Minutes of Papakura Local Board

Papakura Local Board

22 March 2017

1 Welcome

Board Member Avua’a led the meeting in prayer.

2 Apologies

Resolution number PPK/2017/34

MOVED by Member K Winn, seconded by Chairperson B Catchpole:

That the Papakura Local Board:

a) accept the apology from Member McEntee for early departure and Councillor Sir John Walker for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number PPK/2017/35

MOVED by Deputy Chairperson F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 February 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Overview of Events and Activities - Massey Park - British and Irish Lions Tour 2017

Resolution number PPK/2017/36

MOVED by Member K Winn, seconded by Member WF McEntee:

That the Papakura Local Board:

a) Thank Mr Glenn Archibald, Papakura Rugby Football Club for his deputation to the board on proposed events and activities at Massey Park planned for the latter period of the British and Irish Lions tour during July 2017.

CARRIED

9 Public Forum

9.1

Public Forum - Mr Clemow

Resolution number PPK/2017/37

MOVED by Member G Hawkins, seconded by Member K Winn:

Thank Mr Clemow for his presentation to the board concerning the 180 minute parking in Railway Street West.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillors' Update

Resolution number PPK/2017/38

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

a) That the Papakura Local Board note the verbal update from the Ward Councillor Daniel Newman as follows:

- Thank you to Watercare Services and the public of Auckland with their efforts concerning the water crisis in Auckland since the storms.

- Draft Annual Plan – Outlined his views on the targeted levy on accommodation proposed by the Mayor.

- Future Urban Land Supply Strategy – Requested that the board think seriously about making a submission and encourage residents to make a submission to this strategy.

- Bruce Pulman Park – The new netball pavilion was being officially opened on Saturday. Bruce Pulman Park Trust and Auckland Council officers having being working together on the new renewals budget. The relationship between Auckland Council and Bruce Pulman Park Trust was improving as this work was being undertaken.

CARRIED

Auckland Transport Update March 2017 - Papakura Local Board

Resolution number PPK/2017/39

MOVED by Member G Hawkins, seconded by Member K Winn:

That the Papakura Local Board:

a) Receive the report entitled “Auckland Transport Update March 2017 – Papakura Local Board.”

b) Thanks Auckland Transport for installing hit sticks as a measure to stop bus strikes of the covered walkway. Regrettably the solution has failed to prevent such strikes as a further incident has occurred therefore Auckland Transport are requested to provide a more effective solution

c) Requests that all outstanding aspects of the covered walkway be completed by the end of April 2017 as it has been a protracted and unsatisfactory implemented project.

d) Requests that Auckland Transport report back to the board on the request from the February 2017 business meeting concerning the traffic exiting the railway station carpark in front of buses to alleviate safety risks.

e) Requests Auckland Transport to investigate making local bus trips in Papakura within four kilometres of the railway station free to HOP card users.

f) Requests Auckland Transport to supply the board with definitive information and timeframes concerning the proposed Park and Ride carpark for the Papakura Railway Station at the board’s May business meeting.

CARRIED

Papakura Art Gallery Business Plan 2017-2020

Resolution number PPK/2017/40

MOVED by Member K Winn, seconded by Member MV Turner:

That the Papakura Local Board:

a) approve the Papakura Art Gallery Business Plan 2017-2020 with the following amendments and additions:

i) the priority is to increase visitors to at least the 2014 level of 4939 through more community and school outreach programmes

ii) as a priority engage young people in the activities of the gallery.

iii) in addition to the proposed annual report provide quarterly reporting as part of the work programme update.

iv) baseline performance figure of facility visitors should be those recorded for 2014 which were 4939 and not the 2016 figure which was much lower at 3638.

v) Staff of the art gallery meet and actively engage with art and pottery groups at least twice a year and fully utilise the facility to encourage local amateur arts.

vi) create a warm friendly environment through design and furnishings suitable for all.

b) Request a Papakura Museum Business Plan be developed and completed in 2016/2017.

CARRIED

Papakura Quick Response Round Three 2016/2017

Resolution number PPK/2017/41

MOVED by Deputy Chairperson F Auva'a, seconded by Member G Hawkins:

That the Papakura Local Board:

a) agree to fund, part-fund or decline each application in this round, listed in Table One.

Table One: Papakura Quick Response Round Two Applications:

Application No.	Organisation Name	Project	Total Requested	Amount Granted
QR1714-319	Age Concern Counties Manukau Inc.	Towards the purchase of three whiteboards.	$950	$950
QR1714-318	Genesis Youth Trust	Towards the running the "Mana Wahine" programme for around 30 young women at-risk; specifically the cost of hall hire, koha for guest speakers, materials and gifts of participants.	$2,000	$2,000
QR1714-310	Takanini School	Towards bus hire for a return trip for 200 to 300 people from Takanini school to the Mangere Mountain Education Centre.	$2,000	$2,000
QR1714-309	Papakura Playcentre	Towards the cost of leasing a printer and purchasing stationary.	$1,214	$1,214
QR1714-316	Papakura Toy Library Incorporated	Towards the cost of stationary and replacing toys.	$614	$614
QR1714-306	Parent to Parent Auckland	Towards the cost of delivering the” Sib Shop” workshop, for people with their disabilities and their siblings.	$2,000	$2,000
QR1714-305	Papakura Business Association	Towards the installation and taking down of the World Masters Games bunting in Papakura Town Centre.	$2,000	$2,000
QR1714-304	YMCA of Auckland	Towards the delivery of the "SPACE for you and your baby" for 35 to 40 weeks, including costs of facilitator training and essential resources such as cleaning consumables and morning teas for participants.	$2,000	$2,000
QR1714-314	Papakura West Kindergarten	A contribution towards Papakura West Kindergarten for cost of hard landscaping, planting, water tank and composting.	$2,000	$2,000
QR1714-307	The Rainbow Corner Early Learning Centre	Towards the Rainbow Corner Early Learning Centre for set-up cost of a vegetable garden and worm farm.	$1,000	$1,000
QR1714-313	Papakura Croquet Club	Towards putting on a celebratory afternoon tea at the Elizabeth Campbell centre, specifically the hall hire and the printing cost of booklets and invites.	$774	$774
QR1714-301	Gateway Community Trust	Towards the purchase of a sound system for the Hopewalk 2018 event.	$1,990	$1,990
QR1714-312	Manukau Orchestral Society Incorporated	Towards the technical costs associated to putting on the orchestral programme "Romance" on 24 June, at Vodafone Events Centre.	$1,500	$1,500
QR1714-302	Papakura & Districts Historical Society Incorporated	Towards the hire and advertising expenses for the touring exhibition "Balls, Bullets and Boots", to be displayed for eight weeks in the Papakura Museum's Military Gallery.	$2,000	$2,000
QR1714-303	Papakura Rugby Football Club Inc.	Towards holding two luncheon events and community rugby matches as part of the Lions Rugby Tour, specifically the cost of engaging local schools to perform and for the Maori Wardens to act as security.	$1,500	$1,500
QR1714-317	Papakura City Football Club	Towards the purchase of physio supplies.	$1,500	$1,500
		Total	$25,042	$25,042

CARRIED

New Road Name Approval for the Residential Subdivision by Carhart Investments Limited and Darley Investments Limited at 889 Papakura-Clevedon Road, Ardmore

Resolution number PPK/2017/42

MOVED by Member G Hawkins, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road names ‘Nola Dawn Avenue, Charles Henry Way, Te Aramanu Crescent and Huahua Crescent’, proposed by the Applicant, for the new roads created by way of joint subdivision and land use consent at 889 Papakura Clevedon Road, Ardmore.

CARRIED

Manurewa Takanini Papakura Integrated Area Plan

Resolution number PPK/2017/43

MOVED by Member K Winn, seconded by Member WF McEntee:

That the Papakura Local Board:

a) Endorses the draft Manurewa Takanini Papakura Integrated Area Plan as set out in Attachment A for community engagement commencing on 3 April 2017.

b) Delegates to officers the authority to make any minor amendments to the draft Integrated Area Plan prior to commencement of community engagement.

CARRIED

Project 17: Auckland Council Maintenance Contracts

Resolution number PPK/2017/44

MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:

a) That the Papakura Local Board delegate preparation of the Board’s feedback on Project 17: Auckland Council Maintenance Contracts to the Chair and Deputy Chair which is to be circulated to all members before being submitted and include the following:

i) Supports in principal the Project 17: Auckland Council Maintenance Contracts proposal.

ii) There should be a common naming protocol for facilities.

iii) A review of the assets list provided in Attachment C be undertaken and a revised list be provided.

iv) Support the outcome based focus on service levels, as opposed to predictive or frequency based maintenance schedules.

v) Clarification of the number and range of sub-contractors and suppliers coming from the local board area.

CARRIED

Draft Air Quality Bylaw and Statement of Proposal

Resolution number PPK/2017/45

MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) note the opportunity to provide feedback on the draft Air Quality Bylaw for Indoor Domestic Fires

b) Delegate to the Chair and Work Stream lead Member Turner to provide feedback and attend the hearings on the draft Air Quality Bylaw for Indoor Domestic Fires.

CARRIED

Papakura Local Board Reallocation of 2016/2017 Budget

Resolution number PPK/2017/46

MOVED by Member G Hawkins, seconded by Member K Winn:

That the Papakura Local Board:

a) Allocates up to $15,000 from its Community Response Fund to the Papakura Business Association to commission a comprehensive safety review of the Papakura town centre and immediate surrounds to help inform future local board decision-making.

b) Allocates $3,500 + GST from its Community Response Fund to the Papakura Business Association to partner with the board to continue the Proud Papakura Proud Initiative for 2017.

CARRIED

2016 Elections - Highlights and Issues

Resolution number PPK/2017/47

MOVED by Member G Hawkins, seconded by Deputy Chairperson F Auva'a:

That the Papakura Local Board:

a) Discuss Elections 2016 – highlights and Issues at a workshop and that the Chair and Deputy Chair be delegated to sign off the board’s feedback to be included in the Auckland Council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

CARRIED

Papakura Local Board Achievements Register 2013-2016 Electoral Term

Resolution number PPK/2017/48

MOVED by Member G Hawkins, seconded by Member K Winn:

a) That the report entitled “Papakura Local Board Achievements Register 2016-2019 Electoral Term” be received.

CARRIED

For Information: Reports referred to the Papakura Local Board

Resolution number PPK/2017/49

MOVED by Member MV Turner, seconded by Member G Hawkins:

That the Papakura Local Board

a) note the information from the following local board meetings:

No.

Report Title

Date sent to Members

Governing Body Committee or Forum or Local Board

Landowner approval

27 February 2017

Land Advisory Services, Community Facilities

Regional Facilities Auckland Second Quarter Report 2016-2017

1 March 2017

Regional Facilities

CARRIED

Papakura Local Board Workshop Notes

Resolution number PPK/2017/50

MOVED by Chairperson B Catchpole, seconded by Member K Winn:

That the Papakura Local Board:

a) receive the workshop notes for the workshops held on Wednesday, 22 February and 8 March 2017.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Reinstatement of the Manukau Harbour Forum

Resolution number PPK/2017/51

MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn:

That the Papakura Local Board:

a) agree to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Maungakiekie-Tamaki, Puketapapa, Whau, and Waitakere Ranges Local Boards for the 2016/19 electoral term;

b) appoint Member McEntee and alternate member Turner to the Manukau Harbour Forum;

c) confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term;

d) confirm the Terms of Reference for the Manukau Harbour Forum as outlined in Attachment A;

e) delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the local board area;

f) confirm that any changes to the forum’s terms of reference will be agreed first by the forum then recommended to the nine member boards for their approval, noting that resolutions must be identical;

g) note that in order for the requirements of this agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (b)-(f) above (with the exception of (b) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

CARRIED

Public Excluded

Resolution number PPK/2017/52

MOVED by Member K Winn, seconded by Member MV Turner:

a) That the Papakura Local Board exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Item 18: Project 17: Auckland Council Maintenance Contracts

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) – The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations.

In particular, the report contains commercially sensitive information

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

Project 17: Auckland Council Maintenance Contracts

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:

That the Papakura Local Board:

a) confirm that Attachments E and H remain confidential.

b) delegate preparation of the Board’s confidential feedback on Project 17: Auckland Council Maintenance Contracts to the Chair and Deputy Chair which is to be circulated to all members before being submitted

6.15 pm The public was excluded

Resolutions in relation to the confidential item are recorded in the confidential section of these minutes are not publicly available.

6.25 pm The public was re-admitted

The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon George Hawkins, QSO
	Bill McEntee (until 5.58pm)
	Michael Turner
	Katrina Winn