Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

19 April 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Mangere East HUB Development Project 5

9 Public Forum 6

9.1 Public Forum - Mangere Domain Change Room Facilities 6

9.2 Public Forum - OOOYes Business Team from the Auckland Seventh-day Adventist High School 6

9.3 Public Forum - Mangere Mountain Domain Playground 6

9.4 Public Forum - Submission on the Proposed Favona Coastal Walkway 6

10 Extraordinary Business 7

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Approval of the concept plan for Norana Esplanade Walkway 11

14 Auckland Transport Update - April 2017 19

15 Mangere-Otahuhu Facility Partnership Fund 2016/2017 27

16 Funding of Citizens Advice Bureau Mangere – Otahuhu Agency 33

17 New Road Name Approval for the residential subdivision by Housing New Zealand at 14 – 18 Cottingham Crescent, Mangere 39

18 Business Improvement District (BID) Programme Annual Report to Mangere-Otahuhu Local Board 43

19 Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018 61

20 Local board feedback on Government’s Urban Development Authorities Discussion Document 67

21 Funding for the "2017 Tuia Te Here Tangata" Leadership Development Programme 201

22 Approval of the draft Māngere-Ōtāhuhu Local Board Plan 2017 213

23 Mangere-Otahuhu Local Board: Submission to the East West Link 267

24 Update - Community-led response to alcohol licensing 293

25 Reinstatement of the Manukau Harbour Forum 299

26 Local Government New Zealand conference and Annual General Meeting 2017 305

27 Luau Night at theWorld Masters Games 309

28 Governance Forward Work Calendar 311

29 Mangere-Otahuhu Local Board Workshop Notes 315

30 Local Board Leads and Appointments Report 325

31 Chairpersons Report and Announcements 327

32 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 15 March 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Mangere East HUB Development Project

Purpose

Hone Fowler from the Mangere East Community Centre would like to engage with the local board in a discussion regarding an update on the Mangere East HUB development project. The Mangere East Community Centre Feasibility Report - 2016 (Attachment A) is a further investigation report looking in more detail at the Walter Massey Park/Mangere East Village area and surrounding community.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Hone Fowler from the Mangere East Community Centre for his attendance and presentation.

Attachments

No.	Title
a	The Mangere East Community Centre Feasibility Report – 2016 (under separate cover)

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Mangere Domain Change Room Facilities

Purpose

Steven Mateljan from the Onehunga Māngere United Sports Club would like to discuss with the board the upgrade of the Māngere Domain changing room facilities.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Steven Mateljan for his attendance and presentation.

9.2 Public Forum - OOOYes Business Team from the Auckland Seventh-day Adventist High School

Purpose

Peter Sykes from Māngere East Family Services would like to introduce the OOOYes business team from Auckland Seventh-day Adventist High School.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Peter Sykes and members of the OOOYes business team from the Auckland Seventh-day Adventist High School for their attendance and presentation.

9.3 Public Forum - Mangere Mountain Domain Playground

Purpose

Tina Schoone would like to discuss with the board the refurbishment of the playground that is on the domain of Māngere Mountain.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Tina Schoone for her attendance and presentation.

Attachments

No.	Title
a	Playroung proposal Mangere Mountain Domain (under separate cover)

9.4 Public Forum - Submission on the Proposed Favona Coastal Walkway

Purpose

1. Mark Erskine would like to present to the local board on the proposed Favona Coastal Walkway.

Executive Summary

2. Public consultation on the Norana Esplanade walkway was carried out in the latter part of last year and closed on 18 November 2016. Staff analysed the feedback from community consultation and there is a report on this agenda outlining the key themes from consultation and recommendations for the Māngere-Ōtāhuhu Local Board to assist in their decision making process.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Mark Erskine for his attendance and presentation.

Attachments

No.	Title
a	Submission proposed Favona Coastal Walkway (under separate cover)

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

19 April 2017

Approval of the concept plan for Norana Esplanade Walkway

File No.: CP2017/03648

Purpose

1. To approve the concept plan for Norana Esplanade Walkway and acknowledge consultation feedback.

Executive summary

2. The proposed Norana Esplanade Walkway is a 4 kilometre long, 2.5 metre wide, accessible walking and cycling pathway that will be constructed from concrete. It will link Mahunga Drive to Beach Road via esplanade reserve and boardwalk connection (Attachment A and B).

3. There is $200k approved growth funding in the current financial year with a further $1.875m growth funding available in FY18 and $1.875m in FY19 to complete the project.

4. The appropriateness of the project has been assessed by parks staff against criteria including; Local Board Plan (2014) objectives, council wide-objectives and local community aspirations. The project measured positively against the criteria as it will increase access to recreation, deliver a priority project in the adopted Greenways/Local Paths Plan and will meet community aspirations based on consultation feedback.

5. A workshop was held with the local board in February 2017 to discuss consultation and engagement findings. The board indicated a supportive direction for the project and requested a Crime Prevention Through Environmental Design (CPTED) overlay on the detailed design to increase safety of pathway users. The board also requested the installation of signage and pathway realignment away from neighbouring properties where possible.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approves the concept plan for the Norana Esplanade Walkway

b) Approves the principle of cost sharing fence installation where required to increase security to commercial properties along the relevant open space boundaries

c) Acknowledges consultation feedback.

Comments

6. The proposed Norana Esplanade Walkway is a 4 kilometre long, 2.5 metre wide, accessible, concrete walking and cycling pathway linking Mahunga Drive to Beach Road via esplanade reserve and boardwalk connection (Attachment A and B).

7. There is $200k approved growth funding in the current financial year with a further $1.875m growth funding available in FY18 and $1.875m in FY19 to complete the project.

8. The walkway will provide a high-value coastal recreational walking and cycling link with views over the Manukau Harbour and will connect people with the water and recreational facilities.

9. The appropriateness of the project has been assessed by community parks staff against the following criteria:

· Meeting local board planning aspirations and objectives

· Meeting current community need and in anticipation of future demand

· Delivering on the council wide aspiration of getting residents ‘more active more often’

· Complementing existing park uses, layouts and landscapes

· Improving the quality and range of facilities in community parks.

10. The Norana Esplanade Walkway project came out positively when measured against the above criteria. Not only will it provide increased access to recreation and sports facilities but it will also increase safety at our parks through higher levels of passive surveillance.

11. Additionally, development of the pathway presents opportunities to provide increased access to the water for waka and kayaks, and provide ecological and biodiversity enhancement opportunities through the planting of native flora and fauna along the proposed route.

12. The walkway forms an integral part of the wider Māngere-Ōtāhuhu Local Board Greenways/Local Paths Plan that identifies walking and cycling connections throughout the board area and beyond.

Greenways/Local Paths Plan

13. The Greenways/Local Paths plan provides a strategic vision for delivering walking and cycling connections that link people with amenity hubs, including; sportsfields, beaches, playgrounds, town centres and rail and bus connections.

14. The Norana Esplanade Walkway will provide a high value recreation corridor catering for pedestrians and cyclists along an accessible pathway. As a Greenway/Local Path connection it will seek to deliver:

a) safe, high amenity walking connections,

b) safe, high amenity cycling connections,

c) improved ecological and stormwater outcomes,

d) increase recreational opportunities by improving links between neighbourhoods and open space facilities

15. The Norana Esplanade Walkway is identified as a ‘priority link’ within the adopted Greenways/Local Paths plan as it provides a 4 kilometre contiguous off-road walking and cycling corridor.

Consultation

16. Consultation with the local community was carried in October 2016 on the proposed route. This resulted in a total of 18 submissions, with 10 respondents in support of the walkway and 5 opposed. The following themes were identified from the feedback:

· security of commercial and private property

· safety of walkway users

· the need for crime prevention overlay on the design of the walkway

· proximity of pathway to neighbouring property

· hazardous chemicals in neighbouring commercial property

· fear of increased crime and anti-social behaviour

· CCTV installation at entrances/exits and along the route

· lighting installation along the route

· installation of gates at entrance points secured at night

· application of liquor ban along the route

Market Cove Residential Development

17. The proposed Market Cove sub-division is located adjacent to the coast and the Norana Esplanade Walkway. The walkway will provide access to a network of recreational opportunities for hundreds of new residents on completion of the sub-division in 2018.

18. Staff have liaised with developers to ensure sub-division footpaths are aligned with the walkway to provide welcoming access points. The new residents recreating on the walkway will increase levels of passive surveillance resulting in increased security and safety of the area.

Consideration

Local board views and implications

19. Community feedback from consultation on the Māngere-Ōtāhuhu Local Board Plan 2014 identified a requirement for increased walking and cycling connections throughout the local board area. The Norana Esplanade Walkway is a step towards delivering on this Local Board Plan aspiration.

20. A workshop was held with the local board in February 2017 to discuss the feedback from the consultation. In response to this feedback the board requested the following design / project outcomes:

· where practical align path away from neighbouring residential and commercial properties

· provide additional set back of pathway from sportfields at Norana Park

· provide sufficient set back of pathway from coastal edge in order to reduce impacts of future coastal erosion

· cost sharing of fence installation to increase security to commercial properties

· undertake a CPTED analysis of the walkway design to include securing access points.

21. The detailed design has been amended to reflect these requirements.

22. The board indicated that it wasn’t in support of illuminating the pathway during the night due to the potential risk of drawing people into isolated areas during hours of darkness. The board were also not in support of CCTV camera installation along the route due to the reactive nature of camera security.

Māori impact statement

23. Parks and heritage is of fundamental importance to Tangata Whenua, their culture and traditions. The activities identified in the report will benefit Maori and the wider community through increased access to recreation opportunities.

24. The following iwi have an interest in the area and were engaged on the project: Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Ōrākei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Ngāti Tamaoho, Te Akitai Waiohua, Te Ahiwaru Waiohua, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga Ngāti, Tamaterā, Waikato-Tainui.

25. Iwi were generally supportive of the project. However, Te Ahiwaru preferred to see development of a continuous esplanade walkway rather than boardwalk installation.

26. Other comments related to opportunities for cultural enhancements in the delivery of the project, protection of archaeology, ecological and biodiversity enhancements and water quality improvement where possible. Parks will include the feedback from iwi in the detailed design where practicable.

Implementation

27. There is $200k approved growth funding in the current financial year with a further $1.875m growth funding available in FY18 and $1.875m in FY19 to complete the project.

28. Delivery of the walkway will commence in FY18 following local board approval of detailed designs and it will take two years to complete.

Attachments

No.	Title	Page
a ⇩	Norana Esplanade Walkway Overall Plan	15
b ⇩	Boardwalk Connection	17

Signatories

Authors

Steve Owens – Parks & Places Specialist, Parks, Sports and Recreation

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Auckland Transport Update - April 2017

File No.: CP2017/05885

Purpose

1. The purpose of this report is to respond to resolutions and requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the local board and provide transport related information on matters of specific application and interest to the Mangere-Otahuhu Local Board (MOLB) and its community.

Executive summary

2. This month no decision is required but information is provided about the following matters:

· A Local Board Transport Capital Fund update

· Auckland Transport’s strategic alignment

· The Local Board Transport Capital Fund including an update on existing projects

· Auckland Transport projects

Recommendation/s

That the Māngere-Ōtāhuhu Local Board note the Auckland Transport Update – April 2017 report.

Comments

Responding to Mangere-Otahuhu Local Board Resolutions

3. The local board resolution is recorded below in italics. Auckland Transport’s response is below the resolution in normal font.

4. Resolution number MO/2017/25

That the Mangere-Otahuhu Local Board:

b) Expresses disappointment about Auckland Transport’s lack of flexibility in facilitating council policy of providing local board members’ parking at their local board offices.

This resolution has been noted by Auckland Transport.

5. c) Provides the following comment on the Walmsley Road transit lanes project:

(i) there is concern about the impact that large trucks and trailers will have on user safety.

This resolution and supporting background information about the MOLB’s long-standing concerns about heavy vehicle traffic in this area was forwarded to project team. The team has considered this information and are keen to inform the MOLB how they have sought to mitigate these concerns.

The section of Walmsley Road in question is located between the Otahuhu Train Station and Mangere Road. See the map below.

This section of road is a major South Auckland route and is heavily utilised by a variety of heavy vehicles because of its proximity to the Otahuhu industrial area.

Figure 1: Map of Walmsley Road Proposed Transit Lanes

This project is part of the wider FN 32 project to prioritise bus movements between Otahuhu Train Station and a Mangere Town Centre. The key method of prioritisation is to build transit lanes which will only be able to be used by heavy vehicles and cars with passengers.

This will create a more controlled road environment that will allow trucks and buses to move in the priority lane decreasing the number of large vehicles weaving between lanes. Part of the project is a protected shared path that is approx. four metres wide. Figure 2 is an extract from the design’s cross-section drawing. The blue section is the shared path.

Figure 2 – Cross Section of the Proposed Shared Path

In summary, by providing a mix of segregated lanes (normal, transit, off road shared path) the project should make the area safer. Heavy vehicles are unlikely to move in the normal traffic lane when there is a priority lane available reducing the number of lane changes. Likewise pedestrians and cyclists will have a wide, off-road lane shared lane that will remove them from the general traffic.

6. d) Requests Auckland Transport officers provide update information on the upcoming changes to the Mangere Town Centre bus stops.

At the last MOLB monthly meeting it was reported that the Mangere Town Centre Bus Station’s patronage has been higher than predicted and Auckland Transport has decided to provide more shelter at this location.

Building more shelter has been put into the 2017/18 financial year’s programme. Detail of the type of shelter and its positioning is not confirmed yet and will only be confirmed after the proposals have been discussed with the MOLB.

Strategic Alignment

7. The New Network is still Auckland Transport’s biggest project in the MOLB area. But the recent announcement that light rail is being investigated in more detail indicates that there are important potential projects on the horizon that the MOLB needs to be aware of that will align with Chapter 13 of the Auckland Plan, in which Council prioritised the development of ‘a transformational improvement in the speed, capacity, reliability and connectivity of the public transport system’.

8. Within the New Network the recent opening of the coffee kiosk at the Otahuhu Station and trials of vending machines at other stations demonstrates Auckland Transport’s commitment to improving passenger experience.

9. There was an announcecement on 24 March 2017 that the New Zealand Transport Agency and Auckland Transport boards have agreed that there will be a staged, integrated transition from bus to light rail transit from the airport to the city centre, based on future demand and capacity, and commencing route protection for this important gateway corridor between two of Auckland’s key growing employment areas.

10. The MOLB is represented on the political working group that supports this discussion and the opportunities for Mangere-Otahuhu when better rapid transport options between central Auckland and the airport become available will need to be discussed as more detail becomes available.

Transport Future Urban Growth

11. Another project with strategic implication is the Transport Future Urban Growth Project. This is an ongoing strategic project between Auckland Council, Auckland Transport and New Zealand Transport Agency to provide the transport infrastructure required as Auckland’s population grows.

12. On 1 March 2017 the project team met with the MOLB and discussed the project and its implications for Mangere-Otahuhu and Auckland as a whole.

AT’s actions against advocacy plans

13. This section provides a regular report about how Auckland Transport is supporting the MOLB advocacy initiatives recorded in the MOLB Local Board Plan. In this report the MOLB’s advocacy initiatives from the 2013-16 term are recorded in the table below providing a summary of their status.

Table 1: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
A great public transport network that is easy to get to, frequent and reliable	Ōtāhuhu bus and rail interchange project	Completed
	Māngere bus interchange project	Completed
Attractive, accessible and safe cycle ways and walkways	Linking of Windrush Close and Waddon Place in Māngere Town Centre	Completed
Attractive, accessible and safe cycle ways and walkways	Completion of the Peninsula Park walkway in Māngere	This project is not being delivered by Auckland Transport
Safe, attractive and well maintained roads	Delivery of the Future Streets pilot	Completed

Local board transport capital fund (LBTCF) update

Updates

14. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

Projects

15. The MOLB has already put considerable work into identifying possible projects and at the local board meeting on 15 February 2017 the MOLB requested feasibility and rough order cost (ROC) for the following projects:

· Upgrading the footpaths in and around the Mangere East Town Centre

· Building a two lane roundabout at the intersection of Bader Drive and Orly Road

· Widening Bader Drive in front of the Cosmopolitan Club

· Building cycling facilities such as pump tracks or cycling training tracks in Centre Park and/or Boggust Park

16. The MOLB’s projects and their current progress are summarised in the table below:

Table 2: Local Board Transport Capital Fund Projects

Projects	Current Status	Problem or Opportunity Being Addressed	Current Status
Upgrading the footpaths in and around the Mangere East Town Centre.		Providing better pedestrian facilities in and around Mangere East.	This project is currently being reviewed and the Relationship Manager has provided more information and clarification of the idea to the review team. A final ROC is not available yet.
Building a two lane roundabout at the intersection of Bader Drive and Idyllwild Road		Easing congestion at the intersection of Bader Drive and Idlewild Roads.	This project is currently being reviewed and the Relationship Manager has provided more information and clarification of the idea to the review team. A final ROC is not available yet. .
Widening Bader Drive in front of the Cosmopolitan Club		Remove the road narrowing near the Mangere Town Centre that create congestion on Bader Drive.	This project is currently being reviewed and the Relationship Manager has provided more information and clarification of the idea to the review team. A final ROC is not available yet.
Building cycling facilities such as ‘pump tracks’ or ‘cycling training tracks’ in Centre Park and or Boggust Park		Building better facilities for learning to ride.	Feedback from the review is that building cycle facilities of this nature is outside the remit of the Local Board Transport Capital Fund. The matter is not closed yet but the Steering Group that reviews these projects does not support building cycle training facilities with the fund because it is not a transport related activity. Auckland Transport’s Relationship Manager is discussing whether the fund could be used to build walking and cycling paths in the parks that could be used to link to a possible future facility funded by another agency. When this is confirmed a report will be made to the MOLB.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing on time and with budget. Orange – An issue has been identified that may need to be resolved. Red - An major issue has been identified that needs to be resolved Black – The project has been investigated and the HLB has decided not to pursue it at this time.

Upcoming projects and activities

Consultations

17. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this local board area. In this reporting period, no projects were put forward for comment by the MOLB.

18. Traffic Control Committee (TCC) decisions are reported on a monthly basis. In December there was one TCC decision in the MOLB area.

Table 1: TCC Monthly Summary December 2016 – January 2017

Street	Area	Work	Decision
Kirkbride Road and Un-named Roads	Mangere	Broken Yellow Lines near intersections as part of a consent process.	Deferred until the development finished

Regional and sub-regional projects

Roads and Streets Framework (RASF) and Transport Design Manual (TDM)

19. Auckland Transport is reviewing the Auckland Transport Code of Practice (ATCOP) and the current classifications of roads in Arterial, Collector and Local categories.

20. The aim is to balance place-making and movement better and to achieve that Auckland Transport will use existing local plans (i.e. town centre plans, master plans etc.) as the basis for classifying existing roads and streets.

21. The RASF will be a strategic document defining a new structure for classifying roads. The aim is to provide classifications that reflect the use of roads by people instead of just their transport efficiency.

22. The TDM will replace the ATCOP and provide technical standards for building road corridor infrastructure.

23. The MOLB was very well represented at a workshop on 20 March 2017 that was organised to discuss this project with southern local boards. A workshop with the MOLB is being scheduled.

Public Transport Supporting Events

24. The recent Adele concert demonstrated how an efficient public transport network contributes to making Auckland a better place to live. Auckland Transport provided additional bus and train services that were eagerly used by people travelling to the concert. In fact Auckland Transport carried 80% of the crowd to the concert on trains and buses – 27,000 on trains and 7,600 on buses.

Future Streets Activation Project

25. Auckland Transport’s is working closely with the Mangere community to advertise Future Streets and to encourage people to use the area for walking and cycling. This appears to be successful as a number of community groups have started to use the facilities for:

· Teaching children to cycle safely.

· Fitness circuits.

26. Auckland Transport has a person specifically tasked to work with the MOLB and the community to encourage this type of activity and is currently developing detailed plans and scheduled events to maximise activation of the new, safer streets.

New Zealand Transport Agency (NZTA) Traffic Conditions Radio Station

27. Auckland Transport and NZTA have partnered to trial a short-range radio service for broadcasting travel information to motorists on route.

28. OnRoute FM, will trial on-air for six months from March 2017 providing updates on transport network incidents, road works and other matters that affect people’s journeys on SH 1 and 20. Listeners will hear alerts and advisories from NZTA, Auckland Transport, Police and in an emergency Auckland Civil Defence. Commercial advertising is not permitted. The coverage area is shown below.

Figure 3: Coverage Area of Traffic Condition Radio Broadcasts

For more information visit www.nzta.govt.nz/onrouteFM or www.at.govt.nz/projects, or you can email onroutefm@nzta.govt.nz.

Attachments

There are no attachments for this report.

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Mangere-Otahuhu Facility Partnership Fund 2016/2017

File No.: CP2017/05589

Purpose

1. For the Māngere-Ōtāhuhu Local Board to approve the allocation of $150,000 Facility Partnership Fund for 2016/2017 to Bridge Park Tennis Club.

Executive summary

2. Included in the 2016/2017 work programme is $150,000 from the Locally Driven Initiatives (LDI) Opex budget for Facility Partnership Fund (FPF). The purpose of the fund is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities.

3. Following a workshop with the local board in March 2017, a number of projects were identified and considered. The projects have been assessed and a summary of the assessment is included in this report. Of the projects that were identified as suitable for funding from the FPF, one is close to proceeding at this time.

4. Bridge Park Tennis Club Incorporated (BPTC) – Resurfacing and remarking of 5 tennis courts at 7 Taylor Drive Māngere Bridge, estimated at $160,000 (ex GST). The project supports the development of multi-use sport facilities which are accessible to the local community and contribute towards achieving the local board outcomes for sport and recreation. This project is recommended for funding support from the FPF.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board grants $150,000 from the board’s Facility Partnership Fund 2016/2017 to Bridge Park Tennis Club Incorporated for the resurfacing and remarking of 5 tennis courts at 7 Taylor Drive, Māngere Bridge.

Comments

5. Included in the 2016/2017 work programme is $150,000 from Locally Driven Initiatives (LDI) Opex budget for Facility Partnership Fund (FPF). The purpose of the fund is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities.

6. Following a workshop with the local board in March 2017, a number projects were identified and considered.

7. The projects have been assessed against the following factors.

· Support the development of fit-for-purpose, multi-use sport and recreation facilities

· Non-council owned asset.

· Groups willing to work in partnership to achieve sport and recreation outcomes for the community with the support of council investment.

· Readiness for the project to proceed.

8. The following projects were identified for assessment.

· Counties Manukau Zone of New Zealand Rugby League Incorporated (CMRL)

· Māngere East Rugby League Football and Sports Club Incorporated (MERL)

· Oruarangi community (community playground)

· Manukau Rovers Rugby Football Club Incorporated (MRFC)

· Centre Park ( two additional floodlights on existing dedicated training area)

· Ōtāhuhu Badminton Club Incorporated

· Ōtāhuhu Softball Sports Club Incorporated

· Bridge Park Tennis Club Incorporated (BPTC)

· Manukau Rugby League Football and Sports Club Incorporated (MRLFC)

Counties Manukau Zone of New Zealand Rugby League Incorporated (CMRL)

9. Overview: CMRL registered as an Incorporated Society in 2010 to reflect the geographical boundaries and participation in rugby league throughout Counties Manukau. CMRL have a vision to develop a headquarters for rugby league in Counties Manukau at Norana Park. CMRL host events including tournaments, competitions, skills sessions, holiday programmes, coaching courses, workshops and governance training.

CMRL’s vision includes:

o Relocating to Norana Park

o 2 playing surfaces

o Indoor training facilities

o Changing rooms and public toilets

o Mini stadium

o Learning community hub for education and development

o Museum and memorabilia feature

o Offices and kitchen facilities

10. Assessment: The project is in the very early stages of development. Further investigation is required through a needs assessment to identify facility requirements, costings, and how a sports partnership model could be implemented.

11. Recommendation: CMRL have been encouraged to continue advocacy by submitting formally to forthcoming local board engagement opportunities. This project is not recommended for funding support from the FPF at this time.

Māngere East Rugby League Football and Sports Club Incorporated (MERL)

12. Overview: The Māngere East Rugby League Football Club was established in 1963 and is now a multi-sport club that incorporates four codes including rugby league, netball, TAG and Australian Football League (AFL). There is a current membership of 3,500 with approximately 600 adult members and 2,900 junior members.

13. In May 2016 the Local Board granted $230,000 from the board’s Facility Partnership Fund 2015/2016 to Māngere East Rugby League Football Club towards the upgrade and renovation of its hall, kitchen and toilet areas of the clubrooms located on Walter Massey Park.

14. Assessment: MERL has been supported by the local board previously which has resulted in other funders supporting the project. MERL is also being supported by the local Regional Sports Trust to build capability and investigate effective operational models. This project is about to proceed following delays in gaining building consent.

15. Recommendation: This project is not recommended for funding from the FPF at this time due to significant support from the local board in 2016.

523 Oruarangi Road – Community Playground

16. Overview: There is an existing playground at 523 Oruarangi Road, Ihumatao Māngere which has come to the end of its life and is no longer fit for purpose. The land on which the playground is situated on is owned by Makaurau Marae.

17. Assessment: There is a significant Special Housing Area (SHA) proposed for a large part of Oruarangi Road. While 523 Oruarangi Road does not fall within the SHA boundary, there is potential scope for the development of a park facility in the SHA which could incorporate a playground.

18. Recommendation: This project is not recommended for funding from the FPF at this time until there is further assessment on the proposed SHA.

Manukau Rovers Rugby Football Club Incorporated (MRFC)

19. Overview: Manukau Rovers Football Club was established in 1923 and is based at Williams Park in Māngere. There is a current membership of approximately 550 which includes senior, junior, and women’s players. The club has the use of three fields, of which the number two field is the only one that has training lights down one side. Five senior teams use this field during the winter season and face limitations due to the lack of lighting. Six junior teams use the field during daylight hours. The club runs school holiday programmes which require the use of both clubrooms and fields.

20. Manukau Rovers Football Club wish to install an additional four lights on the number three training field to provide another training option for senior teams. MRFC has reported both players and coaches leaving the club due to the lack of training facilities. The installation of additional lights will assist in membership retention and avoid overuse of the existing half floodlit number two field.

21. Assessment: Based on a recent project on a similar scale at Southern Park Papakura, the cost for installation of four lights on the number three field at Williams Park would be estimated at $150,000.

22. Recommendation: The project does not fall within the scope of the FPF as it is an existing council owned asset. Alternative funding options should be considered for this project.

Centre Park (two additional floodlights on dedicated training area)

23. Overview: Installation of two additional floodlight poles on the existing Dedicated Training Area (DTA). This would allow for extra training space and the ability to accommodate another team as the club continues to grow and gain further opportunities from FIFA via the Oceania Governing Body.

24. Assessment: The cost for installing two additional floodlights on the DTA is approximately $65-$75,000. This excludes the required design and necessary consents.

25. Recommendation: The project does not fall within the scope of the FPF as it is an existing council owned asset. Alternative funding options should be considered for this project.

Ōtāhuhu Badminton Club Incorporated

26. Overview: Ōtāhuhu Badminton Club was established in 1967 and is located at Seaside Park, Ōtāhuhu. There is a current membership of 80. The building is maintained by Ōtāhuhu Badminton Club who have recently installed an electronic access system. The club would like to install a new coin electronic timer machine that operates the lights for court hirers.

27. Assessment: The cost for new coin electronic timer machine that operates the lights for court hirers is approximately $2000.

28. Recommendation: This project is not recommended for funding support from the FPF as alternative funding options have been presented to the club.

Ōtāhuhu Softball Sports Club Incorporated

29. Overview: Ōtāhuhu Softball Club was established in 1966 and is located at Sturges Park, Ōtāhuhu. There is a current membership of around 500. Over 2012/2013 and 2014/2015, Ōtāhuhu Softball Club received approximately $150,000 funding from the local board for a new softball diamond skin, dugouts and fencing. This project has contributed towards revitalising the park, opening up the park for greater community use, providing a venue for community events and has resulted in increased community use.

30. Ōtāhuhu Softball would like to resurface their number two softball diamond with artificial turf to enable all weather use.

31. Assessment: While the club has been supported by the local board in previous years, the project does not fall within the scope of the FPF as it is an existing council owned asset

32. Recommendation: This project is not recommended for funding support from the FPF.

Bridge Park Tennis Club Incorporated (BPTC)

33. Overview: Established as Manukau Rovers Tennis Club in April 1934, the club moved from Onehunga to Māngere Bridge in the early 1970's and rebranded to Bridge Park Tennis Club in 1993. The club is based at the bottom of Māngere Mountain on 7 Taylor Drive Māngere Bridge.

34. A feasibility study was completed in July 2015 showing there is the potential for BPTC to develop a new clubhouse facility to meet the tennis clubs growing membership and wider community’s sporting needs. Resurfacing and remarking of their five courts would be the first phase of their project.

35. BPTC has experienced significant membership growth over the past five years growing from 10 to 214 members. The membership has a strong junior focus with 134 juniors now part of the club and a diverse ethnic membership comprised of 40% Pacific Peoples, 40% European, 10% Asian, 5% Maori, and 5% Indian.

36. BPTC wants to provide a more multi-purpose community space for the local community. The existing artificial tennis courts provide an opportunity for a number of sports who could also utilise the artificial surface for their training and/or competition purposes. Football, rugby, netball and hockey are a few such sports that could utilise the existing court space.

37. The cost for resurfacing and remarking their five courts is estimated at $160,000 (ex GST). The club are prepared to contribute $10,000 towards the cost. Depending on the level of local board funding contributed to this project, this could see the completion of the project without the need for additional fundraising.

38. Bridge Park Tennis Club has already instigated an increase in the community use of their facilities. The Onehunga Māngere United Football Club utilise BPTC’s artificial courts for training both their junior and senior football club teams during the winter months. This model of sports partnership has already proven a success with the merger of Tennis, Futsal and Netball that formed Riverside Sports Club (formerly Mt Wellington Tennis Club)

39. A regular school holiday programme which caters for up to 100 participants is delivered each school holiday period from the clubrooms and five courts.

40. BPTC has a community lease until March 2034.

41. The club has a strong connection with the local Regional Sports Trust (RST) Counties Manukau Sports Foundation. They have graduated from the Club Smart Programme and continue to attend professional development provided by the RST.

42. Assessment: Of the projects assessed, this project is the most likely to proceed at this time. The club are prepared to contribute financially towards the project and are working towards a sports partnership model which has seen an increase in membership and multi-use of their facility.

43. Recommendation: This project is recommended for funding support from the FPF as it meets the following criteria:

o Supports the development of fit-for-purpose, multi-use sport and recreation facilities

o Groups willing to work in partnership to achieve sport and recreation outcomes for the community with the support of council investment.

o Readiness for the project to proceed.

Manukau Rugby League Football and Sports Club Incorporated (MRLFC)

44. Overview: Manukau Rugby League Football and Sports Club Incorporated was established in 1907 and are based at Moyle Park, Māngere. There is a current membership of approximately 750.

45. Regular user groups that utilise the facilities at Moyle Park include youth groups and churches. Sports group include Tag, Touch, Waka Ama, Netball, Senior Indoor Bowls, and Karate.

46. The roof of MRLFC’s clubroom has deteriorated over time and will pose health and safety risks for users of the facility if left unattended. The cost to replace the roof is estimated at $40,000 (ex GST).

47. Assessment: The club have been advised of alternative funding options and offered support from the local Regional Sports Trust to assist in developing funding strategies.

48. Recommendation: This project is not recommended for funding support from the FPF.

Consideration

Local board views and implications

49. The input and views of the local board have been canvassed through a workshop in March 2017 where the board gave direction on the identified projects.

50. Following the workshop, costings and regular updates for the identified projects have been provided to the local board.

Māori impact statement

51. Māngere Ōtāhuhu Local Board area is very diverse with Maori comprising 15.9% of the population at the last census. The recent Sport and Active Recreation survey in the lives of Auckland adults (2015) showed that 73% of Maori in Auckland take part in sport and recreation in any given week.

52. The project which has been identified as suitable for funding from the FPF will benefit Maori participants along with participants from other ethnic groups.

Implementation

53. Should the local board resolve to allocate funding to the project identified, then a funding agreement will be developed outlining the terms and conditions for the funding. Council staff from Sport and Recreation will keep the local board informed on the project’s progress through local board reporting.

Attachments

There are no attachments for this report.

Signatories

Authors

Sanjeev Karan - Sport and Recreation Advisor

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Funding of Citizens Advice Bureau Mangere – Otahuhu Agency

File No.: CP2017/03564

Purpose

1. To approve funding of $26,000 to the Citizens Advice Bureau Māngere to continue Ōtāhuhu Agency services in the 2017/2018 financial year.

Executive summary

2. In 2015, the Māngere-Ōtāhuhu Local Board approved funding for the Citizens Advice Bureau Ōtāhuhu Agency to establish and maintain a CAB service from the Tōia Ōtāhuhu Recreation Precinct from 2015-2017.

3. The local board funded the Ōtāhuhu Agency independent of the Auckland Citizens Advice Bureaux Incorporated strategic relationship and regional funding agreements.

4. Funding for the Ōtāhuhu Agency service ends on 30 June 2017. The local board is now considering its level of support for the Ōtāhuhu Agency service for 2017/2018 as part of the 2017/2018 Māngere-Ōtāhuhu Local Board annual budget and the Arts, Community and Events Department (ACE) work programme.

5. Without a regional plan for Auckland Bureaux provision, investing in local Citizens Advice Bureau services is at the local board’s discretion.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approve funding of $26,000 to the Citizens Advice Bureau Māngere to continue Ōtāhuhu Agency services in the 2017/2018 financial year.

Comments

6. The council funds Citizens Advice Bureaux (CAB) services through Auckland Citizens Advice Bureaux Incorporated (ACABx); a board made up of nine representatives from across Auckland’s bureaux. A memo dated 26 January 2017 to all local boards contained an update on the council’s relationship with CABx (Attachment A).

7. The council-ACABx relationship is governed by a Strategic Relationship Agreement (Attachment B).

8. ACABx received $1,811,434 from the council for 2016/2017 operational funding. ACABx distributes council funding to CABx using a population based funding model. Attachment C shows how CABx funding is allocated across Auckland (extracted from the ACABx 2015/2016 annual report).

9. Table One below shows ACABx funding to the CAB Māngere for 2014-2017.

Table One: ACABx funding to CAB Māngere 2014-2017 (for services to Māngere-Otāhuhu Local Board area residents)
Cluster	Bureau	2014/15	2015/16	2016/17
Cluster 6	Māngere	$73,248	$70,614	$79,220
# of enquiries	Māngere	12,035	11,643

10. Table Two below shows ACABx funding to bureau in Cluster 6; the Southern cluster:

Table Two: ACABx funding to bureau in Cluster 6 for 2016/2017
Bureau	2013 Census population	2016/2017
Māngere	70,959	$79,220
Manurewa	82,242	$75,309
Pakuranga – Botany Agency	127,125	$89,763
Papakura	45,633	$78,671
Ōtara Papatoetoe	75,660	$79,806 $75,309

*Papakura population numbers do not include Franklin.

Local board funding of the Ōtāhuhu Agency operating from Tōia

11. On 18 November 2015 the Māngere-Ōtāhuhu Local Board resolved to fund the CAB Ōtāhuhu Agency from 2015-2017 (MO/2015/193). The local board also noted that ongoing operational funding of $26,000 will be required every year the Ōtāhuhu Agency is in operation.

12. CAB Māngere received $12,000 for the establishment of the Ōtāhuhu Agency service, $17,333 for the provision of the agency for eight months of operation in 2015/2016 and $26,000 for the 2016/2017 financial year.

13. The Ōtāhuhu Agency service provides a:

· CAB site with core resources

· co-ordinator, information officer and 12 volunteers with a further six volunteers currently in training

· service from 9am to 4pm on week days.

14. The CAB Māngere has met funding agreement and reporting obligations for the Ōtāhuhu Agency by providing quarterly and annual reports. The reports include information on the number of residents seeking assistance, the type of enquiries by category and geographic and demographic data.

15. Information taken from the accountability report received in December 2016 shows from 11 January 2016 to 11 December 2016 a total of 2,209 clients accessed the services provided. The majority of these clients live in Ōtāhuhu and there were 2,137 face to face visits to Tōia. Over half of the visits were for the Justices of the Peace services, followed by 592 people seeking advice on legal and immigration issues. The other enquiries were in the categories of finance and benefits, family and personal, housing, community, employment and consumer.

16. Many of the clients have difficulty understanding letters from government agencies particularly around immigration disputes and processes due to language barriers and they require advocacy on their behalf. Over 60 per cent of the clients accessing the services identity as either Samoan (16 per cent), Tongan (15 per cent), Māori (13 per cent), Fijian (11 per cent) or Indian (11 per cent) ethnicity.

Funding options for the Ōtāhuhu Agency operating from Tōia

17. Specific funding arrangements outside of the ACABx grant are not in scope of the Strategic Relationship Agreement. The Māngere-Ōtāhuhu Local Board funds the Ōtāhuhu Agency service at its discretion.

18. A workshop was held with the local board on Wednesday 8 February 2017 to discuss future funding options. As a result of conversations with the local board, and in the context of the council-ACABx relationship and discussions on regional funding, the local board has four options for support for the Ōtāhuhu Agency service. These are:

a) Fund the Ōtāhuhu Agency $26,000 for 2017/2018 as part of the local board ACE work programme.

b) Cease funding the Ōtāhuhu Agency in 2017/2018.

c) Advocate to ACABx for a redistribution of the existing operational funding allocation to the bureaux in cluster 6 to include the Ōtāhuhu Agency taking in to account the closure of the CAB Papatoetoe.

d) Advocate to the Governing Body for an increase in CABx bulk funding through ACABx, to accommodate Tōia.

19. These options are discussed in Table Three below.

Table Three: options for supporting the Ōtāhuhu Agency service
Option	Advantages	Disadvantages
A) Fund the Ōtāhuhu Agency $26,000 for 2017/2018 as part of the local board ACE work programme.	The Ōtāhuhu Agency can continue to operate in 2017/2018.	Operates outside of the Strategic Relationship Agreement between the council and ACABx. Creates the expectation that the local board can fund the service on an ongoing basis. Sets a precedent for other CABx to circumvent the SRA and appeal to their local boards for funding without engaging in strategic conversations re need/network provision.
B) Cease funding the Ōtāhuhu Agency in 2017/2018.	Brings CABx provision back into the jurisdiction of the Strategic Relationship Agreement for negotiation. Local board saves budget.	The Ōtāhuhu agency would close, and people would need to travel for advice and may not be able to access services.
C) Advocate to ACABx for a redistribution of the existing operational funding allocation to the bureaux in cluster 6 to include the Ōtāhuhu Agency taking in to account the closure of the CAB Papatoetoe.	The Ōtāhuhu Agency continues and is covered by the Strategic Relationship Agreement. Funding is covered by regional budgets rather than the local board.	Highly likely that ACABx would decline the request as their previous advice to council has been that the funding the CAB Mangere receives for services to Māngere-Otāhuhu Local Board area residents is based on the 2013 Census population statistics for Māngere and Otāhuhu and is low. ACABx advise that the funding allocated to the closed CAB Papatoetoe is needed to re-start the service. Other southern bureaux budgets may be reduced to accommodate the Ōtāhuhu Agency.
D) Advocate to the Governing Body for an increase in CABx bulk funding through ACABx, to accommodate Tōia.	The Ōtāhuhu Agency continues and is covered by the Strategic Relationship Agreement. Funding is covered by regional budgets rather than the local board.	The Community Development and Safety Committee next considers funding for ACABx in the 2018/2019 financial year, so the local board would need to fund Tōia services until then. Success depends on a number of factors including the results of the council’s Review of CABx services. A funding increase is not a guaranteed option.

Consideration

Local board views and implications

20. This report forms part of an ongoing conversation with the local board about funding for local CABx, which includes the memos attached. Staff will convene a meeting with representatives from the Māngere-Ōtāhuhu Local Board and ACABx (including the cluster 6 representative) and CAB Māngere before June 2017.

Māori impact statement

21. Māori in the Māngere-Ōtāhuhu Local Board area account for 15.9 per cent of the total local board population (10,355 NZ Statistics 2013). Of the clients accessing the services from 11 January 2016 to 11 December 2016, 13 per cent identified as Māori.

22. Local Māori volunteers are well represented within CAB Māngere which has a long history of providing support to, and maintaining relationships with Māori.

23. Opportunities to lift Māori social wellbeing and address Māori social needs are supported through the Ōtāhuhu Agency.

Implementation

24. If the recommendation is approved, staff will draft a funding agreement with CAB Māngere as part of the 2017/2018 Māngere-Ōtāhuhu Local Board Work Programme.

25. In June 2017 staff will report the findings of the Review of CABx services back to local boards and advise how progress will be made to achieve a regional service standard for Auckland Bureaux with greater equity and fairness taking in to consideration social issue in local communities across Auckland.

Attachments

No.	Title	Page
a	Attachment A ACABx memo to Local Boards 20170127 (Under Separate Cover)
b	Attachment B SRA AC and ACABx May 2016 (Under Separate Cover)
c	Attachment C ACABx Accountability Report to Auckland Council July 2015-June 2016 (Under Separate Cover)

Signatories

Authors

Carole Blacklock - Senior Community Development Facilitator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

New Road Name Approval for the residential subdivision by Housing New Zealand at 14 – 18 Cottingham Crescent, Mangere

File No.: CP2017/05237

Purpose

1. The purpose of this report is to seek approval from the Mangere - Otahuhu Local Board, for a new road name for a road created by way of subdivision at 14 – 18 Cottingham Crescent, Mangere.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Tukauki Lane’ (applicant’s preferred road name) and ‘Libertia Lane’ were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted and response was received from Ngati Whatua Orakei and also Te Runanga o Ngati Whatua who confirmed that they did not require further engagement. No response was received from all other iwi groups consulted.

5. The name ‘Tukauki Lane’, proposed by the Applicant and the name ‘Libertia Lane’, are considered for approval by the Local Board.

Recommendation/s

That the Mangere - Otahuhu Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Tukauki Lane’, proposed by the Applicant, for the new road created by way of subdivision at 14 – 18 Cottingham Crescent, Mangere while noting that ‘Libertia Lane’, also meets the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. A new jointly owned access lot (JOAL) was created as part of a new residential development (granted under resource consent 51170) including 9 new dwellings and a private joint owned access lot at 14 – 18 Cottingham Crescent, Mangere.

The Applicant has proposed the following names for consideration for the road created as part of the development at 14 – 18 Cottingham Crescent, Mangere.

Preference	Proposed New Road Name	Meaning
Preferred Name	Tukauki Lane	This is the Maori name for the native New Zealand Iris. This plant will feature in the landscaping proposed as part of the approved development.
First Alternative	Libertia Lane	This refers to part of the scientific name for the native New Zealand Iris, Libertia ixioides.

Figure One: Location and Layout of new JOAL providing access to Units 1 – 7 off Cottingham Crescent, Mangere

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. Both proposed road names meet the criteria for reasons including the following:

· Consultation has been undertaken with mana whenua to ensure appropriateness and correct spelling of the proposed names.

· The names are relatively easy to pronounce, spell and write.

· There are no existing similar/ same road names within Auckland Council’s boundary.

11. As the Applicant’s preferred name (Tukauki Lane) meets the criteria, it is recommended for approval while noting that the alternative name proposed (Libertia Lane) is also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

12. The decision sought from the Mangere - Otahuhu Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

13. The decision sought from the Mangere - Otahuhu Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

14. The relevant iwi groups were consulted and only Ngati Whatua Orakei and Te Runanga o Ngati Whatua responded. Both confirmed that they did not require further engagement.

15. Consultation was undertaken with NZ Post, and it was confirmed that the proposed names are acceptable. The Applicant had ‘Mikoikoi Place’ as a third option. However, NZ Post did not recommend this name as Mikoikoi Crescent is already in use in Mangere Bridge and the similarity may cause confusion.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Mangere - Otahuhu Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Business Improvement District (BID) Programme Annual Report to Mangere-Otahuhu Local Board

File No.: CP2017/04901

Purpose

1. This report provides information to Mangere-Otahuhu Local Board regarding accountability for Business Improvement District programme targeted rate grant funding for the five business associations operating BID programmes in the board’s area.

2. The report is a requirement of the Auckland Council BID Policy (2016), which came into effect on 1 July 2016.

Executive summary

3. The 2016 Auckland Council BID policy was developed to encourage improved governance of BID committees and management, which will improve financial methods, programme delivery and transparency to their members.

4. This report indicates business associations’ compliance with the BID policy. Information presented is based on documents submitted by BID programmes to council’s BID team to date. The report recommends that the local board should recommend to the governing body to strike the targeted rate for BID programmes in their area in the coming financial year, based on their compliance with the policy.

5. The BIDs covered by this report are operated by:

· Mangere Bridge Business Association

· Mangere East Business Association

· Mangere Town Business Association

· Otahuhu Business Association

· South Harbour Business Association

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) recommends to the governing body to strike the targeted rate for the Mangere Bridge BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

b) recommends to the governing body to strike the targeted rate for the Mangere East BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

c) recommends to the governing body to strike the targeted rate for the Mangere Town BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

d) recommends to the governing body to strike the targeted rate for the Otahuhu BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

e) recommends to the governing body to strike the targeted rate for the South Harbour BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

Comments

6. The Council Business Improvement District (BID) Policy 2016 outlines the principles behind the council BID programme and establishes the process for establishing, expanding, and terminating BIDs, as well prescribing standards and guidelines for operating BIDs. Accountability requirements are a key part of these standards. Please see Attachment A for a description of key elements of the BID programme.

Local board allocated decision-making

7. Local boards are allocated a number of governance and decision-making responsibilities. One of these is annually recommending BID programme targeted rates to the governing body to allow collection of targeted rate revenue for business associations that operate BID programmes. This action assures that the local board and their BIDs are in alignment on their goals for town centre development in their respective areas.

8. Approval of specific dollar amounts of BID targeted rates for each BID rests with the governing body as part of its approval of the 2017-2018 Annual Plan.

9. A number of local boards provide additional funding to local BIDs but accountability for that funding is additional to the requirements under the BID policy. If a local board makes an additional grant to a BID, the accountability requirements pertaining to that grant should be agreed as part of that grant process, and are not included in this report.

Compliance with BID Policy

10. The Auckland Council BID Policy (2016) is the means for council to ensure accountability for targeted rate funding by requiring regular reporting. Specifically, BIDs are required to provide council the following documents as approved at their annual AGM:

· A current strategic plan – This shows that the BID has carefully considered medium to long term opportunities and has allocated resources to accomplished priorities.

· Signed audited accounts for the most recently completed fiscal year (required only every two years for smaller BIDs) - Provide assurance that the BID is managing its members’ targeted rates funds responsibly.

· A report on the year just completed. – Evidence that their programmes address priorities of the strategic plan and benefit ratepayers.

· A business plan for the coming year – Forward planning, based on the strategic plan, sets one-year goals.

· An indicative budget for the following year - The Council Annual Plan requires targeted rates be identified a year in advance to coincide with the Annual Plan process which sets all rates.

· Programme Agreement between each BID and council – This embodies basic parameters of the council/ BID relationship. It is renewed every three years, or a term mutually acceptable to council and the BID. A new Programme Agreement is required this year to correspond to the new 2016 policy.

11. All of the above BIDs are in compliance, or expected to soon be in compliance, with the BID policy for the year 2015-2016 for the purpose of striking the BID targeted rate in the Annual Plan for 2017-2018. The level of compliance by the five Mangere-Otahuhu local board area businesses associations is shown in Attachments B - F.

12. Some BIDs are planning an increase in their targeted rates revenue this year. For a comparison of BID targeted rates please see Attachment G.

Consideration

Local board views and implications

13. Recommending that the governing body strike the targeted rate for BIDs in the Mangere-Otahuhu local board area means that those BID programmes will continue to raise funds from targeted rates on ratepayers in their districts, and provide services in accordance with their members’ priorities as stated in their Strategic Plans.

Māori impact statement

14. This decision will have no adverse effects on, or particular benefits to, the Maori population.

Implementation

15. If the local board accepts the recommendations of this report, it will recommend to the governing body that the targeted rates for each BID be struck as stated in the 2017-2018 Annual Plan. The governing body will approve specific dollar amounts for each BID as part of its approval of the Annual Plan.

Attachments

No.	Title	Page
a ⇩	Key Elements of the BID Programme	47
b ⇩	Mangere Bridge BID Compliance Table	49
c ⇩	Mangere East BID Compliance Table	51
d ⇩	Mangere Town BID Compliance Table	53
e ⇩	Otahuhu BID Compliance Table	55
f ⇩	South Harbour BID Compliance Table	57
g ⇩	Targeted Rates Revenue Comparison Table All BIDs	59

Signatories

Authors

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018

File No.: CP2017/03968

Purpose

1. The purpose of the report is to present the Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018 for adoption.

Executive Summary

2. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018 for adoption (see attachment A).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the Māngere-Ōtāhuhu Local Board Community Grants Programme 2017/2018.

Comments

5. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board community grants programme for the 2017/2018 financial year, has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

9. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

10. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

11. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu Community Grant Programme 2017/2018	63

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Māngere-Ōtāhuhu Local Board

Local Grants Programme 2017/18

Our Local Grants Programme aims to provide contestable and discretionary community grants to local communities.

Outcomes sought from the local grants programme

Our grants programme will be targeted towards supporting the following outcomes, as outlined in our local board plan:

A strong local economy

• Increase opportunities for tourism, partnerships and investment

• Improve skills training, increase employment opportunities for the local workforce especially Maori and Pacific youth

Māngere-Ōtāhuhu is the heart of Maori and Pasifika arts and culture

• Attract visitors to Māngere-Ōtāhuhu for arts and cultural experiences

• Increase opportunities for Maori and Pasifika arts and cultural expression

• Ensure community and public areas reflect local arts and culture

A place where environment and heritage are protected, enhanced and preserved

• Manukau Harbour and its coastline are protected and improved

• Local heritage is protected, enhanced and recognised

• Waste reduction

A well - connected area

• Attractive, accessible and safe cycleways and walkways

A range of facilities to meet diverse needs

• Existing facilities are well-maintained, of high quality and accessible

• Increased multi-use community and recreational facilities

A place where communities thrive and belong

• Increase the sense of safety in neighbourhoods and reduce harm from gambling, alcohol and synthetic drugs

• Increase opportunities for active living and community involvement and connectedness

• Young people are engaged and active in local matters

Our priorities for grants

The Māngere-Ōtāhuhu Local Board welcomes grant applications that align with the above outcomes and further support the following priorities of its plan:

Note: These priorities relate to what the board wants to achieve, as outlined in the local board plan.

• Events for families to take part in community life, celebrate local identities and talent

• Neighbourhoods and communities feel safe and connected across diverse cultures

• Communities have opportunities for active and healthy living, in safe environments that are smoke, alcohol and drug-free

• Increased community capacity to prevent harm from alcohol, drugs and substance abuse

• Young people lead and have a voice in local matters

• Communities care for and enjoy our parks, reserves and open spaces in different ways

• Innovative initiatives that are community-led

• Our streams, beaches and coastline are cared for and provide recreational and cultural and environmental benefits

Lower Priorities:

We will also consider applications for other services, projects, events and activities. However, these may be considered a lower priority.

• Commercial entities and promotion of commercial entities

• Ticketed events

• Activities that primarily benefit communities outside the Māngere-Ōtāhuhu Local Board area

• Activities that primarily benefit a third party (eg. activity to gain money for an organisation)

• Grants to support the purchase of, or maintenance associated with, motor vehicles

• Wages or operational costs

• Grants to support equipment for one-off events

Local Board will not fund:

• Exclusion one: applications for liquor licenses

• Exclusion two: core activities and tasks of business entities

• Exclusion three: hiring of facilities for religious purposes

Investment approach

The Māngere-Ōtāhuhu Local Board has allocated budgets to support the local grants programme as follows:

Quick Response Local Grants

• $ 2000 Maximum amount per grant

Local Grants:

• Above $ 2000 per grant, two contestable rounds per annum

Recurring grants:

The board can award recurring grants, at its discretion to any applicant on a recurring basis – i.e., commit to providing a grant of a specified size, for a specified purpose, each year – for up to three financial years.

Recipients are required to put in an application and account on an annual basis for the funding they have received in that financial year, report on the progress they have made and demonstrate they are meeting any key performance indicators before funds will be released for the following year. E.g., applicants are to provide information on expected number of participants and final numbers who attended.

Māngere-Ōtāhuhu Local Board will fund a few community events as discretionary grants toward projects, initiatives as part of regular calendar of events that align with the priorities of the local grants programme. These grants will be allocated through the events work programme and some will be administered by the relevant departments:

Project

· Christmas events and santa parades in town centres

· Community days, cultural festival and St Patricks Day, ethnic food and cultural festivals, family day out, school kapa haka competitions, Pasifika dance festival

· Community health and well-being –youth sports camps, community sporting events, holiday sports programme, family sports day and health promotion events such as World Diabetes Day

Community Match Fund:

The principles of match-funding will be encouraged to strengthen community-led development and assessed across all community grants. Board will give priority consideration to applications with matching community raised input, such as volunteer labour, donated materials, professional services, and / or cash from the community. These contributions show the level of community commitment and investment in the project.

(Note: Community Match Fund could be allocated under Quick response or Local Grants)

Māngere- Ōtāhuhu

Application dates

Grant rounds for 1 July 2017 to 30 June 2018 will be as follows:

Quick Response

2017/18 Funding rounds	Opens	Closes	Decision made	Projects to occur after
Round one	24 July 2017	18 August 2017	20 September 2017	1 October 2017
Round two	18 September 2017	20 October 2017	15 November 2017	1 January 2018
Round three	19 March 2018	13 April 2018	16 May 2018	1 June 2018

Local Grants

2017/18 Funding rounds

Opens

Closes

Decision made

Projects to occur after

Round one

17 Jul 2017

25 August 2017

20 September 2017

1 October 2017

Round two

12 February 2018

23 March 2018

16 May 2018

1 June 2018

Multi-board funding

Māngere-Ōtāhuhu Local Board will consider making grants alongside other boards on a case-by-case basis where the application identifies the benefits to communities across local board boundaries and outlines how the initiative serves the board’s plan outcomes.

Accountability measures

The Māngere-Ōtāhuhu Local Board requires that all successful applicants to provide:

• success and outcomes of the project against local board outcomes and priorities

• photos and anecdotal narratives as supporting information

• Standard financial accountability, e.g. receipts and comparison of spending against budget.

• Information on community contributions

• Invite to events directly contributed to by the local board grant.

Māngere-Ōtāhuhu Local Board requires an overview summary on a quarterly basis, with a simple analysis of grant history patterns – e.g. number of times groups have applied, types of groups receiving grants and purposes. If there are any gaps between outcomes sought by the board and type of applications received and grants awarded. It is expected that such an analysis will inform the community grants policy evaluation expected to take place after one year period.

Māngere-Ōtāhuhu Local Board

19 April 2017

Local board feedback on Government’s Urban Development Authorities Discussion Document

File No.: CP2017/06311

Purpose

1. To provide an opportunity for local boards to formally provide feedback on the government’s Urban Development Authorities Discussion Document.

Executive summary

2. The Ministry of Business, Innovation and Employment’s Urban Development Authorities Discussion Document, released in February 2017, proposes new legislation for urban development authorities.

3. The potential legislation is the government’s direct response to recommendations made by the Productivity Commission during the Using Land for Housing inquiry (2015). The government signaled the proposal in August 2016.

4. The discussion document notes that the urban development authority proposal is one of a number of initiatives to improve the urban development system overall, others being the Resource Legislation Amendment Bill and the Productivity Commission inquiry into Better Urban Planning.

5. The proposed legislation is intended to complement the government’s recent introduction of a National Policy Statement on Urban Development Capacity and the Housing Infrastructure Fund.

6. The purpose of the proposed legislation is to enable better urban development at scale, where projects are complex or strategically important.

7. The legislation would enable local and central government:

· to empower nationally or locally significant urban development projects to access more enabling development powers and land use rules; and

· to establish new urban development authorities to support those projects where required.

8. The intention is to overcome barriers to large scale urban development identified by the Productivity Commission’s Using Land for Housing inquiry.

9. The proposed legislation would enable publicly-controlled urban development authorities to plan and oversee the necessary development. Urban development authorities would be granted access powers to overcome these barriers, where applicable and strategically appropriate. This may include:

· powers to acquire parcels of land,

· powers to plan and fund infrastructure

· powers to buy, sell or lease land and buildings and fund infrastructure, and

· override existing and proposed district plans.

10. Developments could include housing, commercial premises, associated infrastructure, and amenities including parks, community spaces or shopping centres. Projects could also be greenfield and part of city expansion. Projects would not be limited to solely housing related projects. Development powers will not be available for stand-alone infrastructure projects.

11. The planning and consenting system as a whole; and any ability for urban development authorities to access powers under the Building Act 2004 and the Building Code will not be considered in this discussion document or during the further development of the urban development authority proposal.

12. In its submission to the Productivity Commission Using Land for Housing draft report in June 2015, the council raised the following points regarding urban development authorities. These are that the council:

· agrees that there can be high value in urban development agency models

· does not support the establishment of a government urban development agency in Auckland

· supports and believes there is scope for government to undertake complementary development activities and work alongside Development Auckland (now Panuku)

· does not support the removal of planning powers from local government to an urban development agency as local government is better placed to undertake local planning.

· recommends government undertakes an evaluation of existing development initiatives it has been involved in in Auckland, e.g. Tamaki Redevelopment Company Limited, and Hobsonville Point Company Limited.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board endorse the attached feedback on the Urban Development Authorities discussion document.

Consideration

Local board views and implications

13. Local board chairpersons were invited to make an Expression of Interest to be a member of the Political Reference Group providing direction to staff on the submission.

14. The purpose of this report is to seek local board feedback which will be attached to the Auckland Council submission at the Planning Committee.

15. A committee report with the draft Political Reference group submission points will be reported to the 2 May meeting of the Planning Committee, with delegated sign off for the final submission for the 19 May deadline. The submission closing date is very tight and local board feedback will be tabled at the 2 May Planning Committee meeting. We would be grateful for any specific comments you wish to be considered for council submission to be:

· in a word document, regarding the overall proposal to enact new legislation as well as the specific proposals which are included within the overall proposal (see Appendix 1),

provided by 28 April 2017. Any feedback received after 28 April and before 15 May 2017 will be attached to the final submission.

· sent to Christina Kaiser christina.kaiser@aucklandcouncil.govt.nz

If you have any questions please contact Christina Kaiser.

Māori impact statement

16. The proposals in the discussion document will have an impact Māori. The discussion document proposes a process to identify potential Urban Development Authorities and develop related plans that may impact on agreed to planning decisions which were made with Māori engagement and input.

17. The Independent Māori Statutory Board (IMSB) are providing input into the submission. The Political Reference Group set up to work with staff on Auckland Council’s submission includes a member of the IMSB Secretariat.

Implementation

18. There are no implementation issues as a result of this report.

Attachments

No.	Title	Page
a ⇩	Urban Development Authorities Discussion Document February 2017	71
b ⇩	Question for consideration	197
c ⇩	Summary diagram of the processes being proposed under the new legislation	199

Signatories

Authors

Christina Kaiser - Principal Strategic Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

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Māngere-Ōtāhuhu Local Board

19 April 2017

Funding for the "2017 Tuia Te Here Tangata" Leadership Development Programme

File No.: CP2017/06100

Purpose

1. To seek local board approval of funding for the 2017 TUIA Te Here Tangata rangatahi leadership mentoring programme (TUIA) for the Māngere-Ōtāhuhu Local Board (MOLB) area.

Executive summary

2. TUIA, previously known as the Tuia Rangatahi Leadership Programme is an intentional, long term, intergenerational approach to develop the leadership capacity of young Maori in communities throughout New Zealand.

3. TUIA was initially set up and supported under the umbrella of the Mayor’s Taskforce for Jobs. It involves local Mayors selecting a young Maori from their district to mentor on a one-to-one basis, to encourage and enhance leadership skills. More information on this programme can be found in the 2017 Prospectus of TUIA which is at Attachment A.

4. Since 2016 the Mayor has opened up this opportunity to local board chairs to mentor a rangatahi (youth) in their local board area. The chair of MOLB has taken up this opportunity to mentor a rangatahi for the MOLB area for 2017.

5. As part of the programme, there is an expectation that resources will be provided to support the selected rangatahi to attend five three-day wānanga (leadership retreats) per year which cost approximately $800 to $3,000, depending on location and transportation costs.

6. The chair and deputy chair have agreed to participate in this opportunity and request the local board to approve up to $3,000 from the Community Response Fund to enable the rangatahi to participate in the wānanga as required.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) support the local board deputy chair to participate in TUIA Te Here Tangata rangatahi leadership mentoring programme for the Māngere-Ōtāhuhu Local Board area for 2017.

b) approve up to $3,000 from the Community Response Fund to cover the cost of five three-day wānanga (leadership retreats) to enable the rangatahi/young person to attend as part of their mentoring programme.

Comments

7. TUIA is an established programme and has been supported by a number of Mayors and councils around New Zealand. It provides a unique leadership opportunity for local youth in a proven programme.

8. The opportunity to widen TUIA to local board chairs is considered to enable a wider number of Auckland youth engaging with the programme and reaping the benefits of subsequent leadership development. The costs are considered to be reasonable and conservative for the likely value and development that is commonly evidenced by participants in the programme.

9. The Chair and deputy chair selected a rangatahi. The selected rangatahi is Te Ari Awa and will undertake and record a community service project of 100 hours within her respective community.

10. The deputy chair will mentor the rangatahi and meet with her at least once a month and involve her in community activities that will assist the rangatahi’s development as a leader.

11. The rangatahi has opportunity to attend five three-day wānanga (leadership retreats) per year.

Consideration

Local board views and implications

12. TUIA programme ties in with the MOLB Plan Outcome: Thriving Communities – “The young are our future and we want to give them the best start in life.”

13. The Lead Financial Advisor has advised to date there is $40,000 remaining in the Community Response Fund.

Māori impact statement

14. TUIA is a leadership development programme aimed at developing the leadership capacity of young Māori in communities throughout New Zealand.

Implementation

15. This programme will be undertaken in 2017 in the MOLB area.

16. As part of the programme, resources need to be found to support the selected rangatahi to attend five three-day wānanga (leadership retreats) per year which cost approximately $800 to $3,000.

17. The administrative support for this programme will be provided by Local Board Services.

Attachments

No.	Title	Page
a ⇩	2017 Prospectus of TUIA	203

Signatories

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Approval of the draft Māngere-Ōtāhuhu Local Board Plan 2017

File No.: CP2017/04558

Purpose

1. To approve the draft Māngere-Ōtāhuhu Local Board Plan 2017 and the draft Plan summary for public consultation and key engagement events to be held as part of the consultation.

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October 2017.

3. The draft plan and summary are attached to this report for the local board to approve for public consultation (attachments A and B respectively).

4. The Special Consultative Procedure (SCP) will take place from 22 May to 30 June 2017.

5. The SPC will also include four local public engagement events conducted by the local board as follows:

Event	Day/Time	Location
‘Have Your Say’	Thursday, 25 May 2017 6.00pm to 8.00pm	Māngere Arts Centre – Nga Tohu o Uenuku. Corner Bader Drive and Orly Avenue, Māngere.
‘Pop Up’	Thursday, 1 June 2017 4.30pm to 7.30pm	Māngere East Community Centre, 372 Massey Road, Māngere East
‘Pop Up’	Saturday, 3 June 2017 12.00pm to 2.00pm	Toia, Ōtāhuhu Recreation Centre, 30 Mason Avenue, Ōtāhuhu.
‘Pop Up’	Sunday, 18 June 2017, 8.30am to 11.30am	Māngere Boutique Market, Māngere Bridge Village.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approves the draft Māngere-Ōtāhuhu Local Board Plan 2017 for public consultation using the Special Consultative Procedure.

b) Approves the Māngere-Ōtāhuhu Local Board Plan summary.

c) Agrees that in the event that minor edits are required to the draft local board plan or summary the Chair is delegated to work with staff to finalise as a matter of urgency.

d) Approves the scheduled formal engagement events, during the Special Consultative Procedure as follows:

Event	Day/Time	Location
‘Have Your Say’	Thursday, 25 May 2017 6.00pm to 8.00pm	Māngere Arts Centre – Nga Tohu o Uenuku. Corner Bader Drive and Orly Avenue, Māngere.
‘Pop Up’	Thursday, 1 June 2017 4.30pm to 7.30pm	Māngere East Community Centre, 372 Massey Road, Māngere East
‘Pop Up’	Saturday, 3 June 2017 12.00pm to 2.00pm	Toia, Ōtāhuhu Recreation Centre, 30 Mason Avenue, Ōtāhuhu.
‘Pop Up’	Sunday, 18 June 2017, 8.30am to 11.30am	Māngere Boutique Market, Māngere Bridge Village.

Comments

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

7. The plans inform the development of council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is from 22 May to 30 June 2017.

9. As part of meeting these SCP requirements, a full draft of the local board plan and summary will be made available on the Shape Auckland website, at local libraries, council service centres and the local board office. The summary will also be delivered to all households in the local board area, and engagement events will be scheduled during the SCP period of 22 May to 30 June 2017. These will be advertised on the Shape Auckland website, through local and regional publications, online and through social media.

10. Key features of the draft Māngere-Ōtāhuhu Local Board Plan 2017 include the following six outcome areas:

· A strong local economy: Our area attracts and supports businesses. Our community has a range of opportunities to gain skills and employment.

· We are the heart of Māori and Pasifika culture: Our cultural diversity and distinct Māori and Pasifika identities are reflected in, and enhance, the everyday life of our community. We celebrate, showcase and share our many cultures, which attract visitors to our area.

· Protecting our natural environment and heritage: Our environment is respected. Our spectacular natural heritage sites are national treasures. They are protected and enhanced for everyone to enjoy now and in the future.

· A well-connected area: Māngere-Ōtāhuhu is well connected by public transport, cycleways and walkways, making it easy for everyone to get around.

· Facilities to meet diverse needs: Our community spaces are part of a first-class network. They are popular gathering places used for a variety of activities led by diverse local communities with many interests. They offer choices for people from different cultures and life-stages to take part in local life.

· A place where everyone thrives and belongs: Our communities have safe and healthy neighbourhoods. Our actions ensure positive prospects for the future of children and young people. We come together to celebrate our cultures. We are active and involved in local matters.

Consideration

11. The draft plan has been developed by considering:

· feedback and comments from board’s regular engagement e.g community hui and BBQs

· regional strategies and policies, including the Auckland Plan (and the Southern Initiative priorities), I Am Auckland status report, Community Facilities Network Plan, Parks and Open Space Strategic Action Plan; Toi Whītiki – Arts and Culture Strategic Action Plan and council’s Māori responsiveness framework.

· local plans, overview documents and presentations, e.g. Local Paths Plan (formerly Greenways); Māngere-Ōtāhuhu Area Plan; Māngere-Ōtāhuhu local area economic overview, State of Auckland – Marine Report Card and Healthy Auckland Together

· subject matter expert advice from officers from key departments including Arts, Community and Events; Infrastructure and Environment Services; Parks, Sports and Recreation; Community and Social Policy; BID Partnerships, Auckland Transport; and Auckland Tourism, Events and Economic Development.

· Mana Whenua and Mataawaka feedback received as part of ongoing engagement through the project Māori input into local board decision making

Local board views and implications

12. The local board’s views have driven the development of the draft plan attached to this report. The draft builds on and progresses the aspirations set out in the previous local board plans. Through this plan the board wants to place more emphasis on actions that offer positive prospects for the future of tamariki (children) and rangatahi (young people).

Māori impact statement

13. As part of pre-engagement on the draft plan, the board has:

· considered pre-existing feedback from Māori

· developed relationships with Mana Whenua and agreed actions by engaging through the ongoing Māori input into local board decision making project

· engaged with Mataawaka on 16 March 2017

14. During the development of the final plan, and throughout the rest of the term, the board also intend to:

· send a copy of the draft plan to Mana Whenua and Mataawaka for formal submission during the SCP

· conduct hui with Mana Whenua in June 2017

· continue to develop relationships with Mataawaka by engaging in a further hui on 20 April 2017 and any subsequent follow-up requested

· continue to develop relationships with Mana Whenua by engaging through the ongoing Māori input into local board decision making process.

Implementation

· Formal consultation for the draft local board plan will take place from 22 May to 30 June 2017.

· Amendments will be made to the final plan during August and September.

· The local board will adopt the final plan in September 2017.

Attachments

No.	Title	Page
a ⇩	Draft Māngere-Ōtāhuhu Local Board Plan	217
b ⇩	Māngere-Ōtāhuhu Local Board Plan House Hold Summary	255

Signatories

Authors	Rina Tagore - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Update - Community-led response to alcohol licensing

File No.: CP2017/05003

Purpose

1. This report provides an update on the community-led response to alcohol licensing work programme.

Executive summary

2. The Māngere-Ōtāhuhu Local Board Plan (2014) places a priority on reducing harm from alcohol stemming from proliferation of off-licenses in local neighbourhoods. The board resolved to support local communities through a community-led approach, that is, to build local capability to engage with systems and processes to make objections to alcohol licence applications.

3. The adjacent local board, Ōtara-Papatoetoe has a similar position on this topic and adopted the same approach in supporting local communities.

4. The information in this report is sourced from the progress update of the contractor (Grant Hewison and Associates Ltd), providing policy support and advice to members of the community engaged in alcohol licensing advocacy and objections.

5. Key deliverables in the contract are:

· provide technical advice and support to community organisations, local board and stakeholders on alcohol licence applications

· support community leaders to make objections or negotiate settlements

· administer the Community Action Against Alcohol Harm Facebook page

· support community-led initiatives for removal of non-compliant alcohol advertising signage.

6. The specialist’s report notes that a wide network of objectors has developed from Māngere-Ōtāhuhu, and also the adjacent local board area of Ōtara-Papatoetoe. Through repeated experiences of hearings, members of the community actively involved as objectors are reported to be gathering skills and confidence. They are also sharing experiences with each other, training and supporting each other through the processes. The use of the social media site, Facebook and a dedicated page is said to be an excellent means of keeping the community informed of notifications.

7. There is also, with continued work, some frustration expressed by community participants and a view that the Sale and Supply of Alcohol Act 2012 has not changed much from the previous Sale of Liquor Act 1989.

8. A key challenge noted in the report is that the legal requirements are such that the Police, Medical Officer of Health and Council Inspector can only object on the basis of a very high level of local and direct evidence of alcohol-related harm in the locality where the licence applies. Consequently for almost all licence applications, including new applications, these parties do not oppose the application. And where there are no adverse comments by these reporting agencies, it appears unlikely that an objector will satisfy the District Licensing Committee (DLC) that an application should be declined.

9. With renewals, it is proving virtually impossible for community objectors to raise issues unless there is direct evidence such as photographs, and even where there is evidence, such as a sale to a minor, this tends not to be seen as being serious enough to warrant refusal of a licence or even restrictions on the length of the licence period.

10. Community objectors are said to be suggesting that the Act needs to be amended to address these local concerns.

11. Nonetheless, members of the community are continuing to make objections and attend hearings. Since October 2016, 11 objections have been made to off-licences and on-licences. Several other applications were notified to the community and assessed, with no objections being made. There have been hearings of Super Store Liquor (28 Avenue Road, Otahuhu), Thirsty Liquor Wickman Way (18 Wickman Way, Mangere East), Bargain Liquor (26A Salesyard Road, Otahuhu) and Phoenix Tavern (26 Avenue Road, Otahuhu).

12. Following DLC decisions from late 2015, objectors had begun to take an approach of making an objection, but making it clear that the objection would be withdrawn if the applicant was willing to sign undertakings, such as no single sales. However, more recently the DLC has decided not to accept this approach. It seems the DLC is saying that unless there is direct and strong evidence of poor practices by the applicant they will not accept undertakings. As a consequence, community objectors have stopped taking this approach.

13. A highlight, mentioned in the contractor’s report, is the objections and further work of the Turehou Māori Wardens based in Ōtara, but working across both local board areas. Faced at their first hearing with an objection from the council inspector that they did not have an interest greater than the public generally, the wardens successfully argued that they did have a right to object and this was accepted by the District Licensing Committee. Subsequently the wardens challenged the Police, Medical Officer of Health, Council Inspectorate and the District Licensing Committee that they were not upholding obligations under the Treaty of Waitangi. The wardens have also since lodged a claim to the Waitangi Tribunal that the Crown has not upheld its obligations under the Treaty of Waitangi to actively protect Māori in the Sale and Supply of Alcohol Act 2012.

14. Hearings have been held of the Auckland Provisional Local Alcohol Policy (PLAP), at which community members from Māngere and Ōtāhuhu gave evidence for Alcohol Healthwatch. From the neighbouring board area submissions were made by the Otara Gambling and Alcohol Action Group (OGAAG).

15. The contractor’s report states that the experiences of hearings, the skill levels and confidence of objectors developed through the community-led response to alcohol licensing made a significant difference in the evidence they could give.

16. The local board allocated $10,000 to this project for contracted services to provide technical expertise in support of community-led objections to liquor licences, to manage a social media page and to provide policy advice to the local board on specific, related matters during the 2016/17 year. The sum is substantially based on an estimate of the number of likely objections and hearings to be serviced, and the estimate has been exceeded in the current financial year. This report seeks the board’s consideration of a top-up to continue the project through to the end of June 2017.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receive the update report on community-led response to alcohol licensing report.

b) Consider an additional funding allocation of $3000 for this project from the Community Response Fund, to enable advice and support for community objections to be available throughout the rest of the 2016/17 financial year.

Comments

17. On 18 December 2013, the Sale and Supply of Alcohol Act 2012 (Act) came into force. The Act was intended to give communities more of a voice over the sale and supply of alcohol in their area. In particular, it expands the criteria upon which communities may object to a licence application.

18. In July 2014, the Māngere-Ōtāhuhu Local Board resolved to support their local communities to make objections to alcohol licence applications, including new applications and renewals, with the idea of limiting new applications and seeking better conditions with regard to existing licences , such as a reduction in advertising and no single sales. In June 2016, the board resolved to continue this support for the period 1 July 2016 to 30 June 2017.

19. In October 2016, reports were received by the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards on the previous six months of activity on the community-led response to alcohol licensing.^{^[1]}

20. Notices of Applications:

· New Online Premises: Drinkz (205-207 Great South Road, Otahuhu), 16 February 2017.

· Renewal and Variation: Brews Otahuhu (205-07 Great South Road, Otahuhu), 2 February 2017.

21. All notices also posted on Community Action Against Alcohol Harm Facebook Page.

22. Pending applications – see table below

Name	Location	Type	*Detail*	Date
Drinkz	205-207 Great South Road, Otahuhu	New Online Premises	Assistance was provided in identifying notification of the application on-line and in newspapers, notifying the community through Facebook and email, analysing the application, searching databases for any suspensions, assisting with writing objections. *Objections have been made.*	No date yet
Kennedys Foodcentre 2003 Ltd (‘Māngere Pak’nSave’)	44 Orly Ave	Off-Licence Renewal	Assistance was provided in identifying notification of the application on-line and in newspapers, notifying the community through Facebook and email, analysing the application, searching databases for any suspensions, assisting with writing objections. Assistance currently being provided to objector in negotiations with the owner of Pak’nSave as well as the Inspectorate.	No date yet.
Countdown Mangere East	1/359 Massey Road, Mangere East	Renewal and Variation of Single Alcohol Area (to reduce size)	Assistance has been provided in identifying notification of the application on-line and in newspapers, notifying the community through Facebook and email, analysing the application, searching databases for any suspensions, assisting objectors draft objections. *Objections have been made.*	No date yet.
Countdown Mangere Mall	Bader Drive, Mangere Mall	Renewal	Assistance has been provided in identifying notification of the application on-line and in newspapers, notifying the community through Facebook and email, analysing the application, searching databases for any suspensions, assisting objectors with writing objections. *Objections have been made.*	No date yet.
Star Hotel	388-392 Great South Road, Otahuhu	Renewal	Assistance has been provided in identifying notification of the application on-line and in newspapers, analysing the application, searching databases for any suspensions, researching the RMA Property File, communicating information using established and/or new channels to members of the public, local board members and community stakeholders, assisting to identify and support community leaders make and organize objections through provision of templates and advice. *Objections have been made.*	No date yet.
Graces Place Mangere East	5/1 Savill Drive, Mangere East	Renewal	Assistance has been provided in identifying notification of the application on-line and in newspapers, analysing the application, searching databases for any suspensions, researching the RMA Property File, communicating information using established and/or new channels to members of the public, local board members and community stakeholders, assisting to identify and support community leaders make and organize objections through provision of templates and advice. *Objections have been made.*	6 April 2017.

23. Recent Hearings/Negotiations

Bargain Liquor

New Premises

26 A Salesyards Road, Otahuhu

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/hearings/Documents/bargainliquoragdrpt20160314.pdf

14 March 2017

Liquor Legends (Mangere)

123 Corornation Road, Mangere Bridge

Renewal

Objection withdrawn

Thirsty Liquor Wickman Way

1/18 Wickman Way, Mangere East

Renewal

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/

hearings/Documents/wickmanwayagdrpt20170306.pdf

6 March 2017

Alcohol Licensing

24. Since October 2016, objections have been made to the following notifications made for new and renewals of licences in the Māngere-Ōtāhuhu:

· New Online Premises: Drinkz (205-207 Great South Road, Otahuhu), 16 February 2017

· New Premises: Phoenix Tavern Ltd (26 Avenue Road, Otahuhu), 1 December 2016

· New Premises: Bargain Liquor (26 A Salesyards Road, Otahuhu), 3 November 2016

· Renewal: Liquor Legends (Mangere) Ltd (123 Corornation Road, Mangere Bridge), 13 October 2016

· Renewal: Thirsty Liquor Wickman Way (1/18 Wickman Way, Mangere East), 29 September 2016

25. The objections heard (from October 2016 to March 2017) are for the following:

· Super Store Liquor (28 Avenue Road, Otahuhu)

· Thirsty Liquor Wickman Way (18 Wickman Way, Mangere East)

· Bargain Liquor (26A Salesyard Road, Otahuhu)

· Phoenix Tavern (26 Avenue Road, Otahuhu)

26. The Decisions are available at:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/hearings/Pages/districtlicensingcommitteehearings2016.aspx

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/hearings/Pages/districtlicensingcommitteehearings2017.aspx

27. Community Empowerment

A wide network of objectors has developed, with regular objectors covering Māngere-Ōtāhuhu local board area and also from Ōtara-Papatoetoe. This network grew notably through the alcohol ban review process. With repeated experiences of hearings, the skill levels and confidence of objectors has grown. In addition, objectors are now training each other, passing on experiences and supporting each other through the hearings processes.

28. All licence notifications are being identified and posted on Facebook, with people coming forward to make objections. In a recent posting, regarding the failed controlled purchase operation (CPO) by Thirsty Liquor Wickman Way, the Facebook page achieved very significant levels of interest.

29. There is also, with continued work, some frustration expressed by community participants and a view that the Sale and Supply of Alcohol Act 2012 has not changed much from the previous Sale of Liquor Act 1989.

30. A key challenge noted in the report is that the legal requirements are such that the Police, Medical Officer of Health and Council Inspector can only object on the basis of a very high level of local and direct evidence of alcohol-related harm in the locality where the licence applies. Consequently for almost all licence applications, including new applications, these parties do not oppose the application. And where there are no adverse comments by these reporting agencies, it appears unlikely that an objector will satisfy the District Licensing Committee (DLC) that an application should be declined.

31. With renewals, it is proving virtually impossible for community objectors to raise issues unless there is direct evidence such as photographs, and even where there is evidence, such as a sale to a minor, this tends not to be seen as being serious enough to warrant refusal of a licence or even restrictions on the length of the licence period.

32. Conditions and Undertakings

Following DLC decisions from late 2015, objectors had begun to take an approach of making an objection, but making it clear that the objection would be withdrawn if the applicant was willing to sign the usual undertakings. However, more recently the DLC has decided not to accept this approach. In effect the message is that unless there is direct and strong evidence of poor practices by the applicant, the DLC will not accept Undertakings. As a consequence, community objectors have stopped taking this approach.

33. Supermarkets

With regard to Supermarkets, objectors have often been able to achieve agreement to earlier closing hours e.g. 10pm rather than 11pm, and that partitions are placed between the entrance/exit and alcohol area, if it is adjacent to the alcohol area, so that the alcohol section is not visible from the entrance/exit. This approach is still being pursued.

34. Although objections have been made along the lines above to a number of supermarket applications, these have been on hold awaiting a Court of Appeal decision. Now that has been resolved, these applications are being worked through by Council Inspectors.

Conclusions

35. The contractor report notes that the local board’s support for a community-led approach has enabled an important ‘check and balance’ on the licensing system. At a minimum, a number of decisions have recognised this role being played by the community, with conditions being imposed with better outcomes than if no objection had been made at all.

Consideration

Local board views and implications

36. One of the six outcomes in the Mangere-Ōtāhuhu Local Board’s three year plan is ‘A place where communities thrive and belong’. The board has over past two electoral terms taken a lead role in advocating for fewer off-licenses and stricter conditions. The board has supported a community empowerment approach to build capacities, enabling groups and people to participate and shape what happens in their neighbourhoods.

37. The adjacent local board, Otara-Papatoetoe has a similar position to support a community-led approach and enable communities to take up objections through the appropriate legal process.

Māori impact statement

38. The total population of Māngere-Ōtāhuhu Local Board area is 70,959 and 16 per cent of the people identify as Māori. There is a high likelihood of adverse effects of harm from proliferation of liquor outlets for the local Māori population.

Attachments

There are no attachments for this report.

Signatories

Authors	Rina Tagore - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Reinstatement of the Manukau Harbour Forum

File No.: CP2017/04646

Purpose

1. To approve the reconstitution of the Manukau Harbour Forum (the forum), including the Māngere-Ōtāhuhu Local Board, for the 2016 to 2019 local government term.

2. To nominate a board member, and an alternate, to represent the Māngere-Ōtāhuhu Local Board on the forum.

Executive summary

3. The Manukau Harbour Forum was established in 2012 as a joint committee of nine local boards bordering the Manukau Harbour. Member boards recognised the need for joint decision making and advocacy to achieve water quality improvements for the Manukau Harbour.

4. The committee ceases to exist at the end of every electoral term and can be reconstituted following agreement of the entities involved. This report invites boards to consider reconstitution of the forum, and to nominate a board member (and alternate) to represent this board on the Forum.

5. The Forum’s Terms of Reference outlines the purpose. The report also notes that a review of the forum will be undertaken in the next twelve months to develop a future state direction and new three year work programme.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agree to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards for the 2016 - 2019 electoral term;

b) appoint one named member and one named alternate member to the Manukau Harbour Forum;

c) confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term;

d) confirm the Terms of Reference for the Manukau Harbour Forum as outlined in Attachment A;

e) delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the local board area;

f) confirm that any changes to the forum’s terms of reference will be agreed first by the forum then recommended to the nine member boards for their approval, noting that resolutions must be identical;

g) note that in order for the requirements of this agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (b)-(f) above (with the exception of (b) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

Comments

6. Nine local boards (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tamaki, Ōtara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards) together formed the Manukau Harbour Forum with the view to form a means of collective local board advocacy on common issues affecting the Manukau Harbour.

7. The Manukau Harbour Forum was constituted formally as a joint committee of nine local boards (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tamaki, Ōtara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards) under standing orders 2.8.1 and 2.8.2.

8. Standing orders 2.8.1 and 2.8.2 enable a local board to appoint a joint committee with another local board or boards. Being a joint committee enables the Forum to conduct business more efficiently, as a local board joint committee can make decisions and provide direction to officers without seeking confirmation and/or ratification from the individual member boards. In accordance with Clause 30(7) of the Local Government Act 2002, the Forum automatically dissolved following the 2016 Local Government elections.

9. The Terms of Reference for the Manukau Harbour Forum setting out the purpose and principles of the forum setting out the purpose and principles of the forum are presented in Attachment A. The purpose of the Forum is to champion a sustainable management approach for the Manukau Harbour. Since its formation the Forum has:

· identified issues, such as mangroves, pacific oysters, coastal erosion, stormwater, recreational access/wharves and Maui Dolphin Sanctuary as high priority;

· funded a work programme consisting of annual seminar, communications programme, and a business to business education programme;

· developed a ‘Manukau Harbour Forum Vision and Strategy’, undertaken a comprehensive stocktake of all research pertaining to the Manukau Harbour and catchment, produced a set of maps and a list of stakeholders;

· received regular updates on marine monitoring within the Manukau Harbour;

· advocated to central government and Auckland Council (e.g. feedback on the Unitary Plan) on issues affecting the Harbour, including hydrodynamic modelling of sediment runoff;

· identified areas of interest and potential projects that the local boards surrounding the Manukau Harbour could progress jointly and through funding from the member local boards’ budget, adopted a work programme to deliver the forum’s objectives.

10. It is recommended that each constituting local board agrees to re-instate the Manukau Harbour Forum for another term and appoints one member plus an alternate to represent the board on the Forum.

11. During the 2016/19 term of the Forum, it is recommended to undertake a review of the role of the Forum in order to recommend a decision-making structure that will enable the objectives relating to the Manukau Harbour to be addressed effectively.

Consideration

Local board views and implications

12. Local boards have previously agreed, through adoption of the forum’s terms of reference, that the Manukau Harbour is a regional asset and it was appropriate that local boards collectively contribute to strategies and outcomes that enhance the social, economic, environmental and cultural well-being of the harbour. The forum has been seen as an effective mechanism to achieve this.

13. The role of the forum is to champion the sustainable management of the Manukau Harbour and adjacent communities. It developed a vision and strategy in line with this which was adopted in September 2014.

14. In the last term, the forum agreed a three year work programme. Following the ratification of this work programme by member boards, each board committed between $8,000 and $15,000 from its budget to implement that work programme.

Māori impact statement

15. The Manukau Harbour Forum recognised mana whenua interest in Manukau Harbour. During the last term, the forum agreed to hold up to three hui per financial year with mana whenua.

16. While the forum did discuss a joint committee with mana whenua, or mana whenua representatives being appointed to the forum, it was agreed that this was inappropriate while treaty negotiations are pending. The forum anticipates receiving further advice and options as to how it interfaces with mana whenua as treaty settlement progresses.

17. Workshops of the Manukau Harbour Forum were held on 13 April and 8 June 2015 to discuss the ongoing role of mana whenua in relation to the forum. Some minor changes were made to the forum’s terms of reference as a result of this to reflect the forum’s obligations under Te Tiriti o Waitangi/The Treaty of Waitangi, and its desire to work with mana whenua on an ongoing basis.

Implementation

18. Local Board Services provide governance advisory and support services to the Forum. Co-ordination and delivery of the work programmes adopted to date are led by Infrastructure and Environmental Services. It is recommended that the role of Infrastructure and Environmental Services (I&ES) to administer the entire work programme be considered during the proposed review.

19. I&ES has provided full technical support to the forum since its inception. It is recommended that as part of the forum’s review, consideration be given to how other council teams can offer support to the forum. I&ES will continue to engage with the forum as an important stakeholder group in the development of an integrated watershed management plan for the Manukau catchment.

Attachments

No.	Title	Page
a ⇩	Manukau Harbour Forum Terms of Reference	303

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

Manukau Harbour Forum Joint Committee – Terms of Reference

1. Introduction

The formation of a forum to champion the sustainable management of the Manukau Harbour and adjacent communities has arisen through the collective aspirations of local boards bordering the harbour itself. Local Boards have a statutory responsibility and are democratically accountable for identifying and communicating the interests and preferences of the people in their Local Board area in relation to the content of the strategies, policies, plans, and bylaws of the Auckland Council.

The Manukau Harbour is a regional taonga/treasure for all the peoples of Auckland. It is therefore appropriate that Local Boards collectively contribute to strategies and outcomes that restore and enhance the well-being of the harbour itself.

2. Background / Context

Prior to November 2010, agencies generally approached issues of community concern in alignment with the previous local authority boundaries, and somewhat independently in each area. Five legacy territorial authorities and the Auckland Regional Council had a direct interest in the harbour due to proximity. Under the Auckland Council, the following local boards^{^[2]} share a boundary with the harbour:

· Waitakere Ranges

· Whau

· Puketapapa

· Maungakiekie-Tamaki

· Otara-Papatoetoe

· Mangere-Otahuhu

· Manurewa

· Papakura

· Franklin

There is sufficient commonality of issues and interests, for synergies to be gained from a sub-regional approach to advocacy in relation to the management of the Manukau Harbour. This is also supported by the legislative imperative for local boards to work together where the interests and preferences of communities within each local board area will be better served by doing so.

Likely benefits of such an alliance are early identification of and response to emerging issues, a more cohesive approach to multi-causal problems, and greater efficiency and effectiveness of planning and interventions. These benefits are particularly pertinent planning matters relating to:

· Auckland Council’s statutory obligations under Te Tiriti o Waitangi/The Treaty of Waitangi

· The Auckland Plan and the Unitary Plan

· The Annual Plan and the Long-term Plan (LTP)

· The Waitakere Ranges Heritage Area Act 2008

· The 1990 Manukau Harbour Action Plan

· National Policy Statements and National Environmental Standards

· The activities of CCOs in relation to the harbour and the coastal environment

· Other harbour and coastal ownership and management issues

3. Purpose

The purpose of the Manukau Harbour Forum is to provide for a means of collective Local Board advocacy on issues affecting the Manukau Harbour, and the adjacent foreshore. Issues to be addressed by the Forum may include:

· Restoration of the health and wellbeing of the Manukau Harbour

· The role of Mana Whenua in relation to the Manukau Harbour

· A unified management-approach to the Manukau Harbour

· Advocacy on issues related to both natural and human activities affecting the harbour foreshore

· Wastewater and stormwater discharges

· The strategic removal of mangroves and Pacific oysters

· Coastal erosion mitigation opportunities

· The enhancement of marine and coastal habitats that assist with increased Biodiversity

· The preservation of sustainable commercial and recreational fisheries within the harbour

· The protection of Maui’s Dolphin and other species

· Catchments and tributary streams that flow into the harbour

· Access to the harbour

· The role of the port operation at Onehunga

4. Principles

The Forum is in principle collectively accountable to the wider community for supporting the development and delivery of the community’s vision in relation to the Manukau Harbour. In practice, individual members are accountable to their own boards and to the constituents whose interests they represent.

The Forum:

· Is strategic, not operational

· Deals only with matters where collaboration and synergy add value (it does not duplicate what already exists, or deal with matters that are better dealt with more locally, i.e. it does not work at a single board level) though it may deal with issues that impact some but not all member boards.

· Is committed to Te Tiriti o Waitangi/The Treaty of Waitangi, and it will work actively to ensure that it also acknowledges and recognises the interests of mana whenua through continued development of an open relationship with mana whenua

· Recognises the local, regional, and national significance of the Waitakere Ranges and its foothills and coasts, as set out in the Waitakere Ranges Heritage Area Act 2008, and acknowledges the statutory obligations to protect the Heritage Area.

· Will focus on commonalities rather than differences.

Māngere-Ōtāhuhu Local Board

19 April 2017

Local Government New Zealand conference and Annual General Meeting 2017

File No.: CP2017/04601

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Auckland from Sunday 23 July to Tuesday 25 July 2017 and to invite local boards to nominate representatives to attend.

Executive summary

2. The LGNZ annual conference and AGM takes place at SkyCity from 3pm on Sunday 23 July to 2:15pm on Tuesday 25 July 2017.

3. The AGM takes place on the last day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body onsidered this at its meeting on 23 March 2017. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Penny Hulse as the Chair of LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive (or his nominee).

4. In addition to the official delegates, local board members are invited to attend. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) nominate two representatives to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with LGNZ.

Comments

5. The 2017 LGNZ Conference and AGM are being held in Auckland. The conference commences with a powhiri and opening ceremony on Sunday 23 July at 3pm and concludes with the LGNZ AGM at 11:15am on Tuesday 25 July (AGM concludes at 2:15pm).

6. The theme of this year’s conference is “Creating pathways to 2050: Liveable spaces and loveable places”. The programme includes:

· Rt Hon Dame Patsy Reddy (Governor-General of New Zealand) will give the opening keynote address on how involving communities in shaping their local places can build a strong sense of local pride, identity and connection.

· Dr David Warburton (Chief Executive, Auckland Transport) and Mayor Lianne Dalziel, (Christchurch City Council) will look at the role of technology in transport and how smart technology can be integrated in councils future plans. Learn about the practical technology trials underway to understand why New Zealand is a world leader in the implementation of Smart City technology.

· Mayor Craig Little (Wairoa District Council) Mayor John Forbes (Opotiki District Council) and Chris Whelan (Chief Executive, Wellington Regional Economic Development Agency) will discuss attracting inward investment to boost local economy. These three councils will share best practice examples of how their approach has opened the door to investment, strengthening the resilience of their local economy.

· Sir Bob Harvey (Champion for Auckland, Auckland Council) Ludo Campbell-Reid (Design Champion and General Manager, Auckland Design Office, Auckland Council) and Viv Heslop (former Sustainability Lead, Panuku Development Auckland) on bringing together policy, practice and research to inform our council leaders on how they can champion change to create and sustain liveable spaces and loveable places.

· A panel discussion on managing community expectations and delivering the Government's objectives for freshwater water quality which is a challenge facing all of New Zealand. Mark Sainsbury will chair this session with Stuart Crosby (Bay of Plenty Regional Councillor) Rahui Papa (Te Arataura Chairman, Waikato Tainui and a representative of the Iwi Chairs Forum) and Ken Taylor (Director, National Science Challenge, Out Land and Water).

· Holly Ransom (futurist and global strategist) will give the closing keynote address presenting views on how and why we must adapt and be future-ready in a period of unprecedented technological, environmental, and demographic change.

Annual General Meeting

7. The AGM takes place on the last day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Cr Penny Hulse (as Chair of Zone One) and the Chief Executive (or his nominee).

8. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position and Auckland Council’s representative on the Regional Sector Group, Cr Penny Hulse is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body considered an item on AGM attendance at its meeting on 23 March 2017.

9. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project as soon as possible so that this information can be collated and provided to LGNZ.

Costs

10. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

11. Conference registration includes attendance at all conference business sessions (Sunday - Tuesday), a satchel and contents, daily catering, the Simpson Grierson welcome reception and the Fulton Hogan conference dinner and EXCELLENCE Awards function.

12. The council hosted tours on Sunday 23 July 2017 are not included in the conference registration. Local board members are welcome to attend these at their own cost.

Consideration

Local Board views and implications

13. This is a report to the 21 local boards.

Māori impact statement

14. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

15. The Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Dodd, Kura Kāwana Programme Leader, Local Board Services

Authorisers

Lou Lennane, Business Improvements Manager, Local Board Services

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

19 April 2017

cid:image003.png@01D1FEDF.A14571A0

Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 1 March 2017, commencing at Time 1.00pm

PRESENT

Chairperson: Lemauga Lydia Sosene

Deputy Chairperson: Togiatolu Walter Togiamua

Members: Tauanu’u Nick Bakulich

Carrol Elliott

Makalita Kolo

Christine O’Brien

Apologies: Tafafuna’i Tasi Lauese for absence and Carol Mckenzie-Rex for lateness

Also present: Carol McKenzie-Rex, Rina Tagore, Janette McKain, Daniel Poe, Antoine Xulue

Member Elliott opened meeting in prayer.

Timeslot		Topic	Presenter	Governance Role	Notes
1.00 – 1.45pm	Local Board Plan/Engagement		Daniel Poe, Antoine Xulue, Rina Tagore	Setting direction/ Engagement	The board discussed the local board outcomes, initiatives and draft plan concept and gave feedback. ACTION: A extra workshop will be held on 8 March 2017 from 11.00am until 12.45pm.
1.45 – 2.15pm	Arts, Community and Events Empowerment Unit Youth Voice Work Programme		Youth Specialist Advisor Melissa Lelo, Shirley Samuels	Setting direction/priorities/budget	The board discussed the remainder of the spend in the Youth Voice work programme for 2016/17. The board supported Option One: · $3,000 supporting youth led activities and programming by OMYG AT THE Old Library till June 2017. · $2,500 to support activities at Toia with disengaged youth. ACTION: Strategic Advisor to update option one in the work programme. ACTION: A report from Community Leasing officers regarding the OMYG lease of the Old Library 12 High Street Otahuhu for 6 weeks and a further extension to June. Also an update from Properties on the refurbishment.
2.15 – 2.45pm	Arts, Community and Events Events Unspent Civic Events Functions Budget Volunteer Awards		Ali Bain	Setting direction/priorities/budget	The board discussed the remaining events budget for 2016/17 and identified the following: · Kingi Tawhiao Cottage opening event. · Williams Park upgrade event. · Reallocating funding to e.g. contestable funding. Volunteer awards will be held on Thursday 29 June 2017 from 6 to 8pm. Venue TBA. ACTION: DA to look at possible events for the remaining budget. Events – secure a venue for the Volunteer Awards.
2.45 – 3.15pm	Auckland Transport Update		Ben Stallworthy, Tara Pradhan (will supply names from AT and NZTA)	Oversight and Monitoring	The board had a presentation on the Supporting Growth – Delivering Transport Networks Programme and gave feedback. Engagement heading forward: · Frequent information sent to the board on developments. · Quarterly workshops. ACTION: DA to book Quarterly Workshops.
3.15 – 3.45pm	SPA Programme and 12 High Street Upgrade		Nicola Mochrie, Rachel Hume	Oversight and Monitoring	The board discussed an overall SPA programme update with a focus on 12 High Street. Next steps for 12 High Street • Prepare scope and brief for services, secure contract (March 2017) • Local board engagement; - Service requirements findings, assessment and recommendations (May 2017) - Optimisation options and feasibility (June-July 2017)
3.45 – 4.00pm	161 Robertson Road, Mangere East Update		Helga Sonier	Oversight and Monitoring	The board had a presentation on 161 Robertson Road, Mangere.
4.00 – 4.05pm	Relationship Manager Update		Carol McKenzie-Rex	Keeping Informed	The Relationship Manager updated the board on upcoming issues.

Māngere-Ōtāhuhu Local Board

19 April 2017

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Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 8 March 2017, commencing at Time 11.00am

PRESENT

Chairperson: Lemauga Lydia Sosene

Deputy Chairperson: Togiatolu Walter Togiamua

Members: Tauanu’u Nick Bakulich

Carrol Elliott

Makalita Kolo

Christine O’Brien (from 1pm)

Apologies: Tafafuna’i Tasi Lauese and Carol McKenzie-Rex for absence and Christine O’Brien for lateness.

Also present: Rina Tagore, Janette McKain, Daniel Poe, Antoine Xulue, Shirley Samuels

Member Togiamuaopened meeting in prayer.

Timeslot		Topic	Presenter	Governance Role	Purpose
11.00 - 12.45pm		Local Board Plan	Rina Tagore, Daniel Poe	Setting Direction/ Priorities	The board discussed outcomes 3 to 6 in the Draft Local Board Plan.
12.45 - 1.00pm		BREAK Lunch
	1.00 - 1.05pm	Relationship Manager Update	Carol McKenzie-Rex	Keeping Informed	The board were informed on upcoming issues.
	1.05 - 1.45pm	LDI Capex Planning	Daniel Poe, Antoine Xulue, Rina Tagore	Setting direction/ Engagement	The board gave feedback on what projects to prioritise its 2017/2018 LDI capex funding. The board to send the top 5 list to Local Advisor. Action: A tour of the parks will be arranged before prioritisation for top 3 local parks - 2017/18 LDI Capex fund.
	1.45 - 2.15pm	Economic Development (ATEED) and BIDs	Luo Lei	Setting Direction	The board discussed the local economic development overview. Each overview looks at: · a range of indicators on a Local Board area’s economy · the drivers, trends and linkages that influence the local economy · major private and public initiatives that will impact on the economy in a local board area, opportunities and issues to growing business and jobs. Action: Office Luo Lei to provide the presentation to TSI.
	2.15 - 2.45pm	Parks, Sport & Recreation (Community Services) - Item 526 Workshop Programme	Sanjeev Karan, Debra Langton	Oversight and Monitoring	Workshop programme Item 526 Details of five identified projects: Investigating projects promoted by; Bridge Park Tennis; Manukau Rovers RFC; Counties Manukau Rugby League, Mangere East Hawkes and Oruarangi community. Action: Officer to supply costings against the projects presented via email to the board. A report to the April Business meeting. Co-ordinate with Member Bakulich.
	2.45 - 3.15pm	Parks, Sport & Recreation (Community Services) - Norana Walkway	Steve Owens. Debra Langton, Tim Keat	Oversight and Monitoring	The board discussed the next steps for the Norana Walkway. The project is gaining momentum with developers looking to move forward shortly. Action: Officers to report at a business meeting to endorse the plans.
	3.15 - 4.00pm	Parks, Sport & Recreation Walter Massey and Centre Park Community Services & Asset Planning	Steve Owens, Debra Langton Sophie Bell, Tania Utley, Anna-Jane Jacob	Setting Direction	The board discussed the following: Parks: · Walter Massey Park and Centre Park concept plans. Community Services : · Update on applications received to develop cultural/community facilities on reserve land in Mangere. · Local boards input on the scope and way forward. Action: Sophie bell to email the board on the process when applications are received to develop cultural/community facilities on reserve land in Mangere.

Māngere-Ōtāhuhu Local Board

19 April 2017

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Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 22 March 2017, commencing at Time 11.00am

PRESENT

Chairperson: Lemauga Lydia Sosene

Deputy Chairperson: Togiatolu Walter Togiamua

Members: Tauanu’u Nick Bakulich

Carrol Elliott

Makalita Kolo

Christine O’Brien

Apologies: Tafafuna’i Tasi Lauese for absence

Also present: Carol McKenzie-Rex, Rina Tagore, Janette McKain, Daniel Poe

Member Togiamua opened meeting in prayer.

Timeslot		Topic	Presenter	Governance Role	Purpose
	1.00 - 1.05pm	Relationship Manager Update	Carol McKenzie-Rex	Keeping Informed	The board were updated on upcoming issues. Action: Check where the invite to Board members for Pacifica from Mayors office.
	1.05 - 1.30pm	Community Facilities	Jessica Morris, Gwyn De-Arth	Keeping Informed	The board were updated on issues and highlights prior to the Q3 report. Action: · Extra costs for physical works to Kingi Tāwhiao’s Cottage is to be reported to the Board. · When the cottage is complete the board requests that an opening is to be co-ordinated between officers and Events. · Flag projects that will warrant ‘civic event’ type of function to acknowledge local board contribution and role and confirm events in the Community Facilities work programme 17/18. These will be delivered following confirmation by the board and where required support from the Civic events team. · Chair to have further conversations with Gwyn De-Arth regarding Kingi Tāwhiao’s Cottage.
	1.30 - 2.15pm	Te Motu a Hiaroa (Puketutu Island) Update	Annette Campion, Ian Maxwell	Oversight and Monitoring	The board had a presentation on Te Motu a Hiaroa (Puketutu Island) Governance Trust. Action: Officers to arrange a Board tour of Puketutu Island.
	2.15 - 3.00pm	Unitary Plan Update	Marc Dendale, Roger Eccles, David Wong	Oversight and Monitoring	The board had a presentation on the Unitary Plan in the Mangere-Otahuhu Local Board area. This covered key zones and appeals in their area.
	3.00 – 4.00pm	2016 Elections Highlights and Issues	Warwick McNaughton, Katie Watson	Input into regional decision-making, policies, plans and strategies	The board discussed and gave feedback on the 2016 Elections Highlights and Issues report that was on the 15 March 2017 business meeting. The board discussed in length the submission - number 66 in the report.

Māngere-Ōtāhuhu Local Board

19 April 2017

Local Board Leads and Appointments Report

File No.: CP2017/02373

Purpose

1. This item allows the local board members an opportunity to present written updates on their leads and appointments meetings.

Resolution number MO/2016/182

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receive the written updates from local board members.

Attachments

There are no attachments for this report.

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

[1] Māngere-Ōtāhuhu Local Board (Resolution number MO/2016/40), Ōtara-Papatoetoe Local Board (Resolution number OP/2016/38).

[2] Member boards listed in geographical order from north to south

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Walter Togiamua
Members	Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tasi Lauese, JP
	Christine O'Brien

Authors	Daniel Poe - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager