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Whau Local
Board
22 March 2017
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1 Welcome
Chairperson
Mulholland opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration
of Interest
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The
following are declared interests of the Whau Local Board.
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Board Member
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Organisation /
Position
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Tracy Mulholland
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New Lynn Business Association – Business
Associate
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Susan Zhu
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Chinese Oral History Foundation – Committee
member
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The Chinese Garden Steering Committee of Auckland
– Board Member
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Derek Battersby
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Whau Coastal Walkway Environmental Trust –Trustee
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New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Chairman
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Catherine Farmer
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Avondale-Waterview Historical Society – Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls – Patron
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Avondale RSA Associate - Member
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Duncan Macdonald
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Avondale Business Association – Chairman
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Avondale Community Society – Chairman
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Avondale RSA – Committee Member
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Avondale-Waterview Historical Society -
Member
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Avondale Jockey Club – Member
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Te’eva
Matafai
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Pacific Events and Entertainment Trust - Co-Founder
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Miss Samoa NZ - Director
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Miss World Samoa - Director
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Malu Measina Samoan Dance Group - Director/Founder
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Pasifika Festival ATEED - Samoa Village
Coordinator
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Aspire Events - Director
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David Whitley
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Rosebank Business Association - Member
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Pathways to the future - Past trustee
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REINZ - Member
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Don Oliver Youth Sports Foundation - Past trustee
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Chamber of Trade - Mentor
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Lopdell House - Trustee
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There was no change
to the declaration of interest register.
4 Confirmation
of Minutes
5 Leave of
Absence
This item was
discussed after item 19.
6 Acknowledgements
7 Ward
Councillors update
Councillor
Clow updated the board on matters being addressed by the Governing Body
including Annual Plan consultations and an upcoming report on business case on
community facilities for central-west area coming to July Governing Body
meeting.
8 Deputations
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8.1
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Indian Kite Festival
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Manher Patel
from the Vaishnav Parivar NZ Inc made a presentation giving an update on the
success of Indian Kite Festival 2017 to the Whau Local Board. The festival
was held on 15th January 2017 at Eastdale Reserve, Avondale and
was led and managed by the Vaishnav Parivar NZ Inc.
A copy of presentation has been filed on file copy of minutes and can be
viewed on Auckland Council website.
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Resolution number WH/2017/15
MOVED
by Member C Farmer, seconded by Member D Whitley:
That the Whau Local
Board:
a) receive
the deputation from Manher Patel from the Vaishnav Parivar NZ Inc on the
success of Indian Kite Festival 2017 and thank him for the presentation.
CARRIED
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Attachments
a Presentation
- Indian Kite Festival
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9 Public Forum
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Avondale Business Association – Bernadette Thomsen
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- spoke on various issues and concerns
regarding Avondale, eg. begging around town centre, slippery pavement
which is a health and safety hazard.
- noted that
a Memorandum of Understanding being worked on between the business
association and the Whau Local Board.
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Resolution
number WH/2017/16
MOVED
by Member D Whitley, seconded by Member T Matafai:
That the Whau Local
Board:
a) receive
the public forum submission from Bernadette Thomsen and thank her for the
presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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14
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Disposals recommendation report
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Resolution number WH/2017/19
MOVED
by Member D Macdonald, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) endorse Panuku Development Auckland’s recommendation that
the Finance and Performance Committee’s approval to dispose of Areas C
and D, 3 Memorial Drive, New Lynn subject to
any sales agreement to sell, includes a development schedule broadly
encompassing the following:
i.
the areas C and D play a key role in creating
a framework for a successful New Lynn Metropolitan Centre. As outlined in the
New Lynn Urban Plan the developments are to be required to become vibrant,
thriving, economically and socially viable areas.
ii.
while acknowledging the benefit of
transit oriented development, it is noted that the C and D areas are
currently heavily used for private vehicle parking during the days and a
parking study should be undertaken for these development, and surrounding
areas, and any recommendations being considered in future development.
iii.
expects that any future development
will be of quality architectural design with visual interest.
iv.
that in line with early proposals for
the sites expects that the public realm elements will have a quality of
design and that a substantive civic open space will be incorporated into
future developments.
v.
that public toilets and public service
amenities (library, use of air space) as well as improved Police station
location be afforded consideration as required in any future development.
vi.
notes the New Lynn Business
Association, NZ Police, and mana whenua as key stakeholders in the
metropolitan town centre and to expect opportunities continues to be provided
for their input in future developments.
vii.
notes the existing New Lynn Town Centre
CPTED assessment overlay and that the CPTED principles identified should be
implemented across any future development.
viii.
that local cultural identity along with
community interests inform future development, and that consideration be
given to how this may be expressed through integrated design and public art.
ix.
that covered walkways / veranda’s
are required as part of any future development so to protect and shelter
pedestrians while also promoting connectivity to adjoining services.
CARRIED
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15
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Business Improvement District (BID) Programme Annual Report to
Whau Local Board
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Member Macdonald declared conflict of
interest with Avondale BID part of this item as he is the Chairman of that
BID and did not vote on this matter.
Chairperson Mulholland declared
conflict of interest with New Lynn BID part of this item as she is a business
associate for the New Lynn BID and neither spoke or voted on this matter.
It was noted that attachment B (page 73 of this
agenda) has meeting with Whau Local Board Chair recorded as annual BID
programme reporting between Whau Local Board and the business association
board which is not accurate and this report will come to the whole board in a
workshop.
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Resolution number WH/2017/20
MOVED
by Member D Whitley, seconded by Member T Matafai:
That the Whau Local
Board:
a) recommend to the governing body to strike the targeted rate for
the Avondale BID programme for the 2017/18 financial year and include this
amount in the 2017-2018 Annual Plan.
b) recommend to the governing body to strike the targeted rate for
the Blockhouse Bay BID programme for the 2017/18 financial year and include
this amount in the 2017-2018 Annual Plan.
c) recommend to the governing body to strike the targeted rate for
the New Lynn BID programme for the 2017/18 financial year and include this
amount in the 2017-2018 Annual Plan.
d) recommend to the governing body to strike the targeted rate for
the Rosebank BID programme for the 2017/18 financial year and include this
amount in the 2017-2018 Annual Plan.
e) note
the requirement for each BID to meet with the local board before the end of
financial year.
CARRIED
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16
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Whau Event Partnership Fund 2016/2017 - Whau Pacific Festival
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Resolution number WH/2017/21
MOVED
by Member T Matafai, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) approve the allocation of $32,000 from the event partnership fund
to Whau The People Charitable Trust, on behalf of The Creative Souls Project,
to deliver the August 2017 Whau Pacific Festival.
CARRIED
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Member Macdonald requested his
vote against the motion be recorded.
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5. Leave
of Absence
Request for
leave of absence form Member Battersby for next week was accepted by the board.
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Procedural
motion to exclude the public
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Resolution number WH/2017/25
MOVED by Member D Battersby, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a)
exclude the public from the following
part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular
interest or interests protected by section 6 or section 7 of that Act which
would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:
17 Project
17: Auckland Council Maintenance Contracts - Attachment e - Supplier Specific Information
(CONFIDENTIAL)
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Reason for passing this resolution in relation to
each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of
this resolution
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The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
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s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to damage the
public interest.
In particular, the report contains information
regarding an ongoing tender that is still under negotiation..
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s48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
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17 Project
17: Auckland Council Maintenance Contracts - Attachment h - Contract Information
(CONFIDENTIAL)
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Reason for passing this resolution in relation to
each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of
this resolution
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The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
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s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to damage the
public interest.
In particular, the report contains information
regarding an ongoing tender that is still under negotiation..
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s48(1)(a)
The public conduct of the part of the meeting would
be likely to result in the disclosure of information for which good reason
for withholding exists under section 7.
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The text
of these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
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7.20pm The
public was excluded to discuss item 17.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
7.33pm The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
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17
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Project 17: Auckland Council Maintenance Contracts
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That the Whau
Local Board:
a)
note the confidential status of attachment e to Item 17.
b) note
the confidential status of attachment h
to Item 17.
c) provide
the following feedback on:
i) Standard and Enhanced
Assets (Attachment Three)
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note that there is an expectation that a number of its parks
will require an approach that reduces the amount of chemical spray used in
sensitive areas like community gardens and orchards.
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seek to make the most of the opportunity of coordinated town
centre maintenance and this include a more active cleaning and maintenance of
sidewalks, plazas, open areas adjoining council facilities, directional and
interpretive signage and rain gardens.
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note that New Lynn is a metro-centre in Auckland Plan and will
require higher level of service.
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note that in suburban areas the matter of street tree
maintenance needs to be coordinated between Council contractors, Auckland
Transport and Vector.
ii) Full Facilities Contract
Service Specifications (Attachment Four)
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support the specifications outlined noting
that the service levels / assets are intended to meet community outcomes; be
fit for purpose and be in good condition.
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support the focus on monitoring and effective
evaluation of performance.
d) note
that the local board will have the opportunity to meet successful suppliers
in May to discuss and refine local service level variations.
e) agree that the resolutions a), b), c) i), c) ii) and d) be
restated in the open minutes, and that c) iii) remain confidential until such
time the aspect of commercial confidentiality no longer exist.
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20 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.33pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
