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Governing Body
27 April 2017
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1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
3 Declaration
of Interest
Cr R Clow declared an interest Item 5.1 Petitions – Love our
Libraries – Petition relating to Save Our Super City Librarians.
4 Confirmation
of Minutes
5 Petitions
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5.1
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Love our Libraries - Petition relating to Save Our Super City
Librarians
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Cr R Clow had
previously declared an interest in this item and left the table.
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Julia Schiller presented the petition
and tabled supporting information. Copies have been placed on the
official minutes and the supporting information is available on the Auckland
Council website as a minutes attachment.
Petition Prayer:
“We
appeal to you, as our democratically elected Mayor and City Councillors to
intervene:
a. to
arrest the EOI process on or before April 23, 2017
b. to
maintain all remaining staff in their current roles and to commit to
retraining/upskilling existing staff if process (c) concludes that this is
necessary
c. to
hold public consultation processes at the local level. If the goal of Fit for
the Future is truly to improve and modernise service and get more people to
use the libraries, then this should be done on a library-by-library basis
under the guidance of that library's existing staff, patrons, and greater
community.”
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Cr C Fletcher entered the meeting at
9.33 am.
Cr D Newman entered the meeting at
9.34 am.
Cr S Stewart entered the meeting at
9.34 am.
Cr P Hulse entered the meeting at 9.37
am.
Cr D
Newman left the meeting at 9.46 am.
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Resolution number GB/2017/38
MOVED
by Cr D Simpson, seconded by Cr L Cooper:
That the Governing
Body:
a) thank
Julia Schiller of Love our Libraries for her attendance.
b) receive
the petition in relation to Save Our Super City Librarians.
c) request
that the petition be forwarded to the Chief Operating Officer of Auckland
Council for consideration.
CARRIED
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Attachments
a 27 April
2017 - Governing Body, Item 5.1 - Love our Libraries - Petition relating to
Save Our Super City Librarians, Supporting Information
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6 Public Input
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6.1
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Public Input - David Hopkins - Clarity of the draft Statement of
Intent for Auckland Transport
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Cr R Clow
returned to the table.
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Cr E Collins left the meeting at 9.47
am.
Cr C Fletcher left the meeting at 9.47
am.
Cr D Newman returned to the meeting at
9.48 am.
Cr E Collins returned to the meeting
at 9.52 am.
Cr C
Fletcher returned to the meeting at 9.52 am.
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David Hopkins
was in attendance to speak to the Governing Body.
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Resolution number GB/2017/39
MOVED by Mayor P Goff, seconded by Cr D Simpson:
That the
Governing Body:
a) receive
the presentation from David Hopkins regarding clarity of the draft statement
of intent for Auckland Transport and thank him for his attendance.
CARRIED
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7 Local Board Input
There was no local
board input.
8 Extraordinary Business
There was no
extraordinary business.
9 Notices of Motion
There were no notices of motion.
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10
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Substantive council-controlled organisations - shareholder comment
on draft Statements of Intent 2017-2020
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A PowerPoint presentation was provided. A copy
has been placed on the official minutes and is available on the Auckland
Council website as a minutes attachment.
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MOVED
by Mayor P Goff, seconded by Cr D Simpson:
That the Governing Body:
a) approve
the proposed shareholder comments on the draft Statements of Intent 2017-2020
for the substantive council-controlled organisations
contained in the agenda report.
b) agree
that the Mayor and Chair of the Finance and Performance Committee may
finalise the letters to be sent to the council-controlled
organisations containing the shareholder comments, and
approve amendments and editorial changes to the shareholder comments,
provided they are in line with the resolutions of this committee or any other
approved council policy.
c) agree
that the Manager Council Controlled Organisation Governance and External
Partnerships be authorised to work with the relevant local boards to provide
shareholder comments on the Statements of Intent 2017/2018 for Mangere
Mountain Education Trust, Community Education Trust Auckland, and
Contemporary Art Foundation.
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An amendment by way of addition MOVED by Cr R
Clow, seconded by Cr C Darby was withdrawn
d) agree
that ACIL will actively support council’s LTP process by providing
advice and options relating to the shareholding in POAL, AIAL and AFSL,
including how council could increase its influence as a substantial
shareholder relating to AIAL.
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Resolution number GB/2017/40
MOVED by Mayor P Goff, seconded by Cr D
Simpson:
That the Governing Body:
agree that the agreed
comments made by councillors are recorded and that the Mayor, Deputy Mayor
and chairs of the relevant committees of the whole subsequently work together
to incorporate these comments in the council’s response to the Council
Controlled Organisations.
CARRIED
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12.28pm The
meeting resolved as follows:
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Resolution number GB/2017/41
MOVED by Mayor P Goff, seconded by Cr D
Simpson:
That the Governing Body:
a)
agree to continue the meeting, without a break, until the
business on the agenda has been completed.
CARRIED
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Resolution number GB/2017/42
MOVED by Mayor P Goff, seconded by Cr D
Simpson:
That the Governing
Body:
a) approve
the proposed shareholder comments on the draft Statements of Intent 2017-2020
for the substantive council-controlled organisations contained in the agenda report.
b) agree
that the Mayor and Chair of the Finance and Performance Committee may
finalise the letters to be sent to the council-controlled
organisations containing the shareholder comments,
and approve amendments and editorial changes to the shareholder comments,
provided they are in line with the resolutions of this committee or any other
approved council policy.
c) agree
that the Manager Council Controlled Organisation Governance and External
Partnerships be authorised to work with the relevant local boards to provide
shareholder comments on the Statements of Intent 2017/2018 for Mangere
Mountain Education Trust, Community Education Trust Auckland, and
Contemporary Art Foundation.
CARRIED
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Attachments
a 27 April
2017, Governing Body - Item 10 - Substantive council-controlled organisations
- shareholder comment on draft Statements of Intent 2017-2020, Presentation
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11
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Protocol for the development of financial policies affecting
council-controlled organisations.
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Resolution number GB/2017/43
MOVED
by Cr R Clow, seconded by Cr D Simpson:
That the Governing
Body:
a) approve
the protocol in Attachment A of the agenda report for the development and
adoption of Auckland Council group-wide policies relating to business cases,
procurement, treasury, insurance and sensitive expenditure (including travel,
hospitability and gifts)
b) agree
that the Mayor and Deputy Mayor may approve amendments to the protocol in the
report, that do not change its intent, scope and purpose.
CARRIED
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12
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Plan Change to Auckland Unitary Plan - Operative in Part to give
effect to Three Kings settlement proposal
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This item was withdrawn.
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14 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
12.45 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
