Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 February 2017, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Puketāpapa Local Board

16 March 2017

Auckland Transport Update – Puketāpapa Local Board, February 2017

File No.: CP2017/02659

Purpose

1. The purpose of this report is to: respond to resolutions and requests on transport-related matters; provide an update on the current status of Local Board Transport Capital Fund (LBTCF); request approval for new LBTCF projects; provide a summary of consultation material sent to the Board and provide transport related information on matters of specific application and interest to the Puketāpapa Local Board and its community..

Executive summary

2. This report informs the local board on the following matters:

· Response to Resolution PKPTTP /2016/223 December 2016 Gilletta Road Traffic Calming and seeks a decision on which option the Board selects to go forward for detailed design.

· Response to a Board question on HOP machines

· Transport Capital Fund updates

· Bus lane updates

· “Love Being a Local” campaign

· Quarterly Reporting and consultation

· Auckland Transport media releases

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport March 2017 report.

b) select Option X, for the Gilletta Road Speed Calming Project, to go forward to detailed design, after consideration of the consultation results.

Comments

Monthly Overview

3. Auckland Transport (AT) held a cluster workshop with the Board on 8 February 2017. Updates on outstanding matters were discussed and Auckland Transport’s guidelines around the Transport Capital Fund were tabled.

4. The March cluster workshop will cover principles of consultation, fingerboard signage guidelines and begin the process of selecting transport capital projects that align with Board aspirations.

Other workshops in March will include a briefing on the progress of the Mass Rapid Transit options for Dominion Road and an update on the bus lane improvement project for Dominion Road.

5. Consultation on this proposal will begin in February when it’s expected that residents will be back from summer holidays. This makes it possible that the results of the consultation may not be available until the Board’s April meeting.

Resolutions

PKPTTP /2016/223 December 2016 Gilletta Road Traffic Calming

Puketāpapa Local Board prefer Option B, rough order of costs $26,000 and requests Auckland Transport to undertake consultation with Gilletta Road residents on all 3 options to come back to the March business meeting of Puketāpapa Local Board for a final decision on which option to support to move to detailed design on the Gilletta Road speed calming project.

6. Information on this proposal was sent out in mid-February and the consultation is open until 8 March. An update on the consultation results should be ready for tabling at the Board’s March meeting.

HOP Machines in Schools

7. A question was raised in the last Board meeting about the cost of having a self-service machine in a school. AT responds that it would be over $100,000 for the purchase of the device and any installation costs. There would then be an additional costs to AT for monitoring the device, having it serviced, and Armourguard for cashing it. That cost would need to be on charged – and it would be in the region of 5-10K.

8. Having a retail device (as opposed to the self-service device) would mean that the school would need to be an official retailer, with a contract, allow AT access to their bank accounts for settlement, and be trained and monitored by AT. This would also mean that the public would be allowed to come in and top up at that location. AT has a limited number of these machines, therefore it makes decisions on where to allocate these based on the number of boarding’s at each stop throughout Auckland in order to maximise the usage of each HOP machine.

9. There are other ways to buy and top up your AT HOP card and check your balance, including doing a one off top-up online at AT.govt.nz/athop or setting up an auto top up online. Auto top-up helps to ensure you always have enough funds in your AT HOP account to pay your fare. When your AT HOP balance drops below a certain amount that you set, your account is instantly topped up automatically by the value you choose.

10. AT is continuing to review its retail network and how customers are being serviced. We have recently added New World, Pak n Save and Four Square in Auckland as locations where customers can buy an AT HOP card.

11. A new retailer has also been added in the Puketāpapa Local Board area – Joy Dairy in Three Kings.

Strategic Alignment

12. The following projects, which are detailed in this report,contribute in the following ways to the strategic outcomes sought by the Board and Auckland Transport.

13. The Ernie Pinches to Sandringham Road cycle link provides a link between the SH20 cycleway and the Mt Roskill Safe Routes scheme which starts in War Memorial Park. This joins up major cycling infrastructure with the Puketāpapa Greenways programme and aligns with Puketāpapa Local Board’s advocacy for separated cycle lanes with a priority on routes to local schools and recreational areas. It also aligns with the Auckland Transport’s Statement of Intent (SOI) in regard to building network optimisation, resilience and predictable travel times.

14. Planned bus lane improvements in May Road, Dominion Road and Mt Eden Road will support Puketāpapa Local Board Plan advocacy for connected and affordable bus services across the board area and Auckland Transport’s SOI to prioritise rapid, high frequency public transport and improve the customer experience.

15. The “Love Being a Local” Campaign supports Puketāpapa Local Board Plan aspirations to create a sense of pride and ownership through community-led programmes and promotes travelling safely through the Board area.

Transport Capital Fund Update

16. The Puketāpapa Local Board has approximately $435,248 per annum of discretionary funding for transport related capital projects. The Board will soon begin to consider new projects through their workshop and draft Local Board plan process.

17. The total budget that the Board has available for transport capital projects in this political term is $879,413. This can be augmented by anticipating the first year of the 2019-2020 financial year which is anticipated to be approximately $435, 248.

18. This money can be used for projects identified by the Board, the principal constraints being that the project:

· Will not compromise transport safety

· Is transport-related

· Does not compromise the efficiency of the road network.

19. For funding projects outside of the road corridor, they must meet the following criteria:

· Supports connectivity of cycle way and footpaths within the transport network;

· Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

· Footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

20. The Board’s current Local Board projects are summarised in the table below.

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Parks. Construction is underway with about 50% complete, the remainder to be completed over March 2017.	$190,000
Ernie Pinches to Wesley Community Centre cycleway	A shared walking and cycling path along Sandringham Road extension.	This project is now due to start construction on 6 March 2017 once the traffic management plan is approved. A stakeholder manager will be working with local residents and stakeholders as the project is rolled out.	$917,000
Richardson Road carpark realignment project	Redesign of the carpark at Richardson Road to promote better safety for cyclist and walkers accessing Keith Hay Park.	Auckland Council Parks are managing a design process for Noton Road and Richardson Road carpark redesign.	$30,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	Awaiting financial resourcing in the new term.	$170,000 - $180,000
Gilletta Road Safety Improvements	Adding some traffic calming devices to curb speeding and burnouts in the street.	Consultation began on this project in mid-February 2017 and is due to close on 8 March 2017.	$26,000 (Option B)

Other Matters

Bus Lane Updates

21. May Road – Auckland Transport has worked through issues brought up by May Road School in relation to loss of parking once the bus lane is implemented. It has been agreed that the footpath from Richardson Road to the pair of bus stops south near Glynn Street will be widened to 2.4 metres to provide more protection for pedestrians. The school also requested another crossing point further east on May Road however, a pedestrian survey did not support this intervention. Some concerns were also raised about the signalised intersection at the corner of May Road and Richardson Road however, AT’s records show this intersection to have a very good safety record, so no changes were proposed here. AT is currently working through the road safety audit in order to finalise the design and recommend it through to the Traffic Control Committee for decision.

22. Dominion Road (Denbigh Avenue to Richardson Road) – Consultation for Dominion Road has now been closed out and design has been finalised. The project team will be recommending to the Traffic Control Committee that the project be approved.

23. Mt Eden Road – This project will now be delivered in two stages. The first stage will include the bus lanes south of Roskill Way and modifications to the bus lane hours and some of the bus stops north of Batger Road.

24. The second stage is likely to involve changes to bus lane hours, clearway hours and bus stops in Mt Eden Village. The work in Mt Eden Village is being delayed to coordinate with the outcome of the Mt Eden Town Centre Parking Survey. Unfortunately, this will result in a discrepancy of bus lane hours in the short term, but it means that parking changes in the village will be able to be implemented in one go.

Love Being a Local

25. Auckland Transport is preparing to run a ‘Love Your Local’ speed awareness campaign in Mt Roskill. The purpose of the campaign is to raise awareness of the speed limits in the area as it appears to have seen a steady increase in speed related crashes in the past 5 years.

26. In the past, these campaigns have been very effective and are a great opportunity to really involve the community and help them spread a message to slow down. This campaign is only temporary and once it is live, it runs for one month.

27. As a first stage of the process, AT ran a focus group during the Wesley Markets with the aim of engaging with the community, getting a feel for the area and getting input into what the community thinks of the speeding issues.

28. There was a good mix of local people and general ‘Roskill-ers’ and there was lots of encouraging feedback. The streets that were identified and also deemed problematic by the road policing officer who joined the group are:

· Haydock Avenue

· John Davis Road

· Stoddard Road

· Richardson Road

· May Road

· May Road/Mount Albert Road Corner

29. Depending on when speed data was last gathered for these streets, speed tubing will be put down to monitor the speeds to determine if there is an issue. From here, AT will work on getting some temporary billboards up as well as newspaper adverts and local social media groups. The aim is to have the campaign live by April 2017.

Quarterly report for October-December 2016 quarter

30. The following quarterly report material is attached to this monthly report:

· Attachment A – report from Auckland Transport departments on their activities in the Puketāpapa Local Board area and regionally over the last quarter (October to December 2016).

· Attachment B – report on Travelwise Schools activities in the Puketāpapa Local Board area over the last quarter.

Traffic Control Committee (TCC) report

31. Decisions of the TCC during the months of December 2016 and January 2017 affecting the Puketāpapa Local Board area are shown at Attachment C.

Consultation Items

32. The following proposals were forwarded to the Board for feedback. Details are contained in Attachment D – Manukau Road, vicinity of Greenwoods Medical Facility – proposal to improve pedestrian facilities.

Regional and sub-regional projects

Roads and Streets Framework (RASF) and Transport Design Manual (TDM)

33. Auckland Transport is reviewing the Auckland Transport Code of Practice (ATCOP). The plan is that it will be replaced by the following:

· A ‘Roads and Streets Framework’ – That will guide decision-making in the road corridor to provide a better balance between local place-making and transport movement functions and priorities.

· A ‘Transport Design Manual’ – That provides technical direction about design standards.

34. The aim of this work is to make guidelines for road corridor infra-structure more flexible and responsive to local needs yet still maintain high technical standards.

The sub-regional workshops are currently being scheduled for 20 / 27 March 2017. Details will be confirmed and invitations sent to Board Members.

Rail Improvements and Changes to Timetables

35. Train timetables are changing on 12 March 2017 for the opening of Parnell Station and closure of Westfield Station. All departure times have changed due to the shared nature of much of the rail network. Some departure times will be earlier.

36. Key Points to note are:

· Parnell Station will open for limited services (all Southern Line trains and off-peak Western Line trains).

· Westfield Station will close permanently.

· Quicker, limited stop services are being introduced on the Onehunga Line Monday to Friday until 7.30pm.

· Shortened journey times for the Onehunga, Western and Southern Lines.

· Shorter transfer times at Papakura Station.

· Additional trains running as six car units, using the units freed up by reduced journey times.

· Some additional services around peak times, a later Friday night service to Onehunga, and a later Saturday night service to Swanson.

· Changes to allocated departure platforms at Britomart

Auckland Transport News

Largest City Rail Link tender process starts

37. The largest component of the City Rail Link (CRL) project – the construction of the tunnels and new stations - took a major step forward in February 2017 with the release of its first tender documents to the industry.

38. The project is picking up speed with Expressions of Interest sought in late January 2017 for the design, procurement, installation and commissioning of all tunnel track work and rail systems between Britomart Station and the Western Line at Mt Eden.

39. There will be two new stations as part of the build of the underground rail line linking Britomart with the existing western line near Mt Eden. The new stations will be near Aotea Square with entrances at Wellesley and Victoria Streets and a station in Mercury Lane, just off Karangahape Road. The present Mt Eden train station will be extended and redeveloped.

40. Tender documents sent out in February 2017 are for the tunnel and station works that involve:

i. Aotea Station: Cut and cover construction of a 15m-deep, 300m-long underground station and plant room box, including platforms, lifts and escalators to street level, plant rooms housing station and tunnel equipment, full station fit-out and entrances at either end at Victoria and Wellesley Streets.

ii. Karangahape Road Station: Mined construction of a 32m-deep underground station, including platform tubes and 150m-long platforms, lifts and inclined escalator to street level, plant rooms housing station and tunnel equipment within two shafts, full station fit-out, entrance at Mercury Lane and provision for a future entrance at Beresford Square.

iii. Tunnels: Twin-bored tunnel construction (circa 7m diameter) between the Mt Eden station and the southern end of Aotea Station.

iv. The provision of maintenance services for the new stations.

AMETI – Eastern Busway

41. The Panmure to Pakuranga busway section of the Auckland Manukau Eastern Transport Initiative (AMETI) Eastern Busway is now open for public submissions.

42. Auckland Transport has lodged a Notice of Requirement and resource consent application to Auckland Council for the Eastern Busway – Panmure to Pakuranga section. The Council has publicly notified the project and it is open for public submissions from 7 February 2017 for a period of 20 business days.

43. Visit at.govt.nz/ameti for more information on AMETI.

March Madness

44. AT is putting on more services to meet passenger demand during March.

45. In the morning peak there will be 56 more city bound bus trips each morning compared to March last year. That’s 5% more capacity overall for bus services and an increase of up to 34% on some corridors. Last March, some peak time trips were crowded and these are the services being targeted with extra buses this year.

46. Bus capacity has increased by close to 5400 spaces and timetable changes for trains from 12 March 2017 will mean an additional 1200 spaces are available in the morning peak.

47. For more on public transport services: https://at.govt.nz/bus-train-ferry/

Walking School Bus Week

48. Early in the school year Auckland Transport publicised walking school buses by running a promotional week. This year, one of these events will take place in the Puketāpapa Local Board area. AT, in conjunction with Three Kings School, has organized an event for Friday 3 March to promote walking school buses. The Mayor, Board members and AT staff will join the Rahiri Rd walking school bus and walk to Three Kings School.

Tamaki Drive and Ngapipi Drive Intersection

49. An independent hearings panel has given the go-ahead for safety improvements at one of Auckland’s most dangerous intersections. Twenty-one crashes have been recorded at the intersection of Tamaki Drive and Ngapipi Road in the past five years, with thirteen resulting in injury. Tamaki-Ngapipi is ranked number ten on the national top 100 list of crash risk intersections.

50. Work on the $7 million upgrade is scheduled to start in April 2017.

51. For more: https://at.govt.nz/projects-roadworks/tamaki-dr-and-ngapipi-rd-intersection/

Consideration

Issues Raised by Local Board Members

Location or Name of Issue

Description

AT Response

Hillsborough Rd/Mt Albert Rd intersection

Can this intersection be looked at in terms of safety. Reports of red light running, folks feeling unsafe crossing the road here on crossings and vehicle tracking difficulties from Hillsborough Rd turning right into Mt Albert Road.

Logged for evaluation of the problem and a response to be prepared.

Attachments

No.	Title	Page
a ⇩	Auckland Transport Quarterly Report - October-December 2016 Activities	41
b ⇩	Travelwise School Report	55
c ⇩	Traffic Control Committee decisions September-December 2016	57
d ⇩	Consultations on Roading and Parking Changes (February 2017)	59

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager
Authorisers	Jonathan Anyon, Manager Elected Member Relationship Unit

Puketāpapa Local Board

16 March 2017

Puketapapa Local Board Community Grants Programme 2017/2018

File No.: CP2017/02383

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Purpose

1. The purpose of the report is to present the Puketāpapa Local Board Community Grants Programme 2017/2018 for adoption.

Executive Summary

2. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Puketāpapa Local Board Community Grants Programme 2017/2018 for adoption (see attachment A).

Recommendation/s

That the Puketāpapa Local Board:

a) adopt the Puketāpapa Local Board Community Grants Programme 2017/2018.

Comments

5. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board community grants programme for the 2017/2018 financial year, has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

9. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

10. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

11. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments