Minutes of Great Barrier Local Board - 18 April 2017

Great Barrier Local Board

OPEN MINUTES

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 18 April 2017 at 1.00pm.

present

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Jeff Cleave
	Susan Daly
	Shirley Johnson

IN ATTENDANCE

Ngaire Avery
Anna Davis	Kaitoke School & Island Screens Incorporated
Murray Staples
David Speir	North Barrier Residents and Ratepayers Association Incorporated
Brett O'Reilly	North Barrier Residents and Ratepayers Association Incorporated
Gendie Somerville-Ryan	The Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated and Destination Great Barrier Island
Steve Kendall	Great Barrier Island Sports and Social Club
Sam Rodney-Hudson	North Barrier Playgroup
Glen Waterhouse
Rohan MacMahon
Matt Way
Joss Bellerby	Barrier Social Club Incorporated
Isabel Mabey	Te Kura o Okiwi
Mairehau Cleave	Te Kura o Okiwi
Angela Wright
Michelle Hartley-Scott	Netball Club
Kathy Cumming	Barrier Bulletin
Michele Going	Lead Financial Advisor

Great Barrier Local Board

18 April 2017

1 Welcome

Chairperson IM Fordham opened the meeting and welcomed everyone present. Mairehau Cleave led the meeting in a karakia.

A minute silence was observed to acknowledge the passing of John Worley.

2 Apologies

There were no apologies.

3 Declaration of Interest

Chairperson IM Fordham declared an interest in respect of the Great Barrier Island Sports & Social Club Inc.’s capital grant and local grant funding applications at item 12 – Great Barrier Local Board applications for Local Grants Round Two 2016/2017.

Member J Cleave declared an interest in respect of the Te Kura O Okiwi’s capital grant funding application at item 12 – Great Barrier Local Board applications for Local Grants Round Two 2016/2017.

4 Confirmation of Minutes

Resolution number GBI/2017/17

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Ngaire Avery and Anna Davis - Wharf 2 Wharf

Ngaire Avery and Anna Davis were in attendance to present to the Great Barrier Local Board in respect to the Wharf 2 Wharf funding application.

Resolution number GBI/2017/18

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentations.

b) thank Ngaire Avery and Anna Davis for their Public Forum presentations.

9.2

Anna Davis - Island Screens Incorporated

Anna Davis Island Screens Incorporated was in attendance to present to the Great Barrier Local Board in respect to the funding application toward costs to cover running the movie club.

Resolution number GBI/2017/19

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentation.

b) thank Anna Davis representing Island Screens Incorporated for her Public Forum presentation.

9.3

Murray Staples - Rat management

Murray Staples was in attendance to present to the Great Barrier Local Board in respect to his funding application for rat toxin and costs associated with freight and dispensing equipment.

Resolution number GBI/2017/20

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentation.

b) thank Murray Staples for his Public Forum presentation.

9.4

Brett O'Reilly and David Speir - North Barrier Residents and Ratepayers Association Incorporated

Brett O’Reilly and David Speir from North Barrier Residents and Ratepayers Association Incorporated were in attendance to present to the Great Barrier Local Board in respect to the association’s funding applications towards port FitzRoy Boat Club generator upgrade and a fuel supply business scoping plan.

Resolution number GBI/2017/21

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentations.

b) thank Brett O’Reilly and David Speir from North Barrier Residents and Ratepayers Association Incorporated for their Public Forum presentations.

9.5

Gendie Somerville-Ryan - The Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated and Destination Great Barrier Island

Gendie Somerville-Ryan representing The Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated and Destination Great Barrier Island was in attendance to present to the Great Barrier Local Board in respect to the funding applications towards ‘No Barriers - small Island, big ideas panel discussion Intelligence - man or machine?” and the “Dark Sky”, respectively.

Resolution number GBI/2017/22

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentations.

b) thank Gendie Somerville-Ryan representing The Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated and Destination Great Barrier Island for her Public Forum presentations.

9.6

Steve Kendall - Great Barrier Island Sports and Social Club Incorporated

Steve Kendall from Great Barrier Island Sports and Social Club Incorporated was in attendance to present to the Great Barrier Local Board in respect to the club’s funding applications towards the reroof of club rooms, Santa Parade and Guy Fawkes events and cost of rates for the club building.

Resolution number GBI/2017/23

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentation.

b) thank Steve Kendall from Great Barrier Island Sports and Social Club Incorporated for his Public Forum presentation.

9.7

Sam Rodney-Hudson - North Barrier Playgroup

Sam Rodney-Hudson was in attendance to present to the Great Barrier Local Board in respect to the North Barrier Playgroup’s funding application.

Resolution number GBI/2017/24

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentation.

b) thank Sam Rodney-Hudson for her Public Forum presentation.

9.8

Glen Waterhouse, Rohan MacMahon and Matt Way - Rat eradication

Glen Waterhouse, Rohan MacMahon and Matt Way were in attendance to present to the Great Barrier Local Board in respect to the funding application towards the set up and operating costs for rat eradication.

Resolution number GBI/2017/25

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentations.

b) thank Glen Waterhouse, Rohan MacMahon and Matt Way for their Public Forum presentations.

9.9

Joss Bellerby - Barrier Social Club Incorporated

Joss Bellerby from Barrier Social Club Incorporated was in attendance to present to the Great Barrier Local Board in respect to the club’s funding application towards building improvements.

Resolution number GBI/2017/26

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentation.

b) thank Joss Bellerby from Barrier Social Club Incorporated for her Public Forum presentation.

9.10	Isabel Mabey and Mairehau Cleave - Te Kura o Okiwi
	Isabel Mabey and Mairehau Cleave of Te Kura o Okiwi were in attendance to present to the Great Barrier Local Board in respect to funding application to create a Puna Matauranga.
	A document was tabled in respect this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website.
	Resolution number GBI/2017/27 MOVED by Member S Johnson, seconded by Member S Daly: That the Great Barrier Local Board: a) note the Public Forum presentation. b) thank Isabel Mabey and Mairehau Cleave of Te Kura o Okiwi for their Public Forum presentation. CARRIED
	Attachments a Tabled document 9.10 - Te Kura o Okiwi

9.11

Angela Wright - Glass smelter project

Angela Wright was in attendance to present to the Great Barrier Local Board in respect to the funding application towards costs to purchase basic equipment to run a workshop for Aotea Glass Association.

Resolution number GBI/2017/28

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentation.

b) thank Angela Wright for her Public Forum presentation.

9.12

Michelle Hartley-Scott - Netball

Michelle Hartley-Scott was in attendance to present to the Great Barrier Local Board in respect to her funding application for netball equipment.

Resolution number GBI/2017/29

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) note the Public Forum presentation.

b) thank Michelle Hartley-Scott for her Public Forum presentation.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial note: Items 13 – 22 were heard at this point. Item 12 was heard after item 22.

12

Great Barrier Local Board applications for Local Grants Round Two 2016/2017

Chairperson IM Fordham declared an interest in the Great Barrier Island Sports and Social Club Incorporated funding applications and took no part in the discussion or voting on these items.

Member J Cleave declared an interest in the Te Kura O Okiwi’s funding application and took no part in the discussion or voting on this item.

Resolution number GBI/2017/30

MOVED by Member S Johnson, seconded by Member S Daly:

That the Great Barrier Local Board:

a) rescind the capital grant awarded in round one, 2016/2017 to Tryphena Community Hall Society for $50,000.

b) agree to fund, part-fund or decline each capital application received in local grant round two listed in table one.

Table one: Great Barrier capital grant round two applications

ID	Applicant	Project	Requested	Board’s decision
LG1704-205	Te Kura O Okiwi	Towards the creation of a Puna Matauranga located at Te Kura O Okiwi.	$50,000	Defer the decision to 16 May 2017 business meeting
LG1704-213	Destination Great Barrier Island	Towards the purchase domain name and build website.	$9,000	$9,000 subject to a mechanism and agreement enabling DGBI to maintain the website
LG1704-215	North Barrier Residents and Ratepayers Association Incorporated	Towards the Port FitzRoy Boat Club generator upgrade.	$12,400	$12,400
LG1704-217	Barrier Social Club Incorporated	Towards building improvements including replacement of the doors and windows.	$35,806	Defer the decision to 16 May 2017 business meeting
LG1704-220	Great Barrier Island Sports and Social Club Incorporated	Towards the reroof of Club rooms.	$51,722	$46,549.80
LG1704-224	North Barrier Playgroup	Towards the Okiwi Community Room Upgrade.	$16,760	Defer the decision to 16 May 2017 business meeting
Total			$175,688	$67,949.80

c) agree to fund, part-fund or decline each community grants application received in local grant round two listed in table two.

Table two: Great Barrier local grant round two applications

*ID and focus*	*Applicant*	*Project*	*Requested*	*Board’s decision*
*LG1704-206* *Arts and culture*	*Island Screens Incorporated*	*Towards weekly screening fees and the purchase of new DVDs for Island Screens 2017.*	*$5,347*	*$5,347*
*LG1704-210* *Arts and culture*	*Great Barrier Island Community Heritage and Arts Village Trust*	*Towards bringing a tutor to the island, tutor fees and materials for the ‘Design Your Own Board - Skateboard design workshops’.*	*$2,200*	*$2,200*
*LG1704-201* *Community*	*Blue Light Ventures*	*Towards 2017 Great Barrier Island (GBI)” Kids Hunter National Training Scheme” expenses.*	*$1,883*	*$1,883*
*LG1704-212* *Community*	*Great Barrier Island Sports and Social Club Incorporated*	Towards two events; Santa parade prize money to contestants and gifts for the participating children and Guy Fawkes night fireworks and freight. Also towards the cost of rates for the club building.	*$5,700*	*$5,700*
*LG1704-214* *Community*	*Destination Great Barrier Island*	*Towards design work for Dark Sky brand only.*	*$9,123*	*$9,123*
*LG1704-218* *Community*	*North Barrier Residents and Ratepayers Association*	*Towards a fuel supply business scoping plan.*	*$15,220*	*$13,220*
*LG1704-219* *Community*	*Angela Wright*	*Towards the purchase and manufacture of the basic equipment required to run a workshop for Aotea Glass Association.*	*$6,078*	*Decline; limited funding available in this round requested to reapply in July 2017 funding round*
*LG1704-202* *Events*	*The Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated*	Towards audio visual equipment, airfares and on island expenses for four panellists, a moderator, the outreach programme and costs for media to attend ‘No Barriers - small Island, big ideas panel discussion Intelligence - man or machine?”	*$6,000*	*$1,000*
*LG1704-207* *Events*	*Kaitoke School*	*Towards general event expenses for Great Barrier Island Barry Mouat Memorial Wharf to Wharf.*	*$5,000*	*$5,000*
*LG1704-216* *Events*	*Ngati Rehua Ngatiwai ki Aotea Trust board*	*Towards event costs for ‘Aotea Great Barrier Island Walking Festival 2017’.*	*$20,000*	*Decline; financial information provided did not meet minimum requirements*
*LG1704-204* *Environment*	*Murray Staples*	*Towards the purchase of rat toxin and associated freight and dispensing equipment costs for rat eradication.*	*$7,337*	*$5,000*
*LG1704-222* *Environment*	*Rohan MacMahon*	*Towards set up and operating costs for Okiwi Stream monitored rat traps.*	*$15,543*	*$7,355*
*LG1704-208* *Sports and recreation*	*Michelle Hartley-Scott*	*Towards balls, bibs a first aid box, bags, whistles and an echo cleaner.*	*$2,503*	*$2,503*
*LG1704-223* *Sports and recreation*	*Louise Bibby*	*Towards costs for providing swimming lessons to primary aged school children.*	*$1,000*	*Decline; not considered to be a high priority with the limited funding available*
*Total*			*$102,934*	*$58,331.00*

Secretarial note: Chairperson IM Fordham and Member S Johnson abstained from voting on Murray Staples’ funding application for rat management in particular on rat toxin, Member J Cleave abstained from voting in Ngati Rehua Ngatiwai ki Aotea Trust board’s funding application for Aotea Great Barrier Island Walking Festival 2017, in Table two: Great Barrier local grant round two applications.

13

Great Barrier Local Board Community Grants Programme 2017/2018

Resolution number GBI/2017/31

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) adopt the Great Barrier Local Board Community Grants Programme 2017/2018.

b) note that it intends to review content of the programme including criteria, once the new local board plan is adopted.

14

Approval of the draft Aotea Great Barrier Local Board Plan 2017

Resolution number GBI/2017/32

MOVED by Chairperson I Fordham, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) approve the draft Aotea Great Barrier Local Board Plan 2017 for public consultation using the Special Consultative Procedure.

b) approve the Aotea Great Barrier Local Board Plan summary.

c) in the event that minor edits are required to the draft local board plan or summary the board delegates to the Chairperson to work with staff as a matter of urgency.

d) approve the scheduled formal engagement events, as follows:

· Have Your Say, Claris Conference Centre, Saturday 10 June, 10am-12pm

· Have Your Say, Auckland Town Hall, Tuesday 20 June, 5pm-7pm

15

Reallocation of unspent locally driven initiatives budget

Resolution number GBI/2017/33

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Great Barrier Local Board:

a) approve the reallocation of the $4,800 of remaining opex in the Skills Development locally driven initiatives budget line to support Aotea Learning Hub costs for terms 2-4.

b) approve the reallocation of the $14,400 of remaining opex in the Community Response Fund locally driven initiatives budget line to support Aotea Learning Hub costs for terms 2-4.

c) approve the reallocation of remaining opex in the Visitor Maps locally driven initiatives budget line to the Mulberry Grove stone wall budget line for weed removal.

d) approve the reallocation of the $10,000 of remaining opex in the FitzRoy Landing reserve locally driven initiatives budget line to support the Motairehe and Kawa Coastal Erosion projects.

e) approve the reallocation of the $15,000 of remaining opex in the Moorings consent locally driven initiatives budget line to Great Barrier Island Community Heritage and Arts Village Trust to offset grant paid incorrectly from LDI Capex.

f) approve the redirection of a portion of the budget allocated to argentine ant surveillance to support control work on Medlands Road.

16

Approval to reallocate unspent locally driven initiatives budget to support plague skink eradication

Resolution number GBI/2017/34

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) approve the reallocation of the $33,000 of remaining opex in the ecology conversations locally driven initiatives budget line to support plague skink eradication.

b) approve the reallocation of a portion not exceeding $10,000 of opex in the biodiversity officer locally driven initiatives budget line to support plague skink eradication.

17

Local Government New Zealand conference and annual general meeting 2017

Resolution number GBI/2017/35

MOVED by Member J Cleave, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) nominate Chairperson IM Fordham and Member S Daly to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017 held at SkyCity in Auckland.

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with LGNZ.

18

Panuku Development Auckland Local Board Six-Monthly Update 1 September 2016 to 28 February 2017

Resolution number GBI/2017/36

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) receive the Panuku Development Auckland Local Board Update - 1 September 2016 to 28 February 2017.

b) note its interest in the refresh of the Waterfront Strategy particularly in relation to ensuring the provision of a base for sea freight and passenger services to Great Barrier Island.

19

Governance Forward Work Calendar

Resolution number GBI/2017/37

MOVED by Chairperson I Fordham, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) note the Great Barrier Local Board Governance Forward Work Calendar – April 2017.

20

Great Barrier Local Board Workshop Proceedings

Resolution number GBI/2017/38

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) note the record of proceedings for the workshops held on 14 March, 28 March and 4 April 2017.

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

22

Local board feedback on Government’s Urban Development Authorities Discussion Document

Resolution number GBI/2017/39

MOVED by Chairperson I Fordham, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) receive the attached feedback on the Urban Development Authorities discussion document.

Secretarial note: Item 12 was taken at this point.

4.20pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................