. The Sport New Zealand Insights Tool shows jogging, dance, boxing, touch rugby, and basketball are key sports in the network plan area which have high participation rates compared with the national average.

27. Mt Wellington War Memorial Reserve, the Colin Maiden Precinct and Point England Reserve provide for cricket, rugby and football. Football is also provided for at Bill McKinlay Park. As with most of central Auckland, the Tāmaki area has a shortage of sportsfields and the number of teams using them is expected to grow by 30 per cent by 2025 as the population increases.

28. Masterplans for the Colin Maiden Park Precinct and Mt Wellington War Memorial Reserve recommend improving the quality of the existing sportsfields to allow for more intensive use by winter sports codes. Hockey is also provided for as a new user at Colin Maiden Park.

Greenways

29. The Maungakiekie-Tāmaki and Ōrākei Local Boards have prepared greenways plans to connect pedestrians and cyclists to employment, shops and recreation opportunities. The open space network plans provide the opportunity to implement the greenways plans and to identify further greenways connections, including opportunities to connect to the new Te Ara Ki Uta Ki Tai shared path.

Mana whenua

30. At a hui with mana whenua on 15 February 2017 iwi identified the opportunity to integrate a mana whenua perspective into the open space network plan.

31. The Tāmaki area has a rich Māori history and a large number of sites which are important to mana whenua. The open space network plan provides the opportunity to reflect mana whenua values and traditions across the open space network and to create a unique sense of identity. This would provide a means of connecting the mosaic of cultural sites and places and would engage visitors and the wider community.

32. A mana whenua perspective can be incorporated into the open space network plan by:

· including a new key move to re-affirm and revitalise the mana whenua identity across the open space network

· working with mana whenua to identify sites which are important to iwi.

33. The Maungakiekie-Tāmaki Local Board resolved to include a key move to re-affirm and revitalise the mana whenua identity across the open space network.

Open space network plan key moves

34. Key moves are developed to inform and analyse the development of options in the open space network plan. Ideally they respond to the current state and the anticipated growth in the area.

35. Staff worked with the Maungakiekie-Tāmaki and Ōrākei Local Boards to develop key moves through a series of workshops in November and December 2016. The two local boards have similar aspirations for the open space in the network plan area. These are outlined in Table 1 below:

Table 1: Local Board priorities

Maungakiekie-Tāmaki Local Board priorities	Ōrākei Local Board priorities
Improve open space quality →	Invest in improving the quality of existing open space
Improve ecological quality →	Improve ecological corridors
Improve safety and surveillance	Retain Merton Reserve to provide open space in a growth area
Develop a network of play opportunities including provision of destination play spaces

36. Based on the current state analysis and feedback from the local boards, staff recommend five key moves to inform the options development and analysis to improve the quality of open space in the Tāmaki area. These are outlined in Table 2 below.

Table 2: Key moves and issues

Key move

Issue

Improve open space quality

· Increase access to open space

· Increase sportsfield quality

· Provide for growth

Improve connectivity

· Poor connectivity between open space particularly access to the coast

· Poor access and poor street frontage

Provide for play and informal recreation

· No flat spaces

· Little informal recreation infrastructure

· No network of play opportunities

· Playgrounds of a similar age, quality and design

Improve design of open space to accord with best practice

· Poor park configuration

· Poor street frontage

· Anti-social behaviour

Improve biodiversity

· No water sensitive design in parks

· Limited native planting

Re-affirm and revitalise the mana whenua identity across the open space network

· Reflect Māori history in parks

37. The Maungakiekie-Tāmaki Local Board, at their meeting of 28 February 2017, approved an additional key move to reaffirm and revitalise the mana whenua identity across the open space network.

38. The key moves will also inform consideration and assessment of land exchanges and open space development proposed by the Tāmaki Regeneration Company.

Next steps

39. Staff will prepare an open space network plan for the Tāmaki regeneration area using the key moves. The draft plan will be presented to local board workshops in March 2017 for feedback and reported to the April 2017 local board meetings for adoption.

40. Staff will consult on the content of the draft plan with key stakeholders, including local sports groups and open space users in March 2017.

Risks and mitigation

41. There is a small risk that the local boards may not agree on the key moves or the content of the open space network plan as the open space network plan is being prepared across two local board areas.

42. A joint workshop with the Maungakiekie-Tāmaki and Ōrākei Local Boards is being scheduled to allow the local boards to discuss content of the open space network plan together.

Consideration

Local board views and implications

43. A series of workshops have been held with the Ōrākei and Maungakiekie-Tāmaki Local Boards to present the key open space issues and to develop the key moves. These are outlined in Table 1 above.

44. The Maungakiekie-Tāmaki Local Board, at their meeting of 28 February 2017, approved the following key moves to guide the development of the Tāmaki open space network plan:

· improve open space quality

· improve connectivity

· provide for play and informal recreation

· improve the design of open space to accord with best practice

· improve biodiversity

· re-affirm and revitalise the mana whenua identity across the open space network.

45. These key moves reflect the aspirations of the Maungakiekie-Tāmaki Local Board for the development of the open space network and respond to the views of mana whenua.

Māori impact statement

46. Staff engaged with mana whenua on 15 February 2017 at a hui convened by The Tamaki Regeneration Company. Iwi identified the opportunity to integrate a mana whenua perspective into the open space network plan. An additional key move has been developed to ensure that the open space network reflects mana whenua values and traditions.

47. Data from the 2013 census show that the Tāmaki area has a higher Māori population (22%) than the average population across Auckland (10.7%). Improving the quality of open space will have a positive impact on all residents in the network plan area including Māori.

48. Māori participation rates in sport and recreation in Auckland are slightly higher than the national average. Approximately 85.4 per cent of Māori participate in sport and recreation each month according to Active New Zealand Survey – Auckland Results (2013/14). This figure is relatively comparable to other ethnic groups however, Māori are disproportionately represented among those with sedentary lifestyles and there is a higher incidence of mortality and morbidity associated with inactivity.

49. The provision of quality parks and open spaces will facilitate Māori participation in sport and recreation.

50. The Tāmaki Regeneration Company Mana Whenua panel will be consulted in February 2017. Staff will engage local Māori through community partners including the Ruapotaka marae.

Implementation

51. The open space network plan will be implemented over the next 10 to15 years. An implementation plan will form part of the network plan. There is no funding in the Long-term Plan 2015-2025 to implement projects in the open space network plan beyond renewal of existing assets and planned capital expenditure. Priorities will be implemented as budget becomes available.

52. Budgeted items will follow through to implementation via an Infrastructure Funding Agreement between Auckland Council and the Tāmaki Regeneration Company. The agreement means that development contributions paid by the Tāmaki Regeneration Company can be reinvested in the Tāmaki area for public assets including open space. The local boards are responsible for allocating this funding to parks and open spaces projects.

Attachments

There are no attachments for this report.

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Paul Marriott-Lloyd - Team Leader

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Ōrākei Local Board

16 March 2017

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2016

File No.: CP2016/25316

Purpose

1. To give the Ōrākei Local Board an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the Local Board area for the six months 1 July to 31 December 2016.

Background

2. Panuku Development Auckland was established in September 2015 as a result of the merger of two CCOs – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of five Directorates, Panuku manages around $1.5 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

Recommendation/s

That the Ōrākei Local Board:

a) Receive the Panuku Development Auckland Local Board Update 1 July to 31 December 2016

Local Activities

Portfolio Management

6. Panuku manages “non-service” property owned by the council and AT that are not currently needed for service or infrastructure purposes. These are properties that are not immediately required for delivery of a council service or infrastructure development but are being held for use in a planned future project such as road construction, the expansion of parks or development of future town centres.

7. The property portfolio comprises 1437 properties containing 1119 leases as at 31 December 2016. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

8. The return on the property portfolio for the period ending 31 December 2016 was above budget with a net surplus to the Auckland Council (AC) and Auckland Transport (AT) shareholders of $3.9m ahead of budget.

9. The average monthly tenantable occupancy rate for the 6 month period is more than 98% which is above the SOI target of 95%.

Properties Managed in the Ōrākei Local Board Area

10. Panuku Development Auckland currently manages 37 commercial and residential properties within the Ōrākei Local Board area.

Commercial Properties	35
Residential Properties	2
Total Properties Managed	37

Business Interests

11. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

12. There are currently no managed business interests in the Ōrākei Local Board area.

Portfolio Strategy

Optimisation

13. The 2015-2025 Long-Term Plan reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

14. Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio Review and Rationalisation

Overview

15. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

16. July 2016 to June 2017 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$75m disposal recommendations	$23.5 million as at 31 December 2016	These recommendations include $13.25 million of sites that are identified for development projects.

17. Panuku works closely with the council and AT to identify potentially surplus properties to help achieve disposal targets.

18. July 2017 to June 2018 Target

UNIT	TARGET	COMMENTS
Portfolio Review	To be determined as part of the statement of intent with Council.	The target will include disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

Process

19. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and Mana Whenua. This is followed by Panuku Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

20. Properties currently under review in the Ōrākei Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

PROPERTY

DETAILS

1 Ramsgate Street, Ellerslie

Transferred from Auckland Transport (AT) to Panuku as it is no longer required for AT infrastructure requirements.

A workshop is scheduled in February 2017 to seek an informal view from the Local Board.

9 Tagalad Road/6A Nihill Crescent, Mission Bay

The reserve, formerly occupied by the former Mission Bay Bowls Club has transferred from Council’s community facilities department to Panuku for a robust investigation into future service requirements or possible disposal.

Acquisitions and Disposals

21. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to Auckland Council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

22. Nine properties have had purchase agreements signed this financial year for open space purposes around the region at a value of $21.3m, and three properties have been purchased for storm water purposes at a value of $2.89m.

23. No properties were purchased in the Ōrākei Local Board area during the reporting period.

Disposals

24. For the six months to December 2016 the Panuku disposals team has achieved $17.94m of unconditional net sales proceeds from the sale of 10 properties against the 2016/17 disposals target of $20.0m for the year. The disposals target is agreed with Auckland Council and is reviewed on an annual basis.

25. These achieved sales include the disposal of Lot 1, 49 Nihill Crescent, Mission Bay. Lot 2, 49 Nihill Crescent is subject to a reserve revocation process. A number of objections to the uplifting of the reserve status have been received and an independent commissioner has been appointed to hear and consider the objections. The procedure for that consideration is being prepared and submitters will be advised shortly once the process has been confirmed.

Housing for Older People

26. Council owns and operates 1412 units located in 62 villages across Auckland to provide rental housing to older people in Auckland. The Housing for Older People (HfOP) Project is a Council initiative that involves procuring a third party provider to partner with council in delivering the rental housing service.

27. Following the approval by the Panuku Board on 8 December 2015, the Auckland Development Committee noted that HfOP would be an Unlock project for Panuku and that Panuku would prepare a High Level Project Plan (HLPP) that provided the foundation for Panuku to develop and reposition the portfolio to better the needs of older people in Auckland.

28. The HLPP was approved by the Panuku Board in August 2016.

29. On 21 December 2015, Council announced that The Selwyn Foundation will be its preferred joint venture partner to manage the HfOP portfolio. Panuku has been negotiating a joint venture agreement with Selwyn. The Joint Venture Company (JVCo) will deliver the service and improve the housing portfolio.

30. Community Housing Provider (CHP) Application was submitted to MBIE by the JVCo on 20 December 2016.

31. Auckland Council has delegated Panuku to lead the development programme. A HLPP is being prepared by Panuku to cover the multi-year redevelopment of the network of village sites.

32. There are no HfOP villages located within the Ōrākei Local Board area.

Development

33. Panuku is contributing commercial input into approximately 50 region wide council-driven renewal and housing supply initiatives.

34. Panuku works with partners and stakeholders over the life of projects. It also champions best practise project delivery to achieve best value outcomes within defined cost, time and quality parameters.

35. A high level update on development activities in the Ōrākei Local Board area as below.

36. 84-100 Morrin Road, St Johns – Panuku is working with a private developer to establish design principles and a masterplan for the development of the site. The Proposed Auckland Unitary Plan (PAUP) outcome established a Terrace Housing and Apartment Buildings (THAB) zoning over the majority of the 5.5 hectare site and a mana whenua site of significance overlay on the area of proposed park. The park development is being addressed by Parks and Recreation. Contamination and geotechnical work has been progressing throughout 2016 with regular Iwi consultation. A full review and recommendation is scheduled for completion in February 2017.

37. 78 Merton Road, St Johns – No acceptable alternative location for a BMX park has been identified which continues to delay Panuku’s ability to develop this property. Negotiations with BMX on alternative outcomes will commence in the 2017. Reserve revocation will not commence until Panuku reach a resolution with BMX.

38. Donnelly Street (120 Abbotts Way), St Johns – A conditional agreement has been entered into with Stonefields Communities Ltd to allow Auckland Council to remove the greywater tanks from the site. Upon Stonefields obtaining a resource consent amendment for their subdivision all conditions will be satisfied and the property will be offered for sale in May 2017.

Regional Activities

39. Good progress has been made in our priority development areas, with HLPPs being worked on for Onehunga, Papatoetoe, Avondale and Henderson. In Manukau and Northcote, leading on from the Council’s approval of the HLPP, Framework Plans (which are more detailed plans on the development of the locations, including reference plans for each development site) have been developed.

40. Often it is the smaller projects that can make a huge difference in a community over a relatively short period – the placemaking activities, the development of public space, or the optimisation of Council properties. Panuku is identifying these projects, and a key focus will be on delivering more of these projects within the locations that we work.

Highlights

41. The highlights for the last six months were:

a) Sir John Wells ended his term as Chair in November. Sir John has had a long association with the Council family, including being Chair of ACPL prior to its amalgamation into Panuku. Richard Aitken was appointed Chair to replace Sir John.

b) Roger MacDonald was appointed as the Chief Executive of Panuku, and he started in the role in November. Roger originates from the United Kingdom, and has delivered large scale urban redevelopment projects across the world, in Africa, the Middle East and in the UK.

c) The Panuku Board agreed that Barrowcliffe Place, Manukau is a “pilot project” to form a consortium comprising a CHP, with a Mana Whenua partner(s) and other suitable development and funding partner(s), to develop the site. The aim will be to deliver a mix of market and affordable housing where sustainable and accessible design components will be tested.

d) The first tenants have moved into the Mason Brothers building in the Wynyard Quarter. The building is part of stage one of Precinct Properties’ programme of developing the commercial sites in the Wynyard Quarter. The development of 12 Madden Street, which ATEED have taken the head lease for the establishment of Grid AKL, will be completed in July 2017.

e) Stage Two of the Hobsonville Airfields Development was tendered, and a preferred tenderer has been selected after a number of tenderers submitted strong bids. The due diligence process is underway. The 9.9ha site will see 500 homes of mixed typology constructed.

f) Lot 1, 187 Flat Bush Road was also tendered and a development agreement has been signed. 30 homes will be constructed on the 1.9 hectare site, with construction commencing within a year of the sale.

g) The ASB Waterfront Theatre was opened on 22 September 2016. Panuku (on behalf of Council) provided the site, contributed to the funding and provided design review and oversight for the project. The theatre is a key component of the activation of the Wynyard Quarter.

h) The Water Edge Symposium was held in November, with invited waterfront experts attending from the USA, Asia, Europe and the Pacific. As well as discussing international case studies, the symposium workshopped ideas about how to develop the Onehunga/Manukau harbour water edge, and this thinking is feeding into the planning for the Onehunga Transform project.

i) The Silo Park Summer Programme has seen thousands of people visit the waterfront over the summer period, to enjoy the night markets, catch movies at the Silo cinema, and enjoy the various forms of entertainment on offer, cementing the waterfront as the place to be in Auckland over summer.

j) After an audit of Panuku against ACC’s Workplace Safety Management Practices external accreditation, Panuku attained Tertiary standard, reflecting its commitment to continual improvement in health and safety.

Future outlook

42. Over the next few months, Panuku will:

k) Formalise the joint venture between the Council and The Selwyn Foundation (JVCo) to manage the Housing for Older People portfolio and tenants with legal agreements being negotiated and Community Housing Provider registration being prepared. JVCo will take over the management of the Housing for Older People portfolio in July 2017.

l) The lease of the Panuku office accommodations expires in mid-2017. Options are being considered, and it is likely that it will be more cost effective for Panuku to move to a modest-quality building in the CBD rather than remaining in its current building.

m) Tawera Group is marketing residential apartments to gather pre-sales for the redevelopment of the Civic Administration Building, which is part of the Civic Quarter development. This follows on from the signing of the Development Agreement between Panuku and the Tawera Group.

n) Panuku is working on a refresh of the Waterfront Strategy, which will frame future development within the CBD waterfront area. This work will be reported to the Council in March 2017, with draft Framework Plans reported in May 2017.

o) Panuku has been reviewing how to improve the transparency of its Board meetings and interactions with the media. Panuku will hold as many of its monthly board meetings in the open as possible. A public-excluded session will be held at each meeting to discuss confidential matters. Agendas for each meeting will continue to be posted on the Panuku website (panuku.co.nz) prior to the meeting. Board papers (with confidential information redacted) will also be posted online. Members of the public will be invited (via the Panuku website) to present to the Board on issues relevant to Panuku.

All media enquiries will be responded to in a timely fashion and all information is shared with the media unless it is of a confidential nature. Major projects are outlined on our website and all key documents (such as our Annual Report and the project plans for our development locations) are available online.

Consideration

Local board views and implications

43. This report is for the Ōrākei Local Board’s information.

44. Panuku requests that all feedback and/or queries you have relating to a property in your Local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

45. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

46. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

47. There are 19 Mana Whenua in the region, with 14 having indicated an interest in Panuku lead activities within the Ōrākei Local Board area.

48. Māori make up 5 percent of the Ōrākei Local Board population, and there is one marae located within the local board area.

49. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

50. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Implementation

51. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Author

Sven Mol - Stakeholder Relations Coordinator - Panuku Development Auckland

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Ōrākei Local Board

16 March 2017

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for Quarter Two, 1 October - 31 December 2016

File No.: CP2017/02247

Purpose

1. To provide the Ōrākei Local Board (the Local Board) members with an integrated performance report for quarter two (1 October to 31 December 2016) on the Local Board’s 2016/2017 work programme.

Executive summary

2. This report provides an integrated view of performance for the Ōrākei Local Board, which includes:

· progress against the Local Board’s 2016/2017 work programme, highlighting project delivery risks and challenges that the Local Board should be aware of, and

· financial performance and progress against local board key performance indicators.

3. Significant achievements this quarter are:

· Completing the extension of the footpath in Mission Bay, in collaboration with the Mission Bay Business Association and Auckland Transport, and

· Celebrating the opening of the first stage of the Glen Innes to Tamaki Drive Shared Path.

4. Overall, the Ōrākei Local Board has invested $1.9 million in capital expenditure and $5.7 million in operating expenditure for the six months ending 31 December 2016.

Performance for quarter two

5. The summary snapshot of the work programme for 2016/2017 indicates performance is generally tracking positively.

6. The majority of the work programme items are on track, with nine projects reported as requiring attention and two projects unlikely to be completed this financial year.

7. Capital project delivery for the six months is behind the phased budget by $1.5 million. This is mainly in the area of local parks, sport and recreation as many projects are still in the scoping, planning or early execution stages.

8. The Key Performance Indicators for local planning and development, and local environmental management are on track to be achieved. However, there are some measures in local community services, in particular in the areas of grant application support and in the use of Council-run community centres and venues for hire, that need to be addressed. Customer satisfaction with provision of parks also needs to be improved.

Recommendation/s

That the Ōrākei Local Board:

a) receive the performance report for the financial quarter ending 31 December 2016.

Comments

2016/2017 Local Board work programme

9. The dashboard shown in Attachment A provides a summary snapshot for the work programme for 2016/2017. The “green” status for the majority of the work programme indicates performance is generally tracking positively.

10. All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter two (Attachment B). Overall, performance on the work programme is tracking as expected for this phase of the financial year.

11. The allocation of community grants for the first six months of the financial year is better than for the same period in previous years with $63,000 remaining, of which $14,500 remains for tree maintenance under the Tree Protection scheme trial.

Key highlights for quarter two

12. The Ōrākei Local Board has a number of key achievements to report from the quarter two period, which include:

· Completing the extension of the footpath in Mission Bay, in collaboration with the Mission Bay Business Association and Auckland Transport.

· The opening of the first stage of the Glen Innes to Tamaki Drive Shared Path with local Members of Parliament, schools, community, Auckland Transport and the New Zealand Transport Agency.

· Completing the entrance and car park at Crossfield Reserve.

· Installation of a safety fence and new bollards in Selwyn Reserve.

Key project updates from the 2016/2017 Work Programme

13. Each operating department has provided progress updates for all projects set out in the Ōrākei Local Board Agreement for the end of the second quarter (31 December 2016). The line items in the work programme (Attachment B) have been allocated red, amber, green (RAG) status reflecting their progress towards completion.

14. The majority of the work programme items are on track, with nine projects reported as requiring attention and two projects at risk. The two at risk are the lease for the Mission Bay Bowling Club (as the Club has relinquished its lease) and the Ōrākei Basin path renewal project.

Risks identified in the 2016/2017 Work Programme

15. Delivery of capital projects has lagged for the last six months to the end of December 2016 and therefore expenditure is behind the phased budget by $1.5m. This is mainly in the area of local parks, sport and recreation delivery as many projects are still in the scoping, planning or early execution stages.

Community Facilities

1. Only one project in the Community Facilities work programme is identified as having “red” status. This is the Ōrākei Basin path renewal work, which cannot commence until the planned works at the Auckland Waterski Club site are completed.

2. A number of capital projects have an “amber” status with a range of reasons for this status. The projects are identified as:

· Andersons Beach seawall – as indicated last quarter, this project may need to be deferred to 2017/2018.

· Kupe Reserve playground (renewal) – on hold pending concept design options for the reserve.

· St Heliers Library auto-doors (renewal) – on hold pending further discussion with the Local Board.

· Hobson Bay water access – completed since December 2016.

3. Progress on other capital projects has been made since December. These include:

· Stonefields open space redevelopment, where a contractor has been appointed and a construction works contract signed.

· A feasibility report has been completed for the Shore Road Reserve eastern carpark development.

· The carpark redevelopment at Waiatarua Reserve is being scoped.

4. There are a number of CAPEX projects which are marked “green” but appear to have no progress on them since the first quarter.

Parks, Sport and Recreation

5. There are two OPEX items marked as “amber”:

· Tahuna Torea Nature Reserve Mangrove removal and fish dam design – resource consent has been approved and the project is about to go out to tender.

· Ōrākei Basin State of the Basin report – brief awaiting approval.

Arts, Community and Events

6. The three items marked “amber” relate to the funding allocated by the Local Board to community centres, business associations and community groups. All three are contingent on the finalisation of funding agreements which has occurred since December 2016.

Local Economic Development

7. Ōrākei 2016/2017 Event Leverage – Only one business association has applied to the fund, but ATEED staff have reported that they will continue to work with the other business associations to encourage them to apply to the fund.

Financial performance

8. The Ōrākei Local Board has invested $1.9 million in capital expenditure and $5.7 million in operating expenditure for the six months ending 31 December 2016 (Attachment C).

9. Operating revenue is $98,000 below budget, again because of a shortfall in revenue from The Landing operations. This is primarily due to further delays in the installation of the new boat haulage mechanism at The Landing.

10. Operating expenditure $0.4m above budget across the parks maintenance work programmes, but is expected to be back on target by the end of the financial year.

11. Capital expenditure is slightly behind schedule by $1.5 million as a number of projects in local parks, sport and recreation activity are reported to be still in the scoping, planning or early execution stages.

Key performance indicators

12. Overall, the year-end outlook for key performance indicators is for 63 per cent of measures to achieve their targets (Attachment D).

13. The Local Environmental Management and Local Planning and Development measures are on track to be achieved. However, performance needs to be lifted to achieve the targets set in other service delivery areas. For example, in the area of grants and funding applications, the percentage of applicants satisfied with the information, assistance and advice they received during the funding application needs to be improved. A series of community workshops is planned for 2016/2017 to build community groups’ capacity to submit quality applications and to provide further advice to applicants.

14. The percentage of residents satisfied with the provision (quality, location and distribution) of parks is also below target. This could be due to the reconstruction or improvement of a number of sportsfields, such as at Colin Maiden, Crossfield Reserve, Madills Farm, Michaels Avenue and Ōrākei Domain. Once lighting and sandfield improvements are completed this outcome is expected to improve sports field capacity in the short term.

15. Customer satisfaction with the off-peak usage of Council-run community centres and venues for hire is also below target. It is expected that the digital booking system, which began recording bookings in the first quarter will result in improvements in this outcome. A marketing campaign is also planned for early 2017.

Consideration

Local board views and implications

16. This report informs the Ōrākei Local Board of the performance to date for the period ending 31 December 2016. To date, the work programme looks to be delivered by the end of the financial year to benefit the local board area.

Māori impact statement

17. The Ōrākei Local Board, through its work programme, responds and delivers upon Council’s Maori Responsiveness Framework through fostering and building relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects and embedding mana whenua customary practices within the development of local projects.

Implementation

18. The Senior Advisor Ōrākei Local Board will continue to facilitate performance updates to the Local Board.

Attachments

No.	Title	Page
a ⇩	Work programme snapshot	237
b ⇩	Work programme update	239
c ⇩	Financial performance	259
d ⇩	Performance measure results	267

Signatories

Author	Suzanne Weld, Senior Local Board Advisor, Ōrākei Local Board
Authorisers	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Ōrākei Local Board

16 March 2017

Chairman’s Report – Colin Davis

File No.: CP2017/02242

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendation/s

a) That the report be received.

b) That an urgent briefing be arranged for the Orakei Local Board’s Libraries Portfolio holder and other Board members to be more fully briefed by senior library management on the libraries restructure.

c) That the Orakei Local Board’s submissions relating to 80 Korere Terrace, Stonefields, be noted and be formally endorsed.

Portfolio Lead: Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

Libraries

2. The present review being undertaken by the Libraries management is causing a lot of anxiety and distress among staff and uncertainty with the public as to how the restructuring and staff reductions will affect the service levels currently being enjoyed by them. The elected members had been informed that the restructuring will not affect the service levels but with the ongoing uncertainty and indicated staff reductions I am not so sure. I understand the mobile library service is one where there will be changes as the present buses will be replaced by smaller vans and this is one example of a possible reduction in service. The time has certainly come for the elected members to be more fully briefed.

Heritage

3. Vector has now confirmed the programme to underground the power lines on the reserve adjacent to searchlight emplacement no. 3 at Biddick’s Bay, Tamaki Drive. Works are to commence before the end of March 2017. Completion will allow the overgrown area around the emplacement to be cleaned and the grass mowed. This will also permit specialist access to no. 3 to re-determine its state and the condition of the metal shutters and to give a cost estimate and a framework for completion of the restoration. It is disappointing to learn that investigations, which I had thought had been carried out in 2015-2016, are still needed for the removal of the shutters and their repairs. Heritage New Zealand’s ‘authority to modify’ has now been received for emplacement no.3. Work can now commence once Vector has finished. Consent requirements for shutter repairs have been confirmed. Emplacements nos. 1 and 2 are now on an on-going maintenance schedule which will see the weeds removed from the bunkers.

Resource Consenting and Regulatory

4. On 22 February the Deputy Chair and I attend the planning commissioners’ hearing on the application to develop the property at 80 Korere Terrace, Stonefields. As authorised by the Board I presented submissions, particularly as the development relates negatively to the Heritage Trail presently being developed by the Orakei Local Board, supporting the reporting planner’s recommendation that the application be declined, and opposing any height above the Heritage Trail.

A copy of the submissions is attached.

Annual Budget 2017/2018

5. The Board is hosting a public consultation meeting at St Chad’s Church, Meadowbank, on Thursday 23 March at 6.00pm regarding the Governing Body’s and the Orakei Local Board’s annual budget 2017/2018. Given the financial constraints being imposed on the Board, the Board will be concentrating on completing projects already approved, while still advocating strongly for funding for specific projects, and a fair share of the rates our ratepayers pay invested back into our area. Unfortunately, our public meeting did not get advertised in the March Orakei issue of Our Auckland. In fact, the Board received a disproportionate amount of coverage in that magazine compared to that of the Governing Body’s proposals. I have written to community groups informing them of the meeting and asking them to encourage their communities to take part in the consultation and feedback process.

Activities (since 7 February 2017)

As well as assisting with a range of citizens’ enquiries, and involvement with other community activities, I have also attended the following to date:

9 February Orakei Local Board workshop various topics.

10 February briefing for local board members by staff from Council controlled organisations and the Council manager who has oversight of CCOs and monitors their activities. A Board member from Auckland Transport, who has been appointed by the AT Board to liaise with local boards, also spoke to us; this is a very positive step which should be followed by the other CCOs.

10 February the Chinese New Year event at the Remuera Village.

12 February the bike event on stage one of the Glen Innes – Tamaki Drive shared path.

13 February the local boards chairs’ forum.

14 February meeting with the organisers of the Stonefields soapbox derby to expedite the approval process after being briefed and being satisfied that reasonable consultation had taken place, and that the traffic management plan submitted by the organisers is subject to approval by Auckland Transport, and the expectation that any conditions imposed by AT and any other standard conditions which may be imposed by the events staff are to be met by the organisers.

15 February Stonefields Residents Association meeting.

16 February meeting with the Deputy Chair and members of the local pony club to discuss future actions needed for the Club to remain on its present site at St Johns/Kohimarama.

16 February Orakei local Board business meeting.

17 February with the Deputy Chair a briefing by the leases officer.

17 February attended the official opening of the St Johns Lounge at Purewa Cemetery.

17 February the meeting with the Orakei Ward Governing Body member and the regional manager, probations, to discuss the possibility of personnel working on some of the Board’s projects, thereby speeding up some of the weed clearance and planting in the Board’s area. This is to be further explored by the Board with council managers.

20 February the workshop for local board members within the central region on a number of topics.

20 February the Netball Centre Executive meeting.

20 February the meeting of the St Heliers/Glendowie Residents Association.

22 February the planning commissioners’ hearing of the 80 Korere Terrace development application and presented the Board’s submissions.

23 February various briefings by parks staff.

23 February Orakei Local Board workshop various topics.

24 February all day symposium hosted by Auckland Council’s Chief Executive.

25 February the trial urban polo match at the Shore Road Reserve East, Remuera.

27 February on-site meeting with Mission Bay resident about parking issues.

2 March Local Board workshop various topics.

4 March opening of the Rex Fairburn exhibition at Devonport.

5 March the annual neighbourhood gathering of residents at the restored Wilson’s Beach, Remuera.

5 March the informal opening of the kayak launching facility at Thomas Bloodworth Park, Remuera. This new facility was funded by the Board. It is proving very popular with a number of nearby residents purchasing kayaks to add to those already being launched there and using Hobson Bay.

Attachments

No.	Title	Page
a ⇩	Attachment A	361

Signatories

Authors

Colin Davis – Chairman, Ōrākei Local Board

Date: 6 March 2017

Ōrākei Local Board

16 March 2017

Board Member Report - Kit Parkinson

File No.: CP2017/00421

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

b) That Staff are requested to report back to the Board on the suitability of the former Mission Bay Bowling Club building in Tagalad Reserve Mission Bay as a potential office for the Board and meeting space for the community.

Portfolio Lead: Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

Other Appointments (Lead): Friends of Madills Farm Incorporated, Friends of Tahuna Torea, Michaels Avenue Reserve Community Liaison Committee, Ngāti Whātua Ōrākei Reserves Board, Ōrākei Basin Advisory Group, Tāmaki Drive Protection Society, Tūpuna Maunga Authority

Other Appointments (Alternate): Mission Bay Business Association, Mission Bay-Kohimarama Residents Association Incorporated, East City Community Trust

Parks and Reserves and Community Leases

2. Awaiting Lease report, progressing Liston usage report and building suitability report.

Michaels Avenue Reserve Community Liaison Committee

3. No meeting Scheduled for this period.

Ngāti Whātua Ōrākei Reserves Board

4. Minutes attached of eight hour meeting.

Tūpuna Maunga Authority

5. Attended meetings and workshops.

Activities since: 19 January – 5 March 2017

Date	Activities
19 January	Meeting with mission Bay business Assn to discuss Mission Bay
20 January	Meeting regarding Tūpuna Maunga o Tāmaki Makaurau Authority
20 January	Meeting about Ōrākei Basin with Lynley Olsen
24 January	Meeting regarding Hapimana Street Stonefields Heritage Trail update Healthy Waters Projects overview Meeting to discuss next steps for Western Orakei Basin car park and road review. Action points attached
26 January	Stonefields Trolley Derby meeting
31 January	Meeting with Ellerslie football and residents assn regarding Liston Park
1 February	Mission Bay Business Association
2 February	Chair and Deputy Catchup. Discussions on the Parks Work Programme Ōrākei Local Board workshop
6 February	Waitangi Day celebrations Powhiri – Ngāti Whātua Ōrākei
7 February	Mission Bay Business Association meeting
9 February	Ōrākei Local Board workshop Auckland Lantern Festival Launch
10 February	Remuera Chinese New Year celebrations
13 February	Ōrākei Local Board agenda run through Tūpuna Maunga o Tāmaki Makaurau Authority Hui
14 February	Citizenship ceremony Manukau
15 February	Resilience and Wellbeing for Elected Members training
16 February	Ōrākei Local Board Business meeting Meeting with Meadowbank Pony Club
17 February	Ōrākei Local Board Leases updated Purewa Cemetery St Johns Lounge Opening
18 February	Love you Maunga Day – Bert Henham Park
20 February	Ngāti Whātua Ōrākei Reserves Board Hui
21 February	St Heliers Library, Eastern Bays Library Opening
22 February	Submission to 80 Korere Terrace, Stonefields Hearing
23 February	Meeting regarding Ōrākei Basin access road Ōrākei Local Board workshop
24 February	Delivering for Auckland Symposium
26 February	Japan Day Festival
27 February	Local Boards regional / sub regional workshop
2 March	Ōrākei Local Board workshop
4 March	Walk the Bounds with Waitemata Local Board
5 March	Wilson Beach re-sanding Opening Kayak Launching Pad opening, Shore Road Reserve Round the Bays (observer not participant)

Attachments

No.	Title	Page
a ⇩	Ngati Whatua Reserve Board Minutes	367
b ⇩	Orakei Basin Access Road Review Scope	373
c ⇩	Orakei Basin Action Points	377

Signatories

Author

Kit Parkinson - Ōrākei Local Board Councillor

Date: 6 March 2017

Ōrākei Local Board

16 March 2017

Board Member Report - Troy Churton

File No.: CP2017/00425

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Resource Consenting and Regulatory

Other (alternate portfolio holder): Transport

Activity

2. General February activity excluding workshops and phone / email exchanges includes:

· Attending resident association meetings at Remuera and Meadowbank

· Attending CCO advisory meeting at Town Hall

· Friends of Kepa Bush meeting

· Further liaison regarding development for Orakei Point

· Liaison with Mobius Strategy regarding surveying for Community Facilities

· Liaison regarding Hobson Bay walkway options

Board Member Troy Churton - Report Attachments:

Re: Cycleway connections to Tamaki Drive/Pt Resolution

Colin Davis (Orakei Local Board)

Wed 22/02/2017 8:47 p.m.

To:

Pippa Coom (Waitemata Local Board);

Troy Churton (Orakei Local Board);

Councillor Desley Simpson;

Rosalind Rundle (Orakei Local Board);

Kit Parkinson (Orakei Local Board);

Carmel Claridge (Orakei Local Board);

David Wong (Orakei Local Board);

...

Cc:

Shale Chambers (Waitemata Local Board);

Enterprise Vault

Thank you, Pippa, for your comprehensive comments. The proposal that Troy sent to you is Troy's and the Orakei Local Board has not fully considered nor formally approved Troy's proposition nor advocacy for it. OLB is still working through the issues of how the shared path continues from Shore Road to Tamaki Drive, noting that AT is upgrading the Ngapipi Road/Tamaki Drive intersection and putting in traffic lights.

Best wishes.

Colin

From: Pippa Coom (Waitemata Local Board)
Sent: Wednesday, 22 February 2017 12:14 p.m.
To: Troy Churton (Orakei Local Board); Councillor Desley Simpson; Colin Davis (Orakei Local Board); Rosalind Rundle (Orakei Local Board); Kit Parkinson (Orakei Local Board); Carmel Claridge (Orakei Local Board); David Wong (Orakei Local Board); Toni Millar (Orakei Local Board)
Cc: Shale Chambers (Waitemata Local Board)
Subject: Cycleway connections to Tamaki Drive/Pt Resolution

Hi Troy

Thank you for your email

Interesting to hear your thoughts on the route of the Glenn Innes to Tamaki Drive cycleway

The route you propose on the southern side of Hobson Bay rail line linking to Pt Resolution/Judges Bay is not feasible and is very unlikely to be supported by WLB

- Pt Resolution Taurarua is the last intact city centre headland. There is no support from Ngati Whatua, Council officers or the WLB to attach any further structures around the headland

- It has long been an aspiration of the community to complete the Hobson Bay walkway to Pt Resolution bridge/Tamaki Drive. However this has been looked at extensively and even if there was support (note point one) the advice we have received is that it is not feasible due to the unstable cliff, tide flows etc or if it was engineered as a low tide route it would be extremely expensive

- The preferred option is to take the walkway up to Pt Resolution headland via steps. However I think the last advice we received is that stairs could cost up to $2m. This project is currently unfunded but is included as in the Pt Resolution Taurarua Development Plan http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/representativesbodies/LocalBoards/Waitematalocalboard/Documents/pointreservebooklet.pdf

- Potential cycle connections into the city centre via Judges Bay/ Railway land (avoiding Tamaki Drive) has been looked at previously by AT and ruled out. Below is a response from AT to a constituent last year who has been pushing for this route for some time

I appreciate the OBC is advocating for the route you outline to avoid any disruption to the club’s operations. However I personally think this is very short-sighted and compromises the G2T route that has the potential to be a world class pathway and international tourist attraction (and of course a well utilised asset for the OLB community). The OBC has an amazing masterplanning opportunity that has the potential to enhance the club facilities, public reserve land and the connections to the club (potentially at very little or no cost to OMC).

Our input so far at the earlier workshops regarding the Quay Drive/ Tamaki Drive section is to support a cycleway on the northern side that safely connects to the Hobson Bay route at Tamaki Drive although this needs to come back to the board for more discussion this term

I’ve cc’d in Shale, Parks lead who may have more to add about Pt Resolution Taurarua.

Happy to discuss further

Regards

Pippa

Your proposal for AT to reroute the planned Tamaki Drive (Quay Street to Ngapipi intersection) Cycleway via the southern side of the rail corridor, west of the Strand road bridge, is not feasible due to land constraints and project deliverability requirements. The information I provide below, confirms that the majority of the under-utilised rail corridor land that you see as a potential cycleway route, is in fact already allocated for rail operational purposes and for related projects that are committed and well advanced.

There is no available space along the rail corridor from Judges Bay to the Strand Station. The tracks adjacent to the steep cliffs (near the Rose Gardens) have minimum clearances and are 25kv operational line that can be in daily use for crossing and stabling EMUs from the Parnell stabling yard.

An alternative route through the Rose Gardens provides no benefit, if the intention is to go under the Strand road bridge into the rail corridor. There are plans for a City Rail Link (CRL) train wash and cleaning facility in the rail corridor area immediately to the east of the Strand Bridge, which would block the route for any potential cycleway.

West of the Strand Bridge is an area that will be developed for CRL service train stabling. Further north, is an area proposed for Transdev staff facilities.

Other rail operational factors include:

· Level crossings at the Strand station are staff access and emergency use only (i.e. not suitable for general public use)

· KiwiRail and AT policies are to where practicable close public level crossings in the Metro area (and not to open any additional crossings)

· The Strand island platform is no suitable for public use and AT’s policy is “No bike riding on rail station platforms”

· There is no access over the mainlines between the Strand island platform and the old Beach Road Station site

· No access available on the track side of the old signal box t(i.e. the track is a mainline used by both freight, Metro trains and the Northern Express

· KiwiRail are moving their Northern Express facilities to the Strand station (this would also prevents any public access across the tracks while their trains are in the section)

There is therefore no feasible or viable route for a cycleway that could be developed in the rail corridor in the three year period up to the end of 2018. Full delivery of a cycle route along Tamaki Drive within three years was a condition of the NZTA funding provided to AT. Projects that involve land acquisition and consenting often take longer than 3 years to deliver.

I can also confirm that a high level assessment of potential cycle routes across Hobson Bay was undertaken in 2012. The initial long list of options did consider a route following the coastal edge on the west side of Hobson Bay. A key objective of the project (now renamed the Glen Innes to Tamaki Cycleway) was to attract more commuters to cycle and reduce peak time car trips. A route option along the west side of Hobson Bay did not go forward into the short list because it was considered to be less attractive to commuters, who would be looking for a shorter and more direct route with easier gradients.

The concerns you express about the proposal for improved pedestrian and cycle facilities on Tamaki Drive are well understood and captured in work that has already been undertaken at concept stage. The task now is for AT to develop proposals that improve facilities for pedestrians and cyclists whilst not compromising the needs and requirements of other road users.

I should also advise that no decision has been taken on which side of the road the new cycle facility should be. There are options on both sides between the Glen Innes to Tamaki route and the Strand and options that require a new crossing and options that don’t.

It is very early days with the project and public engagement and consultation have yet to begin. I would suggest that you take every opportunity to input into the project, at a later date, when public consultation is under way. Public consultation is expected to get underway in 2016.

From: Troy Churton (Orakei Local Board)
Sent: Tuesday, 21 February 2017 11:58 AM
To: Pippa Coom (Waitemata Local Board) <Pippa.Coom@aucklandcouncil.govt.nz>; Councillor Desley Simpson <Desley.Simpson@aucklandcouncil.govt.nz>; Colin Davis (Orakei Local Board) <Colin.Davis@aucklandcouncil.govt.nz>; Rosalind Rundle (Orakei Local Board) <rosalind.rundle@aucklandcouncil.govt.nz>; Kit Parkinson (Orakei Local Board) <Kit.Parkinson@aucklandcouncil.govt.nz>; Carmel Claridge (Orakei Local Board) <carmel.claridge@aucklandcouncil.govt.nz>; David Wong (Orakei Local Board) <david.o.wong@aucklandcouncil.govt.nz>; Toni Millar (Orakei Local Board) <toni.millar@aucklandcouncil.govt.nz>
Subject: Re: Beating the Bounds - walk of the Waitemata Local Board boundary Saturday 4 March

Apologies Pippa. I am returning from Northland that day.

If you attend the area around the Rose Gardens and resolution point,

I am particularly concerned to ensure the walk way / cylce way continues from Orakei Basin across the south side of the tracks along Hobson Bay and join up with new visionary connections around either Parnell Bathes to Judges bay, and continue along Judges Bay beside rail area to join up below either Dove Myer Robinson / Rose Garden / Fred's look out.

There are a number of possibilities, don't get lost in the detauils or the barriers.

This vision ensures a long term asset that variably:

* liberates significant pedestrian and cycle transport into the CBD area, particularly for folks from Orakei and the East

* enables existing Tamaki overbridge walkway to be improved to cater for disabled

* adds more recreational amenity for runners and walkers wanting ways to appreciate our coastal margins without needing to compete with cars and buses on roads

* in my view, only raises the local economic / tourism value of the area in having the walkway connected to any of the bathes / judges/rose garden areas

and MUCH more

Troy Churton

Orakei Local Board

Weed-spraying

See further attachments

Kepa Bush

Good Afternoon Member Churton,

I have gathered information from the relevant teams and departments to answer your questions outlined in your previous email to Hayley. I apologise as I am still waiting to receive advise around signage and illegal dumping. However, you were promised a response by the end of this week so I would like to provide you with what I have for you up to this point. I will endeavour to provide the additional information before the end of next week.

Here I have listed your questions and points with responses below:

1. Generally can you summarise if there are any management plans for these bush areas, especially if they are recognised as reserves under the Reserves Act?

Kepa Bush is owned by Auckland Council and is held in fee simple as a public reserve subject to Reserves Act 1977. There is no formal management plan for the reserve. The surrounding open areas are owned by the Crown and Ngati Whatua.

2. Council's volunteer co-ordinators have helped with supplies of traps etc before. As I do not recall his being Board expenditure, please advise what budget funds for these bush area's ongoing maintenance and pest control etc. have been drawn against.

For a number of years now part of the LDI volunteer budget has been spent on supporting volunteer animal pest control, trapping rodents and possums , in Kepa Bush (and a number of other local parks in Orakei). Expenditure includes providing traps, bait, first aid kits, etc. as well as maintaining trap lines and training new volunteers. Most of the weed control in the reserve is done by Community Facilities. Some volunteers also remove weeds but generally there’s no cost associated with this.

Your advice for the above will help shape solutions for the following desired actions:

1.Renewing old signage in Kepa Bush

As mentioned above, I will be able to provide further information on signage next week.

2. Installing more bike restricting styles and fences

Our Senior Maintenance Delivery Coordinator has advised that due to the many stairway steps in the reserve it is not an attractive area for cyclists. As well, there have been no received complaints of cyclists in the reserve. Given this, adding more bike restricting fences is not recommended.

3.Eradictaing Chinese privet and mangroves particularly along the littoral margins of the bush.

Auckland Council controls privet within the constraints of available budgets through its ecological restoration activities. Removals are undertaken using a staged approach ensuring areas are not cleared too much in any one maintenance activity where areas may be left bare creating opportunity for re-infestation of other weed species or that might lead to erosion.

4.Possibly comping an up to date ecological audit. The last one was in 1999.

Kepa Bush is one of our High Value Sites and is undergoing continuous ecological restoration effort.

Weed control has been undertaken since May 2002 and originally there were large infestations of tradescantia, Japanese honeysuckle, and blue morning glory along with a suite of other weeds. Previous weed control has reduced the weeds to very low numbers, and continuing follow-up is required to manage weeds emerging from the seedbank and those spreading over boundaries.

Kepa Bush now has very low numbers of pest plant species. Most weed species present are those appearing from the seedbank. Much of the reserve in Forest Protection however remaining areas of canopy management require more resources until the regeneration is more established.

Some exotic trees (e.g. privets) have been left in areas where canopy management is being undertaken and tree species are being gradually removed so not to create light gaps and encourage weed growth. June 2104 storm has enlarged some of these light gaps and caused others which require extra management. Boundaries are likely to continue to be a problem particularly with tradescantia spreading from neighbours.

Please find attached a full summary including the plan for this year.

5. Arranging domestic rubbish removal along the rear of private property backing on to the bush and possible letter drops to remind people about enforcement consequences for illegally dumped rubbish.

I am awaiting advise from Waste Solution regarding the enforcement of illegal dumping.

6. Future linkages with the shared walkway including history boards about the heritage aspects of the bush areas and adjacent land.

A pedestrian connection through Kepa Bush connecting to the Orakei Spine is proposed in the Orakei Local Board Greenways Plan. The track will mostly be along the existing track network with only a short section of new track. Please see plan attached.

Kind regards,

Alyson

Alyson Roach | Stakeholder Advisor

Community Relations, Community Facilities

DDI 09 890 2709| Mobile 021 825 528

Auckland Council, Level 4S, Bledisloe Building, 24 Wellesley Street, Auckland

Visit our website: www.aucklandcouncil.govt.nz

Aircraft Noise – extracts from meeting 28 February

Attachments

No.	Title	Page
a ⇩	Orakei Weed-spraying memo 21.02.2017	391
b ⇩	20161216 Weed management update to all EMs	395
c ⇩	Weed Control Methodology Table	399
d ⇩	Hobson Bay Imagery	405

Signatories

Author

Troy Churton - Ōrākei Local Board Member

Date: 6 March 2017

Ōrākei Local Board

16 March 2017

Board Member Report - Carmel Claridge

File No.: CP2017/00503

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Environment

Other (alternate portfolio holder): Parks and Reserves and Community Leases

Water Leak – Caulton St

A water seepage/leak issue in Caulton St, St. John's remains a concern. Whilst the contracting works have been completed on the berm, footpaths repaired, and grass reseeded it has been established that the leak is due to a natural spring and not emanating from a damaged pipe as was initially thought.

The matter is now in the hands of AT and further investigation and engineering work is necessary to determine how to redivert the water.

Weed Management Contracts

The use of glyphosate spray in our Ward remains a serious concern for a motivated group of our residents. Information has been sought and received from Council Officers on the feasibility of non-chemical Weed Management given current costings, and the level of current usage in our Ward. In a Memo dated 16/12/2016 updating on Weed Management it was stipulated that no significant changes to existing service levels are proposed under the new Communities Facilities contracts. However, the new maintenance contracts have been designed to reflect the objectives of the Auckland Council’s Weed Management Policy which requires a reduction in agrochemical usage. There will be a K.P.I to measure annual reduction in use of agrochemicals and a 10% penalty of monthly invoice to the supplier if the K.P.I is not met. This is a small but significant step in a move to agri-chemical treatment free solutions to Weed Management provided the measurement and monitoring of that reduction is sufficiently robust. Contracts are to standardise which type of glyphosate is to be used region wide by all suppliers and research is currently underway to identify agrochemicals with the minimum additives to remain effective. There is a concern however that weed management and vegetation control undertaken in the road corridor as opposed to community assets is the responsibility of Auckland Transport and that there appears to be a discrepancy between how the contacts for this work may differentiate from the Community Facilities contracts calling for reduction of agri-chemical usage.

The Weed Management Political Advisory Group has been re-appointed and will continue to monitor and review implementation of Policy.

Resolutions at the 13^th December 2016 Finance & Performance meeting included a recommendation to the Environment and Community Committee that a review and consultation of allocated funding take place through the upcoming LTP process. In the meantime the OLB can determine whether to amend existing service levels for Weed Spray Management and absorb the cost implications within existing budgets.

Waiatarua Reserve Management Plan

Information from officers regarding the Waiatarua Reserve Management Plan is that the only Plan able to be located is dated 1984. This is a matter of concern and the Board may need to consider a requirement for an updated Plan to determine the required service levels necessary to keep this body of water in acceptable health.

Activities since: 6^th February 2017

6^th February 2017 – Attendance at Waitangi Day Celebrations at Okahu Bay – part of official powhiri by Ngati Whatua Orakei welcoming Prime Minister the Honourable Bill English and officials

7^th February 2017 – Meadowbank St Johns Residents’ Association Meeting

8^th February 2017 – Meeting with Men’s Shed representatives Terry Moore & Bernie Ward to discuss options and progress of space finding for the organisation.

9^th February 2017 – OLB Workshop

10^th February 2017 – CCO briefings Auckland Town Hall

10^th February 2017 – Attendance with fellow Board Members to support Chinese New Year Event in Remuera Shopping precinct hosted by Remuera Business Association and sponsored by Barfoot & Thompson

11^th February 2017 – Attendance at 70^th Anniversary of Mon National Day as honoured guest.

12^th February 2017 – Community Event by Friends of Pourewa Valley and Bike Eastern Suburbs to celebrate opening Stage 1 of Glen Innes to Tamaki Shared Pathway. Cycle on Stage 1 and route taking in potential access points along Stage 2, and vantage points of Pourewa Valley in Selwyn & Kepa Bush. Participation in organisation and attendance.

13^th February 2017 – Meeting OLB members and Friends of Kepa Bush, Friends of Pourewa Valley to discuss issues around pest trapping, signage upgrade/replacement, weed control and problems with cyclist usage of walking tracks.

15^th February 2017 – Parks meeting with Kit Parkinson – Briefing on current projects in Sportsparks & Reserves

15^th February 2017 – Eastern Bays Network Meeting accompanied by Member Wong at Ngati Whatua Orakei Marae.

16^th February 2017 – OLB Business Meeting

17^th February 2017 – Attendance at Purewa Cemetery Trust Board – Official Opening of St Johns’ Lounge. Opening Address by John Priestley QC, Trust Board Chairman who acknowleged local community connection to the Purewa grounds as both an important place spiritually and as a green space for quiet recreation, in particular the much admired Pohutakawa lined driveway. Despite the driveway recently being redesignated as ‘mixed housing urban’ under the Unitary Plan to correct a zoning anomaly, assurance was given that the current Trust Board has no plans for development of this land for housing.

In Attendance at Opening of St John’s Lounge Purewa Cemetery; Member Carmel Claridge, Chairman Colin Davis, Member Toni Millar, and Orakei Councillor Desley Simpson.

Pictured attending Opening of St John’s Lounge Purewa Cemetery : Tim Duiguid Chairman Meadowbank St Johns Residents’ Association, OLB Member Carmel Claridge, and MSJRA Committee Member Lakshman Abeynaike.

20^th February 2017 – Attendance at Ellerslie Business Association monthly meeting.

21 February 2017 - Attendance at "A Wider View – A History of Eastern Bays” held at St Heliers Library. A project by Robert Johnstone restoring and capturing historic photographs of Mission Bay, Kohimarama, and St Heliers and forming panoramic images form 1920’s – 1930’s of the Eastern Bays.

“A Wider View” – A History of the Eastern Bays in Panorama

Pictured: Member Rosalind Rundle, Carmel Claridge, and Presenter Robert Johnstone at a session attended by approximately 30 receptive residents at St Heliers Library.

23^rd February 2017 – Meeting Julie Pickering from Community Facilities

23^rd February 2017 – OLB Workshop

24^th February 2017 – “Delivering for Auckland” Symposium – Crowne Plaza CBD

25^th February 2017 – “Engaging with Maori” session 135 Albert St.

1^st March 2017 – Attendance at “The River Talks” Presentations Pt England Reserve

1^st March 2017 – Technology Training OLB Office

2^nd March 2017 – OLB Workshop

Attachments

There are no attachments for this report.

Signatories

Authors

Carmel Claridge - Ōrākei Local Board Councillor

Date: 6 March 2017

Ōrākei Local Board

16 March 2017

Board Member Report - Ros Rundle

File No.: CP2017/00520

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community

Economic Development

Remuera Business Association

2. Attended Committee Meeting.

3. On-going issues with Auckland Transport, communication with AT to try to resolve certain issues.

4. Clonbern Car Park a Commercial Agreement being signed soon between AT and Foodstuffs.

5. The lack of car parking in Remuera an ongoing issue especially with overstaying P120.

6. Looking at the possibility of Pay by Plate for 2 hours over a 12 hour time period.

7. Businesses are being badly effected by road works at the top of Victoria Ave.

8. Advised that the kerb extension on corner of Remuera and Clonbern Roads has been quoted by AT in excess of 300k. Committee are keen to receive other quotes and requested another quote from another contractor. Project put on hold until another more responsible quote can be found.

9. Empty shops in Remuera are negatively affecting all businesses in the area. It has been decided to accept the Match Realty proposal for consultancy and leasing. The mix of shops needs to be considered to ensure that Remuera is kept vibrant and with shops that reflect its customer base.

10. Remuera Business Association held a very successful Chinese New Year Celebration which the OLB helped fund.

Full Board in attendance.

Ellerslie Business Association

11. Attended Business Meeting.

12. Megan has spoken to AT regarding the intended Pedestrian crossing on Ladies Mile and is now satisfied with the location.

13. Mentioned that the website needs to be refreshed.

14. Pop Up Globe promo – Shakespeare shop window decals.

15. Arteslie is planned for the last week in May

16. Getting a quote for the Vector Box to be painted

17. The container which has been put in place over the walkway is still there and as it is on private land there is little that can be done at present.

St Heliers Village Association

18. Attended meeting.

19. Amanda the new manager has completed her Strategic Plan.

20. Issue with cleaning of the BID area as AT is not cleaning all the BID areas.

21. Discussed which events were beneficial to St Heliers such as Round the Bays, Carols on the Green and small events such as the Art competition, Easter and Christmas and Anzac Day.

22. Will have an online monthly newsletter and a quarterly hard copy newsletter.

23. Anzac Day – Need to check when the advertising starts and when the banners need to go up?

24. Agreed on the new Updated branding for St Heliers Village Association.

25. Have agreed to go into the AZ publication.

26. Considering which website company to work with for the refresh of the website.

Mission Bay Business Association

27. No meeting since beginning of February and the next meeting will come into the following board report.

Community

Orakei Community Association

28. Art competition mooted will follow up next meeting.

29. Considering a history book about Orakei. Other suburbs have done a history book and it takes many years. One of the committee members will report back in the next meeting. Ongoing discussions.

30. Very keen on having adult exercise equipment on different reserves to make a fitness trail.

31. Need update on Kupe South Reserve and the playground. Hoping to have some adult fitness equipment as well as the playground for children.

32. Regarding the Orakei Community Centre – general consensus that it is unattractive from the outside and little visible branding from the outside.

33. Suggestion that trees are replanted in Okahu Bay, several have been taken out.

Activities since last board report plus several phone calls on behalf of constituents

February

Date	Activities
7	AT Update
9	OLB Workshop
9	Orakei Community Association meeting
10	CCO Briefing in Town Hall
10	Remuera Chinese New Year attendance
13	Time Management workshop
13	St Heliers Village Association meeting
14	Remuera Business Association meeting
16	OLB Business meeting
17	Meetings and Procedures
20	Ellerslie Business Association Meeting
21	AT update
21	Meeting with Manager Remuera Business Association
21	Attended a photographic history of St Heliers and surrounds at the St Heliers Library
23	OLB Workshop
24	Meeting with BID’s team
24	Delivering for Auckland workshop
28	Engaging with Maori workshop
28	Resilience and Well Being workshop

March

Date	Activities
2	OLB workshop

Attachments

There are no attachments for this report.

Signatories

Author

Rosalind Rundle - Ōrākei Local Board Councillor

Date: 5 March 2017

Date	Activities
12 Feb 2017	Attendance at Pourewa Valley Bike opening celebration
13 Feb 2017	Meeting with Friends of Kepa Bush – with Troy Churton
15 Feb 2017	Eastern Bays Networking meeting
20 Feb 2017	ECCT Board meeting
22 Feb 2017	Orakei Community Strategy broking meeting – Brett Young/Lucia Davis
23 Feb 2017	OLB workshop
24 Feb 2017	Delivering for Auckland Symposium
2 March 2017	Apologies for OLB workshop
3 March 2017	Engaging with Maori – session for elected members
6 March 2017	ASB Stadium grants process – Duncan Chisholm
7 March 2017	Mission Bay – Kohimaramara – Residents Association
8 March 2017	Orakei Community Strategy broking meeting – Brett Young/Lucia Davis
9 March 2017	OLB workshop
13 March 2017	Ellerslie Residents Association meeting

Chairperson	Colin Davis, JP
Deputy Chairperson	Kit Parkinson
Members	Troy Churton
	Carmel Claridge
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong

Author	Kim Lawgun - Democracy Advisor
Authorisers	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards