Minutes of Franklin Local Board

Franklin Local Board

18 April 2017

1 Welcome

The Chair opened the meeting and welcomed everyone present.

2 Apologies

Resolution number FR/2017/37

MOVED by Deputy Chairperson A Baker, seconded by Member S Druyven:

That the Franklin Local Board accepts apologies from Member A Cole for leave of absence and Member B Crompton for lateness.

CARRIED

3 Declaration of Interest

Member S Druyven declared an interest in Item 15 – ‘Business Improvement District (BID) Programme Annual Report to Franklin Local Board’.

4 Confirmation of Minutes

Resolution number FR/2017/38

MOVED by Member N Kloeten, seconded by Member M Bell:

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 28 March 2017, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

Member B Crompton joined the meeting at this point.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation - Te Marama Hou Ministries Trust - Grace van den Brink

Resolution number FR/2017/39

MOVED by Member B Crompton, seconded by Member S Druyven:

That the Franklin Local Board thanks Grace van den Brink, from Te Marama Hou Ministries Trust, for her attendance with respect to their activities in the Hamilton Estate and for her presentation.

CARRIED

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Disposals recommendation report

Resolution number FR/2017/40

MOVED by Deputy Chairperson A Baker, seconded by Member M Bell:

That the Franklin Local Board:

a) does not endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 9 Hall Street, Pukekohe due to the need to retain car parking to cater for potential increase in demand from population growth;

b) endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of Lot 1 DP 198461 BLK II Opaheke SD Subj To & Int In Esmts, Lockwood Road, Papakura;

c) endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of Part Allot 13 Mangatawhiri Parish-Local Purpose Reserve, Bombay Road, Bombay.

d) requests that Auckland Transport completes the Pukekohe car parking survey it previously commenced, in order to inform decisions on proposed disposals of car parking land.

CARRIED

Land owner approval for proposed stream planting on the esplanade reserve at 109 Bremner Road, Drury; Reynolds Road Reserve, Pukekohe; Colin Lawrie Reserve, Pukekohe and Kennelly Park, Pukekohe

Resolution number FR/2017/41

MOVED by Member B Crompton, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) grants land owner approval for Karaka and Drury Consultants Limited to undertake stream planting and to manage weeds and pests on 109 Bremner Road Esplanade Reserve, Drury; Reynolds Road Reserve, Pukekohe; Colin Lawrie Reserve, Pukekohe and Kennelly Park, Pukekohe, as outlined in the landscape planting plan in Attachment A of the report entitled ‘Land owner approval for proposed stream planting on the esplanade reserve at 109 Bremner Road, Drury; Reynolds Road Reserve, Pukekohe; Colin Lawrie Reserve, Pukekohe and Kennelly Park, Pukekohe’.

b) delegates to the Manager, Land Advisory Services, Community Facilities, to execute the land owner approval to undertake stream planting and to manage weeds and pests on 109 Bremner Road Esplanade Reserve, Drury; Reynolds Road Reserve, Pukekohe; Colin Lawrie Reserve, Pukekohe and Kennelly Park, Pukekohe, as outlined in the landscape planting plan in Attachment A of the report entitled ‘Land owner approval for proposed stream planting on the esplanade reserve at 109 Bremner Road, Drury; Reynolds Road Reserve, Pukekohe; Colin Lawrie Reserve, Pukekohe and Kennelly Park, Pukekohe’.

CARRIED

New community leases and lease for additional land at Karaka Hall grounds, 321 Linwood Road, Karaka

Resolution number FR/2017/42

MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton:

That the Franklin Local Board:

(a) approves a new community lease to The Karaka Historical Society Incorporated at Karaka Hall grounds, 321 Linwood Road, Karaka subject to the following terms and conditions:

(i) the surrender of the lease with The Karaka Historical Society Incorporated that is currently in place

(ii) term - 10 years commencing 1 May 2017 with one 10-year right of renewal

(iii) rent – $1.00 plus GST per annum if requested

(iv) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

(b) approves a new community lease to Karaka Bowling Club Incorporated at Karaka Hall grounds, 321 Linwood Road, Karaka subject to the following terms and conditions:

i) term - 10 years commencing 1 May 2017 with one 10-year right of renewal

ii) rent – $1.00 plus GST per annum if requested

iii) a clause included in the lease granting The Karaka Historical Society Incorporated a licence to traverse the portion of leased land between its building and the gate into the Karaka Recreation Reserve on up to 10 days per annum by agreement for special events.

iv) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

(c) approves a deed of lease for additional land to Counties Playcentre Association Incorporated at Karaka Hall grounds, 321 Linwood Road, Karaka subject to the following terms and conditions:

i) term - 16 years and three months commencing 1 May 2017

ii) rent – $1.00 plus GST per annum if requested

iii) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

(d) approves Community Outcomes Plans as required and attached as a schedule to the lease document.

CARRIED

Business Improvement District (BID) Programme Annual Report to Franklin Local Board

Member S Druyven declared an interest in this item and took no part in the discussion or voting on the matter.

Resolution number FR/2017/43

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board:

a) recommends to the governing body to strike the targeted rate of $440,000 for the Pukekohe Business Improvement District programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

b) recommends to the governing body to strike the targeted rate of $121,000 for the Waiuku Business Improvement District programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

CARRIED

Governance Options: Te Puru Community Charitable Trust

Resolution number FR/2017/44

MOVED by Chairperson A Fulljames, seconded by Member M Bell:

That the Franklin Local Board:

a) recommends that an Independent Entity be the preferred governance model for Te Puru Community Charitable Trust subject to the Te Puru Community Charitable Trust Deed being able to be amended to remove the Council Controlled Organisation status;

b) requests staff to report to the governing body advising on the governance models considered by the Franklin Local Board and the preferred model for implementation.

CARRIED

Te Puru Community Centre - delivery model review.

Resolution number FR/2017/45

MOVED by Deputy Chairperson A Baker, seconded by Member A Hopkins:

That the Franklin Local Board:

a) agrees that the most efficient and effective delivery model for the Te Puru Community Centre is under a community ownership and management model, where the trust continues to employ staff to deliver services at the facility.

b) approves the desired council/community outcomes for Te Puru Community Centre and Park as:

· a hub for community, sport and recreation activity to serve the Beachlands and Maraetai community

· provision of a wide range of complementary community, sport and recreation activities which are co-ordinated and delivered in an efficient and cost effective way

· use of facilities (indoor and outdoor) are maximised contributing to growing community participation in recreation and sport

· strong and effective relationships between users, stakeholders, the trust and council.

c) endorses Te Puru Community Charitable Trust acting as “one voice” for all stakeholders and user groups based at Te Puru Park and that a review of protocols and procedures for relationships, field allocations and bookings is undertaken.

CARRIED

Approval of the draft Franklin Local Board Plan 2017

Resolution number FR/2017/46

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board:

a) approves the draft Franklin Local Board Plan 2017 for public consultation using the Special Consultative Procedure (see attachment A of the report entitled ‘Approval of the draft Franklin Local Board Plan 2017’);

b) approves the draft Franklin Local Board Plan 2017 summary (see attachment B of the report entitled ‘Approval of the draft Franklin Local Board Plan 2017’);

c) delegates to the Chair the authority to work with staff in the event that minor edits are required to the draft local board plan or summary.

d) approves the scheduled engagement events, as follows:

i. Thursday 25 May, 10.30am - midday at Pukekohe Library

ii. Saturday 27 May 2017, 10am – midday at Franklin Market in Pukekohe

iii. Thursday 1 June 2017, 10am - midday outside Waiuku New World supermarket, 49 Bowen Street, Waiuku

iv. Saturday 3 June 2017, 10am – midday at Pine Harbour Market, Beachlands

v. Saturday 10 June, 10.30 - midday at Waiuku Library Foyer

vi. Sunday 11 June 2017, 10am – midday at Clevedon Farmers’ Market, Clevedon Showground, Monument Road

e) approves Tuesday 8August 2017 as the date for a public hearing, to be held at the Franklin Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe.

CARRIED

Franklin Local Board, Quick Response Grants: Round Three and Four 2016-2017

Resolution number FR/2017/47

MOVED by Chairperson A Fulljames, seconded by Member N Kloeten:

That the Franklin Local Board:

a) agrees to fund, part-fund or decline the following Quick Response Round Three applications:

Table One: Franklin Quick Response Grants: Round Three Applications

App ID	Applicant	Project	Requested	Decision
QR1703-312	Manukau Orchestral Society Incorporated	Towards the technical costs associated with the orchestral programme "Romance" on 24 June, at Vodafone Events Centre.	$2,000.00	Grant $2,000
QR1703-313	Show Me Shorts Film Festival Trust	Towards print and design, advertising and programming costs for the Show Me Shorts at Pukekohe cinemas.	$1,911.00	Grant $1,911 for advertising printing and design
QR1703-305	Business and Professional Women (BPW) Franklin Incorporated	Towards BPW Incorporated to subsidise the cost of seven women attending the 53rd National BPW New Zealand conference 21-23 April 2017.	$2,000.00	Decline Limited community benefit
QR1703-309	Auckland Urban Mission	Towards mobile caring for the homeless and high need members of the Franklin community, specifically the cost of provisions and van maintenance.	$2,000.00	Decline Central government responsibility
QR1703-310	Waiuku Family Support Network	Towards staff and volunteer training	$2,000.00	Decline Low Local Board priority
QR1703-314	Paparimu Preschool Incorporated	Towards the purchase of prizes for the playgroup possum hunt and activities towards at their gala day.	$2,000.00	Grant $2,000
QR1703-316	West Franklin Community Trust	Towards hall hire of the Waiuku War Memorial Town Hall, posters and advertising costs	$2,000.00	Grant $1,500 not to be used for hall hireage
QR1703-302	Mr Brian Blake	Towards the purchase of native plants from Awhitu Landcare to plant trees on a farm bordering a public beach.	$2,000.00	Decline direct the applicant to Trees for Survival
QR1703-307	Waiau Pa Netball Club	Towards the “Pa 5000 Fun Run or Walk” event for the cost of the traffic management plan, advertising, engraving trophies and groceries.	$500.00	Grant $500
QR1703-315	South Auckland Performing Arts Competition Society Incorporated.	Towards the Arts Festival 2017 for the cost of venue hire: Pukekohe Town Hall; Main Hall and Concert Chamber	$2,000.00	Grant $2,000
QR1703-318	Mauku School	Towards the Mauku School Fun Run and Walk for event expenses including the cost of hiring portaloos and providing first aide on site.	$950.00	Decline the event has occurred
QR1703-303	Mr Shane Hepi	Towards the Clarks Beach circuit training course for the cost of administration, transport, clothing and support equipment.	$1,000.00	Decline the event has occurred
QR1703-308	Waiuku Junior Boys Rugby Football Club Inc.	Towards Waiuku Junior Boys Rugby Football Club Inc. for the purchase of water proof gear bags for coaches for 20 teams.	$2,000.00	Decline the Franklin Local Board do not fund for gear
		Total	$22,361.00	$9,911

b) agrees to fund, part-fund or decline the following Quick Response Round Four applications:

Table Two: Franklin Quick Response Grants: Round Four Applications

App ID	Applicant	Project	Requested	Decision
QR1703-401	Knitting Grannies	Towards the cost of wool to make garments for premature and new born babies.	$2,000.00	Grant $2,000
QR1703-402	Waiuku Family Support Network Community Trust Board	Towards the material costs to build a deck at the back of the building.	$2,000.00	Grant $2,000
QR1703-413	Auckland Urban Mission	Towards mobile caring for the homeless and high need members of the Franklin community, specifically the cost of provisions and van maintenance.	$2,000.00	Decline Central Government responsibility
QR1703-415	Franklin Woodturners Club	Towards the cost of upgrading sharpening equipment at the centre.	$970.00	Grant $970 encourage to apply elsewhere in the future
QR1703-404	Whakaupoko (West Franklin) Landcare	Towards costs of pest control methods (primarily for rats, possums and mustelids).	$2,000.00	Grant $500 for materials for making traps and bait stations
QR1703-408	Glenbrook School	Towards materials to establish a garden at the school.	$2,000.00	Decline other funding sources available
QR1703-410	Waiuku Golf and Squash Club Inc.	Towards costs of printed brochures and marketing materials for membership packs	$1,767.00	Decline low local board priority
QR1703-414	New Netball Team Limited	Towards costs to hire the High Wire Trust Gymnasium for hosting their home round robin netball match.	$2,000.00	Decline the event will occur in another local board area
		Total:	$14,737.00	$5,470

CARRIED

Franklin Local Board Community Grants Programme 2017/2018

Resolution number FR/2017/48

MOVED by Member B Crompton, seconded by Member N Kloeten:

That the Franklin Local Board:

a) adopts the Franklin Local Board Community Grants Programme 2017/2018 (Attachment A of the report entitled ‘Franklin Local Board Community Grants Programme 2017/2018’).

b) requests that the community grants team return to the Franklin Local Board with options for streamlining the grants scheme.

CARRIED

2016 Elections - Highlights and Issues

Resolution number FR/2017/49

MOVED by Deputy Chairperson A Baker, seconded by Member M Kay:

That the Franklin Local Board agrees the feedback in attachment A of the report entitled ‘2016 Elections - Highlights and Issues’ be reported back to the Governing Body for inclusion in the Auckland Council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

CARRIED

Franklin Local Board workshop records

Resolution number FR/2017/50

MOVED by Chairperson A Fulljames, seconded by Member M Bell:

That the Franklin Local Board receives the workshop records for 14 March 2017, 21 March 2017 and 28 March 2017.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.52am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Brendon Crompton	from 9.35am
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten