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Strategic
Procurement Committee
24 March 2017
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Procurement process update for arboriculture services, ecological
services and full facilities maintenance and management services
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Resolution number STR/2017/11
MOVED
by Cr L Cooper, seconded by Cr A Filipaina:
That the Strategic
Procurement Committee:
a) receive
the update on the procurement process for Project 17 contracts in this
report; and
b) note
that the supplier recommendations in respect of the Project 17 contracts as a
result of this procurement process are contained in the report on the
confidential agenda of this meeting.
CARRIED
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10 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number STR/2017/12
MOVED by Chairperson M Lee, seconded by Cr G Sayers:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Supplier
recommendation for the award of contracts for arboriculture services,
ecological services and full facilities maintenance and management services
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the information is necessary
to protect information where the making available of the information would
be likely unreasonably to prejudice the commercial position of the person
who supplied or who is the subject of the information.
s7(2)(h) - The withholding of the information is necessary to
enable the local authority to carry out, without prejudice or disadvantage,
commercial activities.
s7(2)(i) - The withholding of the information is necessary to
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report contains information about tender
offers. If released, this information could prejudice council’s
position with suppliers
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.39 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.51 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Supplier recommendation for the award of contracts for
arboriculture services, ecological services and full facilities maintenance
and management services
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Resolution number STR/2017/13
MOVED by Deputy Chairperson R
Clow, seconded by Cr L Cooper:
Restatement
f) confirm that there be no restatement of the confidential report,
attachments or resolutions, until reasons for confidentiality no longer
exist.
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11.51 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
