Minutes of Albert-Eden Local Board

Albert-Eden Local Board

26 April 2017

1 Welcome

2 Apologies

Resolution number AE/2017/30

MOVED by Member L Corrick, seconded by Member M Watson:

That the Albert-Eden Local Board:

a) Accepts the apology from Member Benjamin Lee for absence and notes the apologies from Governing Body Members Cathy Casey for absence and Christine Fletcher for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2017/31

MOVED by Member G Easte, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Confirms the minutes of its ordinary meeting, held on Wednesday, 22 March 2017, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum – Heidi O’Callahan, resident
	Heidi O’Callahan, resident, was in attendance to deliver a Public Forum presentation regarding pedestrian safety in the local board area, in particular, the Pt Chevalier-Waterview area.
	Resolution number AE/2017/32 MOVED by Member M Watson, seconded by Member J Rose: That the Albert-Eden Local Board: a) Thanks Heidi O’Callahan, resident, for her attendance and Public Forum presentation. b) Requests Auckland Transport staff to liaise with Heidi O’Callahan to discuss in further detail the key issues raised in her presentation and to report back to the local board. CARRIED
	Attachments a Public Forum Presentation Notes

9.2	Public Forum – Jolisa Gracewood, resident
	Jolisa Gracewood, resident, was in attendance to deliver a Public Forum presentation regarding creating safe connections to local schools, as part of the proposed Pt Chevalier to Westmere bike lanes.
	Resolution number AE/2017/33 MOVED by Member J Rose, seconded by Member M Watson: That the Albert-Eden Local Board: a) Thanks Jolisa Gracewood, resident, for her attendance and Public Forum presentation. b) Requests Auckland Transport staff to liaise with Jolisa Gracewood to discuss in further detail the key issues raised in her presentation and to report back to the local board. CARRIED
	Attachments a Public Forum Presentation Notes

9.3

Public Forum – Deryn Cooper, Pt Chevalier Transition Town

Deryn Cooper, Pt Chevalier Transition Town, was in attendance to deliver a Public Forum presentation regarding Auckland Transport’s proposals for Pt Chevalier Road in particular, the relocation of pohutukawa trees along the proposed new cycleway.

Resolution number AE/2017/34

MOVED by Member R Langton, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) Thanks Deryn Cooper, Pt Chevalier Transition Town, for her attendance and Public Forum presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial Note: Governing Body Member Fletcher entered the meeting at 4.31pm during Item 12.

12	Approval of the draft Albert-Eden Local Board Plan 2017
	Robyn Allpress, Senior Local Board Advisor, was in attendance to speak to this report.
	A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2017/35 MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer: That the Albert-Eden Local Board: a) Approves the draft Albert-Eden Local Board Plan 2017 for public consultation using the Special Consultative Procedure. b) Approves the draft Albert-Eden Local Board Plan summary 2017 for public consultation using the Special Consultative Procedure. c) Delegates authority to Chairperson Haynes to work with staff in the event that minor edits are required to the draft Albert-Eden Local Board Plan 2017 or the draft Albert-Eden Local Board Plan summary 2017. d) Approves the scheduled formal draft Albert-Eden Local Board Plan 2017 engagement events, as follows: · Have Your Say Event – Environment and Sustainability, Tuesday, 30 May 6-8pm, Western Springs Garden Reserve Hall · Have Your Say Event – Town Centre Development and Transport, Thursday, 1 June 6-8pm, Mt Eden War Memorial Hall · Have Your Say Event – Arts and Heritage, Thursday, 8 June, 10-12pm, Mt Albert Senior Centre · Have Your Say Event – Community, Sports and Recreation, Tuesday, 13 June 6-8pm, Melville Cricket Pavilion · Have Your Say Event, Tuesday, 27 June, 6-8pm, Mt Eden War Memorial Hall. e) Thanks Robyn Allpress, Senior Local Board Advisor, for her attendance. CARRIED
	Secretarial Note: Member Langton and Member Corrick voted against resolutions a) and b) and requested their dissenting votes be recorded.
	Attachments a Albert-Eden Local Board Plan FINAL DRAFT b Summary of the draft Albert-Eden Local Board Plan 2017

Renewal and variation of community lease for the Auckland Horticultural Council Incorporated, 990 Great North Road, Western Springs

Andrea Aranha, Community Lease Advisor, was in attendance to speak to this report.

Resolution number AE/2017/36

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Approves the renewal of the community lease to the Auckland Horticultural Council Incorporated located at 990 Great North Road on the same terms as the lease dated 2 March 2004.

b) Approves a variation to the Deed of Lease for the Auckland Horticultural Council Incorporated to delete the area marked as Caretaker’s Cottage on the lease dated 2 March 2004.

c) Requests staff to continue working with Auckland Horticultural Council (AHC) towards accommodating the AHC in an alternative building on the site, to facilitate the community recycling centre and to the mutual benefit of all parties.

d) Thanks Andrea Aranha, Community Lease Advisor, for her attendance.

CARRIED

14	New community lease to Epsom/Remuera Croquet Club Incorporated at 259 Gillies Avenue, Epsom
	Ron Johnson, Community Lease Advisor, was in attendance to speak to this report.
	MOVED by Deputy Chairperson Fryer, seconded by Chairperson Haynes: That the Albert-Eden Local Board: a) Grants a new community lease to Epsom/Remuera Croquet Club Incorporated part of Melville Park, 259 Gillies Avenue, Epsom (Attachment A) on the following terms and conditions: i) Term: 3 years commencing 26 April 2017 with one 3-year right of renewal ii) Rent: $1.00 plus GST per annual if requested iii) The Epsom/Remuera Croquet Club Incorporated Outcomes Plan Number 5 Priority 2 is amended to add the performance measure ‘Report annually the number of days the facilities are used’. iv) Epsom/Remuera Croquet Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B). b) Notes that all other terms to be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012. c) Thanks Ron Johnson, Community Lease Advisor, for his attendance.
	Amendment to original motion Member Langton moved an amendment to the original motion, seconded by Member Corrick a) Grants a new community lease to Epsom/Remuera Croquet Club Incorporated part of Melville Park, 259 Gillies Avenue, Epsom (Attachment A) on the following terms and conditions: i. Term: 10 years commencing 26 April 2017 with one 10-year right of renewal ii. Rent: $1.00 plus GST per annual if requested iii. Epsom/Remuera Croquet Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B). The amendment was put and declared LOST
	The Chairperson put the substantive mtion
	Resolution number AE/2017/37 MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: a) Grants a new community lease to Epsom/Remuera Croquet Club Incorporated part of Melville Park, 259 Gillies Avenue, Epsom (Attachment A) on the following terms and conditions: i) Term: 3 years commencing 26 April 2017 with one 3-year right of renewal ii) Rent: $1.00 plus GST per annual if requested iii) The Epsom/Remuera Croquet Club Incorporated Outcomes Plan Number 5 Priority 2 is amended to add the performance measure ‘Report annually the number of days the facilities are used’. iv) Epsom/Remuera Croquet Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B). b) Notes that all other terms to be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012. c) Thanks Ron Johnson, Community Lease Advisor, for his attendance. CARRIED

Auckland Transport Report, Albert-Eden Local Board, April 2017

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2017/38

MOVED by Member L Corrick, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) Receives the Auckland Transport (AT) Report, Albert-Eden Local Board, April 2017.

b) Authorises that $25,000 from the board’s Transport Capital Fund be allocated to construct a greenway path at Eric Armishaw Reserve, noting that this is not to be considered a precedent for funding the completion of other agencies’ projects.

c) Thanks Lorna Stewart, Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

Secretarial Note: Items 23 and 17 were heard at this point.

Business Improvement District (BID) Programme Annual Report to Albert Eden Local Board

Steven Branca, BID Programme Specialist, was in attendance to speak to this report.

Resolution number AE/2017/39

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Recommends to the governing body to strike the targeted rate for the Dominion Road BID programme for the 2017/2018 financial year and include this amount in the 2017/2018 Annual Plan.

b) Recommends to the governing body to strike the targeted rate for the Kingsland BID programme for the 2017/2018 financial year and include this amount in the 2017/2018 Annual Plan.

c) Recommends to the governing body to strike the targeted rate for the Mt Eden BID programme for the 2017/2018 financial year and include this amount in the 2017/2018 Annual Plan.

d) Thanks Steven Branca, BID Programme Specialist, for his attendance.

CARRIED

Albert-Eden applications for funding in local grants round two 2016/2017

Jaimie Wieland, Community Grants Advisor, was in attendance to speak to this report.

Resolution number AE/2017/40

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) Approves the following applications for funding from the Albert-Eden Local Board Local Grants, Round Two, 2016/2017;

ID and Focus	Applicant	Project	Amount Allocated	Notes
LG1701-223 Arts and culture	Sharu Loves Hats	Towards marketing costs and rehearsal venue hire for 'Dominion Road - The Musical'.	$8,000	Approved grant towards marketing costs and rehearsal venue hire for 'Dominion Road - The Musical'.
LG1701-226 Arts and culture	Bhartiya Samaj Charitable Trust	Towards volunteer teachers and teaching resources for Bal Vikas - Indian language and culture classes.	$1,000	Approved grant towards volunteer teachers and teaching resources for Bal Vikas - Indian language and culture classes.
LG1701-222 Community	Auckland Regional Migrant Services (ARMS) Charitable Trust	Towards catering equipment and “WISE” food control plan verification for ARMS and WISE Collective.	$3,636	Approved grant towards catering equipment and “WISE” food control plan verification for ARMS and WISE Collective.
LG1701-229 Community	Gribblehirst Community Hub	Towards website development to interface with the swipe card system at Gribblehirst Community Hub.	$7,200	Approved grant towards website development to interface with the swipe card system at Gribblehirst Community Hub.
LG1701-235 Community	The UMMA Trust	Towards coordination, volunteer time, transport and venue hire along with resources for “Step Change for Refugee Family Engagement” in Eden Albert Area.	$5,000	Approved grant towards coordination, transport, sports equipment, venue hire and driving assessments costs.
LG1720-207	Dress for Success Incorporated	Employment dressing and job retention support	$2,000	Approved grant towards rent, allocated from the local board's accommodation support budget.
LG1701-215 Events	All Together Multi-Culture Society Club of New Zealand Incorporated	Towards festival costs and promotion for Russian Days 2017 – “Russian Cultural Festival”	$3,336	Approved grant towards towards tents, sound equipment hire and rubbish.
LG1701-201 Sport and recreation	No. 19 (Auckland) Squadron Branch of the Air Training Corps Association of New Zealand	Towards a custom built trailer for No. 19 (Auckland) Squadron.	$5,595	Approved grant towards a custom built trailer for No. 19 (Auckland) Squadron.
LG1701-212 Sport and recreation	Mt Albert Croquet Club Incorporated	Towards renovation of the Mt Albert Croquet Club greens.	$4,140	Approved grant towards renovation of the Mt Albert Croquet Club greens.
LG1701-234 Community	Auckland Somali Community Association Incorporated	Towards one bi-lingual tutor, resources, transport and venue hire for the study support centre for Somali children and families.	$2,000	Approved grant towards project costs.
	TOTAL		$41,907

b) Declines the following applications for funding from the Albert-Eden Local Board Local Grants, Round Two, 2016/2017;

ID and Focus	Applicant	Project Description	Amount Requested	Reason for decline
LG1701-214 Community	Qamar Boukir	Towards platform design, web development and visuals for the website ‘Involved’.	$9,000	Declined due to insufficient funds to support lower priority applications.
LG1701-241 Arts and culture	Metro Gallery	Towards gallery rental for artists.	$10,000	Declined due to insufficient funds to support lower priority applications.
LG1701-208 Community	Viviane Almeida	Towards marketing, room hire and afternoon tea costs for Auckland mama circles.	$856	Declined due to the application not meeting criteria in the local board grants programme.
LG1701-231 Community	Dance Therapy New Zealand	Towards therapist and assistant fees, programme delivery, administration and co-ordination costs for delivery of the “STARS” programme.	$8,935	Declined due to project being funded in an earlier quick response round this financial year.
LG1701-240 Community	PHAB Association Incorporated	Towards wages, venue hire and volunteer expenses for PHAB Social Clubs in Albert-Eden.	$2,000	Declined due to the project being funded in an earlier quick response round this financial year.
LG1713-227 Community	Discovery Foundation	Towards scholarships for ‘Discovery for Teens’ October 2017 Programme.	$2,000	Declined due to insufficient community outcome being demonstrated.
LG1701-228 Events	New Zealand Book Festival Limited	Towards website upgrade, advertising material and public relations (PR), also partial sponsorship of 10 stands for local authors.	$10,000	Declined due to project being funded in an earlier quick response round this financial year.
LG1701-227 Environment	Project Litefoot	Towards salaries, materials installed at the club, administration costs, travel costs, and promotion.	$4,253	Declined due to insufficient funds to support lower priority applications.
LG1701-204 Sport and recreation	Mt Albert Ramblers Softball Club	Towards the administrator salary for Mt Albert Ramblers Softball Club.	$5,000	Declined due to insufficient funds to support lower priority applications.
LG1701-218 Sport and recreation	Mt Eden Hockey	Towards turf hire	$10,000	Declined due to insufficient funds to support lower priority applications.
LG1701-230 Sport and recreation	Auckland Softball Association Incorporated	Towards five KiwiSport equipment school packs.	$4,347	Declined due to insufficient community outcome being demonstrated.
	TOTAL		$66,391

c) Receives a request for accommodation support grant outside of the grant round and agree to approve the applications listed in the table;

ID	Applicant	Location	Amount Allocated	Notes
ASF1701-033	Central United Football Club Incorporated	Field hire at Auckland Grammar School	$20,000	Approved grant towards field hire at Auckland Grammar School.
LG1701-218 Sport and recreation	Mt Eden Hockey	Mt Eden	$1,687.50	Towards turf hire.
TOTAL			$21,687.50

d) Defers the grant application received from the Mt Albert Residents' Association to the next board meeting, for the purpose of enabling the board to further clarify the group’s application.

e) Thanks Jaimie Wieland, Community Grants Advisor, for her attendance.

CARRIED

Secretarial Note: Member Langton abstained from voting on this item.

Secretarial Note: Member Watson exited the meeting at 5.38pm following Item 17.

18	Albert-Eden Local Board Community Grants Programme 2017/2018
	Jaimee Wieland, Community Grants Advisor, was in attendance to speak to this report.
	A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2017/41 MOVED by Deputy Chairperson G Fryer, seconded by Member G Easte: That the Albert-Eden Local Board: a) Adopts the tabled Albert-Eden Local Board Community Grants Programme 2017/2018. b) Thanks Jaimee Wieland, Community Grants Advisor, for her attendance. CARRIED
	Attachments a Albert-Eden Local Board Community Grants Programme 2017/2018

Local board feedback on Government’s Urban Development Authorities Discussion Document

Resolution number AE/2017/42

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) Opposes the proposed new Government legislation to establish and empower new urban development authorities, whose statutory powers would include the power to compulsorily acquire private property, and over-ride existing and proposed district plans, to create identified large scale, local urban development projects, which could include housing, suburb-wide regeneration, commercial premises, community spaces and shopping centres.

b) Does not support the removal of planning powers from democratically-elected local government to a statutorily appointed non-elected urban development agency.

c) Suggests there is scope for Government and private enterprise to undertake developments in Auckland in accordance with the council's new Unitary Plan, to which the Government and its agencies were significantly involved.

d) Notes that as the relevant powers of the proposed urban authority would apply to particular projects only and would expire when the project is completed, the Government should use as models the existing development initiatives such as the Tamaki Redevelopment Company Limited and the Hobson Point Company Limited, instead of creating further new New Zealand-wide statutory urban development authorities.

e) Opposes the proposal to override district plan rules as unwarranted because any large-scale development should be the subject of a publicly-notified plan change.

CARRIED

Local Government New Zealand conference and Annual General Meeting 2017

Resolution number AE/2017/43

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Nominates Member Easte, and any further board members to be determined at a local board workshop, to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017.

b) Confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) Notes that any members who wish to attend the Annual General Meeting must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with Local Government New Zealand (LGNZ).

CARRIED

2016 Elections - Highlights and Issues

Resolution number AE/2017/44

MOVED by Chairperson P Haynes, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) Requests staff to forward the following feedback to be reported back to the Governing Body for inclusion in the Auckland Council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”;

i. Paragraph 66, point (vii) - Access to data associated with electoral roll

The board supports the proposal for access to the electoral roll, noting that the date be used only for delivering election awareness campaigns and is not able to reveal people’s identities.

ii. Paragraph 66, point (viii) - Electronic nominations and candidate profile statements

The board supports the proposal, so long as it is an option and not compulsory for all candidates.

iii. Paragraph 66, point (ix) - Legislative confirmation that local authorities may promote elections

The board supports this proposal.

iv. Parapraph 66, point (x) - Time period for printing electoral rolls

The board supports this proposal.

v. Paragraph 66, point (xi) - Electronic access to electoral rolls for election staff

The board supports this proposal.

vi. Paragraph 66, pint (xii) - Close of voting time

The board supports extending the hours available for voting on the final voting day and noted that during the previous elections there was a high number of people dropping off voting papers at local libraries on the last day of voting. The board also noted that there can also be delays in the mailing-delivery of voting packs.

The board requests staff to further investigate the optimal voting period for the next election.

vii. Paragraph 66, point (xvi) - Consistency between Electoral Regulations and Local Electoral Regulations

The board supports this proposal.

viii. Paragraph 66, point 66 (xvii) - Relationship with Electoral Commission

The board supports this proposal.

CARRIED

Governance Forward Work Calendar

Resolution number AE/2017/45

MOVED by Member J Rose, seconded by Member G Easte:

That the Albert-Eden Local Board:

a) Notes the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

Governing Body Members' update

Resolution number AE/2017/46

MOVED by Chairperson P Haynes, seconded by Member R Langton:

That the Albert-Eden Local Board:

a) Amends Standing Order 3.9.14 to allow Governing Body Member Christine Fletcher to have speaking rights.

b) Receives Governing Body Member Christine Fletcher’s verbal updates.

CARRIED

Secretarial Note: Governing Body Member Fletcher departed at 5.26pm at the end of Item 23.

24	Chairperson's Report
	Secretarial Note: This item was withdrawn.

Board Members' Reports

Resolution number AE/2017/47

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) Receives Members Rose, Corrick and Langton’s verbal Board Member Reports for March 2017.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2017/48

MOVED by Deputy Chairperson G Fryer, seconded by Member L Corrick:

That the Albert-Eden Local Board:

a) Receives the workshop notes for the workshops held on the 29 March 2017 and the 5 and 12 April 2017.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.26 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Jessica Rose
	Margi Watson	Departed the meeting at 5.38pm after Item 17.

Member	Ben Lee
Governing Body Member	Cathy Casey

Governing Body Member	Christine Fletcher	Entered the meeting at 4.31pm during Item 12. Departed the meeting at 5.26pm after Item 23.