Agenda of Manurewa Local Board

Manurewa Local Board

20 April 2017

Auckland Transport Update – April 2017

File No.: CP2017/06045

Purpose

1. The purpose of this report is to respond to resolutions and requests on transport-related matters; provide an update on the current status of Local Board Transport Capital Fund (LBTCF); request approval for new LBTCF projects; provide a summary of consultation material sent to the Manurewa Local Board; and provide transport-related information on matters of specific application and interest to the Manurewa Local Board and its community.

Executive summary

2. In particular, this report covers:

· Progress on Manurewa Local Board advocacy initiatives

· Local board transport capital fund update

· Responses to Manurewa Local Board resolutions and requests

· Orams Road bridge temporary closure.

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled ‘Auckland Transport update – April 2017’.

b) approve for detailed design and costing, a new project for the creation of two disabled parking spaces immediately outside the front entrance of the Manurewa RSA on Maich Road, to be funded from the Manurewa Local Board Transport Capital Fund, based on the rough order of cost of $5,000-10,000.

c) request Auckland Transport to remove the existing bus shelter located at the unused bus stop opposite 19 Station Road Manurewa.

Discussion

Strategic alignment

A1. Auckland Transport Statement of Intent

3. Five strategic themes guide Auckland Transport’s decisions and actions and are aimed at providing an accessible, integrated, efficient and innovative transport system. They are also critical to the realisation of Auckland Council’s vision for transport as expressed in Chapter 13 of the Auckland Plan.

4. The five strategic themes endorsed by Auckland Transport’s Board are:

· Prioritise rapid, high frequency public transport

· Transform and elevate customer experience

· Build network optimisation and resilience

· Ensure a sustainable funding model

· Develop creative, adaptive, innovative implementation.

5. Over the last month, public transport improvements have seen the new Parnell train station opened, and construction has also begun on the Hibiscus Coast busway station.

6. Rail experience improvements were announced on 4 April that will elevate the customer experience for rail passengers initially.

7. In support of network optimisation and resilience, work started on improvements to the St Lukes Road cycle lanes to give cyclists heading to and from the Northwestern cycleway further protection. Auckland Transport is also supporting cycling experience by offering free bike skills and maintenance sessions at locations around the city.

8. The City Rail Link (CRL) project has been recognised for a “world first” – embedding cultural values into its sustainability approach – and was awarded a “Leading” infrastructure sustainability design rating by the Infrastructure Sustainability Council of Australia (ISCA), the highest possible achievement in the scheme. Innovative implementation has also been demonstrated through the Manukau Bus station project delivering a first in the form of positive social outcomes through the procurement process.

A2. Progress on Manurewa Local Board advocacy initiatives

9. The Manurewa Local Board’s ‘Advocacy Initiatives’ from the 2013-2016 term are recorded in the table below and new activities will be reported each month that support progress in respect of those initiatives.

*Advocacy Initiative*	*Progress/Current Status*
Manurewa is an easily accessible area - Improve and maintain footpaths to meet the needs of everyone	· Delivery of the Hill Road pedestrian link project on behalf of the Board. · AT has prioritised for further study in 2017/18 a new 64m section of footpath on Wattle Farm Road outside the Wattle Downs golf course car park to link existing footpaths to the north and south.
Increased use of buses, trains, cycles and walking by everyone - Install bus shelters, with cycle lockers, CCTV and public toilets at train stations	· A project is underway is to install new AT HOP electronic gates at eight more train stations over the next 18 months: Otahuhu, Manurewa, Papatoetoe, Henderson, Parnell, Middlemore, Glen Innes and Papakura. The Manurewa Station gating project is expected to be delivered around Oct-17. As part of this project, AT will explore CCTV installation. · Rail patronage reaches 19 million for the year. · AT officer providing advice and assistance to the Board in developing options for Te Mahia station improvements.
Produce a transport map for Manurewa	AT has previously indicated it cannot support this initiative.
Improved safety and capacity of roads and intersections - Identify and improve roads and intersections where there are ongoing safety concerns	· 2016/17 annual resurfacing programme nearing completion in accordance with AT’s reseal guidelines. · Consultation has been completed on a proposal to implement a signalised pedestrian crossing on Roscommon Road between the Clendon shopping centre and Robert Ross Place. Implementation of the project is expected to occur next financial year. · The Hillpark Safer Community area projects consulted on in Dec-16 have progressed to the detailed design phase. Following consultation, the Walpole Avenue kea crossing proposal will now retain existing ‘no stopping during school times’ restrictions rather than 24/7 broken yellow lines as first proposed. · The engineering projects within the Weymouth Safer Community area have been partially delivered, including an upgrade to the pedestrian crossing on Weymouth Road and the installation of two pedestrian side island facilities on Evans Road adjacent to Weymouth Primary School. The remaining project for installation of Active Warning Signs for the school on Weymouth Road is anticipated before the end of the financial year.
Safe, joined-up cycling and walking routes - Complete the Manukau Harbour coastal path and cycle way	· AT continues to work with the Board, and other partners such as Auckland Council Parks and Panuku Development Auckland, to develop options to improve cycling and walking routes in the area.

Advocacy Initiative

Progress/Current Status

Manurewa is an easily accessible area

- Improve and maintain footpaths to meet the needs of everyone

· Delivery of the Hill Road pedestrian link project on behalf of the Board.

· AT has prioritised for further study in 2017/18 a new 64m section of footpath on Wattle Farm Road outside the Wattle Downs golf course car park to link existing footpaths to the north and south.

Increased use of buses, trains, cycles and walking by everyone

- Install bus shelters, with cycle lockers, CCTV and public toilets at train stations

· A project is underway is to install new AT HOP electronic gates at eight more train stations over the next 18 months: Otahuhu, Manurewa, Papatoetoe, Henderson, Parnell, Middlemore, Glen Innes and Papakura. The Manurewa Station gating project is expected to be delivered around Oct-17. As part of this project, AT will explore CCTV installation.

· Rail patronage reaches 19 million for the year.

· AT officer providing advice and assistance to the Board in developing options for Te Mahia station improvements.

Produce a transport map for Manurewa

AT has previously indicated it cannot support this initiative.

Improved safety and capacity of roads and intersections

- Identify and improve roads and intersections where there are ongoing safety concerns

· 2016/17 annual resurfacing programme nearing completion in accordance with AT’s reseal guidelines.

· Consultation has been completed on a proposal to implement a signalised pedestrian crossing on Roscommon Road between the Clendon shopping centre and Robert Ross Place. Implementation of the project is expected to occur next financial year.

· The Hillpark Safer Community area projects consulted on in Dec-16 have progressed to the detailed design phase. Following consultation, the Walpole Avenue kea crossing proposal will now retain existing ‘no stopping during school times’ restrictions rather than 24/7 broken yellow lines as first proposed.

· The engineering projects within the Weymouth Safer Community area have been partially delivered, including an upgrade to the pedestrian crossing on Weymouth Road and the installation of two pedestrian side island facilities on Evans Road adjacent to Weymouth Primary School. The remaining project for installation of Active Warning Signs for the school on Weymouth Road is anticipated before the end of the financial year.

Safe, joined-up cycling and walking routes

- Complete the Manukau Harbour coastal path and cycle way

· AT continues to work with the Board, and other partners such as Auckland Council Parks and Panuku Development Auckland, to develop options to improve cycling and walking routes in the area.

Local projects and activities

B1. Local Board Transport Capital Fund (LBTCF) update

10. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver projects that they consider are important but are not otherwise part of Auckland Transport’s work programme. The limitations are that the projects must be safe, not impede network efficiency, and be located within the road corridor or on land controlled by Auckland Transport. However, projects running through parks and reserves may also be considered if there is a transport outcome.

11. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

*ID#*	*Project Description*	*Progress/Current Status*
353	Hill Road pedestrian link: A project to improve pedestrian links on Hill Road between Great South Road and the Botanic Gardens	· ROC first requested in Oct-14. · Detailed design approved in Jun-15 based on ROC of $850,258. · Project scale reduced in Nov-15 to new crossing points and safer intersections only (and removal of proposed new cycleways). · Construction approved in Nov-15 based on FEC of $575,000 (later reduced by $50,000 to $525,000). · In 2016 the lighting required for the new crossing points was resolved. · In Dec-16 the TCC approved the changes. *Project update:* · The contract for construction has been awarded. · Work is scheduled to begin in mid-April and is expected to be completed by 22-Jun-17 (weather dependent).
354	Manurewa covered walkway: A project to improve connectivity between the Manurewa bus station, rail station, and Great South Road (through South Mall) by building a weather-proof canopy to link all three.	· ROC first requested in Oct-14. · Detailed design approved in May-15 based on ROC of $ 1,430,000. · Construction approved in Nov-15 based on FEC of $ 1,500,000. · Construction of the canopy has been completed over the station overbridge and stairs. · The Board requested a ROC for a similar canopy over the two disabled access ramps. · In Dec-16, the Board resolved to extend the canopy across to the bus shelters in the park and ride/bus interchange area. · In Mar-17, based on AT advice it would be reviewing the layout of the existing bus station, the Board resolved to defer to the future the canopy extension across to the bus shelters. *Project update:* · AT is close to awarding the contract for the extension of the canopy across to the Southmall entrance but is seeking confirmation from Southmall that it will accept the programme as it requires a short closure of the crossing point for vehicles only. The programme is 30 days once awarded so it is expected all remaining works will be completed this FY. · ROCs for erecting canopies over the train station ramps were presented to a Board workshop on 30-Mar-17. The ROC for a solid (metal) roof was $721,632 while the ROC for a structureflex roof was $795,072. · At that workshop the Board indicated it would withhold making a decision on covering the ramps until options relating to Te Mahia train station could be discussed with AT.
	Manurewa RSA mobility parking: A project to create mobility parking spaces directly outside the RSA main entrance to improve ease of access and comfort for disabled patrons	· In Dec-16, the Board requested AT to relocate existing mobility parking spaces near the Manurewa RSA on Maich Road from beside the car park entrance to in front of the main entrance to the building. · Given the existing mobility park provision and the likely cost of relocation, AT could not prioritise this request for funding but suggested the Board could consider funding the project. The ROC for the project is between $5,000-10,000. *Project update:* · After discussions between representatives of the Board and the RSA, the Board indicated at a workshop on 30-Mar-17 that it wishes to proceed with the proposal. A draft resolution is therefore provided for the Board’s consideration.

12. The Manurewa Local Board’s transport capital fund to date is summarised below.

Manurewa Local Board transport capital fund summary:

Total Funds Available in current political term (Unspent 2015-16 balance from previous Local Board, plus 2016-17, 2017-18 and 2018-19 and 2019-20)	$3,068,375
Amount committed to date on projects approved for design and/or construction	$587,514
Remaining budget left that can be allocated to new projects and spent by the end of the current political term.	$2,480,861
Spent to Date on projects in current political term (including money spent on cancelled projects)	$61,677

B2. Responses to Manurewa Local Board resolutions and requests

13. At the Manurewa Local Board’s February 2017 meeting, a petition from residents of Polo Prince Drive, Alfriston, was tabled and the Board passed resolution number MR/2017/14 as follows:

That the Manurewa Local Board:

a) request the petition with the following prayer be forwarded to Auckland Transport for investigation and response:

“We the undersigned request:

i. That a pedestrian footpath be installed immediately to safeguard school children walking to Mill Road to catch school transport and to also safeguard residents who regularly walk along Polo Prince Drive.

ii. That two speed bumps be installed on Polo Prince Drive on the downward traverse – one eastwards and the other westwards.”

14. Auckland Transport has completed its investigation and provides the following response:

Auckland Transport (AT) supports walking as part of making Auckland one of the world’s most livable cities.

AT’s focus is to construct footpaths that improve safety near busy roads, connect to local facilities such as schools, transport hubs and town centres, and to complete missing links between other footpaths. AT also considers the total cost of the project and the number of users that can be assisted relative to the cost of project construction.

All potential schemes are evaluated against the above criteria, with the highest scoring of these candidate projects then added to next year’s funded programme for design and construction where feasible. Any candidate schemes that do not secure a place on a funded programme are automatically retained and reprioritised annually.

The 2016/2017 New Footpath Programme is already committed to projects that are underway for construction, and further projects have been selected to study for the 2017/2018 financial year. This request has therefore been added to the Regional Footpath Programme’s Candidate List which is next due for prioritisation in October 2017.

The scoring of this request places it in the top 65% of the Candidate List of 500 new footpath requests. AT appreciates how this request would be beneficial for the Polo Prince Drive residents. However, AT receives a large number of requests from across the region and within the available funding is currently only able to construct projects from the top 5% of the Candidate List only, meaning that AT is very unlikely to prioritise this request in October.

While AT cannot assist on this occasion, it is hoped the need to prioritise requests fairly is appreciated. An alternative approach may be for the Manurewa Local Board to consider using its discretionary transport capital fund to proceed with this request, with AT being happy to offer design and construction services as requested.

Additionally, AT has assessed Polo Prince Drive (east) for speed calming measures and notes the following observations.

Polo Prince Drive (east) is a low volume, no-exit local road that provides access to residents only with no through traffic.

The existing gated 50 km/h speed limit signs at the northern entrance and a 50 km/h speed limit sign at the southern end effectively inform and remind drivers of the speed limit. There is also a centreline in place throughout. The existing road markings and signage is considered appropriate for the route.

While not the only consideration, crash statistics (including those with pedestrians involved) are used as an important indicator of the risk for pedestrians and other road users. While investigating Prince Polo Drive (east), AT found that there have been no reported incidents on the road in the last five years, suggesting there is not a significant risk with the existing layout and that the road is operating relatively safety.

Overall, site observations of the road layout and condition, and AT’s review of the route’s existing operation, confirm that speed humps are not warranted for Prince Polo Drive when assessed against AT’s Local Area Traffic Management Guidelines and therefore the request would not qualify for AT funding. However, the petition does indicate local support and may be a potential candidate for Manurewa Local Board funding consideration.

15. At the Manurewa Local Board’s March 2017 meeting, a resident of Finlayson Avenue, Clendon, spoke to the Board on the following matters that Auckland Transport was requested to investigate and advise on:

a) connections between late night train and bus services

b) repair of damaged bus shelter at 231 Finlayson Avenue

c) request for speed humps on Finlayson Avenue between Burundi Avenue and Palmers Road

d) request for a pedestrian crossing at 206 Finlayson Avenue for children attending Te Matauranga Primary School.

16. In relation to paragraph a) (late night train and bus connections), ideally bus services would connect with all train services in the evenings so that passengers can make connections in the same manner, regardless of the day of the week. Unfortunately, due to limited budgets, this level of service cannot be provided across all days of the week. The 361 bus servicing Finlayson Avenue meets all trains from Monday to Thursday (with the final trains arriving at both Manurewa and Manukau around 11pm), but does not meet late-night Friday or Saturday services. Route 361’s last services finish before the last trains on Sunday evenings due to low demand at that hour.

Late night train services are provided on Friday and Saturday nights to enable passengers to reach their local station, where they can arrange their own transport to their final destination. This caters for park-and-ride customers, and those than can be collected by family or friends. Should a taxi ride be required, it will be a considerably cheaper fare from the customer’s local station than all the way from the city centre.

The current level of patronage on late night train services is not high enough to justify connecting bus services; as passengers on the train would connect to different bus routes (in addition to other journey modes), and this low level of patronage relative to the operating costs of late-night bus services is not enough to support running those services.

This principle applies not just to the rail lines, but also to the Northern Express, and other key bus services which are met at most times by connecting services, but not in the late evening.

In the longer term, AT Metro aspires to improve the span of operations on the rail network across the entire week, and to have bus services connect to these later trains. Currently, however, KiwiRail’s maintenance window restricts the hours that trains operate. This maintenance window is restricted on Saturday and Sunday mornings to enable the late night Friday and Saturday train services to operate.

Where, depending on the event, additional trains are laid on in relation to late night travel to or from special events, extra connecting bus services are generally not put on for an event. Similar to special event trains, some special event bus services operate from venues such as Eden Park or Mt Smart Stadium to major destinations (e.g. Botany), from which passengers can organise their own transport onwards to their final destination.

Customers intending to travel particularly in the late evening are advised to plan their journey/s in advance to ensure they are not caught out. To use the AT website Journey Planner, visit https://at.govt.nz/bus-train-ferry

17. In relation to paragraph b) (damaged bus shelter at 231 Finlayson Avenue), the smashed glass was removed by Auckland Transport’s road maintenance contractors when the damage was first reported in January, and caution tape applied. The shelter has been inspected and there is minor damage to the bottom frame (see picture below), but otherwise the structure of the shelter is still firm and not considered a safety hazard. A notice has been issued to the maintenance contractor to programme the repairs and carry out the work in accordance with the contract response times.

Damaged bus shelter at 231 Finlayson Avenue, Clendon

18. In relation to paragraph c) (request for speed humps on Finlayson Avenue between Burundi Avenue and Palmers Road), Auckland Transport (AT) investigates all such requests against its Local Area Traffic Management (LATM) policy in order to assess them in a consistent manner. This approach makes it possible for AT to determine those roads with the most significant safety problems which therefore need to receive a higher priority for intervention, given that there are limited funds for these types of projects.

Finlayson Avenue was assessed for LATM in 2016 and was recently reviewed again. The outcome of the assessment and review was that Finlayson Avenue does not warrant additional speed calming measures, though following the initial assessment two sets of 50km/h repeater signs were installed outside No.78 near the reserve and outside No.171 to reinforce the speed limit to motorists.

Finlayson Avenue has edge lines and a centreline throughout, and all four legs of the Finlayson Avenue/Burundi Avenue roundabout are traffic calmed with speed cushions. These calming measures at the roundabout were installed by the former Manukau City Council to address specific issues identified at that location at that time. There is also a pedestrian refuge island in place outside Finlayson Avenue Reserve near one of the bus stops and the Manurewa Marae; school crossing facilities on Finlayson Avenue and Palmers Road; and a 40 km/h school zone near Palmers Road outside Te Matauranga School.

The latest traffic data for the route shows that vehicles are travelling within the expected speed range for such a route. The available data for Finlayson Avenue is as follows:

· from Bellville Drive to Wai Iti Place, the 85th percentile speed (the speed at which 85% of vehicles are travelling either at or below) is 52.0 km/h

· from Roscommon Road to Cottrell Place, the 85th percentile speed is 47.3 km/h

· from Bundena Place to Burundi Avenue, the 85th percentile speed is 34.7 km/h

The evaluated risk of injuries occurring along the Finlayson Avenue route is identified as Low for the southern section from Burundi Avenue to Palmers Road and Low-Medium for the northern section from Burundi Avenue to Roscommon Road.

Finlayson Avenue is a Collector Road and a bus route and, unless warranted, AT generally avoids installing physical calming measures on such roads due to their impact on network efficiency and bus operation, including wear and tear on suspension and also a reduced customer experience. AT's assessment also considered other potential speed calming measures such as chicanes but it was concluded that, given the results of the speed data, onsite observation of the road layout and condition, and a review of the route’s crash history, AT does not believe further speed humps or other physical calming measures are warranted or justifiable for Finlayson Avenue.

19. In relation to paragraph d) (request for a pedestrian crossing at 206 Finlayson Avenue), requests for pedestrian crossings must be assessed under national guidelines established by the New Zealand Transport Agency (NZTA).

Under NZTA guidelines, pedestrian crossings should only be installed where pedestrian numbers and traffic volumes suggest they are warranted. The underlying concept behind this requirement is that unless the crossing facility is well used by pedestrians, drivers will not expect pedestrians at the location concerned, and their awareness and attention of the pedestrian crossing will decrease. Furthermore, pedestrians naturally feel more confident crossing at a pedestrian crossing and can take less care than they would were there no formal facility. Combined, these two aspects can have the adverse effect of the facility becoming a dangerous crossing point. This concern is supported by research and as a result it is recommended practice that pedestrian crossings should only be installed where pedestrian number thresholds are reached.

In looking at this request for a crossing, Auckland Transport notes that the surrounding land use on Finlayson Avenue in the vicinity of Te Matauranga School is residential with no other high pedestrian activity generators in the vicinity.

While there are a high number of pedestrians crossing Finlayson Avenue outside the school during the morning and afternoon school peaks; outside of the school peaks pedestrian numbers are low.

Kea crossings have been provided on Finlayson Avenue and on Palmers Road to cater for the high pedestrian activity during the school peak periods. There is also a 40 km/h School Zone on Finlayson Avenue and Palmers Road outside the school, which facilities a low speed environment at these key times.

Given the low pedestrian activity on Finlayson Avenue in the vicinity of Te Matauranga School outside the school peak periods, a formal crossing such as a zebra crossing would not be warranted or appropriate at 206 Finlayson Avenue under NZTA guidelines.

20. At a workshop on 30 March, the Manurewa Local Board discussed the option of formally requesting Auckland Transport to remove a bus shelter from an unused bus stop on Station Road, Manurewa as the redundant structure was attracting undesirable behaviours. A resolution is provided for the Board’s consideration.

B3. Traffic Control Committee (TCC) report

21. Decisions of the TCC during the month of March 2017 affecting the Manurewa Local Board area are shown below.

Date

Street (Suburb)

Type of Report

Nature Of Restriction

Committee Decision

24 March 2017

Katote Close

(The Gardens)

Permanent Traffic and Parking changes

No Stopping At All Times

Carried

B4. Consultation documents on proposed improvements

22. No proposals have been consulted on within the last month.

Regional and sub-regional activities

C1. Orams Road bridge temporary closure

23. As updated by the New Zealand Transport Agency (NZTA) at the Manurewa Local Board workshops on 23 February and 30 March 2017, the Southern Corridor Improvements project on the Southern Motorway (SH1) includes providing an additional lane southbound, with four lanes from SH20 to Hill Road and three lanes from Hill Road to the Papakura Interchange. In preparation for providing the fourth additional lane from SH20 to Hill Road, the Orams Road Bridge needs to be widened, which requires the bridge to be temporarily closed to all traffic from Saturday 22 April for about 5 months.

24. The distribution of information for the Orams Road bridge closure is scheduled as follows:

· VMS signs either side of the bridge – from 3 April to 22 April

· NZTA website – from 4 April

· Manukau Courier closure/detour advert – on 6, 13 and 20 April

· Traffic bulletins – on 7, 14 and 21 April

· Quarterly project newsletter (42,000 distribution) – during week ending 10 April

· Residents letter distributed (to letter boxes) – during weeks ending 10 April and 24 April

· Social media (NZTA Facebook and Twitter) – from 12 April to 1 May

· Digital media (Herald web tile and Neighbourly) – from 16 April to 1 May

C2. Rail experience improvements

25. On 4 April, Auckland Transport announced a number of initiatives to improve customer experience, increase security and safety and reduce vandalism and fare evasion. These initiatives will begin on the rail network and will later be expanded across all AT Metro public transport services including buses and ferries.

26. AT and Transdev will work together to deliver the next customer experience initiatives to continue the transformation of Auckland’s rail service over the next three years.

27. The first project is to bring together the ticket offices and customer service centres at five train stations by the end of July 2017. Bringing the ticket offices and customer service centres together will provide a faster ticketing service and give customers better service overall.

28. A second initiative later in the year will look to pilot on-board Transport Officers, expected to have newly passed legislated powers to enforce fare payment by all and issue penalty notices to fare evaders as well as provide assistance to customers.

29. A further project underway is to install new AT HOP electronic gates at eight more stations over the next 18 months: Otahuhu, Manurewa, Papatoetoe, Henderson, Parnell, Middlemore, Glen Innes and Papakura. This is a further enabler to encourage all passengers to pay their way and purchase a valid ticket to travel on the rail network.

30. The combination of on-board Transport Officers, improved face-to-face ticket purchase and AT HOP top-up at stations and more AT HOP electronic gates at stations will reduce vandalism, reduce fare evasion and create a better customer experience for paying customers.

C3. Manukau bus station project

31. The Manukau Bus Station Construction project, now well underway, is delivering a first for Auckland Transport in the form of positive social outcomes through the procurement process.

32. The project was tendered in July 2016 and a contract awarded to NZ Strong Group Limited in October 2016. The tender was the first Auckland Transport procurement to contain evaluated Social Outcomes as part of the non-price attributes.

33. Working with Auckland Council’s The Southern Initiative (TSI) team, Auckland Transport included Social Outcomes in the tender, via a Targeted Recruitment and Development Plan.

34. This required the successful contractor to employ and train South Auckland graduates from TSI’s Māori and Pasifika Trades Training programme, as part of the project, at no additional cost to Auckland Transport. All tenderers responded positively to the request with detailed plans.

35. NZ Strong has fully committed to the initiative and six trainees are now trained with one already on-site and the rest due on-site shortly, including working with subcontractors, such as Grayson Engineering.

36. The ultimate objective of the initiative is to provide vital skills and training in the construction industry that will lead to further employment opportunities as well as additional social benefits to the local community.

37. The initiative is also being adopted in other Auckland Transport Infrastructure procurements.

C4. New Parnell train station opened

38. A new vital $12 million transport link to Parnell and the universities for local residents and students began on 12 March with the official opening of Parnell Train Station. The station on Cheshire Street provides access to Parnell and will later link to the Auckland Domain, the University of Auckland and AUT.

39. To begin with, all Southern Line trains will stop at the station, while Western Line trains will stop there on weekends and off-peak.

40. The station currently has platforms, shelters, ticket and AT HOP card readers and an underpass to link the platforms. When stage one is complete later this year, the station will be equipped with electronic gates, CCTV, improved access, mobility parking, and upgraded connections to local streets.

41. For more on the new station, visit: https://at.govt.nz/projects-roadworks/train-station-improvements/parnell-station/

C5. An extra million on the trains in just three months

42. Auckland’s rail network is adding a million passenger trips every three to four months, and another milestone has been reached recently with 19 million passenger trips for the 12-month period, an annual increase of 19.4%.

43. A new daily record was set on Thursday 23 March, as trains carried a little over 113,000 passengers that day, including around 27,000 for the Adele concert.

44. The new Parnell rail station is also performing well, being used by 2900 passengers in the final week of March.

45. The rail network performance continues to be outstanding, and customer satisfaction with the rail network is at 92.1%.

46. For the 12 months to March 2017 Auckland public transport patronage totalled just under 87 million passenger boardings, an increase of 6.9% on the previous year.

Consideration

Local board views and implications

47. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

48. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

49. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Rex Hewitt – Relationship Manager

Preference	Proposed New Road Name	Meaning
Preferred Name	Ti Kouka Lane	Maori name for the native Cabbage tree, and a significant food source for early Maori. These trees also form part of the proposed landscaping for the approved development
First Alternative	Kauru Lane	The Maori name that is given the food that is processed from the Cabbage tree.
Second Alternative	Kouka Lane	An abbreviated version of the preferred name listed above.

Manurewa Local Board

20 April 2017

Reinstatement of the Manukau Harbour Forum

File No.: CP2017/05955

Purpose

1. To approve the reconstitution of the Manukau Harbour Forum (the forum), including the Manurewa Local Board, for the 2016 to 2019 local government term.

2. To nominate a board member, and an alternate, to represent the Manurewa Local Board on the forum.

Executive summary

3. The Manukau Harbour Forum was established in 2012 as a joint committee of nine local boards bordering the Manukau Harbour Member boards recognised the need for joint decision making and advocacy to achieve water quality improvements for the Manukau Harbour.

4. The committee ceases to exist at the end of every electoral term and can be reconstituted following agreement of the entities involved. This report invites boards to consider reconstitution of the forum, and to nominate a board member (and alternate) to represent this board on the Forum.

5. The Forum’s Terms of Reference outlines the purpose. The report also notes that a review of the forum will be undertaken in the next twelve months to develop a future state direction and new three year work programme.

Recommendation/s

That the Manurewa Local Board:

a) agree to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Maungakiekie-Tāmaki, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards for the 2016/19 electoral term.

b) appoint one named member and one named alternate member to the Manukau Harbour Forum.

c) confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term.

d) confirm the Terms of Reference for the Manukau Harbour Forum as outlined in Attachment A.

e) delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the local board area.

f) confirm that any changes to the forum’s terms of reference will be agreed first by the forum then recommended to the nine member boards for their approval, noting that resolutions must be identical.

g) note that in order for the requirements of this agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (b)-(f) above (with the exception of (b) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

Comments

6. Nine local boards (Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards) together formed the Manukau Harbour Forum with the view to form a means of collective local board advocacy on common issues affecting the Manukau Harbour.

7. The Manukau Harbour Forum was constituted formally as a joint committee of nine local boards (Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tamaki, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards) under standing orders 2.8.1 and 2.8.2.

8. Standing orders 2.8.1 and 2.8.2 enable a local board to appoint a joint committee with another local board or boards. Being a joint committee enables the Forum to conduct business more efficiently, as a local board joint committee can make decisions and provide direction to officers without seeking confirmation and/or ratification from the individual member boards. In accordance with Clause 30(7) of the Local Government Act 2002, the Forum automatically dissolved following the 2016 Local Government elections.

9. The Terms of Reference for the Manukau Harbour Forum setting out the purpose and principles of the forum setting out the purpose and principles of the forum are presented in Attachment A. The purpose of the Forum is to champion a sustainable management approach for the Manukau Harbour. Since its formation the Forum has:

· identified issues, such as mangroves, pacific oysters, coastal erosion, stormwater, recreational access/wharves and Maui Dolphin Sanctuary as high priority;

· funded a work programme consisting of annual seminar, communications programme, and a business to business education programme;

· developed a ‘Manukau Harbour Forum Vision and Strategy’, undertaken a comprehensive stocktake of all research pertaining to the Manukau Harbour and catchment, produced a set of maps and a list of stakeholders;

· received regular updates on marine monitoring within the Manukau Harbour;

· advocated to central government and Auckland Council (e.g. feedback on the Unitary Plan) on issues affecting the Harbour, including hydrodynamic modelling of sediment runoff;

· identified areas of interest and potential projects that the local boards surrounding the Manukau Harbour could progress jointly and through funding from the member local boards’ budget, adopted a work programme to deliver the forum’s objectives.

10. It is recommended that each constituting local board agrees to re-instate the Manukau Harbour Forum for another term and appoints one member plus an alternate to represent the board on the Forum.

11. During the 2016/19 term of the Forum, it is recommended to undertake a review of the role of the Forum in order to recommend a decision-making structure that will enable the objectives relating to the Manukau Harbour to be addressed effectively.

Consideration

Local board views and implications

12. Local boards have previously agreed, through adoption of the forum’s terms of reference, that the Manukau Harbour is a regional asset and it was appropriate that local boards collectively contribute to strategies and outcomes that enhance the social, economic, environmental and cultural well-being of the harbour. The forum has been seen as an effective mechanism to achieve this.

13. The role of the forum is to champion the sustainable management of the Manukau Harbour and adjacent communities. It developed a vision and strategy in line with this which was adopted in September 2014.

14. In the last term, the forum agreed a three year work programme. Following the ratification of this work programme by member boards, each board committed between $8,000 and $15,000 from its budget to implement that work programme.

Māori impact statement

15. The Manukau Harbour Forum recognised mana whenua interest in Manukau Harbour. During the last term, the forum agreed to hold up to three hui per financial year with mana whenua.

16. While the forum did discuss a joint committee with mana whenua, or mana whenua representatives being appointed to the forum, it was agreed that this was inappropriate while treaty negotiations are pending. The forum anticipates receiving further advice and options as to how it interfaces with mana whenua as treaty settlement progresses.

17. Workshops of the Manukau Harbour Forum were held on 13 April and 8 June 2015 to discuss the ongoing role of mana whenua in relation to the forum. Some minor changes were made to the forum’s terms of reference as a result of this to reflect the forum’s obligations under Te Tiriti o Waitangi/The Treaty of Waitangi, and its desire to work with mana whenua on an ongoing basis.

Implementation

18. Local Board Services provide governance advisory and support services to the Forum. Co-ordination and delivery of the work programmes adopted to date are led by Infrastructure and Environmental Services. It is recommended that the role of Infrastructure and Environmental Services (I&ES) to administer the entire work programme be considered during the proposed review.

19. I&ES has provided full technical support to the forum since its inception It is recommended that as part of the forum’s review, consideration be given to how other council teams can offer support to the forum. I&ES will continue to engage with the forum as an important stakeholder group in the development of an integrated watershed management plan for the Manukau catchment.

Attachments

No.	Title	Page
a ⇩	Manukau Harbour Forum Terms of Reference	73
b ⇩	Resolutions from the 28 March 2017 Franklin Local Board meeting	75

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Victoria Villaraza - Relationship Manager

Rex Hewitt - Relationship Manager

Manurewa Local Board

20 April 2017

Cover page

Te Rohe ā-Poari o Manurewa

Manurewa Local Board area

Manurewa has a rich cultural history from early Māori settlement to the present, and was well-known as a prosperous farming village with its natural resources, plentiful fishing waters and fertile soils. Today, Manurewa is home to a diverse population, many of whom have strong loyalties to the area and have lived here a long time.

At the 2013 census, there were 82,242 people living in Manurewa, an increase of 6.5 per cent since 2006. We have one of Auckland’s highest proportions of people under 25 years.

Key characteristics of Manurewa include a prominent industrial area in Wiri and the coastal suburbs at Wattle Downs and Weymouth. The local board area is also made up of suburbs Clendon Park, Goodwood Heights, Hill Park, Homai, Leabank, Greenmeadows, Randwick Park, Rata-Vine, Wiri, The Gardens, Totara Heights and Manukau Heights.

We are home to many public facilities including Auckland Botanic Gardens, the historic Nathan Homestead, Totara Park, the new Randwick Park sports and neighbourhood centre (Manu Tukutuku), a multi-purpose sports complex at Mountfort Park, and the Netball Manurewa Community and Events Centre. We have two libraries, four community centres, four leisure centres and two public swimming pools.

Manurewa is situated across the motorway and rail networks and is close to Auckland International Airport.

Mihi

Tēnā kia hoea e au taku waka mā ngā tai mihi o ata

e uru ake ai au mā te awa o Tāmaki

ki te ūnga o Tainui waka i Ōtāhuhu.

I reira ka toia aku mihi ki te uru ki te Pūkaki-Tapu-a-Poutūkeka,

i reira ko te Pā i Māngere.

E hoe aku mihi mā te Mānukanuka a Hoturoa

ki te kūrae o te Kūiti o Āwhitu.

I kona ka rere taku haere mā te ākau ki te puaha o Waikato,

te awa tukukiri o ngā tūpuna, Waikato Taniwharau, he piko he taniwha.

Ka hīkoi anō aku mihi mā te taha whakararo

mā Maioro ki Waiuku ki Mātukureira

kei kona ko ngā Pā o Tahuna me Reretewhioi.

Ka aro whakarunga au kia tau atu ki Pukekohe.

Ka tahuri te haere a taku reo ki te ao o te tonga e whāriki atu rā mā runga i ngā hiwi,

kia taka atu au ki Te Paina, ki te Pou o Mangatāwhiri.

Mātika tonu aku mihi ki a koe Kaiaua

te whākana atu rā ō whatu mā Tīkapa Moana ki te maunga tapu o Moehau.

Ka kauhoetia e aku kōrero te moana ki Maraetai

kia hoki ake au ki uta ki Ōhuiarangi, heteri mō Pakuranga.

I reira ka hoki whakaroto ake anō au i te awa o Tāmaki

ma te taha whakarunga ki te Puke o Taramainuku, kei kona ko Ōtara.

Katahi au ka toro atu ki te Manurewa a Tamapohore,

kia whakatau aku mihi mutunga ki runga o Pukekiwiriki

kei raro ko Papakura ki kona au ka whakatau.

Let this vessel that carries my greetings

travel by way of the Tāmaki River

to the landing place of Tainui canoe at Ōtāhuhu.

There, let my salutations be borne across the isthmus to the Pūkaki lagoon

and the community of Māngere.

Paddling the Manukau Harbour

we follow the Āwhitu Peninsula to the headland.

From there we fly down coast to the Waikato river mouth,

sacred waters of our forebears.

Coming ashore on the Northern side

at Maioro we head inland to Waiuku and Mātukureira,

there too is the Pā at Tāhuna and Reretewhioi.

Heading southward I come to Pukekohe.

My words turn to follow the ancient ridgelines along the Southern boundary,

dropping down into Mercer and Te Pou o Mangatāwhiri.

My greetings reach you at Kaiaua

who gaze across Tīkapa Moana to the sacred mountain, Moehau.

Taking to the sea, my remarks travel to Maraetai

and then to Ōhuiarangi, sentinel to Pakuranga.

There we follow again the Tāmaki River

to Te Puke o Taramainuku, Ōtara resides there.

From here I reach for Manurewa

until my greetings come to rest on Pukekiwiriki

below lies Papakura and there I rest.

Ngā upoko kōrero

Contents

Manurewa Local Board area	2
Mihi	4
Contents	6
From the Chair	7
About local boards	9
About local board plans	9
Developing our plan	10
Carrying out our plan	11
Outcomes
People in Manurewa are actively connecting everywhere, every day	13
A prosperous local economy supporting local people	15
Manurewa is well-connected and easy to move around	17
Our environment is a source of pride and enjoyment for the community	19
Manurewa is our home, our community	21
Financial information	23
Your Manurewa Local Board members	28

Statement of proposal for the 2017 Manurewa Local Board Plan

He kōrero mai i te Heamana

From the Chair

It is my pleasure to present this draft Manurewa local board plan, laying out our proposed priorities for the next three years. It builds on our past work and includes ideas we’ve heard from you. We’re now seeking your views to make sure we’re on the right track, before we formally adopt the plan later this year.

While the outcomes we seek for our community, economy and the environment are largely the same, we have added new objectives and some key initiatives in response to your suggestions. Our emphasis for this plan continues our move towards supporting community-led initiatives and building partnerships so we can achieve more together. Strengthening our relationships with mana whenua will be important to achieving our collective goals and aspirations for Manurewa and we are increasing our focus on older people.

I was particularly proud earlier this year when Randwick Park became New Zealand’s 2017 Community of the Year. This board has worked alongside community leaders in Randwick Park for several years, planning the redevelopment of Riverton Reserve, which culminated in the opening of Manu Tukutuku Sports and Neighbourhood Centre. This taonga offers opportunities for community-led activities, social enterprise and as a place to connect and dream. It’s an example we would like to see repeated in other areas of Manurewa.

We have begun working with the local community and clubs using War Memorial Park to improve the tired facilities and create a multi-use hub. There is a community vision for a creative space. We will continue this journey with you, to determine what this could look like.

We will continue to improve the Manurewa town centre and see how we can develop the park and facilities around the Clendon shopping centre. A key concern for you is safe and convenient travel around and outside Manurewa. We have several initiatives in this plan that support this, including early planning with Auckland Transport and others to improve Te Mahia train station.

We will work with you to ensure our facilities continue to meet our diverse needs. We will walk alongside whanau and others to support our tamariki and rangatahi to give them the best start in life. We will partner with mana whenua and communities on projects to restore and protect the health of our environment.

We are focussed on making Manurewa an even better place to live, where you feel a sense of belonging and where everyone has an opportunity to be active and involved.

We have much to achieve within limited resources. While we will look for ways to find additional investment, we will prioritise what we do. Please look through this plan and tell us if we’ve got it right, or suggest how we can improve it.

I am looking forward to hearing from, and working with you.

Angela Dalton

Chairperson, Manurewa Local Board

He kōrero mō ngā poari ā-rohe

About local boards

Auckland Council has a unique model of local government in New Zealand, made up of the governing body (the mayor and 20 ward councillors) and 21 local boards. The governing body focuses on Auckland-wide issues while local boards are responsible for decision-making on local issues, activities and services and provide input into regional strategies, policies and plans.

These local issues, activities and services include:

· supporting local arts, culture, events and sport and recreation

· providing grants and partnering with local organisations to deliver community services

· maintaining and upgrading town centres and facilities including parks, libraries and halls

· caring for the environment and preserving heritage.

Local boards also have a role in representing the view of their communities on issues of local importance.

About local board plans

Local board plans are strategic documents that are adopted every three years. Their purpose is to set a direction for the local area that reflects community priorities and preferences. They guide local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including the Auckland Plan.

Auckland Plan
				Local board plans




Auckland Council's financial plans Includes the council's 10-year budget and annual budget (which includes local board agreements)

Each local board develops annual work programmes following confirmation of the budget available to them via the annual budget setting process.

Te whakawhanake i tā mātou mahere

Developing our plan

Our plan is comprised of aspirational outcomes, objectives we want to achieve and some key initiatives to carry out. To make this happen will take the efforts of many working together.

We have identified these by considering what we know about our community, what you have told us is important, and where we think we can make the biggest difference.

We are committed to promoting the wellbeing, rights, respect and dignity of all people. We want everyone to have the choice to contribute to decision-making and be respected for their views. We will also endeavour to fully understand what works and what doesn’t work to improve access to participation in community activities.

We have considered the aspirations and goals in other plans and strategies, including:

· the Māori Plan for Tamaki Makaurau

· I Am Auckland – the Children and Young People’s Strategic Action Plan

· New Zealand Disability Strategy 2016-2026

· New Zealand Positive Ageing Strategy

· Auckland Transport Regional Land Transport Plan.

We are also talking with mana whenua, Manurewa youth and older people. These ongoing conversations have helped shape the plan and actions, and will continue to do so. We have recently begun targeted dialogue with Pasifika communities.

We have also been working on an integrated area plan for the Manurewa-Takanini-Papakura area. Community feedback from this has also been considered.

Te whakatutuki i tā mātou mahere

Carrying out our plan

Resourcing

We want to do what we can to improve our local board area while being realistic that we cannot do everything with finite resources. This means making the most of what we already have, working with others and acknowledging when we do not have the necessary resources to carry something out.

We believe we can carry out most of our proposed key initiatives within our existing resources, or there is provision for them in future years of the 2015-2025 10-year budget. By existing resources we mean:

· finances we receive through our revenue sources such as rates and user charges

· our assets such as our community centres and parks

· council staff who are responsible for delivering our annual work programme

· Auckland Transport’s Local Board Transport Capital Fund allocation

· our time and energy to represent your views on matters of local importance.

In some instances, our role is limited to representing your views on matters of local importance because we do not have the decision-making authority and/or funding to carry it out. When this is the case, we will use our time and energy to influence the relevant decision-maker, ensuring they are aware of your views and our support for them.

Empowering communities

We seek to empower and enable our communities. This means listening to what you want to achieve, directing council resources towards community aspirations and supporting diverse communities to have an input into the things they care about and which matter uniquely to them.

We will prioritise activities led by the community; encourage and support people from all walks of life to actively participate in their community, and fully use the talents, insights and contributions of our diverse community. We will work with others to enable our communities to achieve their goals.

Working with Māori

Delivering on Auckland Council’s commitment to Māori at a local level is a priority for Manurewa Local Board. We are committed to meeting our responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and our broader statutory obligations to Māori.

We are continuing to work with mana whenua to identify common ground and opportunities for collaborative support and partnership. Since 2015, we have partnered with mana whenua and local board representatives to develop more effective Māori participation in democracy. These include:

· establishing a representative mana whenua body for local boards to engage with directly at a governance level

· initiating Te Ao Māori training for local board candidates and members developed by mana whenua

· inviting mana whenua participation in local board workshops

· convening formal kanohi ki te kanohi (face to face) hui between local board members and mana whenua at marae at the start of each new term

· encouraging local board member participation in mana whenua hui.

Whakaotinga 1: Ia rā e ngangahau ana te iwi o Manurewa ki te tūtakitaki i ngā wāhi katoa

Outcome 1: People in Manurewa are actively connecting everywhere, every day

Our communities work together to create spaces and places that meet the diverse aspirations of our community, support participation in activities and make new connections.

Manurewa has a wide range of community places where people gather to celebrate, take part in their favourite pastimes, exercise and compete, work together on community projects, or just socialise with friends and family. There are parks and reserves, sports and recreation venues, a community arts facility, community halls and community houses, many churches and a marae.

Our population, like the Auckland region, is diverse and growing and we must ensure these facilities keep pace with demand and changing needs. They must have the flexibility and capacity to cater for community aspirations and be fit for many purposes. They also need to be accessible and affordable to everyone, regardless of age, gender, ethnicity or ability^{^[2]}.

Over the next three years, we want to partner with local organisations to improve our facilities. Some sports clubs are operating from ageing facilities and are surviving below a sustainable level^{^[3]}. We will prioritise projects within our allocated budgets, but will also support clubs, organisations and communities to find additional funds.

We are working with park users and the community around War Memorial Park to build new multi-purpose facilities to serve sports, recreation and community groups. Some of the current facilities are in disrepair and will require substantial investment to bring them up to standard and to meet future demand.

You have previously identified the need for a creative space where local talent and artists can practice and perform. We want the community to lead this initiative with the board participating. Performing arts communities, our young people and others are best equipped to determine what this could look like, where it would best be located and how much we would need to invest. We will also look at how more opportunities can be provided for local artists and performers to create and showcase their talents in the area.

Every year, thousands of people visit Totara Park, one of Auckland’s premier parks on the northern boundary of Manurewa. A masterplan is being developed to show how it can be improved and restored to enhance its character as a countryside park with ecological integrity, while accommodating outdoor uses. We will support park users and volunteers to implement the plan over the next three years.

Outcome 1: People in Manurewa are actively connecting everywhere, every day
Objective	Key initiatives
More people access and participate in multi-use facilities and activities.	Partner with our sporting groups and wider community at War Memorial Park to develop accessible multi-use shared spaces within our existing facilities.
	Partner with the community to implement the Totara Park masterplan as funding allows.
Local artists and performers can find places to perform and create in.	Fund local artists and performers to develop and showcase their talent.
	Plan for a creative space using a community led approach.
Local community, arts and cultural events have high levels of participation and attendance.	Continue to fund and work with community organisations to deliver successful local events.
People in the community play a key part in shaping Manurewa.	Increase community participation in the design, development, and delivery of local projects and activities.

Whakaotinga 2: He ōhanga ā-rohe whaihua e tautoko ana i te iwi kāinga

Outcome 2: A prosperous local economy supporting local people

Manurewa has a thriving local economy that enables people to live, work and play close to home

This board wants to ensure Manurewa develops a thriving local economy. We want to support the retail precincts of Manurewa and Clendon to become safe, vibrant, successful centres where local people can shop, relax and come together to enjoy time with family and friends.

We are working to create a bustling, age friendly shopping centre and transport hub with attractive streetscapes, new retail businesses and better connections to surrounding areas. The board wants to develop the park and recreation spaces around the privately-owned Clendon shopping centre to cater for emerging growth and support it becoming an attractive and safe local retail centre and gathering space.

A thriving local economy is dependent on people having access to satisfying, well-paid employment. Not all Manurewa residents will choose, or be able, to work locally. However, there are several large employment areas close by (such as Manukau, Auckland International Airport, Highbrook and East Tamaki) easily accessed by road, train or bus. This means being able to travel to work easily and having the industry skills or education necessary for employment are keys to prosperity.

In Manurewa, the number of young people leaving school with no or low level qualifications is improving but is still more than for Auckland overall^{^[4]}. This makes it harder to find well-paid work. We are keen to see young people increase their skills and develop clear goals that enable successful transitions into employment. We will play our part in supporting them to transition from school to further education, training and employment. We will also continue to support young leaders to further their education and leadership development by providing scholarships each year.

There are local groups in Manurewa that would like to set up social or community-led enterprises to provide basic skills training and work for those who might otherwise have limited opportunities. These are not-for-profit businesses with wider social objectives that reinvest in the community, reducing grant dependency. They are often innovative and entrepreneurial, doing work traditional businesses would find unprofitable. To promote their growth, the board will explore what conditions enable, or inhibit community-led and social enterprise. We will support local organisations interested in becoming self-sustaining and independent. We will also explore ways to use the council’s purchasing power to benefit the community.

Outcome 2: A prosperous local economy supporting local people
Objective	Key initiatives
Make our retail centres safe, age-friendly community hubs, with attractive shopping facilities.	Create a Manurewa town centre precinct for travelling, working and living.
	Develop the park and recreation spaces surrounding the privately-owned Clendon shopping centre.
Support strategic economic growth that brings local prosperity.	Provide spaces and places for community-led social innovation, enterprise and entrepreneurship.
Young people increase their skills and develop clear goals that enable successful transitions into employment.	Support school to training and work transitions such as the youth scholarships.
	Promote opportunities for young entrepreneurs.

Whakaotinga 3: He wāhi tūhonohono a Manurewa, māmā te haereere noa

Outcome 3: Manurewa is well-connected and easy to move around

People move easily around Manurewa on linked networks of public transport, walkways, cycleways and local roads.

We are fortunate to have reasonably easy access to the motorway and three train stations. Our local bus services link us to the town centre, rail stations and key community facilities for shorter trips in our area.

But there are things that can be done to make it easier for you to move around Manurewa. You have told us you are sometimes concerned for your safety on public transport, and that some pathways are not easily used by those in wheelchairs, older people, or families with pushchairs. You would also like to walk or cycle short distances if there were safer, linked up routes.

When it comes to transport, our role is largely limited to representing your views to decision-makers such as Auckland Transport. Over the next three years, we will be particularly focussed on major improvements at Te Mahia station where the number of people using the station has been increasing steadily and is expected to continue rising as growth in the area continues^{^[5]}. We have formed a Te Mahia Station Steering Group to work on creating better linkages, safer access and bringing the station platform up to the standard of those on the rest of the Auckland rail network.

For walkers and cyclists, we will develop plans to provide better connections that are safe and pleasant, improve our local ecology and give access to local recreation opportunities. Further stages of our Manukau Harbour coastal path and cycleways will be completed while we will advocate for existing footpaths to be made safer for everyone. When completed, we will have a joined-up network of paths and cycleways to get us across Manurewa and into neighbouring areas.

We know that traffic congestion is still a concern. Extra lanes on the motorway between Manukau and Papakura and improvements to the Takanini interchange should make a positive difference. To ease this pressure further, we will argue strongly for the Mill Road arterial route project to be brought forward.

Outcome 3: Manurewa is well-connected and easy to move around
Objective	Key initiatives
Make our train stations an easy and safe option for people to use.	Improve access to and safety at Te Mahia train station.
Improve connections on our walking and cycling networks so they are well used.	Provide a walking and cycling network with wayfinding signage that links neighbourhoods, facilities, parks, the harbour and shopping centres as funding allows.
	Continue to develop and enhance the Manukau Harbour coastal path and cycleway.
	Work with Auckland Transport to improve public safety on intersections, crossings and footpaths.
Traffic moves freely and safely around the urban arterial routes and state highways that surround our area.	Advocate to New Zealand Transport Agency and Auckland Transport for changes that support safety and congestion-free roads so people can get to and from work and school on time.

Whakaotinga 4: He wāhi whakamanamana me te hākinakina tō tātou taiao ki te hapori

Outcome 4: Our environment is a source of pride and enjoyment for the community

Manurewa beats with a healthy environmental heart

Manurewa is largely an urban area and we need to improve our water, air and soil quality and reduce waste and pollution. By working together we can begin to address and reverse some of these trends so that future generations inherit a cleaner, healthier environment.

For mana whenua, cultural and spiritual wellbeing are inextricably linked to the quality of the water and land from which they draw sustenance. The board will work with our communities and organisations such as the Manukau Beautification Charitable Trust to prioritise environmental projects in partnership with mana whenua as kaitiaki (guardians).

Using the Manukau Harbour Forum, we will work with eight other local boards to restore and protect the harbour coastal environment. We will also continue work to improve the quality of water in our major streams – Puhinui and Papakura – and support community-led streamside restoration, weeding and planting projects. We will press ahead with mangrove removal and control, while contributing towards improving water quality at Weymouth Beach.

Auckland Council has a goal of zero waste by 2040. That means by recycling, composting food waste, re-using items and preventing waste in the first place, very little will go to landfills. This will save valuable raw resources and energy. Research shows the average Auckland household sends about 160kg of rubbish to landfill every year. Of this, around 65 per cent could have been avoided or put to better use.

There has been steady progress towards the zero waste goal, with a new inorganic waste collection process, planning for a network of community recycling centres and trialling of new food waste collection services. These will all help to divert waste from landfill and provide resources and opportunities for local communities. There is funding available for community-based waste minimisation projects and we will work closely with groups wishing to establish reduction or recycling schemes.

Outcome 4: Our environment is a source of pride and enjoyment for the community
Objective	Key initiatives
Manurewa’s local environment and biodiversity are protected for the future.	Work with our communities in caring for our harbour, waterways, environment, parks and our community spaces in partnership with mana whenua as kaitiaki (guardians).
	Support community recycling, resource recovery and waste minimisation initiatives.
	Revitalise Puhinui and Papakura Streams.
	Continue our commitment to improving water quality at Weymouth Beach.

Whakaotinga 5: Ko Manurewa tō tātou kāinga, tō tātou papa kāinga

Outcome 5: Manurewa is our home, our community

We are proud to call Manurewa our home, our community - where we put down roots and feel we belong.

Your board is committed to working with all people in Manurewa to make our home the best it can possibly be. We are intent on providing a wonderful environment and excellent facilities that nourish and support you.

It is important that we plan well to accommodate growth in Manurewa and that we welcome new residents to safe, vibrant, prosperous neighbourhoods. Planning for the Great South Road strip from Manurewa and through Takanini to Papakura will continue over the next three years to ensure development is co-ordinated^{^[6]}. We will work closely with Auckland Transport, Panuku Development Auckland^{^[7]} and other organisations so that the opportunities presented by growth in our area work best for our residents.

We will consider Te Ao Māori in our planning and work closely with all our communities in Manurewa to ensure their goals and aspirations are realised.

Too many of our children face adversity in their first 1000 days^{^[8]}. A key focus will be our tamariki and rangatahi (children and young people), keeping them safe and helping them to develop skills for success and prosperity. The role of parents and whanau in our children and young peoples’ lives is crucial to shaping a successful future for them and we will work with organisations to help strengthen families and improve child outcomes in Manurewa. We will also provide opportunities for older people to continue contributing and participating, such as through our senior scholarships. They can make the most of the benefits of being older and we all can learn from their skills, knowledge and experience.

Manurewa has a rich and colourful history, which sits alongside the present. This history can help inform our collective vision for the future. It lives on in some place and street names, but much of it isn’t widely known. We will explore ways to show how the landscape has changed, identify key historic Māori and European landmarks, describe the ancestral links of mana whenua, and recount early European settlement in Manurewa.

Outcome 5: Manurewa is our home, our community
Objective	Key initiatives
We protect our future, nurture our present and honour our past.	Deliver and support a range of initiatives that celebrate our history and tell the stories of the people of Manurewa.
	Tautoko (support) Māori aspirations to achieve whanau and social wellbeing^{^[9]} by continuing our commitment to the Māori input into Local Board decision-making project.
	Work with our communities and partners to ensure our children get a great start in life by working with the Southern Initiative Early Years work stream.
The history-whakapapa of our area is well-known, protected and celebrated by all.	Enable initiatives that celebrate local Māori culture, heritage and identity.
Manurewa is a place we feel safe, connected and valued.	Recognise and celebrate our existing and emerging talent, local leadership and community contribution.
Manurewa is a place we feel safe, connected and valued.	Collaborate with communities, neighbourhoods and key partners to increase safety in neighbourhoods and reduce harm.

He kōrero take pūtea

Financial information

This purpose of this section is to provide a financial overview of the Manurewa Local Board.

Based on our existing budgets, we believe we can deliver the key initiatives in our draft plan without reducing our existing levels of service or increasing our local revenue sources (such as local targeted rates and fees and charges).

The governing body will be adopting the council’s 2018 – 2028 10 year budget in June 2018. It is important to note that this could change the funding for local boards, including projects that are currently provided for in the 2015-2025 10 year budget.

Local activities and levels of service

Local board responsibilities, provided for directly in legislation or allocated to boards, are summarised into local activities. These are described in the table below, along with levels of service statements.

More information regarding of levels of services, including performance measures and performance targets, can be found in the Manurewa Local Board Agreement 2016/2017. This is available on the Auckland Council website.

Local activities

Levels of service statements

Local parks, sport and recreation

This group of activities covers the management and provision of local parks and open space and recreation activities for both passive and active recreation. It includes swimming pools and leisure centres servicing communities in the local area.

Provide a range of recreational opportunities catering for community needs on local parks, reserves and beaches.

Provide sports fields that are fit for purpose and cater for community needs.

Provide programmes and facilities that ensure more Aucklanders are more active more often.

Local community services

This group of activities contribute to improved community outcomes by providing places and spaces for community to learn and recreate, and by integrating arts and culture into the everyday lives of Aucklanders. Key activities include locally delivered Libraries & Information (Libraries) and Community Development, Arts and Culture services.

Provide safe, accessible, welcoming library facilities that support the delivery of quality learning programmes and services relevant to local communities.

Enable Aucklanders and communities to express themselves and improve their wellbeing through customer centric advice, funding, facilitation and permitting.

Deliver a variety of events, programmes and projects that improve safety, connect Aucklanders and engage them in their city and communities.

Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities.

Local planning and development

This group of activities covers local business area planning, local street environment and town centres and local environment and heritage protection. These activities include economic, environmental, heritage and spatial projects, and enable, plan for and deliver great local places.

Develop local business precincts and town centres as great places to do business.

Local environmental management

This group of activities covers working in partnership with locally based communities and iwi to deliver enhanced environmental outcomes (with a focus in indigenous biodiversity, healthy waterways and sustainable living) that contribute to Māori, community wellbeing and economy.

Provide leadership and support to protect and conserve the region’s natural environment, historic heritage and Māori cultural heritage.

Local governance

This group of activities covers support to local boards such as strategic advice, preparation of local board plans, development of local board agreements, community engagement including relationships with mana whenua and Māori communities, democracy and administration support, and professional development for elected members.

The measures for this group of activities are covered under the Regional Governance group of activities in the Long-term Plan 2015-2025 where the survey measures determine participation with Auckland Council decision-making in general. This includes local decision-making. There are no significant changes to the measures or targets for 2016/2017.

Financial overview

Income, expenditure and capital investment by local activities for the period 2015 to 2018

Annual Plan Financials	2015/16 ($000s)	2016/17 ($000s)	2017/18 ($000s)
Operating revenue
Local community services	718	536	548
Local parks, sport and recreation	3,268	3,091	3,086
Local planning and development
Local environment services
Total operating revenue	3,986	3,628	3,634
Operating expenditure
Local community services	4,587	4,667	4,890
Local governance	1,082	1,067	1,110
Local parks, sport and recreation	7,599	7,912	8,000
Local planning and development	470	559	560
Local environment services	62	38	41
Total operating expenditure	13,800	14,242	14,600
Net operating expenditure	9,814	10,614	10,967
Capital expenditure
Local community services	817	638	659
Local governance
Local parks, sport and recreation	2,101	1,901	3,572
Local planning and development
Local environment services
Total capital expenditure	2,918	2,539	4,230

Funding Impact Statement

Financial year ending 30 June	2016/17 ($000s)
Sources of operating funding
General rates, UAGCs, rates penalties	12,530
Targeted rates	359
Subsidies and grants for operating purposes	865
Fees and charges	2,443
Local authorities fuel tax, fines, infringement fees and other receipts	319
Total operating funding	16,516

Applications of operating funding
Payment to staff and suppliers	13,096
Finance costs	1,056
Internal charges and overheads applied	2,310
Other operating funding applications	-
Total applications of operating funding	16,462

Surplus (deficit) of operating funding	54

Sources of capital funding
Subsidies and grants for capital expenditure	-
Development and financial contributions	-
Increase (decrease) in debt	2,485
Gross proceeds from sale of assets	-
Lump sum contributions	-
Other dedicated capital funding	-
Total sources of capital funding	2,485

Application of capital funding
Capital expenditure
- to meet additional demand	300
- to improve the level of service	300
- to replace existing assets	1,939
Increase (decrease) in reserves	-
Increase (decrease) in investments	-
Total applications of capital funding	2,539

Surplus (deficit) of capital funding	(54)

Funding balance	0

Ngā Mema o tō Poari ā-Rohe o Manurewa

Your Manurewa Local Board members

Photo	Members details
	Angela Dalton – Chairperson Phone: 021 283 3311 angela.dalton@aucklandcouncil.govt.nz
	Rangi McLean – Deputy Chairperson Phone: 021 514 718 rangi.mclean@aucklandcouncil.govt.nz
	Joseph Allan Phone: 021 532 762 joseph.allan@aucklandcouncil.govt.nz
	Simeon Brown Phone: 021 0272 4242 simeon.brown@aucklandcouncil.govt.nz
	Stella Cattle Phone: 021 524 070 stella.cattle@aucklandcouncil.govt.nz
	Sarah Colcord Phone: 021 725 408 sarah.colcord@aucklandcouncil.govt.nz
	Angela Cunningham-Marino Phone: 021 283 2879 angela.cunningham-marino@aucklandcouncil.govt.nz
	Ken Penney Phone: 021 287 2244 ken.penney@aucklandcouncil.govt.nz

Manurewa Local Board

20 April 2017

DRAFT

Summary of the draft Manurewa Local Board Plan 2017

Help Shape Manurewa’s future

FROM THE CHAIR

It is my pleasure to present this summary of our draft Manurewa Local Board Plan 2017 which outlines our proposed priorities for the next three years.

We have added new objectives and some key initiatives in response to suggestions over time, including an increased commitment to older people.

Supporting community-led initiatives is a common theme throughout the plan and we want to continue strengthening our relationships with mana whenua.

The success of our relationship with the community of Randwick Park, which was named community of the year at the New Zealander of the Year awards, shows what can be achieved when we support our communities to lead change.

We will continue improving the Manurewa town centre and looking at ways we could develop the park and other facilities around the Clendon shopping centre.

Accessible and safe transport options continue to be a priority, as is advocating to Auckland Transport for improvements at Te Mahia station.

Our vision is that Manurewa is an even better place to live, where you feel a sense of belonging and where people of all ages have an opportunity to be active and involved.

Please tell us what you think. We look forward to your input.

Angela Dalton

Chair

Manurewa Local Board

This summary is an overview of the statement of proposal for our draft 2017 Manurewa Local Board Plan. We encourage you to read the full draft plan, available online at shapeauckland.co.nz, at public libraries, council service centres and local board offices and tell us what you think by Friday 30 June, 2017. Or tell us what you think in person – see page XX for details of local meetings.

WHAT WE PROPOSE TO FOCUS ON

We propose to focus on five outcomes. Our plan is based on the feedback and ideas that our community has given to us over time.

1. People in Manurewa are actively connecting everywhere, every day

We will support our communities to work together to create spaces and places that meet their diverse aspirations, and support participation by:

· partnering with sporting groups and the wider community at War Memorial Park to develop accessible shared spaces within existing facilities

· planning for a creative space using a community-led approach

· working with community organisations to deliver successful local events

· funding local artists and performers to develop and showcase their talent

· partnering with the community to implement the Totara Park masterplan as funding allows

· increasing community participation in the design, development and delivery of local projects and activities.

2. A prosperous local economy supporting local people

We will support our local economy, enabling people to live, work and play close to home by:

· making our retail centres safe, age-friendly community hubs by creating a Manurewa town centre precinct for travelling, working and living

· developing the park and recreation spaces surrounding Clendon shopping centre

· providing spaces and places for community-led social innovation, enterprise and youth entrepreneurship

· helping young people increase their skills and develop clear goals that enable successful transition into employment.

3. Manurewa is well-connected and easy to move around

We will do our part to make it easier for you to move around Manurewa by:

· providing a walking and cycling network with wayfinding signage that links neighbourhoods, facilities, parks, the harbour and shopping centres, as funding allows

· continuing to develop and enhance the Manukau Harbour coastal path and cycleway

· improving access to, and safety at, Te Mahia train station so it is easy and safe for you to use

· working with Auckland Transport to improve public safety on intersections, crossings and footpaths.

4. Our environment is a source of pride and enjoyment for the community

For Manurewa to beat with a healthy environmental heart we need to focus on:

· protecting our local environment and biodiversity for current and future generations to enjoy

· working with our communities in caring for our harbour, waterways, environment, parks and our community spaces in partnership with mana whenua as kaitiaki (guardians)

· supporting community recycling, resource recovery and waste minimisation initiatives

· revitalising Puhinui and Papakura streams

· continuing our commitment to improving water quality at Weymouth Beach.

5. Manurewa is our home, our community

We are proud to call Manurewa our home, and by working together we can help make Manurewa the best it can be. We will contribute to this by:

· delivering and supporting initiatives that celebrate our history and tell the stories of the people of Manurewa

· supporting Māori aspirations to achieve whānau and social wellbeing

· working with our communities and partners to ensure our children get a great start in life

· enabling initiatives that celebrate local Māori culture, heritage and identity

· recognising and celebrating our existing and emerging talent, local leadership and community contribution

· collaborating with community partners to increase safety in neighbourhoods and reduce harm.

DELIVERING OUR LOCAL BOARD PLAN

To deliver a successful plan, we need to focus our limited resources on what matters most to our community and what we can influence. Find out more in our draft local board plan, available online at shapeauckland.co.nz or at public libraries, council service centres or local board offices.

HAVE YOUR SAY ON MANUREWA’S DRAFT LOCAL BOARD PLAN

Feedback must be received by 4pm on Friday 30 June 2017.

Your feedback will go directly to elected members of the Manurewa Local Board to help inform their decisions.

We encourage you to read a full copy of our draft plan before providing your feedback. Copies of the full plan and submission form are available:

· online at shapeauckland.co.nz

· at public libraries council service centres and local board offices

· or phone us on 09 301 0101 and we will send a copy to you.

Or you can fill out this form and return it to us:

· by email - simply scan your completed form and email to localboardplans@aucklandcouncil.govt.nz

· in person - drop it off at your local library, service centre or local board office

· by post - place your completed form in an envelope and send to this freepost address:

Local Board Plans

Auckland Council

Freepost Authority 232621

Private Bag 92 300, Auckland 1142

Social media

Comments made through Facebook will be considered written feedback.

· Write something on the Manurewa Local Board Facebook page - Facebook.com\ManurewaLB and include “Local Board Plan feedback” in your message

· Send a private message using Facebook Messenger to @ManurewaLB and include “Local Board Plan feedback” in your message.

In person

Come and talk to us at one of the Have your say events below. This is an opportunity for you to find out more about our ideas and provide feedback to board members.

· Have your Say - Tuesday 30 May, 10am-12pm, Manurewa Library, 7 Hill Road, Manurewa

· Have your Say - Wednesday 14 June, 6pm-8pm, Te Matariki Clendon Community Centre, 17 Palmers Road, Clendon

Alternatively, we will be at the Matariki Kite Day, where you can drop by our Have your Say drop in session with local board members.

· Have your Say - Sunday 11 June, 1pm-3pm, Manu Tukutuku Sports and Neighbourhood Centre, 32 Riverton Drive, Randwick Park

____________________________________________________________

Your name and feedback will be considered public documents. All other personal details will remain private.

First name: ________________________________________________________

Last name: ________________________________________________________

Email or postal address: _____________________________________________

Local board/s you are providing feedback on: _____________________________

If you want to give us feedback on more than one draft local board plan you can:

· complete a separate form for each draft plan. Additional forms are available by calling 09 3010101 or online at shape.auckland.co.nz

· complete one submission form and attach your comments, making it clear which draft local board plan they apply to.

The following information is optional.

Are you?

□ Female □ Male □ Gender diverse

What age group do you belong to?

□ <15 □ 15-24 □ 25-34 □ 35-44

□ 45-54 □ 55-64 □ 65-74 □ 75+

Which of the following describes your ethnicity? (Please select as many as apply)

□ NZ European Māori

□ Samoan

□ Tongan

□ Chinese

□ Indian

□ Other (please specify) _____________________________________

Would you like to speak in support of your submission at a public hearing to be held Thursday 10 August, 2017, 9.30am in the Manurewa Local Board Meeting Room, Manurewa Local Board Office, Shop 3-5, 7 Hill Road, Manurewa?

Yes/ No

Is your feedback on behalf of an organisation?

· No, these are my personal views.

· Yes, I am the official spokesperson for my organisation.

If yes, what is the name of your organisation? ___________________________

___________________________________________________________________

Q1. On a scale of one to five, are we on the right track with our proposed local board plan?

[ ] 5 = I strongly agree that the local board is on the right track

[ ] 4 = I agree that the local board is on the right track

[ ] 3 = I neither agree or disagree that the local board is on the right track

[ ] 2 = I disagree that the local board is on the right track

[ ] 1 = I strongly disagree that the local board is on the right track

_________________________________________________________________________________________________________________________________________________________________________________________________________

Q2. Please rank our outcomes in order of importance, where one is most important and five is least important.

o Outcome one

o Outcome two

o Outcome three

o Outcome four

o Outcome five

Please tell us why?

Q3. Which projects do you support and would like to see prioritised

· Town centre

□ Support □ Do not support □ Not sure

· War Memorial Park

□ Support □ Do not support □ Not sure

· Totara Park

□ Support □ Do not support □ Not sure

· Creative space

□ Support □ Do not support □ Not sure

· Te Mahia train station

□ Support □ Do not support □ Not sure

Q4. We are keen to support communities being actively involved in improving the look, feel and function of local spaces and places. Do you:

□ Agree □ Disagree □ Not sure □ Other

Comments:

Q5. Do you think we have missed anything? If yes, please explain what it is and why it’s important.

Need more room? You can attach extra pages, but please make sure they are A4 and include your name and contact details.

All personal information that you provide in this submission will be held and protected by Auckland Council in accordance with our privacy policy (available at aucklandcouncil.govt.nz/privacy and at our libraries and service centres) and with the Privacy Act 1993. Our privacy policy explains how we may use and share your personal information in relation to any interaction you have with the council, and how you can access and correct that information. We recommend you familiarise yourself with this policy.

___________________________________________________________________

□ Yes, I want to be added to your mailing list to be kept informed about news and events in the Manurewa Local Board area.

Manurewa Local Board

20 April 2017

Manurewa Local Board Work Stream Allocations for the 2016 - 2019 Triennium

File No.: CP2017/05325

Purpose

1. To adopt the work stream allocations and the accompanying roles and responsibilities for the work stream leads and work stream members for the 2016 – 2019 triennium.

Executive summary

2. In the 2013 – 2016 electoral term Manurewa Local Board established portfolios which included the appointment of members to lead or oversee activity areas and regularly meet with council staff. The portfolio holders were responsible for overseeing work programmes and progressing relevant advocacy matters.

3. In preparation for the new electoral term, Local Board Services undertook a review of ways of working and as a result suggested the establishment of ‘programme leads’ which directly align with the activities in the work programme.

4. In response to that the Manurewa Local Board has considered the recommendations and has developed a set of work streams for the current electoral term.

5. It is recommended that the local board adopts the work streams and the roles and responsibilities for the work stream lead and the work stream members as set out in this report for the 2016 – 2019 electoral term.

Recommendation/s

That the Manurewa Local Board:

a) Adopt the work stream allocations as set out in table 1 of this report.

b) Confirm the roles and responsibilities for the work stream lead and work stream members as set out in this report.

Comments

6. In the 2013 – 2016 electoral term the Manurewa Local Board, together with most other local boards, established ‘portfolios’ which included the appointment of members to lead or oversee work streams and regularly meet with council staff to ensure delivery on the priorities as set out in the local board plan and the underlying work programmes. The portfolio holders in Manurewa were responsible for overseeing work programmes and progressing relevant advocacy matters within their respective remits.

7. There was a wide variety of practice around portfolios amongst local boards, with portfolios varying in number (ranging from 0 to 23), function and the organisational support structure around them. In preparation for the new electoral term, Local Board Services undertook a review of ways of working and as a result suggested the establishment of work streams which directly align with the activities in the work programme.

8. In November 2016 the board was presented with the recommendations coming out of the review and received further information on the proposed way of working in late November 2016. During further conversations the following work streams were identified:

· Arts, Community and Events

· Parks, Sports and Recreation

· Local Planning and Economic Development

· Transport

· Community Facilities, Renewals, Services and Leases

· Libraries and Information Services

· Infrastructure and Environmental Services.

9. It was decided that some more work and thinking needed to be done around:

· the allocation of the work streams to individual local board members

· the roles and responsibilities of those work streams

· the roles and responsibilities of the work stream lead, alternate and members.

10. The current proposal is based on further work that has been undertaken and was discussed at the 13 April 2017 local board workshop. Members present at the workshop indicated their support for the proposal. It is recommended that this new way of working be reviewed 12 months after formal adoption.

Manurewa local board work streams

11. The table below (table 1) provides an overview of the Manurewa Local Board work streams and sets out the responsibilities within each area plus the members allocated to it.

Table 1. Manurewa Local Board work stream allocations and responsibilities

Work stream topic and responsibilities

Lead

Members

Arts, Community and Events

· Arts and Culture line items in

Arts, Community and Events Work Programme

· Events line items in Arts, Community and Events Work Programme

· Community Empowerment line items in the Arts, Community and Events Work Programme

· Heritage line items in the Plans and Places Work Programme

· Local events permit feedback

Joseph Allan

Stella Cattle

Angela Cunningham

Rangi McLean

Sarah Colcord

Ken Penney

Angela Dalton

Parks, Sports and Recreation

· Local Parks Work Programme

· Sports Parks Work Programme

· Sport and Recreation Work Programme

· Leisure Work Programme

· Community Facilities: parks renewals Work Programme

Ken Penney

Angela Dalton

Rangi McLean

Joseph Allan

Angela Cunningham

Sarah Colcord

Stella Cattle

Local Planning and Economic Development

· Town centre development line items in the Plans and Places Work Programme

· Local economic development (ATEED) Work Programme

· Resource consents feedback

· Business Improvement Districts Local Economic Development Initiatives

Angela Dalton

Rangi McLean

Sarah Colcord

Joseph Allan

Sarah Colcord

Stella Cattle

Angela Cunningham

Transport

· Auckland Transport Capital Fund Work Programme

· Auckland Transport Maintenance, Renewals and Networks

· Traffic Control Consultation feedback

Ken Penney

Joseph Allan

Stella Cattle

Rangi McLean

Sarah Colcord

Angela Cunningham

Angela Dalton

Community Facilities, Renewals, Services and Leases

· Community facility renewals line items in the Community Facilities Renewals Work Programme

· Community facilities: Leases Work Programme

· Community Places line items in the Arts, Community and Events Work Programme

Angela Dalton

Stella Cattle

Sarah Colcord

Rangi McLean

Angela Cunningham

Joseph Allan

Ken Penney

Libraries and Information Services

· Libraries Work Programme

· Library renewal line items in the Community Facilities Renewals Work Programme

Stella Cattle

Sarah Colcord

Angela Cunningham

Rangi McLean

Joseph Allan

Ken Penney

Angela Dalton

Infrastructure and Environmental Services

· Infrastructure and Environmental Services Work Programme

Angela Cunningham

Rangi McLean

Sarah Colcord

Joseph Allan

Ken Penney

Angela Dalton

Stella Cattle

How the work streams operate

12. In order to achieve greater efficiencies whilst effectively delivering the local board’s work programme and projects, Local Board Services has recommended that all local board business goes through workshops to enable collective direction setting with subsequent formal decision making occurring at business meetings. This approach was supported by the local board during discussions in November and December 2016. The approach follows significant improvements in the way that work programmes are prepared and reported to local boards, and the quarterly reporting that directly reflects progress on each work programme item.

13. Therefore work streams should be treated as an additional mechanism for local board involvement in local projects and services, regional policy and strategy, increasing opportunities for monitoring progress, identifying problems, and seeking remedies and should not replace:

· decision making at business meetings; or

· consultation and engagement with the public and community organisations which all members should be involved in and aware of.

14. Programmes, projects and ideas being progressed by work stream members will be reported to the full board through workshops enabling all board members to have the opportunity to provide input. It is envisaged that meetings between work stream members and staff are focused on specific objectives, rather than some past practices across local boards where meetings happened as a matter of course.

15. In addition to work streams, there might be key projects that require additional support directly with staff for set periods of time. This could include but is not limited to the:

· Manurewa town centre steering group

· Te Mahia train station steering group

· Greenways planning and implementation

· Aspects of the integrated area planning process

· War Memorial Park steering group

16. With regards to the operational support for the work streams the following process is proposed:

· there is considerable informality in the setting of agendas for any work stream meetings. Both work stream members and staff are able to put items on the agenda for discussion

· agendas for all work stream meetings will be circulated to all board members for their information

· work stream meetings will be chaired by one of the work stream leads

· any member of the work stream can require any issue relevant to the work stream to be brought to the full board initially at a workshop

· Local Board Services staff will be available to support members in meetings with other council staff and external stakeholders where possible and appropriate

· concise, relevant notes will be taken at the meetings by staff, which will be made available, together with any other supporting material provided at the meeting, to all members within five working days after the meeting. Such information is to be treated as ‘not for publication’ as it is often in a preliminary format and may be substantially revised before it appears in the public domain on a board agenda.

Role of the work stream lead

17. The work stream lead’s focus is to act as champion, sounding board and driver for the work stream. The role and responsibilities of the work stream lead can therefore be described as follows:

· provide work programme oversight for the board approved work programme within the area of responsibility

· initiate and drive the development of new ideas and initiatives for inclusion in future work programmes related to the area of responsibility

· provide policy leadership, for instance by leading the development of local board feedback and submissions and oversight of governing body committee activities relevant to the area of responsibility (including review of agenda papers and attendance at meetings where desirable)

· act as a sounding board and first point of contact for council staff on matters related to the area of responsibility

· serve as an advocate for matters related to the area of responsibility, for instance by bringing matters to the attention of the full board

· attend regional and local board seminars/workshops on topics and projects related to the area of responsibility

· be a point of contact for the community on matters related to the area of responsibility.

Role of the work stream members including the alternate

18. In addition to the work stream lead, each work stream will have several members working together to support the work within the work stream. The focus for the work stream members is to act as champions and provide support to the work stream lead. The role and responsibilities of the work stream members can therefore be described as follows:

· provide work programme oversight for the board approved work programme within the area of responsibility

· support the development of new ideas and initiatives for inclusion in future work programmes related to the area of responsibility

· serve as an advocate for matters related to the area of responsibility, for instance by bringing matters to the attention of the full board

· attend regional and local board seminars/workshops on topics and projects related to the area of responsibility.

19. In addition to the above the role of the alternate specifically is to:

· act for and perform the role and responsibilities of the work stream lead in his or her absence.

20. The important consideration for members is that they are appointed to be the local board representative on a particular area – they represent the views of the board (not their own views or personal preferences) to give direction to staff. If a work stream lead or member does not know what the board view is on a particular issue, they will need to discuss the issue with the local board chairperson to see if general advice can be given, if not, it may be necessary to refer that issue to a workshop for a full board discussion.

Consideration

Local board views and implications

21. Local board views have been sought and given at a workshop with staff on 13 April 2017. These views are reflected in the recommendations contained in this report.

Attachments

There are no attachments for this report.

Signatories

Authors	Sarah McGhee - Senior Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager

Manurewa Local Board

20 April 2017

Manurewa Rangatahi Youth Scholarships

File No.: CP2017/02216

Purpose

1. To note the outcome of the 2016/2017 Manurewa Rangatahi Youth Leadership Scholarship scheme.

Executive summary

2. The Manurewa Local Board has allocated $20,000 from the 2016/2017 locally driven initiatives (LDI) budget for youth leadership. The board approved the Manurewa Rangatahi Youth Leadership Scholarship scheme in the Arts, Community and Events 206/2017 work programme on 9 June 2016 (MR/2016/109).

3. At a local board business meeting on 17 November 2016, the board appointed the Youth Leadership Scholarship Panel which comprised of the six Manurewa Local Board members and one Manurewa Youth Council member (MR/2016/201).

4. Staff received 27 youth scholarship applications by 9 December 2016. Twenty three applicants requested a total of $43,423. Four applicants did not specify an amount in their applications.

5. On 7 February 2017, Manurewa Rangatahi Youth Leadership Scholarship Panel reviewed all the applications and allocated a total of $19,948 to 18 applicants.

Recommendation/s

That the Manurewa Local Board:

a) note the decision made by the Manurewa Rangatahi Youth Leadership Scholarship Panel on the allocation of scholarships as detailed below:


First name	Surname	Areas of study or development	Amount requested	Amount Approved
Findlay	Jacob-Sauer	Bachelor of Laws and Bachelor of Arts, majoring in Māori Studies	$2,000	$2,000
Amandeep	Kaur	Health Science	$2,000	$2,000
Damian	Piilua	Certificate in Contemporary Music	$1,500	$1,500
Olivia	Jackson	Bachelor of Laws and a Bachelor of Arts majoring in Psychology and Criminology	$2,000	$1,000
Moarikura	Bassett-Rakuraku	Bachelor of Arts and Bachelor of Science	$2,000	$1,000
Ilaisaane	Fakapulia	Health Science	$2,000	$1,000
Ataahua	Nathan	Bachelor of Arts and Bachelor of Science	$2,000	$1,000
Harmony	Heremia-Ryder	Bachelor of Health Science or Bachelor of Biomedical Sciences	$2,000	$1,000
Ngawini-Mei	Mika	Bachelor of Arts	$2,000	$1,000
Fawziya	Ali	Bachelor of Science and Bachelor of Health Science	$2,000	$1,000
Atawhai	Tims	Rumaki Reo	$2,000	$1,000
Tessa	Shepard	Bachelor of Health Science	Not stated	$1,000
Tonisha	Rohe	Bachelor in Social Sciences and Bachelor Māori Development	$2,000	$1,000
Bayley	Johansson	Bachelor of Arts	$2,000	$1,000
Leigh Anne	Dela Cruz	Health Science	$2,000	$1,000
Garling	Wu	Bachelor in Music	$2,000	$1,000
Lafoai	Luaitalo	Law	$2,000	$1,000
Monique	Francois	Public Health Summer School - 1 day course	$448.00	$448.00
Bryanne	Reed	Bachelor of Nursing	Not stated	$0
Dion	Aho	English, Physics, Biology, Computer Science, and Geography (High School year 13)	$2,000	$0
Stevie	Clutterbuck	Bachelor of Health Science majoring in Environmental Health and Occupational Health and Safety	$2,000	$0
Ilaisaane	Pulu	Bachelor of Nursing	$2,000	$0
Jacinta	Taliauli	Webstock Conference	$1,475	$0
Lilieta	Fifita	Bachelor of Education	Not stated	$0
Maasi	Heka	Science and history (High School)	$2,000	$0
Eunique	Ikiua	Bachelor of Health Science or Bachelor of Commerce and Doctor Medicine	$2,000	$0
Leilani	Funaki		$0	$0

		TOTAL	$43,423 (+ 4 unspecified)	$19,948.00

Comments

6. The Manurewa Local Board allocated $20,000 from the 2016/2017 LDI budget for youth scholarships.

7. The local board approved the 2016/2017 Manurewa Rangatahi Youth Leadership Scholarship scheme at a business meeting on 9 June 2016 (MR/2016/109).

8. Staff promoted the scheme to young people through social media, face -to -face engagement and distributing flyers to local high schools, libraries, community halls, recreation centres and the Manurewa marae.

9. Staff received 27 applications and the combined amount requested was $43,423. Four applications didn’t specify an amount. Appendix A provides further data on the applications received.

Assessing the applications

10. The assessment panel used the scheme’s objectives and criteria to allocate funds. The scheme’s objectives are:

• to assist young people to achieve their potential through tertiary education or training, and through participation in conferences and events both in New Zealand and overseas to invest in and build future leaders in the community

• to provide coaching, mentoring, learning and development opportunities for young people.

This scholarship is open to young people:

• aged 14-year-old to 24-year-old who are New Zealand citizens or residents and reside in the Manurewa Local Board area; and

• who show leadership potential or have contributed to leadership/volunteer activities during the past 12 months promoting youth participation in the community; and

• who are undertaking study at a tertiary or training institution in 2017; or

• who are participating in a conference or event either in New Zealand or overseas in 2017 that is significantly based on youth leadership and development

• who, on receiving a scholarship, agree to provide a written report to the board outlining how the scholarship was used to support their education and training for 2017.

11. Six local board members and one member of the Manurewa Youth Council formed an assessment panel and held a workshop on 7 February 2017 to review all the applications and allocate funding.

12. The selection panel chose 18 applicants to award a total of $19,948. Staff notified the applicants and administered funding agreements and payments to the successful recipients.

13. The table below lists the all the applicants, the amount they requested and the amount they received.

Table 1. Scholarship applicants and recipients


First name	Surname	Areas of study or development	Amount requested	Amount Approved
Findlay	Jacob-Sauer	Bachelor of Laws and Bachelor of Arts, majoring in Māori Studies	$2,000	$2,000
Amandeep	Kaur	Health Science	$2,000	$2,000
Damian	Piilua	Certificate in Contemporary Music	$1,500	$1,500
Olivia	Jackson	Bachelor of Laws and a Bachelor of Arts majoring in Psychology and Criminology	$2,000	$1,000
Moarikura	Bassett-Rakuraku	Bachelor of Arts and Bachelor of Science	$2,000	$1,000
Ilaisaane	Fakapulia	Health Science	$2,000	$1,000
Ataahua	Nathan	Bachelor of Arts and Bachelor of Science	$2,000	$1,000
Harmony	Heremia-Ryder	Bachelor of Health Science or Bachelor of Biomedical Sciences	$2,000	$1,000
Ngawini-Mei	Mika	Bachelor of Arts	$2,000	$1,000
Fawziya	Ali	Bachelor of Science and Bachelor of Health Science	$2,000	$1,000
Atawhai	Tims	Rumaki Reo	$2,000	$1,000
Tessa	Shepard	Bachelor of Health Science	Not stated	$1,000
Tonisha	Rohe	Bachelor in Social Sciences and Bachelor Māori Development	$2,000	$1,000
Bayley	Johansson	Bachelor of Arts	$2,000	$1,000
Leigh Anne	Dela Cruz	Health Science	$2,000	$1,000
Garling	Wu	Bachelor in Music	$2,000	$1,000
Lafoai	Luaitalo	Law	$2,000	$1,000
Monique	Francois	Public Health Summer School - 1 day course	$448.00	$448.00
Bryanne	Reed	Bachelor of Nursing	Not stated	$0
Dion	Aho	English, Physics, Biology, Computer Science, and Geography (High School year 13)	$2,000	$0
Stevie	Clutterbuck	Bachelor of Health Science majoring in Environmental Health and Occupational Health and Safety	$2,000	$0
Ilaisaane	Pulu	Bachelor of Nursing	$2,000	$0
Jacinta	Taliauli	Webstock Conference	$1,475	$0
Lilieta	Fifita	Bachelor of Education	Not stated	$0
Maasi	Heka	Science and history (High School)	$2,000	$0
Eunique	Ikiua	Bachelor of Health Science or Bachelor of Commerce and Doctor Medicine	$2,000	$0
Leilani	Funaki		$0	$0

		TOTAL	$ 43,423 (+ 4 unspecified)	$19,948

Consideration

Local board views and implications

14. The Manurewa Rangatahi Youth Scholarship scheme delivers on the Local Board Plan initiative for the outcome area: “all people are valued and encouraged”.

Māori impact statement

15. Thirty-three percent (nine) of the applicants identify as Māori or part Māori, and 78% (7/9) of those applicants were awarded scholarships. Applicants who identify as Māori or part Māori make up 39% of the total number of successful applicants.

Implementation

16. Staff have commenced notifying applicants of the panel’s decisions and have progressed funding agreements and payments.

17. Staff have requested scholarship recipients provide the local board with an accountability report when their scholarship experience is completed.

Attachments

No.	Title	Page
a ⇩	Applicant Data	141

Signatories

Authors

Suzanne Shaw-Lentini - Business Coordinator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Rex Hewitt - Relationship Manager

Manurewa Local Board

20 April 2017

2016 Elections - Highlights and Issues

File No.: CP2017/05881

Purpose

1. To provide local board input into submissions to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

Executive summary

2. This report has been presented to the Governing Body which has agreed that the report will be presented to all local boards for their feedback on submissions to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”. The issues on which submissions might be based are outlined under the heading later in the report “Submission to Justice and Electoral Select Committee on legislative change”. Local board comments will be reported back to the Governing Body, to decide the final form of the submission.

3. Planning for the 2016 elections commenced at the end of 2014. Staff presented a report to the Governing Body in March 2015, which set out the areas of focus for achieving outcomes in terms of voter and candidate experiences and turnout.

4. This report:

(i) describes initiatives taken in the areas of focus

(ii) evaluates the achievement of the outcomes

(iii) notes other activities associated with the election, such as inaugural meetings

(iv) summarises the budget and forecast expenditure

(v) identifies issues for the council to follow up

(vi) proposes submissions to make to Parliament’s Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”

(vii) outlines the timetable for the review of representation arrangements leading up to the 2019 elections.

5. The 2016 elections were successful. Particular highlights were:

(i) a successful marketing campaign based on the ‘showyourlove’ brand

(ii) innovative approaches to engaging with the community, including through social media, websites and the Love Bus

(iii) increased participation in Kids Voting

(iv) personal assistance provided to the visually impaired

(v) increased turnout over 2013

(vi) the elections came within budget.

6. This report is presented to local boards to provide input to a submission to the Select Committee, with the final submission presented back to the Governing Body in May 2017. The submission needs to be lodged by December 2017.

Recommendation/s

That the Manurewa Local Board:

a) agree its comments to be reported back to the Governing Body for inclusion in the Auckland Council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

Comments

Strategic approach

7. A report to the Governing Body in March 2015 set out the strategic approach to the 2016 elections. It identified the following areas of focus:

· communications and community engagement

· candidate awareness

· on-line voting

· optimum use of council resources.

Those areas of focus were to deliver the following outcomes:

· an excellent experience for candidates and voters

· a voter turnout of at least 40 per cent

· a candidate-to-member ratio of three

· user-centric, innovative and transparent local body elections.

8. The following sections describe initiatives taken in these areas of focus and the achievement of the outcomes.

Actions taken in areas of focus

Communications and community engagement

9. Voter participation statistics showed that previous participation rates were low among 18 - 39 year olds and this age group was a key focus for the Election Planning Team.

10. Initiatives included:

· a comprehensive marketing campaign based on the “showyourlove” brand

· advertising – billboards, adshells, bus backs, press, magazine, radio, digital, ethnic radio and newspapers

· heart ballot boxes

· digital bus shelter voting tallies

· targeted social media: videos and articles via VoteAkl social media sites, Facebook, Instagram, Twitter, YouTube

· “Our Auckland” council’s news channel

· Auckland Council channels for posters, such as libraries and service centres

· the Love Bus and community presentations

· showyourlove.co.nz web pages for information about candidates

· Kids Voting programme in schools.

11. The Election Team tested the “showyourlove” brand with audiences. Feedback, particularly from young people, has been very positive. Wellington City Council also developed its own brand, using our ‘love’ concept. Auckland Council and Wellington City Council experienced greater increases over 2013 turnouts than other metropolitan councils.

12. The Love Bus provided a visual reminder of the elections. It stopped at various locations where people gathered, such as at malls, and staff engaged with passers-by.

13. An engagement programme included making presentations to community groups:

· 80 events including: 22 Love Bus events, 11 English for Speakers of Other Languages (ESOL) events, 22 community presentations (total attendance at these presentations was approximately 800), three meetings or informal chats, five5 information stalls

· 10 of these events were run in conjunction with the Electoral Commission

· sessions were facilitated by the deaf community, Disability Network NZ, Tongan and Samoan churches and Korean Youth Leadership Institute independent of council support

· 24 engagement sessions included an interpreter for at least one language; interpreters for eight different languages, including New Zealand sign language, were used

· groups reached included faith communities (Jewish, Muslim), Rainbow communities, Youth, Korean, Chinese, African, Indian, Tongan, Samoan, Sri Lankan, Somalian, Ethiopian, Rwandan, Filipino, West Indian, Burmese, Cambodian and Japanese

· all advisory panels contributed to the elections programme

· engagement activities and events were run in 15 of the 21 local board areas

· approximately 24,000 Aucklanders were reached by engagement activities.

14. The showyourlove.co.nz website provided information about candidates for voters. People often state, when asked in surveys, the reason they do not vote is they lack information about candidates. This website was planned very carefully to ensure that council did not provide any candidate with an electoral advantage. All candidates were given the same opportunity to provide information in addition to the information in their candidate profile statements.

15. A survey conducted after the 2016 elections gauged the effectiveness of these initiatives. The sample size was 1,259 people.

16. Awareness and likelihood of voting:

· awareness of the elections rose from 83 per cent before the campaign to 93 per cent following the campaign

· before the election, 75 per cent intended to vote but after the election only 63 per cent (of the survey sample) actually voted

· of the 35 per cent who did not vote, 56 per cent intended to vote but did not

· reasons given for not voting by the 35 per cent who did not vote include:

o don’t know anything about the candidates (25 per cent)

o don't know enough about the policies (22 per cent)

o did not know when voting finished, missed deadline (18 per cent)

o forgot to vote (18 per cent)

o can't work out who to vote for (16 per cent)

o not interested in politics or politicians (14 per cent)

o didn’t think vote would make a difference (11 per cent)

o couldn’t be bothered voting (11 per cent)

o too much effort to select the candidate (10 per cent)

o had other commitments during that time (10 per cent).

17. Effectiveness of messaging:

· 53 per cent said the ads made them think of their community

· 44 per cent said the ads reminded them of what they love about their city

· 46 per cent said the ads made them more likely to vote.

18. 21 per cent used the web and social media for information about the elections – mostly the Auckland Council website.

19. Of those who intended to vote but did not vote, 25 per cent said on-line or app based voting would encourage them to vote.

20. 74 per cent said they would prefer on-line voting over postal voting with 18 per cent preferring postal voting; those who preferred on-line voting were spread amongst all age groups but were mainly in the younger age groups.

21. The Kids Voting programme was an on-line voting experience for students. Students cannot legally take part in the actual election, but Kids Voting creates awareness of the elections which often flows from the participating students to their families. The Election Team prepared teaching kits class teachers could use to explain how council works. There was a hypothetical referendum question that students voted on using the STV voting system. 11,730 students and 56 schools registered to take part, compared with 8,319 students and 44 schools in 2013. 4,748 students from 41 schools actually voted. The lessons provided to the schools by the Election Team were:

· an introduction to Auckland Council

· an introduction to elections and voting

· a real world on-line referendum case study

· Local boards, wards and local issues

· researching candidates.

Candidate awareness of election information

22. The council’s website provided information for candidates. This included:

· candidate information handbook

· candidate audio booklet

· FAQs

· research material

· how to be nominated

· election timetable

· video explaining Auckland Council

· posters on all Auckland Council channels

· ads in newspapers

· radio

· digital ads.

23. The Election Team focused on on-line content over hard copy booklets. It did not hold candidate information evenings following the experience in 2013 of twenty-eight information evenings gathering only small attendance.

24. Wellington City Council publicised community-based candidate meetings on its website which people apparently found useful. The council could consider this for 2019.

On-line voting

25. Prior to the elections, the Associate Minister of Local Government announced that trials for on-line voting would not take place for the 2016 elections.

26. The community expects to have an on-line option, provided concerns about the security of on-line voting are addressed. In the post-election awareness survey, 74 per cent said they would prefer on-line voting over postal voting.

27. The Finance and Performance Committee resolved in December 2016 to request the Minister of Local Government to explore a pilot trial of an electronic voting system including for by-elections.

Optimum use of council resources

28. Key areas of the council involved in the elections were:

· Democracy Services and Communications and Engagement

· libraries and service centres held election information, received nominations and issued special votes

· communications staff undertook advertising, branding, web content, social media with assistance from the design studio

· bylaws compliance staff enforced the Auckland Transport Elections Signs Bylaw

· Legal Services provided legal advice when required

· Research and Evaluation (RIMU) staff provided advice on demographic data and undertook research for the report on the order of names.

29. Elections planning staff worked closely with the Electoral Commission, Local Government New Zealand (LGNZ) and the Society of Local Government Managers (SOLGM).

30. Council’s election services provider (Independent Election Services Ltd) was based in the central business area, in Anzac Avenue, and was the main central city office. Staff later provided limited services at the Bledisloe service centre in response to demand.

Achievement of outcomes

31. The desired outcomes were:

· an excellent experience for candidates and voters

· a voter turnout of at least 40 per cent

· a candidate-to-member ratio of three

· user-centric, innovative and transparent local body elections.

Candidate experience

32. For the first time, the council conducted an on-line survey of candidates. 150 candidates took part. This feedback shows a positive candidate experience.

33. Key findings were:

· 76 per cent said it was easy, or very easy, to find information

· 88 per cent said that overall they could access the information they needed

· 87 per cent said they used resources on the Auckland Council website

· 83 per cent were aware of the “Love your Auckland – stand for council” campaign

· 80 per cent contributed to their information on the showyourlove.co.nz website

· 50 per cent said this was their first time standing for elected office with Auckland Council and 50 per cent said it was not their first time.

34. The Election Team has noted some candidate issues for following up or improvement:

(i) a couple of candidates were nominated for positions for which they did not intend to stand. In one case a number of candidates on the one ticket arrived at a service centre together, creating increased demand on staff at the last minute. In the future, the Election Team will co-ordinate with ticket campaign managers to help manage the processing of nominations and will provide additional briefings to staff helping at service centres. Legislative change to allow electronic submission of nominations to improve these processes will be sought.

(ii) there was a question whether a Samoan matai title could be used on the nomination form. The legislation prohibits “titles” but does not define “title”. The Electoral Officer, after receiving legal and cultural advice, allowed matai “titles” on the basis they were used more like names than titles. It would be helpful to have legislative guidance on this.

(iii) some candidates expressed concern about the requirement to state in the profile statement whether they lived in the area for which they were standing. The council previously submitted in opposition to this requirement.

Voter experience

35. The awareness survey showed that voters used on-line tools to find out about voting and about candidates.

36. Issues which negatively affected the experience of voters (some outside the control of council):

(i) a small number of voters in one area did not receive voting documents. The Electoral Officer received about 90 applications for special votes from voters in that area.

(ii) voters outside the area during the voting period either could not vote or had to apply for a special vote. An example was a voter who was overseas and who had arranged for a special vote to be posted to them but who could not meet the deadline for posting it back from overseas. An ability to supply the voting documents electronically would assist

(iii) an issue which continues to affect the voter experience is the mixture of different voting systems on the one voting document and different orders of candidate names.

37. Ten staff volunteered to assist blind people with their voting. This was arranged in partnership with the Blind Foundation and the volunteers were trained and made declarations as electoral officials. The volunteers visited voters at their residences and help them mark their voting documents. The Auckland Branch of Blind Citizens NZ wrote an appreciative letter to the mayor and chief executive.

Voter turnout

38. The council aimed for a 40 per cent turnout. The turnout was 38.5 per cent, an increase of 3.7 per cent over the 2013 turnout.

39. Across all of New Zealand, there was a slight increase over 2013:

	2010	2013	2016	Change (%)
National voter turnout %	49.0	41.3	42.0	+0.7

40. Across metropolitan councils, Auckland and Wellington achieved the two highest increases:

Voter turnout (%) - Metro	2010	2013	2016	Change (%)
Auckland	51.0	34.9	38.5	+3.7
Christchurch City	52.2	42.9	38.3	-4.6
Dunedin City	53.0	43.1	45.2	+2.1
Hamilton City	37.8	38.3	33.6	-4.7
Hutt City Council	40.4	36.6	37.8	+1.2
Nelson City	52.2	52.2	52.1	-0.1
Palmerston North City	43.2	38.7	39.1	0.4
Porirua City	39.1	36.6	38.0	+1.5
Tauranga City	43.8	37.8	38.0	+0.2
Upper Hutt City	44.3	40.8	41.0	+0.2
Wellington City	40.0	41.5	45.6	+4.1
Total	45.0	38.0	39.3	+1.3

Candidate to member ratio

41. The target was three candidates per position.

42. There were 19 candidates for mayor. In 10 out of 13 electoral ward issues for councillors, the ratio of candidates to positions was 3 to 1, or greater.

43. There were 32 local board electoral issues (there are 21 local boards but elections in some local board areas are on a subdivision basis). In 9, the ratio of candidates to positions was 3 to 1 or greater. For a local board that is not divided into subdivisions, it is harder to achieve the ratio because the number of positions is greater.

44. Overall, there were 468 candidates for 170 positions, which is a ratio of 2.8 to 1.

User-centric, innovative and transparent local body elections

45. The key ‘users’ in an election are the candidates and the voters. Feedback shows:

· candidates got the information they needed

· compared to previous elections voters could find out more about candidates, through the “showyourlove” website

46. Assistance was provided to voters who were blind. Blind Citizens NZ communicated its appreciation back to the council.

47. The report details above a number of innovative activities such as the Love Bus and Heart Ballot Boxes.

48. Aspirations to have on-line voting were not met. There is a need to provide a user-friendly option for voters who do not use postal services. Voters who are not in the area during the voting period also have issues. If a voter is overseas, by the time voting documents have been posted to them (if they have a reliable postal address) there is not sufficient time to post them back. The ability to download blank forms, and to scan and email completed forms, should be investigated.

49. For candidates, there is only the one option of paper-based nomination forms. Submitting nominations electronically needs to be investigated.

50. The communications and community awareness programmes were innovative and received positive feedback, as noted above under “Communications and Community Engagement”.

51. Ensuring candidates and voters had sufficient information assisted the transparency of the elections.

Other activities relating to the elections

52. The Executive Leadership Team adopted a staff policy around political neutrality and involvement in the election process outside of work hours. The Governing Body adopted an elected members’ policy dealing with issues such as the use of council resources by incumbent members. The policy required close management of council communications during the sensitive period and a panel met weekly to monitor this.

53. Council staff enforce the Auckland Transport Election Sign Bylaw and dealt with 162 complaints. Earlier in the year there was media coverage about the use of commercial billboards. This will be addressed in a review of the Auckland Transport bylaw.

54. Following each election there are a number of activities arranged for elected members:

(i) induction sessions for members

(ii) refreshing the technology provided to members

(iii) powhiri for all members

(iv) inaugural meetings of the governing body and the local boards at which members make their statutory declarations.

Cost of the election

55. Summary of budget and expenditure:

Budget	Planned	Actual (at 31/01/17)	Forecast	Comments
Election Services - IES	$4,893,000	$4,515,500	$4,653,490	Amount payable to IES as per contract plus a 10 per cent buffer for variable costs to be determined at wash-up in Feb ’17, Whilst costs are currently forecast to arrive over contract amount, these are expected to be within budget (including buffer).
Communications & Engagement (internal charge)	$1,221,000	$1,160,960	$1,221,498	Expected to meet budget once final costs are confirmed.
Staff	$620,000	$659,637	$669,637	Slight over-spend in staff due to increased programme scope and staff turnover.
Kids Voting	$50,000	$49,424	$49,424	Steering Group approved exceeding budget for increased number of participating schools and students. This includes $30,000 for IES for on-line voting capability.
Community Engagement	$40,000	$27,441	$27,441	Initial Elections budget had no allocation for Community Engagement hence in 2016 $40k was reallocated from other items. Under-spend here due to final budget being confirmed after a lower cost engagement schedule was already planned. $10k for translations and accessibility was covered by C&E budget.
Governing Body Inaugural Meeting	$57,000	$49,661	$52,697	Initial budget had allocated $81,000 for post-election costs of which specifics were not known to Elections team. This was reduced to cover Inaugural Meeting only and then further to fund Community Engagement. In 2013, Inaugural Meeting cost was $57,000.
Local board inaugural meetings	$129,300	$97,921	$129,300	The budgets for travel and equipment hireage were not fully utilised.
Research	$20,000	$6,404	$8,700	This amount was reduced from $30,000 to fund Community Engagement.
Pre-election IES, DDB & Buzz	$0	$48,980	$48,980	Unplanned costs for development of elections strategy were funded by Democracy Services in 2015.
Miscellaneous	$0	$9,244	$9,244	Includes judicial recount, costs associated with services at libraries and service centres, other programme-wide costs and office expenses.
Recoveries - DHBs & LTs	-$1,500,000	-$622,500	-$1,517,964	Full recoverable amount will be determined at wash-up in February 2017. Current estimates expect to meet planned amount.
Total	$5,530,300	$6,002,672	$5,352,447	Overall budget under-spend expected once wash-up is confirmed in February 2017.

56. The costs of the Howick by-election ($104,000) will be absorbed in the budget if possible.

Issues to progress further

Howick by-election

57. A member of the Howick Local Board resigned at the inaugural meeting of the board. The council held a by-election at a cost of $104,000, which the Finance and Performance Committee has approved as unbudgeted expenditure. The committee considered the council should have the option of appointing to a vacancy that occurs within six months of an election and that the council should have the option of conducting a by-election on-line. The committee resolved:

“That the Finance and Performance Committee:

…

c) agree that the Mayor will write to the Minister of Local Government requesting, among other amendments to the Local Electoral Act 2001 necessary to improve the conduct of local elections, an amendment to section 117 to allow a local authority using the first past the post electoral system to determine by resolution whether to fill an extraordinary vacancy which occurs up to six months after the previous triennial local government election either by appointing the highest polling unsuccessful candidate from the previous triennial local government election, or by holding a by-election.

d) request the Minister of Local Government to explore a pilot-trial of an electronic voting system including by-elections.”

(Resolution number FIN/2016/1)

58. Both of these issues are discussed further in this report.

On-line voting

59. Survey results show the community prefers on-line voting. The government previously established a working party which made recommendations for a staged approach with trials in 2016. The government supported this and set out the requirements to be met for a council to establish a trial. Auckland Council was considered to be too large for a trial and was not eligible. In April 2016 the Associate Minister of Local Government announced the trial would not proceed as requirements had not been met.

60. The government wants local government to lead on-line voting, subject to its requirements being met. LGNZ should co-ordinate the local government sector’s development of on-line voting and Mayor Goff and Councillor Hulse will be pursuing this with the Local Government New Zealand National Council.

Voter participation

61. In order to prepare for the 2019 elections a voter participation project has been established. The main aims of the project are to reduce barriers to participation, encourage diversity and increase awareness and understanding of council and local elections.

62. The planning team for the 2016 elections has now completed its task and has been disbanded, however a position of Senior Advisor, Voter Participation, has been established within Democracy Services to provide continuity between the work that was carried out for the 2016 elections and the engagement that needs to occur for the 2019 elections.

Research on order of names

63. An analysis of the 2010 and 2013 election results was undertaken so that the council could decide whether the order of names on voting documents should be alphabetical or random. Further research will be undertaken and provided to the council when it next makes a decision on the order of names.

Review of Auckland Transport Election Signs Bylaw

64. Auckland Transport has undertaken to review the bylaw. The review will take place in time for implementation for the 2017 parliamentary election.

Submission to Justice and Electoral Select Committee on legislative change

65. The Justice and Electoral Select Committee conduct an enquiry following each election. Submissions on the inquiry into the 2016 elections will close in December 2017.

66. This report seeks input from local boards for the submission, particularly on the following issues. A proposed submission will be reported to the governing body later in 2017.

(i) Matai names

The Local Electoral Act 2001 prohibits the use of official titles when listing candidate names on the voting document. Names that can be used include a registered name or a name by which the candidate has been commonly known for the six months prior to an election. Although sometimes referred to as ‘matai titles’, legal advice provided to staff is that these are more in the nature of names than of a title denoting the holding of some sort of office. To avoid doubt, the legislation should give guidance.

(ii) Vacancies occurring within six months of an election

Since the 2016 elections were held, three vacancies have occurred – Auckland (resignation of local board member), Bay of Plenty Regional Council (death) and Waikato Regional Council (death). When considering the budget for the Howick by-election, the governing body resolved to seek a law change allowing a local authority using the first past the post electoral system to appoint the highest polling unsuccessful candidate to a vacancy occurring within six months of an election.

(iii) Legal requirement for candidate to state whether residing in area

Some candidates complained about this requirement. The council has previously submitted in opposition to it and may consider doing so again. Following the 2013 elections, the select committee recommended that the requirement be removed and noted that candidates for parliamentary elections did not have to make a similar statement. However, it has not yet been removed.

(iv) Timing of school holidays

The school holidays overlap with the postal voting period. Many people go out of the area during school holidays and do not vote. Currently local government elections are on the second Saturday in October. Moving election day to the first Saturday in October would provide one week before election day that would not overlap with school holidays. This still gives time to adopt the annual report and it provides an additional week between the elections and the end of the year for the new council to attend to business, such as a draft annual plan.

(v) Electronic transmission of voting documents to and from voters overseas

Voters who are overseas during the postal voting period often do not have enough time to post back voting documents prior to election day, after receiving their voting documents in the post. The select committee has previously recommended electronic transmission. The government has supported sending blank voting documents electronically but has opposed the return of completed votes electronically. On-line voting would also solve this issue.

(vi) Electoral Officer to have access to the supplementary roll

The processing of special votes relies on the Electoral Commission checking that voters are on the electoral roll. If the EO had access to the supplementary roll, the EO could do this, with the potential to speed up the counting of special votes. This has previously been supported by the select committee and the government.

(vii) Access to data associated with electoral roll

It is a concern that local government election turnouts are low. Having access to statistical data associated with the electoral roll, such as age groups of electors, would be helpful when planning election awareness campaigns. Currently the Electoral Act only allows this information to be supplied for research into scientific or health matters.

(viii) Electronic nominations and candidate profile statements

The option to submit nominations electronically would benefit the candidate experience and it would lead to more accurate representation of candidate profile statements. Currently there are over 600 profile statements to be typed, from copy supplied by candidates, and then proof-read. Occasionally this leads to mistakes.

(ix) Legislative confirmation that local authorities may promote elections

Legislation should give a clear mandate to local authorities to promote elections. This is to avoid any uncertainty about public funds being used for election promotion purposes.

(x) Time period for printing electoral rolls

Electoral rolls were not printed in time for the start of candidate nominations because the legislated time period is too short. Extend time period for printing. This corrects a previous change to timeframes which shortened the time for printing the rolls.

(xi) Electronic access to electoral rolls for election staff

When processing candidate nominations, staff at service centres need to check whether nominators are on the electoral roll for the specified area. They may only have one hard-copy version to share between staff processing nominations for different candidates. It would be more efficient to access the current roll electronically.

(xii) Close of voting time

Extend voting later into the last day and create one full 'voting day'. The Electoral Officer received 18,000 votes on the Saturday morning via our ballot boxes. Extra time on the final Saturday would give voters more time to vote and could help turn the final Saturday into a voting day celebration.

(xiii) Discourage inappropriate use of elections

There were 19 candidates for mayor. Clearly some of these had no chance of being elected but presumably used the opportunity to promote their cause. Consideration could be given as whether this is an issue that needs to be addressed.

(xiv) Separation of DHB elections

A variety of election issues on the one voting document together with different voting systems and ordering of names confuses voters. It would be better to hold DHB elections on a separate time, for example a separate year, or with the parliamentary elections. However, this would increase the cost of an election to Auckland Council, which currently receives $1.5 million in recoveries from DHBs and Licensing Trusts.

(xv) Candidate information in different languages

Candidate profile statements are limited to 150 words. If a candidate profile statement is provided in English and Māori, then each version may have 150 words as Māori is an official language. If a candidate profile statement includes English and a language other than Māori it is limited to 150 words in total. Consideration could be given to other options for candidates to provide information in languages relevant to their constituents.

(xvi) Consistency between Electoral Regulations and Local Electoral Regulations

The Electoral Regulations include provisions that would be helpful to local elections such as:

· Telephone dictation for voters with disabilities

· Receipt of special votes electronically.

(xvii) Relationship with Electoral Commission

Some voters, confused about who was responsible for running the council elections, contacted the Electoral Commission. The Electoral Commission typically referred callers to the council and enquirers ended up calling the council call centre only to be referred on to Independent Election Services. There should be consideration to jointly promoting awareness about who enquirers should contact with queries about local elections. This does not require a legislative change but could be implemented through Local Government New Zealand.

Timetable for 2019 elections

Electoral system

67. If the council wishes to change the electoral system from First Past the Post to Single Transferable Vote, a resolution is required by 12 September 2017. Such a resolution might then be subject to a petition for a poll. Alternatively the council could conduct a poll.

Māori wards

68. If the council wishes to establish Māori wards, a resolution is required by 23 November 2017. Such a resolution might then be subject to a petition for a poll. Alternatively the council could conduct a poll.

Review of representation arrangements

69. The council is required to review:

· whether the election of councillors is on a ward basis or at large and, for each local board, whether election of board members is on a subdivision basis or at large

· the number of members in each local board within a minimum of five and a maximum of twelve

· if there are wards or subdivisions, what the boundaries are and how many members there are in each

· the names of wards, subdivisions and local boards.

70. Unlike other councils, the council cannot review the number of members of the Governing Body because the legislation sets this at 20 members.

71. The statutory timetable for the review is:

Due dates	Requirement
No earlier than 1 March 2018	A council resolution setting out the council’s initial proposal
Within 14 days of resolution but no later than 8 September 2018	Public notice of the resolution, providing at least one month for submissions
Within 6 weeks of close of submissions	The initial proposal may be amended after considering submissions. Public notice of the final proposal
20 December 2018	Appeals from those who submitted on the initial proposal and fresh objections to any amendments are received
15 January 2019	Appeals and objections are forwarded to the Local Government Commission
11 April 2019	Appeals and objections are determined by the Local Government Commission, which may conduct hearings in order to do this

72. The review will be conducted as one component of the wider governance framework review reported to the Governing Body last December. The Governing Body established a political working party comprising 7 governing body members and 7 local board members.

Consideration

Local board views and implications

73. The report is being presented to all local boards for their views, before being presented back to the Governing Body to finalise a submission to the select committee.

Māori impact statement

74. Initiatives that encourage the community to engage with elections will have a positive impact on Māori. There are activities associated with elections that are particularly significant to mana whenua, such as the pōwhiri to welcome all elected members following the elections.

75. The survey of candidates asked candidates to identify their ethnicities. Ten per cent of candidates were Māori, compared to 9 per cent of the total Auckland population. As a result of the election, 7 per cent of elected members are Māori (115 of 170 elected members replied to the survey).

76. There will be an opportunity to consider the establishment of Māori wards for the 2019 elections.

Implementation

77. This report will be presented to local boards for their comments, to be included in a report back to the Governing Body so that the Governing Body can finalise its submission to the select committee.

Attachments

There are no attachments for this report.

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Rex Hewitt - Relationship Manager

Requirement FY 2015-2016	Status	Comments
A strategic plan for next 3 – 5 years - reviewed every 3 years.	Compliant	2014-2019 Strategic Plan in effect.
Audited financial accounts and audit management letter.	Compliant	Provided
Business plan including: · A minimum of three key performance indicators and budget allocations for programme areas.	Compliant	Provided
Annual review report: · Achievement of previous year’s objectives against business plan.	Compliant	Provided
2017-2018 Indicative Budget	Compliant	Provided
Annual BID programme reporting and alignment meeting between Manurewa Local Board and business association board.	Pending	All BIDs are advised that this meeting must be scheduled before the end of this fiscal year.
BID Programme Agreement	Compliant	Provided
Summary	Recommend Targeted Rate	Staff are satisfied that Manurewa BID is in substantial compliance with policy reporting requirements, and the local board meeting will be arranged in a timely manner.

Requirement FY 2015-2016	Status	Comments
A strategic plan for next 3 – 5 years - reviewed every 3 years.	Compliant	2014-2019 Strategic Plan in effect.
Audited financial accounts and audit management letter.	Compliant	Provided
Business plan including: · A minimum of three key performance indicators and budget allocations for programme areas.	Compliant	Provided
Annual review report: · Achievement of previous year’s objectives against business plan.	Compliant	Provided
2017-2018 Indicative Budget	Compliant	Provided
Annual BID programme reporting and alignment meeting between Manurewa Local Board and business association board.	Pending	All BIDs are advised that this meeting must be scheduled before the end of this fiscal year.
BID Programme Agreement	Compliant	Fully signed agreement provided.
Summary	Recommend Targeted Rate	Staff are satisfied that Wiri BID is in substantial compliance with policy reporting requirements for the purpose of the recommendation of this report, and the local board meeting will be held in a timely manner.

Chairperson	Angela Dalton
Deputy Chairperson	Rangi McLean
Members	Joseph Allan
	Simeon Brown
	Stella Cattle
	Sarah Colcord
	Angela Cunningham-Marino
	Ken Penney