Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 11 April 2017 at 4.00pm.

 

present

 

Chairperson

Dr Grant Gillon

 

 

Deputy Chairperson

George Wood, CNZM

 

 

Members

Mike Cohen, QSM, JP

 

 

 

Jennifer McKenzie

 

 

 

Jan O'Connor

 

 

 

Mike Sheehy

 

 

 

 

 

ALSO PRESENT

 

Councillors

Chris Darby

Item 17

 

Richard Hills

Item 17

 

 

 

 

Devonport-Takapuna Local Board

11 April 2017

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed the board members and the members of the public.

 

2          Apologies

 

Resolution number DT/2017/53

MOVED by Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)         accept the apology from Member J O’Connor for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2017/54

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2017, including the confidential section, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement - Devonport Peninsular Beach clean up

 

Resolution number DT/2017/55

MOVED by Member M Cohen, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)        Devonport Peninsula Trust for organising a clean-up of Devonport peninsula beaches.  The clean-up involved over 1,000 students from Devonport area schools, and was a collaborative effort between the Devonport Community Coordinator, local schools and the Wilson Home.  Member Cohen tabled pictures of the event.      

CARRIED

 

 

6.2

Acknowledgement - Betty Cuthbert

 

Resolution number DT/2017/56

MOVED by Member M Cohen, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)         acknowledge the recent passing of Betty Cuthbert on 25 March.  Betty was a teacher, nutritionist, yachtswoman, life member of the Maori Womens’ Welfare League, activist for womens’ health and senior citizen issues, and was a member of numerous advisory groups and panels. She was a life force and inspiration to the many people she met and worked with throughout her life.

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Sandra Allen and Susan Wann

 

Sandra Allen and Susan Wann were in attendance to address the board regarding the Panuku – item 12 and Auckland Transport – item 16 reports.

A copy of the speaking notes have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2017/57

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)         thank Sandra Allen and Susan Wann for their presentation and their attendance.

CARRIED

 

Attachments

a     Speaking notes from Susan Wann

 

 

9.2

Public Forum - Gavin Sheehan

 

Gavin Sheehan was in attendance to address the board regarding the Panuku report – item 12

 

Resolution number DT/2017/58

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)         thank Gavin Sheehan for his presentation and attendance.

CARRIED

 

 

9.3

Public Forum - Dianne Hale

 

Dianne Hale, Devonport Business Association, was in attendance to speak in support of the Glow Devonport event to be held on 13-14 October 2017.  A discretionary grant for this event was considered under item 17 on this agenda.

 

Resolution number DT/2017/59

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)        thank Dianne Hale, Devonport Business Association, be thanked for her presentation regarding the Glow Devonport event.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Panuku Development Auckland Local Board Six-Monthly Update 1 September 2016 to 28 February 2017

 

Resolution number DT/2017/60

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)    receive the Panuku Development Auckland – ‘Local Board Update 1 September 2016 to 28 February 2017’ report;

b)    confirm its positon that the local board does not support the disposal of 4 Blomfield Spa, Takapuna

c)    do not support the disposal of 1/328 Lake Road Hauraki.

d)    expresses concern in relation to the development of Takapuna Unlock Project including: 

​​i)     the potential loss of usable, quality open space in the community following the development of the central carpark;

ii)    the mixed messages circulating within the Takapuna business and residents communities; and

iii)   the fact the number of car parks that Auckland Council will provide after the redevelopment of the Central Carpark and Gasometer sites seems to be no overall increase in public car parks for the metro centre to what exists at present, as the board supports a substantial increase in the number of carparks in central Takapuna.

CARRIED

 

 

Secretarial note:    The Devonport-Takapuna Local Board requested that it be noted the resolutions for item 12 were passed unanimously.

 

 

13

Windsor Reserve playground renewal and upgrade

 

Resolution number DT/2017/61

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)         approve the ‘Bean’s Beacon’ concept design for the playground renewal and upgrade at Windsor Reserve as presented as Attachment A to the agenda report;

b)        allocate $235,000 of its locally driven initiatives (LDI) capital budget towards the Windsor Reserve playground renewal project in order to enable delivery of an upgraded play space; and

c)            allocate up to $5,000 from the community response fund to undertake additional community engagement for one week on the proposed ‘Bean’s Beacon’ playground design; which will include:

i)       collateral located inside the Devonport Library to showcase the proposed design, which will enable feedback;

ii)      advertising the Devonport Flagstaff newspaper; and

iii)     the above funding allocation is to include a half page advertisement in the  ‘Flagstaff’ advertising the consultation over a week.

d)      recommend that final design of the proposed ‘Beans Beacon’ tower is on the same footprint as the current tower, and:

i)       that the playground in general does not impact on view shafts from the Devonport Library;

ii)      continues to have a power box (the south east area from where the two paths intersect) to enable its use for stalls and performances on Windsor Reserve, and an upgrade is undertaken; and

iii)     the open area in front of the power box is maintained.

e)                        allocate $4,600 from the local board’s capital budget to replace the damaged slide at Windsor Reserve, and request this repair to undertaken as a matter of urgency.

CARRIED

 

 

14

Business Improvement District (BID) Programme Annual Report to Devonport Takapuna Local Board

 

Secretarial note:         Chairperson Gillon declared a perceived conflict of interest in item 14  and took no part in the discussion or voting on the matter. The chairperson vacated the chair in favour of the Deputy Chairperson at 5.20pm.

The Chairperson Gillon left the meeting.

 

Resolution number DT/2017/62

MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      recommend to the Governing Body to strike the targeted rate for the Devonport business improvement district (BID) programme for the 2017/18 financial year, and include this amount in the 2017-2018 Annual Plan;

b)      recommend to the Governing Body to strike the targeted rate for the Milford business improvement district (BID) programme for the 2017/18 financial year, and include this amount in the 2017-2018 Annual Plan;

c)      recommend to the Governing Body to strike the targeted rate for the Takapuna business improvement district (BID) programme for the 2017/18 financial year, and include this amount in the 2017-2018 Annual Plan.

CARRIED

 

 

Deputy Chairperson Wood vacated the chair. Chairperson Gillon returned to the meeting and resumed the chair at 5.23pm.

 

 

15

Devonport-Takapuna Quick Response Round Four 2016/2017 grant applications

 

Resolution number DT/2017/63

MOVED by Member J McKenzie, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      consider the applications listed in the table below for Quick Response Round Four 2016/2017, and agree to fund, part fund or decline each application in this round:

Application No.

Organisation Name

Project

Total Approved

Notes

Qr1702-401

Lake House Trust (trading as Lake House Arts Centre)

Towards a heat pump for the staff office in the heritage building.

$2,000

Conditional on getting updated documents.

QR1702-404

Takapuna Grammar School Rowing Club Incorporated

Towards upgrading and replacing the safety equipment including flotation belts and vests and bow lights.

$1,040

 

QR1702-405

Pacific Culture and Arts Exchange Center Limited

Towards venue rental and promotion for an art exhibition at the Bruce Mason Centre.

$2,000

 

Funding tagged to promotion of the event in

the local

board area.

QR1702-408

Young Singers in Harmony

Towards costs for the “2017 National Secondary School Convention” for barbershop singing at the Bruce Mason Centre.

$2,109

 

QR1702-410

Devonport Schools Waterwise Society Incorporated

Towards the costs of new wetsuits and buoyancy aids for marine safety programmes.

$1,737

 

QR1702-412

North Harbour Triathlon Club Incorporated

Towards the costs of the newsletter for the North Harbour Triathlon Club Incorporated between 1 May 2017 to 29 December 2017.

$400

 

QR1702-414

New Zealand Dance Advancement Trust

Towards costs of printing material for billboards and flyers and live translators for the pre-talk show for the “Kiss the Sky” production between 29 June to 1 July 2017.

$2,000

 

QR1702-416

Devonport Community House

Towards the wages of a van driver for a transport service for older people in Devonport.

$2,000

 

QR1702-421

Youthline Auckland

Towards costs for driving lessons for young people on the North Shore between 1 May to 30 September 2017.

$1,800

 

 

 

Total

$15,086

 

 

b)        request advice from staff on whether the grants programme budget is likely to be allocated by the end of the 2016/2017 financial year, and if reallocation is required.

CARRIED

 

 

16

Auckland Transport monthly update - April 2017

 

Resolution number DT/2017/64

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)        receives the Auckland Transport April 2017 monthly update report and thank Marilyn Nicholls, Relationship Manager for her presentation and attendance;

b)        request an update on the future plans, and issues relating to Fullers and Auckland Transport undertaking a ferry service at Stanley Bay.

CARRIED

 

 

 

Secretarial note:    The meeting was adjourned at 5.54pm and reconvened at 6.13pm.

 

 

Secretarial note:    Councillors Darby and Hills arrived during the meeting adjournment.

 

 

17

Local Board Services monthly report - April 2017

 

Resolution number DT/2017/65

MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      allocate $113,000 from the Community response fund; Parks, Sport and Recreation response fund and Planning response fund to fund the following projects:

i)     $24,000 towards a play space audit of the local board area;

ii)    $15,000 towards a sun smart audit of play space audit of the local board area;

iii)   $24,000 towards a signage audit of the local board area;

iv)   $30,000 towards a discretionary grant for the Rose Centre; and

v)    $20,000 towards a discretionary grant for the Devonport Business Association.

b)      stipulate that the discretionary grant for the Rose Centre include the following conditions:

i)     that the Rose Centre must present a business case for the local board to approve by July 2017, which outlines proactive measures to avoid any further ongoing debt;

ii)    that the Rose Centre must report back to the local board on a quarterly basis with details as to how they are progressing as a community and performance centre and its alignment with the local board’s objectives in a sustainable manner throughout the 2017/2018 work programme; and

iii)   request staff to investigate possible appointment of liaison representative to the Rose Centre’s governance board, and that this advice be reported to the board at its May business meeting.

c)        grant land owner consent for a memorial seat at Killarney Park to commemorate Mr. John Antony.

CARRIED

 

 

Secretarial note:         Mrs Paddy Stafford-Bush, Patron of the Rose Centre, was in attendance and addressed the board on item 17 a) iv) regarding the Rose Centre’s discretionary grant.

 

 

Secretarial note:         Member Cohen votes against a) ii) and a) iii).

 

 

18

Local Government New Zealand Conference and Annual General Meeting 2017

 

Resolution number DT/2017/66

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      nominate Member Mike Cohen to attend the Local Government New Zealand (LGNZ) 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017;

b)      confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy; and

c)      note that any members who wish to attend the Annual General Meeting must provide their names to the Kura Kāwana project team as soon as possible to ensure they are registered with Local Government New Zealand (LGNZ).

CARRIED

 

 

19

Record of Workshop  7 and 14 March 2017

 

Resolution number DT/2017/67

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      receive the record of the workshops held on the 7 and 14 March 2017.

CARRIED

20

Ward Councillors Update

 

Resolution number DT/2017/68

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      thank Cr Chris Darby for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.

b)      thank Cr Richard Hills for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.

CARRIED

 

 

21

Board Members' reports

 

Deputy Chairperson Wood request’s that the Devonport-Takapuna Local Board resolve on the recommendations from his report.

 

Resolution number DT/2017/69

MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)            receive Deputy Chairperson Wood’s report;

b)        that Healthy Waters be formally requested to supply the locations of the installed EnviroPods in the roadside storm water catchment pits in the Devonport-Takapuna Local Board area; and

c)        that Auckland Council solid waste department give an update on progress with the new solid waste services in the Devonport-Takapuna Local Board area.

CARRIED

 

 

 

Member Cohen request’s that the Devonport-Takapuna Local Board resolve on the recommendations from his report:

 

Resolution number DT/2017/70

MOVED by Member M Cohen, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)         receive Member Cohen’s report;

b)        seek clarification of the leases; Michael King Writers Centre, the Bunker, the Devonport Primary School, the tennis court, and the pre-school on Takarunga/Mt Victoria, and the separation of leases relating to land from the buildings on that land; and

c)            request clarification on the jurisdiction of land and building community leases on Takarunga/Mt Victoria given the repairs and maintenance responsibilities of the Devonport-Takapuna local board.

CARRIED

 

 

 

Member McKenzie request’s that the Devonport-Takapuna Local Board resolve on the recommendations from her report.

 

Resolution number DT/2017/71

MOVED by Member J McKenzie, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)         receive Member McKenzie’s report;

b)        request staff to provide information on Younite’s budget and how Younite access this fund;

c)            request staff to investigate how the mural at Bruce Mason Centre was granted permission without public consultation or notification from the local board; and

d)           request staff to provide more information on the timelines and what is accepted protocol in relation to filming and event permit applications.

CARRIED

 

Attachments

a     Deputy Chairperson - G Wood monthly report

b     Member M Cohen monthly report

c    Tabled photos on beach clean-ups from Member Cohen

d    Member J McKenzie monthly report

 

 

 

22

Chairperson's report

 

Resolution number DT/2017/72

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)      receive the Chairperson’s verbal report.

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

7.48 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................