|
Hibiscus and
Bays Local Board
19 April 2017
|
|
1 Welcome
The chairperson
opened the meeting and welcomed all those in attendance.
2 Apologies
3 Declaration
of Interest
Member Cooper declared an interest in Item
15 ‘Variation and renewal of community leases to Northern Auckland Free
Kindergarten Association Incorporated at Freyberg Park, Oaktree Reserve and
Hythe Reserve, Browns Bay’ as a close relative is on the board of the
Northern Auckland Kindergarten Association. Member Cooper took no part in the
discussion or decision making of this item.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
Public Forum was held later in
the evening.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
|
28 Procedural
motion to exclude the public
|
|
Resolution
number HB/2017/40
MOVED by Chairperson J Parfitt, seconded by Member D
Cooper:
That the
Hibiscus and Bays Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Ezra Barwell (Principal Policy Analyst) and Paul Marriott-Lloyd (Senior
Policy Manager) be permitted to remain for Confidential Item C1
‘Acquisition of land for open space – Orewa’ after the
public has been excluded, because of their knowledge of the subject matter,
which will help the Hibiscus and Bays Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of land for open space - Orewa
|
Reason for passing
this resolution in relation to each matter
|
Particular interest(s)
protected (where applicable)
|
Ground(s) under
section 48(1) for the passing of this resolution
|
|
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report identifies land the council seeks to acquire for open space
purposes.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report identifies land the council seeks to acquire for open space
purposes.
|
s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
|
4.45pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.10pm The
public was re-admitted.
|
12
|
Hibiscus and Bays Quick Response Grants Round 3: 2016/2017
|
|
|
Catherine
Bolinga (Community Grants Advisor) in attendance for this item.
|
|
|
Resolution number HB/2017/43
MOVED
by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:
That the Hibiscus and Bays
Local Board:
That the Hibiscus
and Bays Local Board:
a)agree to fund,
part-fund or decline the following applications in Quick Response Grants Round
3:
|
App. ID
|
Organisation
Name
|
Project
|
Amount
allocated
|
Reasons/
Conditions
|
|
QR1706-304
|
Dance Dimensions Limited (Umbrella
organisation for Wicki Chix)
|
Towards the accommodation and travel
costs to Hawaii for the Global Dance and Cheers Games 2017 in Hawaii
|
$0
|
Project does not have a strong
alignment to the Hibiscus and Bays Local Board priorities and outcomes in
the Local Board Plan
|
|
QR1706-308
|
Estuary Arts Charitable Trust
|
Towards the costs of building the
E-Commerce website and customer relationship management system integration
|
$2,000
|
|
|
QR1706-311
|
Sing Up Rodney
|
Towards the costs of venue hire,
catering and the professional fee (salaries/wages)
|
$1,000.00
|
|
|
QR1706-302
|
De Paul House
|
Towards the purchase of a van for De
Paul House April to May 2017
|
$0
|
Project does not have a strong
alignment to the Hibiscus and Bays Local Board priorities and vehicle
purchases are a low priority for the local board
|
|
QR1706-306
|
Main Street Orewa t/a Destination
Orewa Beach
|
Towards the purchase and
installation of arm's for seats in the public seats in Orewa between June
2017
|
$0
|
Local Board has referred this to the
Parks and Open Space team to be included in the 2017/2018 work programme in
accordance with the Be Accessible Orewa Report
|
|
QR1706-310
|
The Parenting Place - Attitude Youth
Division
|
Towards the costs of 25
presentations to be delivered in Kingsway College, Long Bay College, Orewa
College and Whangaparaoa College.
|
$0
|
Project does not have a strong
alignment to the Hibiscus and Bays Local Board priorities and outcomes in
the Local Board Plan
|
|
QR1706-315
|
Coast Youth Community Trust
Incorporated
|
Towards the costs of the mobile drop
in unit, including purchase of equipment, duel and road user chargers,
insurance and registration and repairs and maintenance.
|
$2,000
|
The local board considers fuel cost
a low priority. Funding is to be spent on other costs
|
|
QR1706-317
|
Bays Youth Community Trust
|
Towards cost of staff training and
programme resources.
|
$2,000
|
|
|
QR1706-320
|
North Shore Group Riding for the
Disabled Incorporated
|
Towards the purchase of petrol
vouches for volunteers.
|
$1,000
|
|
|
QR1706-309
|
Stephanie Ellett
|
Towards the purchase of native trees
to be planted at 105D Newman Road, Silverdale
|
$2,000
|
|
|
QR1706-318
|
Eaves Bush Appreciation Group
|
Towards cost of bait station and
traps
|
$1,000
|
|
|
QR1706-313
|
Hibiscus Coast Elderly Peoples
Luncheon Club
|
Towards the cost of catering, hall
hire of the Masonic Lodge, Orewa and transportation for the Hibiscus and
Bays Elderly Peoples Luncheon Club
|
$500
|
|
|
QR1706-305
|
Badminton North Harbour Incorporated
|
Towards the purchase of shuttle
cocks for the Badminton North schools and holiday programmes
|
$0
|
Project does not have a strong alignment
to the Hibiscus and Bays Local Board priorities and outcomes in the Local
Board Plan
|
|
QR1706-316
|
North Harbour BMX Association
Incorporated
|
Towards the hireage of the Saint
John Ambulance for the North Harbour 1000 BMX race meeting
|
$0
|
The Hibiscus and Bays Local Board do
not fund retrospective projects.
|
|
QR1706-319
|
Harbour Hockey
|
Towards the venue hire and the
salaries/wages for the coordinator and coaches
|
$600
|
|
|
LG1606-232
|
Orewa Croquet Club
|
Towards a purchase of a lawn mower
|
$750
|
|
|
|
Total
|
|
$12,850.00
|
|
CARRIED
|
|
13
|
Hibiscus and Bays Local Board Community Grants Programme 2017/2018
|
|
|
Catherine
Bolinga (Community Grants Advisor) in attendance for this item.
|
|
|
Resolution number HB/2017/44
MOVED
by Chairperson J Parfitt, seconded by Member C Bettany:
That the Hibiscus
and Bays Local Board:
a) adopt
the Hibiscus and Bays Local Board Community Grants Programme
2017/2018 (Attachment A to the agenda report) with the following amendments:
Lower
priorities
The
Hibiscus and Bays Local Board has identified the following activities as
lower priorities:
·
Activities
that do not relate to the local board plan outcomes
·
Commercial
business enterprises – unless there is a community fundraising benefit
which can be proven
·
Prizes for
sports and other events (except trophies)
·
Educational
Institutions – exception: where the educational institutions can
demonstrate the community use benefit and that the application demonstrates
appropriate fundraising input from the community. Detailed financial
statements specific to the project are required in these cases i.e. not
general school accounts.
Generally,
the Hibiscus and Bays Local Board will not qualify or consider grants for financial
assistance if the:
·
Applications
for activities or projects outside of the local board area
·
Commitment
to ongoing funding or financial support.
·
Applications
to subsidise rentals, reduce debt or payment of rates
·
Applications
for the purchase or subsidy of alcohol or costs associated with staging
after- match functions
·
Grants for
the sole purpose of an individual
·
Family
Reunions
·
Retrospective
projects
· Vehicles or fuel costs
· Portable electronic
equipment/IT
· Payment of legal fees or
expenses and/or regulatory fees including resource and building consent fees.
· Churches or religious
institutions
CARRIED
|
|
14
|
Business Improvement District (BID) Programme Annual Report to
Hibiscus and Bays Local Board
|
|
|
Resolution number HB/2017/45
MOVED
by Member G Holmes, seconded by Deputy Chairperson J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) recommends to the governing body to strike the targeted rate for
the Browns Bay Business Improvement District programme for the 2017/2018 financial year and include this
amount in the 2017-2018 Annual Plan.
b) recommends to the governing body to strike the targeted rate for
the Mairangi Bay Business Improvement District programme for the 2017/2018 financial year and include this
amount in the 2017-2018 Annual Plan.
c) recommends to the governing body to strike the targeted rate for
the Orewa Beach Business Improvement District programme for the 2017/2018 financial year and include this
amount in the 2017-2018 Annual Plan.
d) recommends to the governing body to strike the targeted rate for
the Torbay Business Improvement District programme for the 2017/2018 financial year and include this
amount in the 2017-2018 Annual Plan.
CARRIED
|
|
15
|
Variation and renewal of community leases to Northern Auckland
Free Kindergarten Association Incorporated at Freyberg Park, Oaktree Reserve
and Hythe Reserve, Browns Bay
|
|
|
Karen Walby
(Community Lease Advisor) in attendance for this item.
|
|
|
Resolution number HB/2017/46
MOVED
by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus
and Bays Local Board:
a) grant a variation and renewal of the community lease to Northern
Auckland Free Kindergarten Association Incorporated for Lot 3 DP 39141 at Freyberg Park, Browns Bay being the Browns Bay Taiaotea Kindergarten (Attachment
A) under section 61(2A) of the Reserves Act 1977 subject to the following
terms:
i) term - 10 years commencing 1 January 2017;
ii) rent - $1.00 per annum if requested
iii) the approved Auckland Free Kindergarten Association
Incorporated Community Outcomes Plan be attached to the deed of renewal
b) grant a variation and renewal of the community lease to Northern
Auckland Free Kindergarten Association Incorporated for Lots 162 and Part
Lot163 DP 83808 together with Lot 161 DP 83812 at Oaktree Reserve, Browns Bay being the Oaktree
Kindergarten (Attachment B) under the Local
Government Act 2002 subject to the following terms:
i) term - 10 years commencing 1 January 2017;
ii) rent - $1.00 per annum if requested
iii) the approved Auckland Free Kindergarten Association
Incorporated Community Outcomes Plan be attached to the deed of renewal
c) grant a variation and renewal of the community lease to the
Northern Auckland Free Kindergarten Association Incorporated for Lot 41 DP
34777 at Hythe Reserve, Browns Bay being the Rangitoto Kindergarten (Attachment
C) under section 61(2A) of the Reserves Act 1977 subject to the following
terms:
i) term - 10 years commencing 1 January 2017;
ii) rent - $1.00 per annum if requested
iii) the approved Auckland Free Kindergarten Association
Incorporated Community Outcomes Plan be attached to the deed of renewal
d) approve the Auckland Free Kindergarten Association Incorporated
Community Outcomes Plan as attached to the agenda report (Attachment D).
CARRIED
|
Secretarial
Note: Member Cooper declared an interest in Item 15 ‘Variation and
renewal of community leases to Northern Auckland Free Kindergarten Association
Incorporated at Freyberg Park, Oaktree Reserve and Hythe Reserve, Browns
Bay’ as a close relative is no the board of the Northern Auckland
Kindergarten Association. Member Cooper took no part in the discussion or
decision making of this item.
|
16
|
Road name approval for Highgate Business Park subdivision at 8
Waterloo Road Silverdale
|
|
|
Resolution number HB/2017/47
MOVED
by Member D Cooper, seconded by Member V Watson:
That the
Hibiscus and Bays Local Board:
a) revoke
part of resolution HB 2016/153, dated 17 August 2016, which reads as follows:
approve
the new road name McLeods Way for the Highgate Business Park subdivision at 8
Waterloo Road, Silverdale, Council reference R62751, in
accordance with section 319(1)(j) of the Local Government Act 1974.
And
replace it with:
That
the Hibiscus and Bays Local Board:
b) approve the road name James McLeod Way to replace the previously
approved road name McLeods Way for the Highgate Business Park subdivision at
8 Waterloo Road, Silverdale, Council reference R62751 in accordance with
section 319(1)(j) of the Local Government Act 1974.
CARRIED
|
Secretarial
Note: Item 17 ‘Road Name Report for 12 Te Ruru Limited subdivision at 12
Te Ruru Way, Stanmore Bay’ was considered later in the meeting.
|
18
|
Road Name Approval Report for G and F McChesney subdivision at 389
Duck Creek Road, Stillwater
|
|
|
Resolution number HB/2017/48
MOVED
by Deputy Chairperson J Fitzgerald, seconded by Member D Cooper:
That the Hibiscus
and Bays Local Board:
a) revoke
resolution HB 2016/115, dated 15 June 2016, which reads as follows:
approve
the new road name of Caanan Way for the G and F McChesney subdivision at 389
Duck Creek Road, Stillwater in accordance with section 319(1)(j) of the Local
Government Act 1974.
And replace it
with:
b) approve the new road name of Charity Way to replace the approved
name Caanan Way for the G and F McChesney subdivision at 389 Duck Creek Road,
Stillwater in accordance with section 319(1)(j) of the Local Government Act
1974.
CARRIED
|
|
19
|
Approval of a Private Road Name for the subdivision at 11 Pennant
Street, Long Bay
|
|
|
Resolution number HB/2017/49
MOVED
by Member C Bettany, seconded by Member C Watson:
That the Hibiscus
and Bays Local Board:
a) approve
the proposed road name of Uranga Lane for the new private road
constructed within the subdivision being undertaken by Rising Sun Land
Holdings Ltd (the Applicant), at 11 Pennant Street Long Bay Pursuant
to section 319(1)(j) of the Local Government Act 1974.
CARRIED
|
|
20
|
Auckland Transport Update to the Hibiscus and Bays Local Board
April 2017
|
|
|
Resolution number HB/2017/50
MOVED
by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a)
notes the Auckland Transport Update to
the Hibiscus and Bays Local Board for April 2017 but questions the current
status of statements in the report in regard to the likelihood of weekend
ferry sailings at Gulf Harbour being successful.
b)
notes that since the close of the agenda
further discussion has occurred between the local board and the Chief
Auckland Transport Metro Officer to discuss the issue of weekend ferry
sailings from Gulf Harbour and was also able to raise the issue of the need
for a bike rack for ferry users at Gulf Harbour.
CARRIED
|
|
21
|
Approval of the draft Hibiscus and Bays Local Board Plan 2017
|
|
|
Resolution number HB/2017/51
MOVED
by Chairperson J Parfitt, seconded by Member C Bettany:
That the Hibiscus and Bays
Local Board:
a) approves
the draft Hibiscus and Bays Local Board Plan 2017 for public consultation
using the Special Consultative Procedure.
b) approves
the Hibiscus and Bays Local Board Plan summary as illustrated in the tabled
version dated 19 April 2017 and is on the file copy of the minutes and can be
viewed on the Auckland Council website as a minutes attachment.
c) delegate
to the chairperson and deputy chairperson authority to work with staff
to make minor edits, if required.
d) approves
the scheduled formal engagement events, as follows:
i. Intergenerational
event, Saturday, 27 May 2017, 11am – 2pm, Hibiscus and Bays Local Board
Office, 2 Glen Road, Browns Bay
ii. Open
Forum style event, Thursday, 8 June 2017, 6pm – 8pm, Orewa Service
Centre
iii. Hearing
style Have Your Say event, Wednesday, 14 June 2017, 6pm – 8pm, Browns
Bay Service Centre
CARRIED
|
|
23
|
Local Government New Zealand conference and Annual General Meeting
2017
|
|
|
Resolution number HB/2017/53
MOVED
by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus
and Bays Local Board:
a) nominate Members Fitzgerald, Bettany, V Watson and C Watson to
attend the Local Government New Zealand 2017 conference and Annual General
Meeting from Sunday 23 July to Tuesday 25 July 2017, noting that the
additional two members will be funded from the local board training budget.
b) confirm that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) note that any members who wish to attend the Annual General
Meeting must provide their names to the Kura Kāwana project team as soon
as possible to ensure that they are registered with Local Government New Zealand.
CARRIED
|
Secretarial
Note: The meeting adjourned at 6.28pm and reconvened at 6.48pm. Member Caitlin
Watson retired from the meeting at 6.28pm
|
9.1
|
Issue of a slip at Matakatia Parade
|
|
|
Graham Midgley
of Matakaia Parade spoke in regard to the issue of a slip in the vicinity of
18 Matakatia Parade.
|
|
|
Resolution number HB/2017/56
MOVED by Chairperson J Parfitt, seconded by Member M Williamson:
That the
Hibiscus and Bays Local Board:
a) thank Mr Midgley for his presentation and request a report as a
matter of urgency giving an update of the issue of a slip at Matakatia
Parade.
CARRIED
|
|
9.2
|
Road name at 12 Te Ruru Place, Stanmore Bay
|
|
|
Thomas and
Caitlin Weston were in attendance to address the local board in regard to a
proposed road name at 12 Te Ruru Way subdivision at Stanmore Bay. Mr Weston
tabled information which has been summarised and placed on the file copy of
the minutes and can be viewed on the Auckland Council website.
|
|
|
Resolution number HB/2017/57
MOVED by Chairperson J Parfitt, seconded by Member C Bettany:
That the
Hibiscus and Bays Local Board:
a) receive the tabled information and thank Mr Weston for his
presentation regarding a proposed road name for the subdivision at 12 Te Ruru
Way at Stanmore Bay.
CARRIED
|
|
|
Attachments
a Summary of support for road name of Pae Moana
|
|
17
|
Road Name
Report for 12 Te Ruru Limited subdivision at 12 Te Ruru Way, Stanmore Bay
|
|
|
Resolution
number HB/2017/58
MOVED by Member G Holmes, seconded by Member V
Watson:
That the
Hibiscus and Bays Local Board:
a) approve
the new road name of Pae Moana Place in accordance with section 319(1)(j) of
the Local Government Act 1974 instead of the suggested road name of
‘Alfred Peter Way’ for the 12 Te Ruru Limited subdivision at 12
Te Ruru Way, Stanmore Bay and request that the officer be instructed to
advise the developer of the reasons for the decision.
CARRIED
|
27 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Acquisition of land for open space - Orewa
|
|
|
g) confirm
that there be no restatement of this confidential report, attachments or resolutions
for the acquisition of land for public open space in West Hoe Heights Special
Housing Area until settlement of the acquisition, and only then is the resolution
to be restated.
|
7.10 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
