Minutes of Environment and Community Committee

Environment and Community Committee

04 April 2017

1 Apologies

Resolution number ENV/2017/47

MOVED by Cr W Walker, seconded by Deputy Chairperson A Filipaina:

That the Environment and Community Committee:

a) accept the apologies from Cr C Casey and Cr D Newman for absence, and Cr D Quax and IMSB Member G Wilcox for lateness.

CARRIED

Note: An apology was subsequently received from Cr R Clow for lateness.

2 Declaration of Interest

Cr J Walker subsequently declared an interest in Item 10 – Regional Sport and Recreation Grant allocation - 2017/2018.

3 Confirmation of Minutes

Resolution number ENV/2017/48

MOVED by Chairperson P Hulse, seconded by Deputy Chairperson A Filipaina:

That the Environment and Community Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 14 March 2017, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Auckland Electric Bike Share Pilot
	Andy Higgs, Centrality, Darleen Tana Hoff, eCycles NZ and Murray Robertson, Downer will speak regarding Auckland Electric Bike Share Pilot. Supporting information was tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Cr D Quax entered the meeting at 9.41 am. Cr J Watson entered the meeting at 9.54 am.

	Resolution number ENV/2017/49 MOVED by Chairperson P Hulse, seconded by Cr C Fletcher: That the Environment and Community Committee: a) thank Andy Higgs, Darleen Tana Hoff, and Murray Robertson for their presentation on the Auckland Electric Bike Share Pilot and their attendance. CARRIED
	Attachments a 4 April 2017 - Environment and Community Committee - Item 5.1 - Auckland Electric Bike Share Pilot, Presentation b 4 April 2017 - Environment and Community Committee - Item 5.1 - Auckland Electric Bike Share Pilot, supporting information

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Development of an outcome measurement tool to support the Sport Facilities Investment Plan
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. IMSB Member G Wilcox entered the meeting at 10.01 am. Cr J Walker entered the meeting at 10.02 am. Cr S Stewart left the meeting at 10.08 am. Cr R Clow entered the meeting at 10.17 am.
	Resolution number ENV/2017/50 MOVED by Chairperson P Hulse, seconded by Cr C Fletcher: That the Environment and Community Committee: a) agree to develop an outcome measurement tool modelled on the Treasury’s CBAx and to pilot it with the 2018/19 Regional Sport and Recreation Grant b) agree to include an outline of the outcome measurement tool in the draft *Sports Facilities Investment Plan* for public consultation c) note that the estimated cost to council of the pilot is approximately $20,000 d) note that the findings of the pilot will be reported back to the Environment and Community Committee in mid-2019, when decisions will be sought on the roll-out of the tool. CARRIED
	Attachments a 4 April 2017, Environment and Community Committee, Item 9 - Development of an outcome measurement tool to support the Sport Facilities Investment Plan, Presentation

Regional Sport and Recreation Grant Allocation - 2017/2018

Cr J Walker declared an interest in this item and took no part in the discussion or voting on this matter.

A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number ENV/2017/51

MOVED by Cr L Cooper, seconded by Deputy Chairperson A Filipaina:

That the Environment and Community Committee:

a) approve the following allocation of funding from the 2017/2018 Regional Sport and Recreation Grants Programme budget, for the amounts outlined below:

Organisation	Project purpose	Funding Allocation
Netball Northern	Junior Netball Delivery	$75,000
Royal New Zealand Foundation of the Blind	Community, Volunteer and Recreation Service Programme	$35,000
John Walker Find Your Field of Dreams Foundation	Operational support to enable Foundation’s programme continuity	$230,000
Tamaki Herenga Waka Trust	Traditional waka experiences	$20,000
Auckland Paraplegic and Physically Disabled Association (T/A Parafed Auckland)	Establishment of hubs of activity for young disabled sport across Auckland	$25,000
Hockey New Zealand	Auckland-wide Regional Hockey Participation Programme	$40,000
Bike On NZ Charitable Trust (Bikes in Schools)	Bikes in Schools Regional Project Manager	$83,000
TOTAL		$508,000

CARRIED

Attachments

a 4 April 2017, Environment and Community Committee, Item 10 - Regional Sport and Recreation Grant Allocation - 2017/2018, Presentation

Precedence of Business

Resolution number ENV/2017/52

MOVED by Chairperson P Hulse, seconded by Cr C Fletcher:

That the Environment and Community Committee:

a) agree that Item 13: Auckland Council Appointment to One Voice - Sport and Recreation Auckland be accorded precedence at this time.

CARRIED

Auckland Council Appointment to One Voice - Sport and Recreation Auckland

Note: Changes to the original motion were incorporated with the agreement of the meeting.

Cr S Stewart returned to the meeting at 10.49 am.

Resolution number ENV/2017/53

MOVED by Cr D Simpson, seconded by Deputy Mayor B Cashmore:

That the Environment and Community Committee:

a) appoint three Council representatives to One Voice – Sport and Recreation Auckland as follows:

Cr C Cooper

Cr A Filipaina

Cr W Walker

CARRIED

12	Proposed Auckland Council Submission - Central Government Clean Water Consultation 2017
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Cr R Clow left the meeting at 10.59 am. Cr M Lee left the meeting at 11.28 am. Cr M Lee returned to the meeting at 11.34 am.
	Note: Changes to the original motion were incorporated with the agreement of the meeting.
	Resolution number ENV/2017/54 MOVED by Chairperson P Hulse, seconded by Cr C Darby: That the Environment and Community Committee: a) acknowledge that the focus of the ‘Clean Water Consultation’ document is on large lakes and rivers. b) request staff to provide an update on National Policy Statement for Freshwater Management implementation including development of ‘integrated watershed plans’ that addresses urban and rural fresh water and coastal water quality issues for Auckland. c) approve the proposed Auckland Council submission, including any amendments and additions agreed by the committee, in response to the government’s ‘Clean Water Consultation’ document; d) delegate authority to the chair of the committee to approve any final amendments to the submission resulting from changes either: i) agreed at the meeting; and ii) additional changes to further qualify or support the general direction provided by the committee, as agreed by the Chair in consultation with Crs Cashmore, Darby, M Lee, Sayers and an Independent Maori Statutory Board member. iii) additional changes as identified by council officers in on-going communication with Mana Whenua, local boards and the Ministry for the Environment. CARRIED
	Attachments a 4 April 2017, Environment and Community Committee, Item 12 - Proposed Auckland Council Submission - Central Government Clean Water Consultation 2017, Presentation

2016/2017 Arts and Culture Regional Work Programme - Public Art Capital Expenditure Amendments

Resolution number ENV/2017/55

MOVED by Cr L Cooper, seconded by Deputy Chairperson A Filipaina:

That the Environment and Community Committee:

a) approve the reallocation of the “build” programme by making the following adjustments:

i) increase the Myers Park Underpass project 2016/2017 budget from $350,000 to $460,000,

ii) increase the Various Gift Offers project 2016/2017 budget from $50,000 to $60,000,

iii) re-phase a portion ($30,000 value) of the Albany Stadium Pool Grounds project from 2017/2018 to 2016/2017,

iv) re-phase a portion ($20,000 value) of the Manurewa Train Station project from 2016/2017 to 2017/2018,

v) re-phase a portion ($10,000 value) of the Greenways Tamaki Drive to Glen Innes project from 2016/2017 to 2018/2019,

vi) cancel the Mt Albert Town Centre Plaza Artwork project ($70,000 value),

vii) cancel the Pukekohe Interchange Arts Contribution project ($50,000 value),

b) note recommendation a) is cost neutral and does not change the 2016/2017 public art budget envelope of $2,220,052 nor the estimated budget envelopes in 2017/2018 ($2,340,000) and in 2018/2019 ($2,475,000).

CARRIED

Note: Pursuant to Standing Order 1.8.3, Cr C Fletcher requested that her abstention from voting on clause a) vi) be recorded.

Item 12 – Proposed Auckland Council Submission - Central Government Clean Water Consultation 2017 was considered after Item 13 – Auckland Council Appointment to One Voice - Sport and Recreation Auckland.

Item 13 – Auckland Council Appointment to One Voice - Sport and Recreation Auckland was considered after Item 10 – Regional Sport and Recreation Grant Allocation - 2017/2018.

Information Report - 14 April 2017

Resolution number ENV/2017/56

MOVED by Deputy Chairperson A Filipaina, seconded by Chairperson P Hulse:

That the Environment and Community Committee:

a) receive the information report.

CARRIED

15 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

16 Procedural motion to exclude the public

Resolution number ENV/2017/57

MOVED by Chairperson P Hulse, seconded by Cr L Cooper:

That the Environment and Community Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Swanson

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.30pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.39pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of land for open space - Swanson

Resolution number ENV/2017/58

MOVED by Cr L Cooper, seconded by Chairperson P Hulse:

That the Environment and Community Committee:

b) agree that there be no restatement of the confidential report, attachments or resolutions for the acquisition of land for public open space in Swanson.

12.39 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Environment and Community Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Penny Hulse
Deputy Chairperson	Alf Filipaina
Members	IMSB Member James Brown
	Deputy Mayor Bill Cashmore
	Cr Ross Clow	From 10.17am, Item 9 Until 10.59am, Item 12
	Cr Fa’anana Efeso Collins
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Hon Christine Fletcher, QSO
	Mayor Hon Phil Goff, JP
	Cr Richard Hills
	Cr Denise Lee
	Cr Mike Lee
	Cr Dick Quax	From 9.41am, Item 5.1
	Cr Greg Sayers
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE	From 10.02am, Item 9
	Cr Wayne Walker
	Cr John Watson	From 9.54am, Item 5.1
	IMSB Member Glenn Wilcox	From 10.01am, Item 9

	Cr Dr Cathy Casey
	Cr Daniel Newman, JP