Rodney Local Board Transport, Infrastructure and Environment Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board Transport, Infrastructure and Environment Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 16 March 2017 at 3:35pm.

 

present

 

Chairperson

Cameron Brewer

 

 

 

Deputy Chairperson

Louise Johnston

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Beth Houlbrooke

 

 

 

 

Phelan Pirrie

 

 

 

 

Allison Roe, MBE

 

 

 

 

Colin Smith

 

 

 

 

Brenda Steele

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Councillor

Greg Sayers

 

 

 

 

 

 

 

 

Rodney Local Board Transport, Infrastructure and Environment Committee

16 March 2017

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed all those in attendance.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

This was the first meeting of the Rodney Local Board Transport, Infrastructure and Environment Committee. There were no previous minutes to confirm.

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

 

 

 

 

 

 

 

 

12

Road Name Approval for a new road name in the Northern Home Development Limited subdivision at McKinney Road, Warkworth

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RODTP/2017/1

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road names of ‘Titapu Road’, ‘Pupurangi Road’ and ‘Dome Lane’ for the Northern Home Development Limited subdivision at McKinney Road, Warkworth, council reference R56088, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

13

Road Name Approval for a new road name in the Cineraria Limited subdivision at 116 Awaroa Road, Helensville

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor)  in attendance for this item.

 

Resolution number RODTP/2017/2

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of ‘Riverboat Lane’ for the Cineraria Limited subdivision at 116 Awaroa Road, Helensville, council reference R66765, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

14

Public notification of Auckland Council's intention to grant a new community lease and licence to occupy to Riverhead Playgroup Incorporated for the pavilion and land at Riverhead War Memorial Park, 1087 Coatesville-Riverhead Highway

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODTP/2017/3

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the public notification of Auckland Council’s intention to grant a community lease for the council-owned pavilion and a non-exclusive licence to occupy to Riverhead Playgroup Incorporated on a portion of Lot 2 DP 55325 at Riverhead War Memorial Park at Riverhead War Memorial Park (Attachment A).

b)      nominate Members Bailey, Brewer and Steele to consider and decide on any submissions or objections received following the public notification process.

c)      request that council staff report back to the local board for a decision or final approval of the proposed community lease for the council-owned pavilion and non-exclusive licence to occupy to the Riverhead Playgroup Incorporated on a portion of Lot 2 DP 55325 at Riverhead War Memorial Park following public notification of the proposal.

d)      note that the terms of the proposed new community lease and non-exclusive licence to occupy to be issued under section 73(3) of the Reserves Act 1977 would be:

i)       term – five years commencing from the date of final local board approval and subject to the outcomes of the public notification process with one five year right of renewal

ii)      rent - $1.00 plus GST per annum if requested

iii)     maintenance fee - $500.00 per annum

iv)     Riverhead Playgroup Incorporated will accommodate the Riverhead Athletics Club’s use of the storeroom by way of a hire agreement, until vacated

v)      the deeds of lease and non-exclusive licence to occupy will contain a standard early termination clause to provide for the future recreational needs of the wider community.

e)      note that all other terms and conditions would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012, the Riverhead War Memorial Park Reserve Management Plan as adopted October 2008 and the Reserves Act 1977.

 

CARRIED

 

 

15

New community lease to Waimauku Bowling Club Incorporated at 895 State Highway 16, Waimauku

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODTP/2017/4

MOVED by Member P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      grant a new community lease to Waimauku Bowling Club Incorporated for a portion of Lot 2 DP 478758 at 895 State Highway 16, Waimauku (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – 10 years commencing 1 April 2017 with one right of renewal for 10 years

ii)      rent - $1.00 plus GST per annum if requested

iii)     Waimauku Bowling Club Incorporated Community Outcomes Plan as approved be attached as a schedule to the lease document.

b)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      approve Waimauku Bowling Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B to the agenda report).

 

CARRIED

 

 

 

 

 

 

 

 

 

 

16

New community lease to Waimauku Tennis Club Incorporated at 895 State Highway 16, Waimauku

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODTP/2017/5

MOVED by Member P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      grant a new community lease to Waimauku Tennis Club Incorporated for a portion of Lot 2 DP 478758 at 895 State Highway 16, Waimauku (Attachment A to the agenda report) subject to the following terms and conditions:

i)       term – 10 years commencing 1 April 2017 with one right of renewal for 10 years

ii)      rent - $1.00 plus GST per annum if requested

iii)     Waimauku Tennis Club Incorporated Community Outcomes Plan as approved be attached as a schedule to the lease document.

b)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      approve Waimauku Tennis Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B to the agenda report).

 

CARRIED

 

 

17

Public notification of Auckland Council's intention to grant a new community lease to Te Akoranga Playcentre Association Incorporated at Glasgow Park, 69 Muriwai Road, Waimauku

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODTP/2017/6

MOVED by Member B Steele, seconded by Member P Pirrie:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the public notification of Auckland Council’s intention to grant Te Akoranga Playcentre Association Incorporated a new community lease under section 73(3) of the Reserves Act 1977 for the 160m² portion (more or less) of Section 8 SO 315586 Glasgow Park, 69 Muriwai Road, Waimauku (Attachment A to the agenda report).

b)      nominate Members Bailey, Brewer and Steele to consider and decide on any submissions or objections received following the public notification process.

c)      request that council staff report back to the local board (following public notification process) for final approval of the community leases to Te Akoranga Playcentre Association Incorporated (Attachment B to the agenda report) as follows:

·   a 160m² portion of Section 8 SO 315586 (under Section 73(3) of the Reserves Act 1977)

·   a portion of Part Lot 2 DP 46357 (under Section 61(2A) of the Reserves Act 1977).

d)      note that the terms of the proposed new community lease would be:

i)       term – 10 years commencing from the date of final local board approval and subject to the outcomes of the public notification process with one 10 year right of renewal

ii)      rent - $1.00 plus GST per annum if requested

iii)     a clause to be included in the deed of lease to document that as part of Glasgow Park described as Section 8 SO 315586 is owned by the Crown through the Department of Conservation, and only vested in trust in the council and as such, it may be identified in future years for consideration as part of treaty settlement

e)      note that all other terms and conditions would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012, the Glasgow Park Reserve Management Plan as adopted 14 October 1999 and the Reserves Act 1977.

 

CARRIED

 

 

18

Community leasing at Blomfield Reserve, 71 Pollard Lane, Waimauku

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODTP/2017/7

MOVED by Member P Pirrie, seconded by Member B Steele:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      do not support advertising seeking expressions of interest from community groups and organisations for community leases or licences to occupy land at 71 Pollard Lane, Blomfield Reserve, Waimauku.

b)      request that council staff undertake public notification and engagement with iwi of council’s intention to grant a lease and licence to occupy to the Scout Association of New Zealand at 71 Pollard Lane, Blomfield Reserve, Waimauku.

c)      request that council staff report back to the local board for final approval of the community lease and non-exclusive licence to occupy to the Scout Association of New Zealand at Blomfield Reserve under the following terms:

i)    The terms of the proposed agreement to lease for 2,070m² (more or less) of reserve land would be:

·   term – three years from the date of final approval by the Minister of Conservation (or her delegate) or earlier, on the issue of code compliance certificate/certificate of public use for the scout hall and satisfactory completion of driveway and parking works;

·   rent - $1.00 per annum if requested

·   all other terms and conditions would be in accordance with the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012

ii)   The terms of the proposed community lease for 300m² (more or less) of reserve land would be:

·   term – 10 years with one right of renewal for 10 years from the date of final approval by the Minister of Conservation (or delegate);

·   rent - $1.00 per annum if requested

·   all other terms and conditions would be in accordance with the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012

iii)  The terms of the proposed non-exclusive community licence to occupy for 1,770m² (more or less) of reserve land for the improved existing driveway, extension and parking area adjacent to the scout hall would be:

·   term – 10 years with one right of renewal for 10 years from the date of final approval by the Minister of Conservation (or her delegate);

·   rent - $1.00 per annum if requested                             

d)      nominate Members Bailey, Brewer, Pirrie and Steele to consider and decide on           any submissions or objections received following the public notification           process.

e)      note that applications must be in accordance with the Auckland Council           Community Occupancy Guidelines 2012.

 

CARRIED

 

 

19

Auckland Transport Update to the Rodney Local Board's Transport, Infrastructure and Environment Committee

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport in attendance for this item.

 

Resolution number RODTP/2017/8

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      note the Auckland Transport Update for March 2017.

 

CARRIED

  

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

4.10 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Transport, Infrastructure and Environment Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................