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Rodney Local
Board
16 March 2017
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1 Welcome
The Chairperson
opened the meeting and welcomed all those in attendance.
2 Apologies
3 Declaration
of Interest
Member Pirrie declared
a conflict of interest in regard to item 12 ‘Disposals recommendation
report’ due to business interests.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Vision Wellsford
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No one was in
attendance for this item.
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8.2
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Environmental effects of glyphosate
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Hana
Blackmore addressed the local board on the environmental effects of
glyphosate. Ms Blackmore gave a PowerPoint presentation and tabled a written
document. A copy of the PowerPoint and tabled presentation has been placed on
the file copy of the minutes and can be viewed on the Auckland Council
website.
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Resolution number RD/2017/35
MOVED
by Member A Roe, seconded by Member T Berger:
That the Rodney
Local Board:
a) thank
Hana Blackmore for her deputation on the environmental effects of glyphosate.
CARRIED
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Attachments
a Glyphosate
presentation
b Glyphosate
PowerPoint
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8.3
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Riverhead Playgroup community lease
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Fritha Taylor
and Kathryn Boyes of Riverhead Playgroup spoke in support of a lease and
licence to occupy a building at Riverhead War Memorial Park. The matter was
the subject of a report on the Transport, Infrastructure and Environment
Committee later in the day.
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Resolution number RD/2017/36
MOVED
by Member B Steele, seconded by Deputy Chairperson P Pirrie:
That the Rodney
Local Board:
a) thank
the representatives from Riverhead Playgroup on their deputation regarding a
community lease for the Riverhead Memorial Pavilion.
CARRIED
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8.4
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Kumeu Huapai Residents and Ratepayers Association
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Pete Sinton
and Craig Walker addressed the local board on a range of matters regarding
Kumeu-Huapai including structure planning, planning administration,
transport, cleanfills and the Local Government Commission’s
consultation on reorganisation proposals for Auckland. Mr Sinton and Mr
Walker tabled written information, a copy of the information has been placed
on the file copy of the minutes and can be viewed on the Auckland Council
website.
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Resolution number RD/2017/37
MOVED
by Member C Brewer, seconded by Deputy Chairperson P Pirrie:
That the Rodney
Local Board:
a) thank
the representatives from Kumeu-Huapai Residents and Ratepayers Association
for their presentation, noting the chairperson will formally respond by
letter to the key points raised, and that the local board encourages members
of the association to provide feedback by 27 March to the 2017/2018 Annual
Budget which will inform the local board’s advocacy to council for
structure planning.
CARRIED
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Attachments
a Kumeu-Huapai
Residents and Ratepayers Association
b Kumeu
traffic report
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8.5
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Motutara Waimauku Scout Group
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Representatives
from Motutara Scout Group spoke in support of a proposal for the group to
relocate a scout building on Blomfield Reserve in Waimauku. The
representatives gave a PowerPoint presentation, a copy of which has been
placed on the file copy of the minutes and can be viewed on the Auckland
Council website.
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Resolution number RD/2017/38
MOVED
by Member B Steele, seconded by Member B Bailey:
That the Rodney
Local Board:
a) thank
the representatives from Motutara Waimauku Scout Group for their presentation
regarding an application for a lease at Blomfield Reserve, Waimauku to site a
relocatable scout hall and construct a formed driveway and ancillary car
parking space.
CARRIED
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Attachments
a Motutara
Scouts Update
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Disposals recommendation report
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Note: Member
Pirrie had declared an interest in this item and took no part in the discussion
or voting.
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That the
Rodney Local Board:
a) endorse
Panuku Development Auckland’s recommendation to the Finance and Performance
Committee to dispose of Section 1 SO 375381, adjacent to 493 State Highway
16, Kumeu.
b) endorse Panuku Development Auckland’s recommendation to the
Finance and Performance Committee to dispose of:
i) Allotment
136 Ahuroa Parish, Woodcocks Road;
ii) Allotment
137 Ahuroa Parish, Woodcocks Road;
iii) Allotment
138 Ahuroa Parish, Woodcocks Road;
iv) Allotment
139 Ahuroa Parish, Woodcocks Road;
v) Allotment
140 Ahuroa Parish, Woodcocks Road;
vi) Allotment
141 Ahuroa Parish, Woodcocks Road; and
vii) Allotment 147 Kourawhero Parish, Woodcocks
Road.
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The motion
was put in parts.
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MOVED by
Chairperson B Houlbrooke, seconded by Member B Bailey:
That the
Rodney Local Board:
a) endorse
Panuku Development Auckland’s recommendation to the Finance and Performance
Committee to dispose of Section 1 SO 375381, adjacent to 493 State Highway
16, Kumeu.
The motion was LOST.
LOST
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MOVED by
Member B Steele, seconded by Member C Smith:
That the
Rodney Local Board:
a) do
not endorse Panuku Development Auckland’s recommendation to the Finance
and
Performance Committee to dispose of Section 1 SO 375381, adjacent to 493 State
Highway 16, Kumeu as the local board do not believe the information received is
current and does not reflect the growth occurring in the North West corridor.
The vote was declared
EQUAL.
The Chairperson exercised their casting
vote against, so the motion was declared LOST.
LOST
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Resolution number RD/2017/39
MOVED by Chairperson B Houlbrooke, seconded by
Member B Bailey:
That the Rodney Local
Board:
a) endorse Panuku Development Auckland’s recommendation to the
Finance and Performance Committee to dispose of:
i) Allotment
136 Ahuroa Parish, Woodcocks Road;
ii) Allotment
137 Ahuroa Parish, Woodcocks Road;
iii) Allotment
138 Ahuroa Parish, Woodcocks Road;
iv) Allotment
139 Ahuroa Parish, Woodcocks Road;
v) Allotment
140 Ahuroa Parish, Woodcocks Road;
vi) Allotment
141 Ahuroa Parish, Woodcocks Road; and
vii) Allotment 147 Kourawhero Parish,
Woodcocks Road.
CARRIED
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3.18pm the meeting
adjourned.
4.10pm the
meeting reconvened.
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14
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Project 17 Auckland Council Maintenance Contracts
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Rod Sheridan
(General Manager Community Facilities), Heidi Walkley (Heads of Contracts and
Supplier Management), Janny Thompson (Area Manager Operational Management and
Maintenance), Cheri Veza (Stakeholder Advisor) and Shona White (Business
Coordinator) in attendance for this item.
The
chairperson advised that the meeting would have to go into public excluded as
some parts of the information are still under negotiation.
Mr Sheridan
and Ms Walkley gave a PowerPoint presentation, a copy of which has been
placed on the file copy of the minutes and can be viewed on the Auckland
Council website.
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Attachments
a Project 17 Auckland Council Maintenance Contracts PowerPoint
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4.35pm The
public was excluded.
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22 Procedural
motion to exclude the public
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Resolution
number RD/2017/41
MOVED by Member B Steele, seconded by Member C
Smith:
That the
Rodney Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Rod Sheridan (General Manager Community Facilities), Heidi Walkley
(Head of Contracts and Supplier Management), Cherie Veza (Stakeholder
Advisor), Janny Thompson (Area Manager Operational Management and
Maintenance) and Shona White (Business Coordinator) be permitted to remain
for Confidential Item 14: Project 17 Auckland Council Maintenance Contracts after
the public has been excluded, because of their knowledge of the subject
matter which will help the Rodney Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
14 Project
17 Auckland Council Maintenance Contracts - Attachment e - Supplier Specific
Information and Attachment h -
Contract Information
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains sensitive commercial information and the negotiations of
the tender process are ongoing.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C1 Acquisition
of land for open space - Wellsford
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding
of the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the
report identifies land the council seeks to acquire for open space
purposes.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report identifies land the council seeks to acquire for open space
purposes.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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5.45pm The
public was re-admitted.
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14
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Project 17 Auckland Council Maintenance Contracts continued
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Resolution
number RD/2017/43
MOVED
by Member B Steele, seconded by Member B Bailey:
That the Rodney
Local Board:
a) delegate
to the chairperson and deputy chairperson the authority to provide formal
feedback by 22 March 2017 on Project 17:
· Standard and Enhanced Assets (Attachment C)
· Full Facilities Contract Service Specifications
(Attachment D)
· Supplier Specific Information (Attachment E).
CARRIED
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restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition
of land for open space - Wellsford
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c) confirm
that there is no restatement of this confidential report, attachments or
resolutions for the acquisition of land for public open space in Wellsford
until settlement of the acquisition, and only then is the resolution to be
restated.
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Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
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16
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Ward Councillor Update
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Councillor
Sayers tabled a written document, a copy of which has been placed on the file
copy of the minutes and can be viewed on the Auckland Council website.
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Resolution number RD/2017/45
MOVED by Member C Brewer, seconded by Member T Berger:
That the Rodney Local Board:
a) thank
Cr Sayers for his update to the Rodney Local Board on the activities of the
governing body.
CARRIED
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Attachments
a Ward Councillor Update
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21 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
6.05 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
