Minutes of Howick Local Board

Howick Local Board

10 April 2017

1 Welcome

The Chair opened the meeting and welcomed everyone.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HW/2017/39

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 20 March 2017, as a true and correct record.

CARRIED

5 Leave of Absence

5.1

Leave of Absence - D Collings

Resolution number HW/2017/40

MOVED by Member J Spiller, seconded by Member M Turinsky:

That the Howick Local Board approve a request for leave of absence from Chairperson D Collings.

CARRIED

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Stockade HIll issue and Howick Village Plan
	Gayleen Mackereth, Chair of the Howick Ratepayers and Residents Association Inc., addressed the meeting.
	A copy of the letter from The Howick Ratepayers & Residents Association was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2017/41 MOVED by Chairperson D Collings, seconded by Member J Donald: That the Howick Local Board thank Gayleen Mackereth for her attendance and receive the presentation regarding the Stockade Hill issue and maintaining the special character of Howick. CARRIED
	Attachments a 10 April 2017 Howick Local Board Item 9.1 Public Forum - Stockade HIll issue and Howick Village Plan Letter from The Howick Ratepayers & Residents Association

9.2	Public Forum - Bucklands Beach footpath issues and Peninsula bus service
	Steve Udy and Bruce Kendall, representing the Eastern and Bucklands Beach Residents and Ratepayers Association, addressed the meeting.
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2017/42 MOVED by Chairperson D Collings, seconded by Member J Spiller: That the Howick Local Board thank Steve Udy and Bruce Kendall for their attendance and receive the presentation regarding the Bucklands Beach footpath and other issues. CARRIED
	Attachments a 10 April 2017 Howick Local Board Item 9.2 Public Forum - presentation from Eastern & Bucklands Beach Residents and Ratepayers Association

9.3	Public Forum - Easter Egg Hunt Event
	Brett Jones, on behalf of the Cession Community Trust addressed the meeting.
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2017/43 MOVED by Chairperson D Collings, seconded by Member J Spiller: That the Howick Local Board thank Brett Jones for his attendance and receive the presentation on the recently held Easter Egg Hunt Event. CARRIED
	Attachments a 10 April 2017 Howick Local Board Item 9.3 Public Forum - Easter Egg Hunt Event presentation

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Chairperson's Report
	There was no Chairperson’s report.

Councillor Update

Resolution number HW/2017/44

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board note the verbal report from Councillor Dick Quax and Councillor Sharon Stewart.

CARRIED

Howick Local Board 2016/2017 work programme on community safety

Resolution number HW/2017/45

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) approve $22,900 of the Howick Local Board community safety budget as outlined below:

Community lead	Project /Programme	Amount
Asian Council on Reducing Crime	· Family violence and safety awareness · Home safety checklist development	$6,000
Neighbourhood Support Pakuranga/Bucklands Beach	· New group set up / Coordination of Neighbours Day and engagement activities	$4,000
Neighbourhood Support Howick/Botany/Flatbush	· New group set up	$2,000
Asian Safety Education and Promotion Charitable Trust	· Asian youth driver and road safety workshops	$1,800
Howick/Pakuranga Community Patrol	· Maintenance of the groups and focus on car crime prevention	$2,000
Botany/Flatbush Community Patrol	· Maintenance of the groups and focus on car crime prevention	$2,000
The Sowers Trust	· Effective publicity for community programmes · The pilot parent connect programme	$5,100
TOTAL		$22,900

b) delegate to Member B Wichman, Member J Donald, Chairperson D Collings the allocation of the $8,100 subject to the approval by the Board’s Relationship Manager.

CARRIED

Arts Out East 2018 Proposal

Resolution number HW/2017/46

MOVED by Deputy Chairperson K Bungard, seconded by Member J Spiller:

That the Howick Local Board approve $49,381 for stages one and two of the Arts Out East 2018 proposal from the 2015/2016 carry forward budget and the 2016/2017 community arts programmes.

CARRIED

Auckland Transport Update - April 2017

Resolution number HW/2017/47

MOVED by Member J Donald, seconded by Member B Wichman:

That the Howick Local Board note the Auckland Transport Update – March 2017 report.

CARRIED

Business Improvement District (BID) Programme Annual Report to Howick Local Board

Resolution number HW/2017/48

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board:

a) recommends to the governing body to strike the targeted rate for the Greater East Tamaki BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

b) recommends to the governing body to strike the targeted rate for the Howick BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

CARRIED

Attachments

a 10 April 2017 Howick Local Board Item 17 Business Improvement District (BID) Programme Annual Report - Attachment B Greater Easter Tamaki Business Association BID programme updated 6/4/17

New Road Name Approval for the rural-residential subdivision by Eastfield Development Ltd, at 39 Flat Bush School Road, Flat Bush.

Resolution number HW/2017/49

MOVED by Chairperson D Collings, seconded by Member M Turinsky:

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval:

a) the road name “Hikuawa Road” proposed by the applicant, for the new road created by way of subdivision at 39 Flat Bush School Road, Flat Bush.

CARRIED

New Road Name Approval for the residential subdivision by Hugh Green Group at 80 Drumbuoy Drive and 64 Thomas Road, Flat Bush.

Resolution number HW/2017/50

MOVED by Member B Wichman, seconded by Member A White:

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval:

a) the road names ‘Charlestown Drive,’ ‘Drumbuoy Drive,’ ‘Drumconnell Drive,’ ‘Greenan Drive’ and ‘Cooladawson Drive’ be applied to the extensions of the relevant roads through 80 Drumbuoy Drive and 64 Thomas Road; and

b) the road names ‘Downpatrick Drive’ (Road 1), ‘Bunbeg Crescent’ (Road 2), ‘Gurtin Road’ (Road 3), ‘Cloonlyon Drive’ (Road 4), ‘Bunlin Road’ (Road 5) and ‘Lavey Road’ (Road 6), for the new roads created by way of subdivision at 80 Drumbuoy Drive and 64 Thomas Road, Flat Bush while noting that ‘Ballyalton Crescent,’ ‘Ballykinler Crescent,’ ‘Ballynahinch Crescent,’ ‘Tannaghmore Drive,’ ‘Drumnaconagher Drive,’ ‘Drumaness Drive,’ ‘Cloonaweema Drive,’ ‘Dungloe Drive,’ ‘Carracastle Drive,’ ‘Bushfield Drive,’ ‘Brackloon Drive,’ ‘Knockanara Drive,’ ‘Tullymore Drive,’ ‘Cumber Road,’ ‘Clonmany Road,’ ‘Ballyliffin Road,’ ‘Rossbeg Road,’ ‘Corveen Road,’ ‘Ballyshannon Road,’ ‘Glann Road’ and ‘Knock Road’ and also meet the road naming criteria.

CARRIED

New Road Name Approvals for the residential subdivision by J A Rowan Ltd at 248 Ormiston Road, Flat Bush

Resolution number HW/2017/51

MOVED by Member G Boles, seconded by Member M Turinsky:

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval:

a) the naming of the extension of Malahide Drive within the subdivision at 248 Ormiston Road, Flat Bush, as Malahide Drive; and

b) the road names “Olga Road, Cousins Road, Kira Road and Yulia Road”, proposed by the Applicant, for the new roads created by way of subdivision at 248 Ormiston Road, Flat Bush while noting that “Pomeroy Road, Nenagh Road, Broadford Road, Cloneen Road, Benburb Road, Craddentown Road, Portroe Road and Rylane Road” also meet the road naming criteria.

CARRIED

Application for a private-use washing line on the public recreation reserve Pohutukawa Avenue Esplanade Reserve, Shelly Park

Resolution number HW/2017/52

MOVED by Member A White, seconded by Member G Boles:

That the Howick Local Board decline the land owner application to locate a private washing line on the public Pohutukawa Avenue Esplanade Reserve.

CARRIED

2016 Elections - Highlights and Issues

Resolution number HW/2017/53

MOVED by Chairperson D Collings, seconded by Member A White:

That the Howick Local Board agree its comments to be reported back to the Governing Body for inclusion in the Auckland Council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

CARRIED

Local Board Appointments and Delegations - Howick Local Board

Resolution number HW/2017/54

MOVED by Chairperson D Collings, seconded by Member G Boles:

That the Howick Local Board:

a) review the appointment of the following board members to the external community groups and organisations listed below:

External organisation	Lead	Alternate
Howick Village Business Association	David Collings	Jim Donald
Aircraft Noise Consultative Committee	Bob Wichman	Peter Young
Otara Waterways and Lake Community Panel	Mike Turinsky	Peter Young
Tamaki Estuary Environmental Forum	Garry Boles	John Spiller
Greater East Tamaki Business Association	Mike Turinsky	Jim Donald
Greenmount Landfill Community Liaison Group	John Spiller	Peter Young
Highbrook Park Trust	Peter Young	Bob Wichman
Lloyd Elsmore Park Users Forum	Garry Boles	John Spiller
Board member delegated to respond to resource consent applications on behalf of the board	David Collings	Adele White

b) reconfirm the nomination of Chairperson D Collings, Members G Boles and J Spiller to utilise the process outlined in the Combined Chief Executive Delegations Register authority, for minor land owner approvals relating to park land from the date of this resolution.

c) continue to receive all other landowner approval applications relating to park land considered moderate or complex to a full local board workshop and subsequent business meeting for a decision.

CARRIED

Local Government New Zealand conference and Annual General Meeting 2017

Resolution number HW/2017/55

MOVED by Member M Turinsky, seconded by Member B Wichman:

That the Howick Local Board:

a) nominate Chairperson D Collings and Deputy Chairperson K Bungard to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with LGNZ.

CARRIED

Approval of the draft Howick Local Board Plan 2017

Resolution number HW/2017/56

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board:

a) approves the draft Howick Local Board Plan 2017 for public consultation using the Special Consultative Procedure.

b) approves the Howick Local Board Plan summary.

c) in the event that minor edits are required to the draft local board plan or summary the board delegates to the Chair or other delegate to work with staff as a matter of urgency.

d) approves the scheduled formal engagement events, as follows:

· Wednesday 24 May 2017 6.30pm-8pm Botany Night Market, Botany Town Centre

· Saturday 27 May 2017 8am-12.30pm - Howick Village Market

· Thursday 1 June 2017, 6.30pm-8pm Pakuranga Plaza

· Thursday 8 June 6.30-8pm Howick Library

· Saturday 17 June 10am-12 Pakuranga Library

· Thursday 29 June 6.30-8pm Botany Library.

e) confirms a hearing will be held on Tuesday 15 August 2017 commencing at 9.30am in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga with a second day being Wednesday 16 August 2017, if required.

CARRIED

Attachments

a 10 April 2017 Howick Local Board Item 25 Approval of the draft Howick Local Board Plan 2017 - Draft Howick Local Board Plan 2017 Summary for Public Consultation updated 10/4/17

Allocation of 2016/2017 Community Response Fund

Resolution number HW/2017/57

MOVED by Chairperson D Collings, seconded by Deputy Chairperson K Bungard:

That the Howick Local Board allocate $2,150 from its 2016/2017 community response fund for the printing cost of the booklet “Settling In – Easy living in the East”.

CARRIED

Governance Forward Work Calendar

Resolution number HW/2017/58

MOVED by Chairperson D Collings, seconded by Member B Wichman:

That the Howick Local Board note the Howick Local Board Governance Forward Work Calendar.

CARRIED

Workshop Records

Resolution number HW/2017/59

MOVED by Chairperson D Collings, seconded by Member J Donald:

That the Howick Local Board note the workshop records for workshops held on 8, 9, 15,16 and 23 March 2017.

CARRIED

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.23 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP
	John Spiller (from 6.05pm)
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP