Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

18 April 2017

1 Welcome/Karakia

The Chairperson welcomed those present and member Will Flavell led the meeting in prayer.

2 Apologies

Resolution number HM/2017/39

MOVED by Member W Flavell, seconded by Member W Flaunty:

That the Henderson-Massey Local Board:

a) accept the apology from member Peter Chan for absence.

CARRIED

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are the declared conflicts of interests of elected members of the Henderson-Massey Local Board.

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton	Elected Member Patron	13 December 2016
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust Auckland Asian Association	Member Member Member Member Advisor Trustee President	15 Nov 2016 21 Feb 2017
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member	15 Nov 2016
Matt Grey	Zeal	CEO	15 Nov 2016 21 March 2017
Paula Bold-Wilson	Community Waitakere Henderson Budgeting Services Unitec Institute of Technology	Employee Board member Board member	15 Nov 2016 21 March 2017
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	15 Nov 2016 17 February 2017
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Member Member	15 Nov 2016
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

Resolution number HM/2017/40

MOVED by Member V Neeson, seconded by Member P Bold-Wilson:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2017, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

Precedence of Business

Resolution number HM/2017/41

MOVED by Chairperson S Henderson, seconded by Member V Neeson:

a) That the : agree that items 8.1 to 8.3: Deputations be accorded precedence at this time.

CARRIED

7 Ward Councillors’ Update

There were no Ward Councillors’ Update

8 Deputations

8.1

Deputation - Waitakere Cricket Club request for support to renew artificial turf at the cricket nets on Te Atatu Park

Resolution number HM/2017/42

MOVED by Member V Neeson, seconded by Member W Flaunty:

That the Henderson-Massey Local Board:

a) Receives deputation from the representatives of Waitakere Cricket Club as following:

- Greg Hill – Chair of the Board

- David Windler – Coach

- Helen Borich – Chair of the Junior Committee

b) Requests community facilities staff to investigate the options for renewing the artificial turf at the cricket nets at Te Atatu Park.

CARRIED

8.2

Deputation - Te Atatu Peninsula Business Association request for consideration of town centre upgrade in near future

Resolution number HM/2017/43

MOVED by Member B Brady, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) Receive the deputation from Town Centre Manager Robynne Pringle, TAPBA and Chair Stephen Enger.

b) Requests Auckland Transport to investigate matters raised with regards to the amenity and safety of the pedestrian environment at Te Atatu Peninsula Town Centre and report back to the local board by the June 2017 business meeting.

c) Requests staff investigate the request for a town centre upgrade of Te Atatu Peninsula to be included in the Long Term Plan 2018-2028.

CARRIED

8.3

Deputation - Te Whare Hukahuka: Ka Eke Poutama Youth in Governance and Leadership programme

Resolution number HM/2017/44

MOVED by Member P Bold-Wilson, seconded by Member W Flavell:

That the Henderson-Massey Local Board:

a) Receive the deputation from the Shay Wright from Te Whare Hukahuka.

b) Requests staff investigate options for supporting Ka Eke Poutama Youth in Governance and leadership programme from the Henderson-Massey local board area.

CARRIED

9 Public Forum


9.1	Joshua Koko and Grant Wilson from Waipareira Trust spoke on Taniwha Tales – empowerment through art. They updated the board on their activities and their plea to help find a new home as their current building has been sold.
9.2	Linda Graham Ms. Graham raised concerns on the impact of the board changing a long-held lease from the Henderson Vally Pony Club to a shared lease with Henderson Riding for the Diabled.
9.3	Carolyne Moran Ms Moran raised concerns about: - dog challenges at Riverpark Crescent, Henderson and the hazard poised at preschool children. - Having a direct line to the animal management department in cases of emergencies such as a dog attack.
	Secretarial note: Tabled submission has been attached to this minutes and can be viewed on the Auckland Council website.
	Resolution number HM/2017/45 MOVED by Member M Grey, seconded by Member B Brady: That the Henderson-Massey Local Board: a) Receives public forum submissions. b) CARRIED
	Attachments a Tabled submission Linda Graham

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Henderson-Massey Local Board Chairperson's report

Resolution number HM/2017/46

MOVED by Chairperson S Henderson, seconded by Member W Flavell:

That the Henderson-Massey Local Board:

a) receive the Henderson-Massey Local Board Chairperson’s report.

CARRIED

Henderson-Massey Local Board Community Grants Programme 2017/2018

Resolution number HM/2017/47

MOVED by Member B Brady, seconded by Member P Bold-Wilson:

That the Henderson-Massey Local Board:

a) adopt the Henderson-Massey Local Board Community Grants Programme 2017/2018.

CARRIED

Henderson-Massey Quick Response, Round Two 2016/2017 grant applications

Resolution number HM/2017/48

MOVED by Member B Brady, seconded by Member W Flavell:

That the Henderson-Massey Local Board:

a) Agrees to fund Zeal

Application

Organisation Name

Project

Allocated

QR1705-205

Zeal Education Trust

Towards costs of accommodation, food, transport, resources and team building activities for a 'Youth development and leadership camp' from 9 - 12 October 2017.

$2,000

CARRIED

Secretarial note: Member Matt Grey declared an interest in this item and was not in the room when resolution (a) was passed.

Resolution number HM/2017/49

MOVED by Member B Brady, seconded by Member W Flavell:

That the Henderson-Massey Local Board:

b) Agrees to fund, part-fund or decline applications listed in Table One below for Henderson-Massey Quick Response, Round Two 2016/2017 and agree to fund, part-fund or decline each application in this round.

Table One: Henderson-Massey Quick Response, Round Two 2016/2017 applications:

Application	Organisation Name	Project	Allocated
QR1705-201	Henderson Photographic Society	Towards venue hire, photograph matting supplies, food and beverage for volunteers, and advertising for event "Henderson Photographic Society Presents... " held on 2 - 5 June 2017.	$1,831
QR1705-214	Brickworks Drama School	Towards costs for venue hire, costume and craft material for 'Brickworks drama October school holiday workshops for children and youth' held from 2 - 6 October 2017.	$500
QR1705-225	Nandan (an Indian Bengali Association)	Towards costs of hall hire of Waitakere Theatre Playhouse for rehearsal and event 'Annual Arts and Cultural Festival' from 18 - 20 May 2017.	$0
QR1705-228	West City Band Incorporated	Towards registration fees for both adult and youth concert bands, all solo and ensemble performances of individuals participating in the 'National concert band association national festival' held from 3 - 5 August 2017.	$1,552
QR1705-209	Fix Up, Look Sharp	Towards operational costs for Fix Up, Look Sharp service; donation vehicle, phone contract and promotional tools from 3 July 2017 to 1 July 2018.	$2,000
QR1705-210	YMCA of Auckland	Towards costs of facilitator training, guest speakers and essential resources such as cleaning consumables and morning teas for weekly 'SPACE for you and your baby' sessions from 6 May 2017 to 16 December 2017.	$2,000
QR1705-211	New Zealand Family and FosterCare Federation Incorporated	Towards venue hire and guest speakers for the 'Auckland North Regional Hui' held on 26 May 2017.	$1,550
QR1705-215	Waitakere Japanese Supplementary School (WJSS) After-school Programme	Towards the cost of venue hire at Glen Eden Intermediate School for the 'Waitakere Japanese Supplementary School after-school programme, term two' from 1 May 2017 to 21 July 2017.	$452
QR1705-217	Waitakere Indian Association (WIA) Hindi Language and Cultural School	Towards hall rental for weekly practice from 1 May 2017 to 3 June 2017 and for 'Charity Show' event.	$961
QR1705-220	Glendene Community Society Incorporated.	Towards food, drinks, plates and marketing material for 'White Ribbon Day Breakfast' held at Glendene School on 23 November 2017.	$748
QR1705-222	Waitakere Combined Club	Towards costs of bus hire for 'Fellowship Club' senior outings from 1 May 2017 to 7 March 2018.	$800
QR1705-223	Seed 2 Harvest	Towards stationery and food for 8 week 'GEMS Well-Being programme' held 10 May 2017 to 30 June 2018.	$1,500
QR1705-224	The Crescendo Trust of Aotearoa	Towards venue hire of Corban Estate for monthly music performances held from May 2017 to 24 February 2018.	$1,500
QR1705-226	Bhartiya Samaj Charitable Trust	Toward purchase of DSLR camera to record events.	$0
QR1705-230	PHAB Association Incorporated	Towards volunteer expenses and purchase of art and sporting equipment to run 'PHAB Henderson Social Clubs' from 1 May to 7 July 2017.	$400
QR1705-212	Ranui Community Centre	Towards costs of tools and materials to hold a series of workshops from May 2017 to May 2018.	$2,000
QR1705-204	Waitakere Orchid Club Incorporated	Towards advertising in the Chinese Herald, hire of Eftpos machine and costs of engraving trophies for the event 'Waitakere Orchid Club Spring Show' held from 24 - 26 August 2017.	$673
QR1705-219	Corban Estate Arts Centre	Towards materials for children activities and workshops for the Kids Arts Festival 2017 'The Sky's the Limit' held on 13 May 2017.	$2,000
QR1705-218	Ranui Swanson Football Club	Towards purchase of 3 sets of junior football goals.	$2,000
		Total Allocated	$24,467

CARRIED

Secretarial note: Member Matt Grey declared an interest in this item and was not in the room when resolution (a) was passed.

Business Improvement District (BID) Programme Annual Report to the Henderson-Massey Local Board

Resolution number HM/2017/50

MOVED by Member V Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) recommend to the governing body to strike the targeted rate for the Te Atatu BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

CARRIED

Auckland Transport Update – April 2017 to the Henderson/Massey Local Board

Resolution number HM/2017/51

MOVED by Member V Neeson, seconded by Member W Flaunty:

That the Henderson-Massey Local Board:

a) receive the Auckland Transport update April 2017.

CARRIED

New community lease to NZ Ethnic Social Services Trust, Covil Park, 56A Covil Avenue, Te Atatu South

Resolution number HM/2017/52

MOVED by Member V Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) grant a new community lease to NZ Ethnic Social Services Trust, located on part of Covil Park, 56A Covil Park, Te Atatu South subject to the following terms and conditions:-

i) term – 5 years commencing 18 April 2017 with one 5 year right of renewal;

ii) rent - $1.00 plus GST per annum if requested;

iii) maintenance Fee - $500.00 per annum plus GST;

iv) NZ Ethnic Social Services Trust Community Outcomes Plan (Attachment B) as approved be attached to the community lease document.

b) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

New community lease to Te Akoranga Playcentre Association Incorporated, Lincoln Park, 5 Sunpark Avenue, Massey

Resolution number HM/2017/53

MOVED by Member B Brady, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) grant a new community lease to Te Akoranga Playcentre Association Incorporated, located on part of Lincoln Park, 5 Sunpark Avenue, Massey subject to the following terms and conditions:-

i) term – 10 years commencing 18 April 2017 with one 10 year right of renewal;

ii) rent - $1.00 plus GST per annum if requested;

iii) Te Akoranga Playcentre Association Incorporated Community Outcomes Plan (Attachment B) as approved be attached to the community lease document.

b) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

Renewal of Community Lease to Te Atatu Rugby League & Sports Club Incorporated, Jack Colvin Park, 44 Titoki Street, Te Atatu Peninsula

Resolution number HM/2017/54

MOVED by Member W Flaunty, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) approve a renewal of community lease to Te Atatu Rugby League and Sports Club Incorporated, located on part of Jack Colvin Park, 44 Titoki Street, Te Atatu Peninsula subject to the following terms and conditions:-

i) Term – 33 years from 31 March 2007 to 31 March 2040;

ii) Rent - $5.00 plus GST per annum if requested;

b) all other terms and conditions in accordance with the terms and conditions stipulated in the Deed of Lease dated 22 October 1974.

CARRIED

Panuku Development Auckland Local Board Six-Monthly Update 1 September 2016 to 28 February 2017

Resolution number HM/2017/55

MOVED by Member M Grey, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) receive the Panuku Development Auckland Local Board Update 1 September 2016 to 28 February 2017.

CARRIED

W Flavell – 6.29 pm (left the meeting)

Returned – 6.30 pm

Approval of the draft Henderson-Massey Local Board Plan 2017

Resolution number HM/2017/56

MOVED by Member B Brady, seconded by Member P Bold-Wilson:

That the Henderson-Massey Local Board:

a) approves the draft Henderson-Massey Local Board Plan 2017 (Attachment A) for public consultation using the Special Consultative Procedure.

b) approves the Henderson-Massey Local Board Plan summary (Attachment B).

c) in the event that minor edits are required to the draft local board plan or summary the board delegates to the Chair or other delegate to work with staff as a matter of urgency.

d) Approves the scheduled formal engagement events, as follows:

Meet Your Local Board Members Drop In/Have Your Say Event

Thursday 8 June 2017, 3-6pm

Waitakere Central (Henderson) Library, 3 Ratanui Street, Henderson.

Meet Your Local Board Members Drop In/Have Your Say Event

Wednesday 14 June 2017, 1.30-5.30pm

Te Atatu Peninsula Community Centre and Library, 595 Te Atatu Road, Te Atatu Peninsula.

Meet Your Local Board Members Drop In/Have Your Say Event

Friday 16 June 2017, 2.30-5.30pm

Massey (Westgate) Library and Leisure Centre, Cnr Don Buck Road and Westgate Drive, Massey.

Meet Your Local Board Members Drop In/Have Your Say Event

Monday 19 June 2017, 2.30-5.30pm

Ranui Library, Cnr Ranui Station Road and Swanson Road, Ranui.

e) Agrees the Have Your Say events will be supplemented with a Community Organisation forum, and a Sport & Recreation Groups forum, plus support to other Council partners with them leading engagement with local communities and interest groups.

f) approves scheduling of a hearing in August 2017.

CARRIED

LDI Community Response Fund Opex 2016/2017 allocations

Resolution number HM/2017/57

MOVED by Member V Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) allocate a $8,000 grant from LDI community response opex 2016/2017 to Kakano/UNITEC to enable the design and installation of window film over the glass walls of the Henderson Train Station Skybridge Subject to final approval by the Local Board.

b) allocate a $12,000 grant from LDI community response opex 2016/2017 to YMCA Massey to support the implementation of the Raise up Massey Youth Space Project.

c) allocate a $10,000 grant from LDI community response opex 2016/2017 to McLaren Park Hub South for support continued delivery of a youth voice initiative.

d) allocate a $30,000 LDI community response opex from 2016/2017 to ATEED to progress the next phase of the Henderson Value Proposition work.

e) Allocate a $10,000 grant from LDI community response opex to Community Waitakere to undertake community asset mapping to identify information to support more sustainable engagement between West Auckland Maori and Council as well as amongst West Auckland Maori themselves.

f) Allocate a $35,000 grant from LDI community response opex to Ranui Community Centre to fund unbudgeted expenses related to the recent refurbishment of the centre.

CARRIED

2016 Elections – Highlights and issues

Resolution number HM/2017/58

MOVED by Chairperson S Henderson, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) Delegate the Chairperson to provide any comments to be reported back to the Governing Body for inclusion in the Auckland Council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

CARRIED

Book workshop time early May

24	Confirmation of Workshop Records
	Resolution number HM/2017/59 MOVED by Chairperson S Henderson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) confirm that the updated workshop held 7, 14 and 21 March 2017. CARRIED
	Secretarial note: Amended workshop records are attached to this minutes and can be viewed on the Auckland Council website.
	Attachments a 7 March LB Workshop record b 14 March LB Workshop record c 21 March LB Workshop record

Governance Forward Work Calendar

Resolution number HM/2017/60

MOVED by Member V Neeson, seconded by Member W Flavell:

That the Henderson-Massey Local Board:

a) notes the updated Governance Forward Work Calendar for April 2017 (attachment A).

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.42 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shane Henderson
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP

Deputy Chairperson		Peter Chan, JP