Agenda of Environment and Community Committee

TERMS OF REFERENCE

Responsibilities

This committee deals with all strategy and policy decision-making that is not the responsibility of another committee or the Governing Body. Key responsibilities include:

· Development and monitoring of strategy, policy and action plans associated with environmental, social, economic and cultural activities

· Natural heritage

· Parks and reserves

· Economic development

· Protection and restoration of Auckland’s ecological health

· Climate change

· The Southern Initiative

· Waste minimisation

· Libraries

· Acquisition of property relating to the committee’s responsibilities and within approved annual budgets

· Performing the delegations made by the Governing Body to the former Parks, Recreation and Heritage Forum and Regional Development and Operations Committee, under resolution GB/2012/157 in relation to dogs

· Activities of the following CCOs:

o ATEED

o RFA

Powers

(i) All powers necessary to perform the committee’s responsibilities, including:

(a) approval of a submission to an external body

(b) establishment of working parties or steering groups.

(ii) The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee.

(iii) The committee does not have:

(a) the power to establish subcommittees

(b) powers that the Governing Body cannot delegate or has retained to itself (section 2).

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Environment and Community Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 14 March 2017, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Environment and Community Committee

04 April 2017

Development of an outcome measurement tool to support the Sport Facilities Investment Plan

File No.: CP2017/03041

Purpose

1. To seek agreement to develop an outcome measurement tool to support the Sport Facilities Investment Plan and to pilot the tool using the 2018/19 Regional Sport and Recreation Grant.

Executive summary

2. Auckland Council is developing a Sports Facilities Investment Plan to provide a more strategic approach to future investment in sports facilities. Monitoring and evaluation are critical to the investment approach.

3. There is currently no clear guidance on how to measure outcomes generated by council’s sport facilities investment. Feedback from an engagement process during March and April 2016 called for a greater focus on delivering outcomes from council investment. A recent evaluation of investment in sports facilities [CP2017/03041] noted a lack of guidance on outcome measurement and highlighted an opportunity to improve current processes.

4. This report proposes the development of an outcomes measurement tool to inform future investment decisions.

5. The CBAx tool developed by the New Zealand Treasury is a comprehensive mechanism to measure outcomes. This tool is complex and may need to be refined to meet council’s needs. Accordingly, a pilot is proposed with the Regional Sport and Recreation Grant.

6. The objective of the pilot will be to develop an outcome measurement tool that:

· provides a clear line-of-sight between council investment and the desired outcomes

· uses robust methodology and tested assumptions

· is easy to understand and apply across different forms of investment.

7. The cost of the pilot will be approximately $20,000. The roll-out of the final tool is estimated to be $1.2 million. These costs need to be considered in the context of approximately $1 billion allocated to sport and recreation facilities under the Long-term Plan 2015-25.

8. The benefits of including a tool as part of the monitoring and evaluation section of the Sports Facilities Investment Plan is that it would enable council to:

· assess the effectiveness of its investment

· make timely adjustments to meet the changing needs of Auckland’s population

· better articulate the return on its investments

· improve transparency and accountability of council investment

· streamline reporting by sports organisations

· make better investment decisions.

9. Approval is sought to commence the pilot and to incorporate an outline of the tool in the monitoring and evaluation section of the draft Sports Facilities Investment Plan for consultation.

Recommendation

That the Environment and Community Committee:

a) agree to develop an outcome measurement tool modelled on the Treasury’s CBAx and to pilot it with the 2018/19 Regional Sport and Recreation Grant

b) agree to include an outline of the outcome measurement tool in the draft Sports Facilities Investment Plan for public consultation

c) note that the estimated cost to council of the pilot is approximately $20,000

d) note that the findings of the pilot will be reported back to the Environment and Community Committee in mid-2019, when decisions will be sought on the roll-out of the tool.

Comments

10. Auckland Council is developing a Sport Facilities Investment Plan to guide its future sports facilities investment. This plan seeks to respond to rapid population growth, changing sport preferences as well as resource and land supply constraints.

No clear guidance on how to measure outcomes

11. There is currently no clear guidance on how outcomes of council’s investment in sport facilities could be measured. The reporting requirements for sports organisations vary across different funding mechanisms. Where information is required for reporting purposes, it is often not sufficient to draw a causal link between an investment and the desired outcomes. Further, there are several issues that make measuring investment outcomes difficult:

· Disconnection between strategic outcomes and projects: The council’s strategic outcomes are often expressed at a very high level whereas the activities and projects that council funds are detailed and output orientated.

· Complex relationships: Relationships between investment and outcomes are often complex and poorly understood.

· Correlation versus causal relationships: Sport is often a contributing factor but not a sole cause for achieving the outcomes.

· Intangible outcomes: Participation in sport can lead to a range of outcomes for individual and communities, some of which can be difficult and costly to measure.^{^[1]}

12. An extensive engagement process was conducted during March and April 2016. Feedback called for a greater focus on delivering outcomes from current council investment and using investment principles to guide future investment.^{^[2]}

13. A recent evaluation of council’s investment in sports facilities [CP2017/03041] found that issues in measuring and monitoring outcomes are common. The Environment and Community Committee, when considering this evaluation at its 14 March 2017 meeting, sought to increase confidence in investment decision-making processes and better reporting of outcomes. The Committee also questioned whether sports organisations have the capability to respond to additional information requests from council.

Monitoring and evaluation under the Sports Facilities Investment Plan

14. This report proposes to develop an outcome measurement tool to provide guidance on measuring and reporting outcomes generated by council’s sport facilities investment. The tool will form a key part of the monitoring and evaluation section in the draft Sport Facilities Investment Plan. It will set out the requirements and processes for measuring and reporting outcomes. New outcome data will inform the decision-making processes and increase confidence in future investment decisions.

Treasury’s CBAx tool offers a generic framework

15. The New Zealand Treasury has developed a cost benefit analysis tool, CBAx, as a model for public sector organisations to use when analysing the impacts of different initiatives. Attachment A provides a brief description of the CBAx tool.

16. The CBAx offers a useful foundation for the development of a council-specific outcomes measurement tool. It provides a clear line-of-sight between investment and outcomes. The methodology used is robust. However, the CBAx is relatively complex, making it difficult to apply across different types of council investment.

17. Staff propose to modify the CBAx tool to meet council’s needs. In doing so, staff will draw on existing policy objectives, operational experience^{^[3]} and input from sector networks, as well as wider international literature on outcome measurement.

18. Other outcome measurement frameworks (such as ‘Social Rate of Return’) used by government agencies and international non-profit organisations will also be explored.

19. The aim is to refine the CBAx tool to accommodate council’s requirements and data constraints. Staff will also seek to scale the tool so that measuring outcomes remains proportional to the size of the investment and the outcomes delivered.

20. There are precedents for modifying the CBAx. Several central government departments have refined the CBAx tool to meet their organisational needs. These modified CBAx tools are narrowly focused on measuring a small set of outcomes delivered by a limited number of mechanisms.

21. Given the broad mandate of Auckland Council, a particular challenge will be to develop a modified tool that can be applied consistently across different investments through a diverse range of mechanisms (for example grants and leases).

Pilot project to provide guidance and manage risks

22. Staff seek agreement to pilot the proposed tool on one of the existing sport grants.

23. Implementing the tool through a pilot will have a number of benefits, including

· testing whether the outcome measurement tool meets council needs

· allowing staff to build knowledge and capability of the tool prior to wider adoption

· providing an opportunity for sport organisations to provide valuable input and feedback on the development of the tool prior to wider adoption.

· providing a practical example to show how outcome measurement can be applied in the context of council investments

24. Staff have identified the Regional Sport and Recreation Grant for the pilot. The scheme provides approximately $508,000 annually to support the implementation of Auckland Sport and Recreation Strategic Action Plan 2014-2024. The 1-2 year funding cycle allows the outcome measurement tool to be implemented, tested and adjusted at a timely manner.

25. The grant scheme’s latest funding round (year 2017-18) has just been completed. The next funding round will start in early 2018.

Broad objectives of the pilot

26. The pilot seeks to develop and refine the CBAx tool so that it meets council’s requirements. The objectives of the pilot are to:

· provide a clear line of sight between council investment and the desired outcomes, in particular the strategic goals and priorities in the Auckland Plan and the Auckland Sport and Recreation Strategic Action Plan 2014-2024

· use robust methodology and tested assumptions

· be easy to understand and adopt across different forms of investment.

Table 1: Practical examples of how council can develop an effective outcome measurement tool

Objective	Example
Provide a clear line-of-sight between council investment and the desired outcomes	· A clear intervention logic that explains how an investment will lead to positive outcomes and contribute to strategic goals · A set of qualitative and quantitative targets or indicators to measure progress
Use robust methodology and tested assumptions	· Well-tested methodology, particular for measuring intangible outcomes · A set of well-tested assumptions, agreed by key stakeholders · Information on limitations and caveats
Be easy to understand and adopt across different types of council investment	· Simple language · Step-by-step instructions on process to implement the tool · Standard templates and working examples to demonstrate how the framework could be implemented in practice · Information on technical knowledge and training required using the framework · A user guide that helps the evaluator to determine: - whether a partial or full analysis of outcomes should be conducted - cost, resources, time, data, technical knowledge and training required for the analysis.

Financial implications

27. The total cost to council of the pilot is estimated to be $20,000, including staff time.

28. A preliminary estimate of the cost to roll-out an outcomes measurement tool to all council investments in sport facilities (for example, 453 sport leases and other 7 grant schemes) is estimated at $1.2 million. These costs need to be considered in the context of approximately $1 billion allocated to sport and recreation facilities under the Long-term Plan 2015-25.

Expected benefits of using better outcome data to improve the whole investment cycle

29. Developing an outcome measurement tool will improve current practice. It has broad benefits across other phases of the investment management lifecycle.

30. With better knowledge on how outcomes are measured, staff could improve the quality of data collected in each phase and the information flows between different phases. This would form a continuous feedback loop (see Figure 2 below).

31. With improved information on outcome delivery, Auckland Council could determine whether the current forms of interventions are appropriate. It would enable improved outcome monitoring and help council make timely adjustments to its investment to keep pace with the growing and changing demand for sport.

Figure 2: Continuous feedback loop to improve the whole investment management lifecycle

32. Better information on outcome delivery would improve council’s ability to articulate the value of its investment and improve accountability and transparency.

Risk assessment and mitigation

33. The overall level of risk associated with the proposed pilot project is low. The main risk relates to timing. An effective outcomes measurement tool is required to support the Sport Facilities Investment Plan. It is important that staff commence development of an outcome measurement tool as soon as possible.

34. The pilot will have cost and resource implications for council. These will be managed within existing budgets. There will be no significant impact on sports organisations at this stage. Staff will seek feedback on the compliance costs associated with implementing the tool during public consultation on the draft Sport Facilities Investment Plan.

Consideration

Local board views and implications

35. Staff engaged with each of the 21 local boards during the engagement for the Sports Facilities Investment Plan: Discussion Document. The feedback showed that:

· local boards expected improved outcomes from council investment to meet the changing demands of the growing population, in the face of land supply and budget constraints.

· local boards supported the adoption of investment principles to guide council investment decisions. In particular, ‘outcome-focus’ and ‘accountability’ were two of the most important principles. This suggests a strong expectation that Auckland Council should measure and articulate the return on its investment.

36. The proposed pilot project would help Auckland Council meet these expectations.

Māori impact statement

37. The recent evaluation showed council investment in sports facilities has varied impacts on the Māori population.

38. Staff engaged with the Mana Whenua Information Hui and the Aktive Māori Advisory Panel during the engagement process for the Sports Facilities Investment Plan – Discussion Document. The feedback emphasised that council investment should deliver Māori outcomes and ensure Māori have equitable and affordable access to sports opportunities. The feedback also suggested using targets and indicators as an instrument to support Māori participation.

39. The proposed pilot project will help improve Auckland Council’s knowledge about the return of its investment and the impact on Māori. This would allow adjustments to current practice to better meet the needs of Māori communities and subsequently improve their participation in sport.

Implementation

40. If approved, development and piloting of the outcome measurement tool will commence immediately to coincide with timing of the next funding round for the Regional Sport and Recreation Grant, commencing in early 2018. This will allow sufficient time for the sector to provide input and feedback on the tool.

41. Direct impact on the operation of the Regional Sport and Recreation Grant is anticipated to be low, as the grant scheme already has well established processes, which will require only minor changes. These changes are likely to be made incrementally, starting with adjustments to the application process (for example, tailoring the application questions to meet outcome measurement requirements).

42. The findings of the pilot project will be reported back to the Environment and Community Committee in mid-2019, when approval will be sought for the ongoing implementation of the tool and related expenditure.

Attachments

No.	Title	Page
a ⇩	CBAx tool	15

Signatories

Authors

Nancy Chu - Policy Analyst

William Brydon - Principal Policy Analyst

Authorisers

Paul Marriott-Lloyd - Team Leader

Kataraina Maki - GM - Community & Social Policy

Dean Kimpton - Chief Operating Officer

Environment and Community Committee

04 April 2017

Regional Sport and Recreation Grant Allocation - 2017/2018

File No.: CP2017/03337

Purpose

1. To approve the Regional Sport and Recreation Grants Programme budget allocation for 2017/2018.

Executive summary

2. The Community Grants Policy (The Policy), adopted 4 December 2014, established a new Regional Sport and Recreation Grants Programme providing ‘one-off’ project grants and multi-year strategic relationship grants.

3. The purpose of the programme is outlined in Schedule Six of The Policy (Attachment A) and supports the implementation of the Auckland Sport and Recreation Strategic Action Plan (ASARSAP).

4. The Regional Sport and Recreation Grants Programme supports eligible organisations to encourage Aucklanders to be more active, more often, by supporting projects and programmes whose outcomes will increase community participation.

5. The 2017/2018 Regional Sport and Recreation Grants Programme received 33 applications requesting a total of $1,548,875 from an available funding pool of $508,000. Seven projects are recommended for funding, 10 are deemed a low priority, and 16 are ineligible for funding under The Policy.

6. The seven projects recommended for funding are those that most strategically align to The Policy and demonstrate a good ability to deliver on the intended outcomes, target a regionally identified population and/or priority, and are capable organisations with a known history of quality delivery.

Recommendation/s

That the Environment and Community Committee:

a) approve the following allocation of funding from the 2017/2018 Regional Sport and Recreation Grants Programme budget, for the amounts outlined below:

Organisation	Project purpose	Funding Allocation
Netball Northern	Junior Netball Delivery	$75,000
Royal New Zealand Foundation of the Blind	Community, Volunteer and Recreation Service Programme	$35,000
John Walker Find Your Field of Dreams Foundation	Operational support to enable Foundation’s programme continuity	$230,000
Tamaki Herenga Waka Trust	Traditional waka experiences	$20,000
Auckland Paraplegic and Physically Disabled Association (T/A Parafed Auckland)	Establishment of hubs of activity for young disabled sport across Auckland	$25,000
Hockey New Zealand	Auckland-wide Regional Hockey Participation Programme	$40,000
Bike On NZ Charitable Trust (Bikes in Schools)	Bikes in Schools Regional Project Manager	$83,000
TOTAL		$508,000

Comments

Background

7. Auckland Council supports sport and recreation in many ways, including the provision of facilities and open space, delivering programmes and sector investment. Council’s region-wide sport and recreation investment programme supports the Auckland Sport and Recreation Strategic Action Plan (ASARSAP) to encourage Aucklanders to be more active, more often.

8. The sport and recreation investment programme consists of the:

i. Regional Sport and Recreation Grants Programme

ii. Strategic partnership grants

iii. Sport and Recreation Community Access Scheme

Regional Sport and Recreation Grant Programme 2017/2018

9. The Regional Sport and Recreation Grants Programme provides ‘one-off’ project grants and multi-year strategic grants.

10. The programme supports the implementation of the ASARSAP by encouraging Aucklanders to be more active, more often, through grants for projects and programmes.

11. To be eligible for a regional grant, applicants must show that their application addresses regionally determined priorities and is regional in terms of scale, significance, impact or reach.

12. The outcomes sought through the Regional Sport and Recreation Grants Programme are:

Participation

· There are affordable and accessible options for participation in informal physical activity, recreation and sport.

· Our communities enjoy healthy and active lifestyles.

· Māori participation in sport and recreation activities has increased.

Infrastructure

· Participants in a wide range of physical activities, recreational activities and sports are equally able to access suitable facilities and outdoor environments.

13. Seven organisations were funded in 2015/2016, including three multi-year (2 year) agreements. Details of the successful applications and an update on their projects implementation can be found in Attachment B.

14. Due to the multi-year agreements, the budget available for 2016/2017 was $175,000. To narrow the focus, additional priority was given to projects that:

i. Demonstrate innovative recreation programming; and/or,

ii. Help develop sustainable delivery models, tools and resources for sport and recreation.

15. Six organisations were funded in 2016/2017, including three multi-year (2 year) agreements. Details of the successful applications and an update on their projects implementation can also be found in Attachment B.

16. Applications for the 2017/2018 Regional Sport and Recreation Grants Programme opened on 10 October 2016 and closed on 25 November 2016. From the 33 applications received, a total of $1,548,875 has been requested towards overall project costs of $3.5 million. The round was oversubscribed by $1,040,875.

17. The applications were presented to the 15 March 2017 Environment and Community Committee workshop.

Assessment

18. Sixteen applications did not meet the funding eligibility criteria because they were not of regional impact and/or were capital expenditure requests.

19. Eligible applications were assessed against the Regional Sport and Recreation Grants Programme assessment matrix (Attachment C) by a staff assessment panel. Further detail on the applications and the assessment is provided in Attachment D.

20. The strongly aligned applications demonstrate a good ability to deliver on the intended outcomes, target a regionally identified population and/or priority, and are organisations with a known history of quality delivery.

21. The partially aligned applications do not demonstrate as strong an alignment to The Policy outcomes, nor as strong evidence that the projects will increase participation.

22. After funding the strongly aligned applications there is $83,000 budget available. Within the partially aligned applications, the Bikes in Schools application for a Regional Project Manager demonstrated the greatest potential to meet the grant programme’s outcomes and have a known track record of quality delivery. Staff have worked with Bikes in Schools to address aspects of the proposal which included seeking additional evidence to ensure the programme delivers regional benefits.

23. The seven projects recommended for funding are:

Netball Northern

24. The Junior Netball Delivery project includes Junior Coach Development, Year 1 - 8 player skill development sessions in schools, programme monitoring and endorsement in netball centres and satellites, professional development and training for delivery personnel and oversight and management of regional delivery of the national junior netball programme.

- Regional benefit - The Junior Netball Delivery project will be offered in 12 netball centres, satellite playing venues and schools across the Auckland Region.

- Regional Sport and Recreation outcome(s) - There are affordable and accessible options for participation. Strongly aligns to Auckland is My Playground: I Am Auckland: Children and Young People's Strategic Action Plan.

- Expected participation number - 19,600

- Expenditure - The funding will contribute to delivery costs of the programme such as coaching workshops, skill development sessions, school delivery and festival events.

- Requested amount - $75,000.00

- Staff recommendation - $75,000.00 (1 year)

Royal NZ Foundation of the Blind

25. The Community, Volunteer and Recreation Programme provides inclusion and awareness training for community groups to support an increase in recreation opportunities for blind and low vision participants, coordination of recreation activities for clients based on interest and needs and development of volunteers to provide support and encouragement for clients participating in recreation activities.

- Regional benefit - Four Community, Volunteer and Recreation staff work across Auckland to enable and/or establish recreation activities for clients to regularly attend. Staff also work with sports clubs and recreation groups across Auckland to make activities more accessible to blind and low vision clients.

- Regional Sport and Recreation outcome(s) - There are affordable and accessible options for participation. Our diverse communities enjoy healthy and active lifestyles.

- Expected participant number - 200

- Expenditure - Salaries for Recreation and Volunteer Coordinators and the Recreation and Community Advisors and programme costs.

- Requested amount - $35,000.00

- Staff recommendation - $35,000.00 (1 year)

John Walker Find Your Field of Dreams Foundation

26. For operational support to enable the Foundation’s programme continuity. Programmes include Community Swim, Run, Jump & Throw for Gold, Youth Leadership, Primary Sport, BLENNZ, Throw for Gold/Lift for Gold West.

- Regional benefit - Find Your Field of Dreams programmes are delivered in areas of Auckland where there is an identified need to increase participation and is of regional significance.

- Regional Sport and Recreation outcome(s) - There are affordable and accessible options for participation. Our diverse communities enjoy healthy and active lifestyles. Participants in a wide range of physical activities, recreational activities and sports are equally able to access suitable facilities and outdoor environments.

- Expected participant number - 60,000

- Expenditure - Contribute towards operational costs and includes employee expenses, marketing/promotional expenses and office/administration expenses such as phones, stationery, printing.

- Requested amount - $230,000.00

- Staff recommendation - $230,000.00 (1 year)

Tamaki Herenga Waka Trust

27. The project will provide traditional waka experiences ranging from 30 minute paddling experiences through to full day waka kaupapa experiences which includes reo, waka tikanga and local waka history.

28. A minimum of 8 events will be held across Auckland and located in the 5 main waterways. To support this, Mana whenua will offer a programme to marae across the Auckland region where the waka are taken to the marae for a 2 day wananga on waka and waka kaupapa. An education programme for school children will target both kura kaupapa and mainstream schools and the programmes will provide waka experiences and exposure to Māori culture.

- Regional benefit - Mana whenua will deliver events in each of the 5 main waterways across: Manukau, Kaipara, Tipaka Moana, Hauraki and Waitemata.

- Regional Sport and Recreation outcome(s) - Māori participation in sport and recreation activities has increased. Our diverse communities enjoy healthy and active lifestyles.

- Expected participant number - a minimum of 1000

- Expenditure - Event costs including crew, transport and equipment hire.

- Requested amount - $20,000.00

- Staff recommendation - $20,000.00 (1 year)

Auckland Paraplegic and Physically Disabled Association (T/A Parafed Auckland)

29. The building a ‘wave of participation’ project will grow participation in sport and recreation for young Aucklanders with physical disabilities. The programme will establish hubs of activity for young people to access disabled sports across Auckland. Each hub will focus on different sports, drawing participants into a coordinated series of events and opportunities to provide ongoing and meaningful competitions.

- Regional benefit - Hubs of activity will be established across Auckland to ensure there are sport and recreation opportunities for young Aucklanders with physical disabilities.

- Regional Sport and Recreation outcome(s) - There are affordable and accessible options for participation. Our diverse communities enjoy healthy and active lifestyles.

- Expected participant number – 100

- Expenditure - Salary for Disability Sport Coordinator and other staffing costs.

- Requested amount - $30,000.00

- Staff recommendation - $25,000.00 (1 year)

30. Parafed received a Regional Sport and Recreation grant of $30,000 in 2015/2016 towards this project. Based on the positive outcomes of the project to date, staff recommend funding continues, but to a lesser degree, therefore reducing the reliance of Council funding. Parafed has indicated within their application they could proceed with a smaller grant and would look to decrease the hours of a dedicated staff member overseeing the project. Within the application, Parafed has stated that once the clubs and systems of activity have been established they will be run by volunteers, therefore becoming sustainable and less reliant on a dedicated staff member.

Hockey New Zealand

31. The Auckland-wide Regional Hockey Participation (RDP) programme involves competitive and social winter and summer Hockey leagues for all ages, Small Sticks Association and Small Sticks in Schools programmes as well as Renegade Youth and Adult pilot programmes. The RDP provides a dedicated participation, coaching and development structure that delivers strong local and regional programmes and is linked to national objectives. This is a collaborative application between Hockey NZ, North Harbour Hockey, Auckland Hockey and Counties Manukau Hockey.

- Regional benefit - The programme will be delivered in schools, hockey clubs and hockey associations across Auckland to grow and sustain participation in the sport.

- Expected participant number - 32,500

- Expenditure - Contribution towards service delivery and equipment costs for the Regional Development Programme and to support wages for North Harbour Hockey, Auckland Hockey and Counties Manukau Hockey to achieve programme objectives.

- Requested amount - $50,000.00

- Staff recommendation - $40,000.00 (1 year)

32. Hockey NZ received a Regional Sport and Recreation grant of $40,000.00 in 2015/2016 towards this project. Based on the positive outcomes of the project to date, staff recommend Council continue to fund this project at the same level as 2015/2016. Hockey NZ has indicated within their application they could proceed with a smaller grant and would reduce the level of equipment purchased for the Renegade Hockey programme.

Bike On NZ Charitable Trust (Bikes in Schools)

33. The main objective of the Bikes in Schools project is to enable all New Zealand children to ride a bike on a regular basis either as part of the physical education curriculum or during break times. The Regional Project Manager works with schools across the Auckland to help them implement the Bikes in Schools project.

34. The project is currently operating at 21 schools across the Auckland region where there is a direct impact on nearly 8,200 children. They are now able to access the equipment and facilities to ride a bike on a regular basis within the safety of their school grounds.

- Regional benefit - The Bikes in Schools Regional Project Manager works across Auckland to support the implementation of the Bikes in Schools projects in schools throughout Auckland. There are currently 24 schools fundraising for their Bikes in Schools project across the Auckland region and impacts 9,400 students.

- Expected participant number - an average of 8,000 participants annually

- Expenditure - Part-fund the wage/salary of the Regional Project Manager position (0.4 FTE) for the delivery of the Bikes in Schools programme across Auckland.

- Requested amount - $129,792.00

- Staff recommendation - $83,000.00 (2 years)

35. Bike On NZ Charitable Trust have indicated within their application they are seeking funding over a three year period to provide longevity and funding consistency. Staff are recommending funding the role over a two year period, with the remaining $83,000 budget available as specified in paragraph 22 of this report. The reduction in funding will mean Bike On NZ Charitable Trust will need to secure additional funding for the role in two years’ time, rather than three.

36. Three of the seven recommended applications directly deliver Māori outcomes, and/or demonstrate high participation of Māori, and two of the applications have aspects of their programmes delivered in areas with high Māori populations.

37. Five of the seven recommended applications have a strong young people focus.

Consideration

Local board views and implications

38. Local Boards were consulted during the development of ASARSAP, which articulates how the priorities and strategic directions of the Auckland and how these will be implemented. The sport and recreation investment programme supports the implementation of ASARSAP.

39. Local boards were consulted through the development of The Policy. Local boards have noted that there are organisations and projects that do not qualify for local board funding and are therefore in need of a regional funding option.

40. Local boards have not been directly consulted on applications received through the Regional Sport and Recreation Grants Programme as this is a regional grants programme.

Māori impact statement

41. ASARSAP includes actions focusing on improving the health and well-being of Māori. Initiative 3.7 – Partner with regional Māori sports organisations to identify opportunities to increase participation by Māori in recreation and sport activities, including programmes in Te Reo, Māori settings and cultural activities.

42. ASARSAP sets out the task for the development of Te Whai Oranga – the Māori Sport and Recreation Plan. Te Whai Oranga and ASARSAP will guide delivery of specific programmes that will benefit Māori and improve delivery against outcomes.

43. All eligible regional sport and recreation grant applications were assessed for Māori outcomes. Three of the seven applications recommended for funding align with Te Whai Oranga, the Māori Sport and Recreation Plan for Auckland. Examples are:

i. Enabling Māori kaupapa and tikanga through traditional waka experiences

ii. Increasing opportunities for Maori to participate in sport and recreation in supportive settings.

Implementation

44. Following the funding decisions by this Committee, all applicants will be notified of the outcome. Staff will support those that were partially aligned or ineligible to seek other funding options.

45. Funding agreements and KPI’s will be prepared for all successful Regional Sport and Recreation grant applications. As part of the accountability, grant recipients are obligated to provide council with regular updates by way of verbal and written reports and evidence to verify delivery and outcomes.

46. Clause 2.5 of the funding agreement (‘Recognition’) sets out the obligation of the grant recipient to give fair and proper acknowledgement of Auckland Council’s support.

47. All grants will be monitored and evaluated and reported to Committee in line with The Policy and Monitoring and Evaluation matrix. Māori outcomes will also be specifically reported.

48. An outcomes measurement tool has been developed by Parks and Recreation Policy to measure outcomes of council’s overall investment in sport. A proposed pilot to measure the Regional Sport and Recreation Grants Programme will be implemented in 2018/2019.

Attachments

No.	Title	Page
a ⇩	Schedule Six - Community Grants Policy	25
b ⇩	2015/2016 and 2016/2017 Regional Sport and Recreation Grants Programme Update	27
c ⇩	Regional Sport and Recreation grants programme assessment matrix	31
d ⇩	2017/2018 Regional Sport and Recreation grants programme summary of applications	33

Signatories

Authors

Kerri Moran - Sport & Recreation Investment Advisor

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Dean Kimpton - Chief Operating Officer

Environment and Community Committee

04 April 2017

2016/2017 Arts and Culture Regional Work Programme - Public Art Capital Expenditure Amendments

File No.: CP2017/02824

Purpose

1. To amend the public art component of the 2016/2017 Arts and Culture Regional Work Programme.

Executive summary

2. In December 2016, the Environment & Community Committee approved amendments to the 2016-2017 Arts and Culture Regional Work Programme (ENV/2016/10). These amendments were cost neutral and did not alter the agreed budget envelopes in the three year work programme.

3. Due to forecast shifts in project work, further amendments are requested to the public art capital expenditure component of the 2016/2017 work programme. These shifts require adjustments to budget allocations and project phasing.

4. The requested adjustments are once again cost neutral and do not change the 2016/2017 public art budget envelope of $2,220,052 nor the estimated budget envelopes in 2017/2018 ($2,340,000) or 2018/2019 ($2,475,000).

5. The requested amendments require approval at a committee level as they are beyond the delegated authority (ART/2016/21) of the Manager, Arts and Culture (within +/- 10 per cent of the budget for that item) or of the committee chair (within +/- 30 per cent of the budget for that item).

6. The overall impacts of these changes for 2016/2017 are outlined below:

· increasing two projects’ budget (between +20 per cent and +31 per cent change)

· re-phasing three projects (-100 per cent and +19 per cent change)

· cancelling two projects where opportunities for public art no longer exist in the parent projects.

Recommendation/s

That the Environment and Community Committee:

a) approve the reallocation of the “build” programme by making the following adjustments:

i) increase the Myers Park Underpass project 2016/2017 budget from $350,000 to $460,000,

ii) increase the Various Gift Offers project 2016/2017 budget from $50,000 to $60,000,

iii) re-phase a portion ($30,000 value) of the Albany Stadium Pool Grounds project from 2017/2018 to 2016/2017,

iv) re-phase a portion ($20,000 value) of the Manurewa Train Station project from 2016/2017 to 2017/2018,

v) re-phase a portion ($10,000 value) of the Greenways Tamaki Drive to Glen Innes project from 2016/2017 to 2018/2019,

vi) cancel the Mt Albert Town Centre Plaza Artwork project ($70,000 value),

vii) cancel the Pukekohe Interchange Arts Contribution project ($50,000 value),

b) note recommendation a) is cost neutral and does not change the 2016/2017 public art budget envelope of $2,220,052 nor the estimated budget envelopes in 2017/2018 ($2,340,000) and in 2018/2019 ($2,475,000).

Comments

Overview of the Arts and Culture Regional Work Programme

7. The arts and culture regional work programme involves working across the council family to identify and leverage opportunities within other capital works projects, and town and city centre transformation and upgrade programmes.

8. The arts and culture regional work programme includes 38 public art projects at various stages: scoping, design and build.

Budget allocation adjustments

9. In the third quarter, staff identified that adjustments were required to project phasing; particularly to budgets for projects in the ‘build’ phase. The recommended changes align projects with their parent projects’ timing and scope. The changes also include two project cancellations.

10. Budget allocation adjustments within the public art programme are routinely required due to the majority of projects being attached to larger infrastructure parent projects. Changes to parent projects’ timeframes, scope or budget demand similar or related adjustments to the accompanying public art components.

11. In June 2016, the Arts, Culture and Events Committee approved the 2016-2017 Arts and Culture Regional Work Programme (ART/2016/21), which comprises:

· public art projects

· arts and culture festivals, events and programmes

· contestable grant schemes

· arts and culture collections and assets.

Recommended budget allocation changes

12. The following table outlines the rationale for the adjustments recommended. ‘Re-phasing’ refers to shifting funds from one year to another without impacting the overall funding allocated against that programme/project. ‘Reduction’ and ‘allocation of additional funds’ alter the planned budget amount for that activity.

Programme / Project	Recommended Adjustment*	Rationale
Myers Park Underpass	Allocate additional funds ($110,000 value) in 2016/2017	Additional budget is required to meet the cost variance for the ground preparation (providing better disability access), increased costs in construction of the soffit artwork and professional services.
Various Gift Offers	Allocate additional funds ($10,000 value) in 2016/2017	Additional funds required to meet the asset management planning requirements
Albany Stadium Pool Grounds	Re-phase a portion ($30,000 value) from 2017/2018 to 2016/2017	Re-phasing is done to bring forward the stage 2 (light boxes) of the Albany Pool artwork.
Manurewa Train Station	Re-phase a portion ($20,000 value) from 2016/2017 to 2017/2018	Re-phasing is done to align budget/timeline with the parent project.
Greenways Tamaki Drive to Glen Innes	Re-phase a portion ($10,000 value) from 2016/2017 to 2018/2019	Re-phasing is done to align budget/timeline with the parent project.
Mt Albert Town Centre upgrade	Cancel project ($70,000 value in 2016/2017)	Opportunity to put public artwork no longer exists, therefore the public art component of the project has been cancelled.
Pukekohe Interchange Arts Contribution	Cancel project ($50,000 value in 2016/2017)	Opportunity to put public artwork no longer exists, therefore the public art component of the project has been cancelled.

13. Not adjusting the budgets as recommended in this report would have significant implications for the public art work programme, including contractual implications. The effects of leaving the budgets as they currently stand include:

· Myers Park Underpass project’s artwork component would not be delivered as planned and the project scope would need to be reviewed and amended.

· the Albany Pool project’s stage 2 (Light Box) artwork component would not be delivered in 2016/2017

14. The public art project budgets would no longer align with the parent projects’ budgets. This would result in insufficient funding in 2018/2019 and 2019/2020 for projects to be delivered according to current scope and outcomes.

Consideration

Local board views and implications

15. Implementing the regional arts and culture work programme for 2016/2017 involves working with individual local boards throughout the year to identify synergies between the regional programme and local work programmes that align to local board plans and priorities.

16. Local boards are also key stakeholders in public art projects.

Māori impact statement

17. This report has no specific impact for Māori beyond that approved in June 2016, when the Arts, Culture and Events Committee approved the 2016/2017 Arts and Culture Regional Work Programme (ART/2016/21) and in December 2016, when the Environment and Community Committee approved the amendments to the 2016/2017 Arts and Culture Regional Work Programme (ENV/2016/10). The Arts and Culture unit is committed to working with iwi, Māori creative practitioners and other Māori groups.

Implementation

18. The Arts and Culture Regional Work Programme is being implemented within the annual plan. 2016/2017 budget.

Attachments

There are no attachments for this report.

Signatories

Authors

Tracey Williams - Head of Creative Strategy Arts and Culture

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Dean Kimpton - Chief Operating Officer

Environment and Community Committee

04 April 2017

Proposed Auckland Council Submission - Central Government Clean Water Consultation 2017

File No.: CP2017/04448

Purpose

1. To approve the proposed Auckland Council submission to central government’s Clean Water Package 2017 consultation process.

Executive summary

2. On 23 February 2017 central government released the Clean Water Consultation 2017. This is a package of government initiatives to improve our fresh water outcomes. Specifically this package:

· Includes a target that 90 per cent of our large rivers and lakes are swimmable by 2040

· Seeks to provide greater information on our water quality for swimming

· Proposes changes to the National Policy Statement for Freshwater Management 2014 and details proposals to exclude stock from waterways

· Launches the $100 million Freshwater Improvement Fund.

3. Feedback on the proposed package closes on 28 April 2017. A proposed Auckland Council submission is attached for the committee’s consideration. Given the short timeframe available it is recommended that the chair of the Environment and Community Committee, and a small number of other committee members, make any amendments to the proposed submission, prior to the closing date.

4. The proposed council submission:

a) Supports in principle government’s targets and dates for swimmability in large rivers and lakes, but notes the limitations of the current modelling and reporting approaches proposed to assess progress against these targets;

b) Notes the National Policy Statement for Freshwater Management refinements which seek to amend and further clarify the policies and methods used to address water quality outcomes, with explicit direction for councils to improve the suitability of waterways for swimming;

c) Supports the government’s Freshwater Improvement Fund;

d) Notes the differences between the proposed national stock exclusion regulations, and the provisions in the operative Auckland Unitary Plan, with earlier implementation of particular measures proposed;

e) Seeks clarification over implementation of the government’s targets through the National Policy Statement for Freshwater Management.

Recommendations

That the Environment and Community Committee:

a) approve the proposed Auckland Council submission, including any amendments agreed by the committee, in response to the government’s ‘Clean Water Consultation’ document;

b) delegate authority to the chair of the committee to approve any final amendments to the submission resulting from changes either:

i) agreed at the meeting; and

ii) additional changes to further qualify or support the general direction provided by the committee, as agreed by the Chair in consultation with Councillor Darby, Councillor Sayers, and Councillor Cashmore.

iii) additional changes as identified by council officers in on-going communication with Mana Whenua, local boards and the Ministry for the Environment.

Comments

Background

5. On 23 February 2017 central government released the Clean Water Consultation. The plan outlines a package of initiatives to improve water outcomes, with an emphasis on measures to ensure that swimming standards are met on a more frequent basis. The Clean Water Consultation follows on from the ‘Next Steps for Freshwater’ central government consultation document of February 2016, which canvassed initial views on changes to the National Policy Statement for Freshwater Management , criteria for allocation of the Freshwater Improvement Fund, and proposed stock exclusion regulations.

6. The five main components to the Clean Water Consultation, subsequently discussed, include:

a) A new target that 90% of our rivers and lakes are swimmable by 2040;

b) New maps and information on water quality for swimming;

c) Changes to the National Policy Statement for Freshwater Management;

d) Criteria for allocation of the Freshwater Improvement Fund;

e) Details of new national stock exclusion regulations.

7. In addition to the main components seeking changes or refinements to approach, the Clean Water Consultation also notes the future work programme of central government as it relates to water. This includes:

a) clearer direction on allocation of freshwater to ensure efficient and equitable use, while protecting freshwater ecosystems;

b) increasing the uptake of good management practices in conjunction with council and industry groups; and,

c) reference to the National Science Challenge - Our Land and Water, as it relates to innovative science applications for the future.

8. Since the release of the Clean Water Consultation, the Ministry for the Environment has invited council staff to several workshops to further clarify a number of aspects of the consultation material. As a consequence of this on-going engagement with the Ministry for the Environment, aspects of the proposed submission may change as further clarity is provided.

Target and dates for swimmability

9. The proposal states that currently 72% of New Zealand’s large rivers and lakes are swimmable. Being safe to swim is based on water quality information alone (E. coli levels in rivers, and cyanobacterial volume in lakes), and does not consider other factors that can affect safety, such as access, flow rates, adverse weather, or cyanobacteria in rivers for which there is insufficient data for modelling to map reliably.

10. The proposal applies to rivers ‘deep enough to swim in’ and lakes with perimeters longer than 1,500m. The proposed national swimmability targets are:

a) 80% of lakes and rivers swimmable by 2030;

b) 90% of lakes and rivers swimmable by 2040.

11. A set of national maps has been developed to communicate swimmability in New Zealand’s large lakes and rivers. The maps use a combination of monitored sites and modelled data, from rivers classified as deep enough to swim in. The maps are available online on the Ministry for the Environment website, and are intended to complement the Land Air Water Aotearoa website.

12. Council staff worked with the Ministry for the Environment during their development to help ensure that the limitations of the modelling approach were understood. Due to the site selection methodology, the coverage is sparse, as the Auckland region has few large rivers, which are the focus of this national swimmability target. Most councils have concerns with the methodological approach.

13. The swimmability maps have been developed to monitor progress against the national target (using modelled data to make a prediction), and differ from the information that is used to judge swimmability from a public health perspective on a more real time basis (using monitoring data). In general, the submission is supportive of the intent of the government’s national targets. Separately, councils have been requested by the Minister of the Environment to outline by March 2018 how this will be achieved, including likely costs and impacts on communities.

14. The swimmability maps for ‘lakes’ in the Auckland region also include sites that are not appropriate for including in the swimmability maps, and therefore not suitable for assessing achievement against the government’s targets. This includes areas of private access for sewage treatment (for example, Rosedale east oxidation ponds), and tidal creek areas covered in mangroves (for example, Luke Street, Otahuhu, adjacent to State Highway 1). The proposed council submission suggests that inclusion of such sites with these characteristics needs to be reconsidered.

15. For the Auckland region, our current focus is on managing water quality for human health in our coastal and estuarine environments (where most Aucklanders swim). In relation to the government’s proposed target, Auckland Council’s response is likely to be met through the stock exclusion rules identified in the operative Auckland Unitary Plan and the proposed national stock exclusion regulations. At this point staff consider that the interventions required will relate to increased compliance and monitoring activity.

Changes to the National Policy Statement for Freshwater Management

16. The proposed changes most relevant to Auckland Council are that the package will:

a) Require councils to identify in regional plans where the quality of large rivers and lakes will be improved so that they are swimmable more often, the methods to be used and over what timeframe;

b) Require councils to monitor macroinvertebrates in appropriate rivers and streams as part of an assessment of ecosystem health;

c) Limit the concept of ‘maintain or improve’ of the overall water quality across the region to within a freshwater management unit;

d) Make more explicit that councils must provide for economic well-being when making decisions about freshwater quality and quantity;

e) Clarify that councils, when considering the effect of significant operational infrastructure on water quality, can only set freshwater objectives below national bottom lines for attributes in more limited circumstances;

f) Clarify the monitoring requirements for coastal lakes and lagoons that intermittently open to the sea;

g) Further clarify the significance of Te Mana o Te Wai (the integrated and holistic wellbeing of a freshwater body) when giving effect to the National Policy Statement for Freshwater Management.

17. A draft regulatory impact statement for the proposed stock exclusion regulations and the section 32 analysis of the proposed amendment is available on the Ministry for the Environment’s website. The draft regulatory impact statement (December 2016) refers to the Auckland Unitary Plan as having ‘proposed’ measures for stock exclusion – these are now operative.

Assessment of proposed changes to the National Policy Statement for Freshwater Management

18. Most of the changes to the National Policy Statement for Freshwater Management are relatively modest, although they do add further specification to the water assessment requirements overall (E. coli monitoring and coastal lagoon monitoring). Some of the changes are technical in nature and specify particular matters that councils will need to consider in developing responses and work programmes. There will be an increased public expectation that swimmability will be a key outcome in the freshwater environment.

19. The proposed council submission seeks clarification on the interaction between central government’s swimmability target and proposed changes to the National Policy Statement for Freshwater Management in a number of technical areas (e.g. E.coli metrics). This is in line with several other councils’ draft submission positions.

20. The proposed changes to the National Policy Statement for Freshwater Management may significantly increase monitoring requirements for freshwater sites; our submission seeks to clarify the extent of this requirement. Council is also seeking further clarification and context about the definition of economic wellbeing where it appears to be applied differently for water quality versus water quantity.

21. The submission points on the refinements proposed for the National Policy Statement for Freshwater Management reflect the potential consequences to the council’s implementation programme.

Eligibility criteria for allocation of the Freshwater Improvement Fund

22. Central government has approved a $100 million Freshwater Improvement Fund available over the next 10 years, for use in ‘vulnerable catchments’ as a priority. Auckland Council has previously supported this fund.

23. The Clean Water Consultation outlines in more detail the criteria under which applications will be assessed. The fund will cover a maximum of 50% of the total project cost, and the minimum request for funding is $200,000 (excluding GST). For the Auckland region, the Ministry for the Environment has identified the Hoteo River (Kaipara Harbour) as a vulnerable catchment and staff are in the process of preparing an application for the first round of the fund, with the application closing date being 13 April 2017.

National stock exclusion regulations

24. The proposal includes national regulations to exclude stock from streams, rivers lakes and wetlands. In addition, stock may enter waterbodies for the purposes of crossing from one side to the other as long as they are being supervised and are actively driven across the water body in one continuous movement, where this occurs less frequently than once per week. Stock crossings used once or more per week must be bridged or culverted by 1 July 2019.

25. Exceptions to the requirements envisaged are able to be applied for through the council, as a result of submitting a ‘stock exclusion plan’. The emphasis of such plans is to identify what alternative mitigations will be undertaken to manage the environmental impacts of stock access to water bodies. This provides some flexibility to councils, but there may need to be some guidance developed around how this could be implemented. Lastly, the proposed regulations do not apply to sheep or goats etc given the lesser impact they have on land and their general avoidance of waterways.

26. The stock exclusion provisions in the operative Auckland Unitary Plan are the result of extensive internal and external consultation with stakeholders over a two year period followed by an extensive decision-making process.

27. The Auckland Unitary Plan policy approach moves Auckland beyond the status quo (Clean Streams Accord for dairy farms and voluntary riparian fencing on all other farms), so that existing water quality degradation in rural areas is further addressed. The significant costs of livestock fencing, riparian planting and taking farmland out of production for riparian buffer strips provides a balanced planning response that incorporates a reasonable timeframe for compliance.

28. Auckland Council will need to evaluate the respective approaches to stock exclusion, to see where water quality outcomes are best advanced. This is noted in the proposed council submission

Consideration

Local board views and implications

29. Local boards were notified about the Clean Water Consultation, via the relationship managers, on 15 March 2017 with a request for any informal feedback from local boards to be received before 4 April 2017. In notifying local boards, staff noted that all local boards have aspirations for improved freshwater outcomes in their current local board plans and environmental work programmes.

30. Several local boards supported the prior council submission of April 2016 on the ‘Next Steps for Freshwater’ consultation document, several points of which have been taken up in the current Clean Water Consultation. Any further input on this topic will be incorporated into the submission as per the space in the draft submission for ‘local board input’.

Māori impact statement

31. Mana whenua within the Auckland region were notified by council staff about the Clean Water Package on 8 March 2017, noting the opportunity to make their own submission directly to the Ministry for the Environment, or to offer any observations they wish to bring to the attention of council staff, in preparing this agenda report and proposed council submission.

Implementation

32. The Healthy Waters department in Infrastructure and Environmental Services is leading the implementation of the National Policy Statement for Freshwater Management for Auckland Council. In the event that the initiatives under discussion and the particular approaches to the National Policy Statement for Freshwater Management implementation change as a result of the Clean Water Consultation, these will be incorporated in any on-going refinement of the implementation approach for the Auckland region.

33. Auckland Council has already adopted a Progressive Implementation Programme for the National Policy Statement for Freshwater Management. Under the proposed amendments to this national policy statement the council will need to review, revise and formally adopt its Progressive Implementation Plan by 31 March 2018. This will occur regardless to take account of the work done since the last progressive implementation plan in December 2015.

34. As proposed, the amendments to the National Policy Statement for Freshwater Management will require a plan change to set out and identify the large rivers and lakes suitable for immersion (swimming), what improvements will be made and over what timeframe. Staff consider that the requirement to set this out formally in a plan change adds little value, as there are more appropriate avenues to make this information more readily available.

35. If the stock exclusion regulations are promulgated, there is likely to be a need to make a change to the Auckland Unitary Plan to ensure that provisions are not inconsistent with the new regulations.

36. Watercare and Auckland Transport staff were provided a draft of this agenda report and the proposed council submission for comment. This feedback, largely focused on the methodological limitations associated with site selection for swimmability maps for the Auckland region, and some technical matters associated with the amendments to the National Policy Statement for Freshwater Management (the use of the macroinvertebrate index as a guide to assessing ecosystem health, and a more restrictive approach for setting objectives below national bottom lines for particular attributes where significant infrastructure contributes to degraded water quality). These observations have been incorporated into the submission process.

Attachments

No.	Title	Page
a ⇩	Draft Auckland Council Submission - Central Government Clean Water Package	49

Signatories

Authors

Dave Allen, Principal Analyst, Natural Environment Strategy Unit

Coral Grant, Integrated Catchment Principal, Healthy Waters

Jon Benge, Team Leader, Wai Ora Partnerships, Healthy Waters

Craig McIlroy, General Manager, Healthy Waters

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Dean Kimpton - Chief Operating Officer

Environment and Community Committee

04 April 2017

Auckland Council Appointment to One Voice - Sport and Recreation Auckland

File No.: CP2017/05011

Purpose

1. To seek appointment of Auckland Council representation to One Voice – Sport and Recreation Auckland.

Executive summary

2. One Voice - Sport and Recreation Auckland (One Voice) is an Auckland wide independent, voluntary, multi-sectoral group that works with Auckland Council and other entities to provide strategic advice and bring together a single voice for the sector.

3. The membership of One Voice is broad representation from a range of sport and recreation entities. One Voice reviews the membership on a three yearly cycle. Current membership includes: Sport NZ, NZ Recreation Association, Ministry of Education, Ministry of Health, Aktive, Auckland Sports Coalition, Auckland Maori Advisory Group (AMAG), Healthy Auckland Together (HAT), College Sport, Auckland Tertiary Advisory Group, RST representative, Auckland Council.

4. Gary Troup is the independent Chair and was appointed in 2014.

5. In the last term of council 2013-2016, Councillor Wayne Walker and IMSB Member Glenn Wilcox were appointed to One Voice. The previous term 2010-2013 Councillors Wayne Walker and Sandra Coney were appointed with Councillor Michael Goudie as alternate.

6. One Voice now seeks confirmation of council’s appointment for this term.

Recommendation/s

That the Environment and Community Committee:

a) appoint two Council representatives to One Voice – Sport and Recreation Auckland

Comments

7. The role of One Voice “is to provide independent transformational leadership for sport and recreation in Auckland. It has been endorsed by Auckland Council as the key advisory group for sport and recreation. It will act as a source of knowledge and strategic thinking, representing sector-wide views and reflecting its unique stakeholder connections. It will act as an independent advocate for the sport and recreation sector”.

8. One Voice, with Council co-sponsored the development of the Auckland Sport and Recreation Strategic Action Plan (ASARSAP), and plays a key role in maintaining the momentum of the sport and recreation sector in the implementation of the plan.

9. ASARSAP is a sector wide plan, led by Auckland Council that sets out a 10-year strategic direction with actions to guide the future planning and delivery of recreation and sport opportunities in Auckland.

10. One Voice has been active over the last term providing a recreation, sport and physical activity view on key council strategies and plans such as the Auckland Plan, Auckland Sport and Recreation Strategic Action Plan (ASARSAP), Parks and Open Space Strategic Action Plan, Children and Young People’s Strategic Action Plan, the Unitary Plan, Greenways, Long term Plan and Annual Plans.

11. One Voice has also provided support and advocacy through a collective view on Healthy Auckland Together, Healthy Families, and the Auckland Approach to Community Sport.

Consideration

Local board views and implications

12. As a region wide advocacy group, One Voice predominantly interacts with the governing body. As required One Voice is available to meet or present to Local Boards.

13. Local board views have not been sought with regard to the appointments for this term.

Māori impact statement

14. During the last term it was agreed that the Auckland Maori Advisory Group would provide representation to One Voice. The current representative is Megan Tunks. On behalf of AMAG she provides guidance and insight around alignment with the Auckland Plan Maori Outcomes and Te Whai Oranga - Maori Sport and Recreation Action Plan as well as connection to other initiatives targeting Maori in the community.

Implementation

15. One Voice meets quarterly, March, June, September and December. Meetings are currently held on Wednesday’s 1-3.30pm.

16. There are no implementation issues. One Voice remains an unfunded voluntary group which enables them to remain independence. Secretariat support is provided by the Parks Sport and Recreation department.

Attachments

No.	Title	Page
a ⇩	One Voice Terms of Reference	61
b ⇩	One Voice Membership	65

Signatories

Authors

Sharon Rimmer - Manager Sport and Recreation

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Dean Kimpton - Chief Operating Officer

[2] More information about the engagement feedback is available in the report Sports Facilities Investment Plan – Analysis of Feedback and Submissions.

http://shapeauckland.co.nz/media/1660/sports-facilities-investment-plan-analysis-of-feedback-and-submissions.pdf

[3] Several council programmes have established outcome monitoring and evaluation practice. For example, the Auckland Plan Targets Monitoring Report, the local board annual reporting, quarterly financial reporting and departmental reporting, and the internal report of Māori outcomes from Community Grants.

Chairperson	Penny Hulse
Deputy Chairperson	Alf Filipaina
Members	IMSB Member James Brown	Cr Daniel Newman, JP
	Cr Dr Cathy Casey	Cr Dick Quax
	Deputy Mayor Bill Cashmore	Cr Greg Sayers
	Cr Ross Clow	Cr Desley Simpson, JP
	Cr Fa’anana Efeso Collins	Cr Sharon Stewart, QSM
	Cr Linda Cooper, JP	Cr Sir John Walker, KNZM, CBE
	Cr Chris Darby	Cr Wayne Walker
	Cr Hon Christine Fletcher, QSO	Cr John Watson
	Mayor Hon Phil Goff, JP	IMSB Member Glenn Wilcox
	Cr Richard Hills
	Cr Denise Lee
	Cr Mike Lee

No.	Title	Page
a ⇩	Forward work programme	69
b ⇨	15 March 2017 Workshop documents (Under Separate Cover)
c ⇨	23 March 2017 - Submission to Ministry for the Environment on proposed control of personal care products containing microbeads (Under Separate Cover)

Authors	Tam White - Senior Governance Advisor
Authorisers	Dean Kimpton - Chief Operating Officer