Agenda of Maungakiekie-Tāmaki Local Board

I hereby give notice that an ordinary meeting of the Maungakiekie-Tāmaki Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 27 April 2017

4:00pm

Local Board Office
7-13 Pilkington Road
Panmure

Maungakiekie-Tāmaki Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Josephine Bartley
Deputy Chairperson	Don Allan
Members	Debbie Burrows
	Bernie Diver
	Nerissa Henry
	Chris Makoare
	Alan Verrall

(Quorum 4 members)

Philippa Hillman

Democracy Advisor, Maungakiekie-Tāmaki Local Board

19 April 2017

Contact Telephone: (09) 570 3840 / 021706137

Email: philippa.hillman@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Maungakiekie-Tāmaki Local Board

27 April 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation : Glen Innes Business Association 5

8.2 Deputation : Onehunga Business Association 6

8.3 Deputation : Panmure Business Association 6

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 7

12 Governing Body Member's Update 9

13 Chairperson's Report to the Maungakiekie-Tāmaki Local Board 11

14 Board Members' Reports 13

15 Disposals recommendation report 15

16 Business Improvement District (BID) Programme Annual Report to Maungakiekie-Tāmaki Local Board 21

17 Auckland Transport Monthly report - April 2016 35

18 Approval of the draft Maungakiekie-Tāmaki Local Board Plan 2017 39

19 Local board feedback on Government’s Urban Development Authorities Discussion Document 73

20 Local Government New Zealand conference and Annual General Meeting 2017 207

21 Urgent Decision made by the Maungakiekie-Tāmaki Local Board, AMETI Stage 2A Notice of Requirement 211

22 Record of Maungakiekie-Tāmaki Local Board Workshops - April 2017 231

23 Governance Forward Work Calendar 237

24 Consideration of Extraordinary Items

PUBLIC EXCLUDED

25 Procedural Motion to Exclude the Public 241

C1 Acquisition of land for open space - Onehunga 241

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 March 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation : Glen Innes Business Association

Purpose

1. To present to the board concerning the Glen Innes Business Association’s activities as part of their annual reporting to council.

Executive summary

2. The Auckland Region Business Improvement District Policy requires annual BID programme reporting and alignment workshop/meeting/presentation between the Local Board and the business association.

3. The local board is also has the responsibility to report to their constituents that the BID programme targeted rate money has been spent as intended i.e. as set out in the business association strategic plans.

4. This deputation provides an opportunity for the Local Board to be updated on the BID’s activities, accountability and future plans so that it can respond to any community questions about the BID expenditure. It also provides an opportunity for the local board and the business association to identify any areas of collaboration.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board thanks representatives from Glen Innes Business Association for the presentation.

8.2 Deputation : Onehunga Business Association

Purpose

1. To present to the board concerning the Onehunga Business Association’s activities as part of their annual reporting to council.

Executive summary

2. The Auckland Region Business Improvement District Policy requires annual BID programme reporting and alignment workshop/meeting/presentation between the Local Board and the business association.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board thanks representatives from Onehunga Business Association for the presentation.

8.3 Deputation : Panmure Business Association

Purpose

1. To present to the board concerning the Panmure Business Association’s activities as part of their annual reporting to council.

Executive summary

2. The Auckland Region Business Improvement District Policy requires annual BID programme reporting and alignment workshop/meeting/presentation between the Local Board and the business association.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board thanks representatives from Panmure Business Association for the presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Maungakiekie-Tāmaki Local Board

27 April 2017

Disposals recommendation report

File No.: CP2017/05721

Purpose

1. This report seeks the Maungakiekie-Tāmaki Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the Finance and Performance Committee the disposal of the council owned property at 3 Mountwell Crescent, Mt Wellington.

Executive summary

2. 3 Mountwell Crescent, Mt Wellington is a council owned site acquired under section 572 of the Local Government Act 1974. Auckland Transport has advised that it is no longer required for Auckland Transport’s infrastructure purposes. The subject site has been identified by council and Crown agencies as suitable for emergency housing purposes with the potential to deliver several dwellings on site. The rationalisation process for the property commenced in March 2017. Consultation with council and its CCOs, Iwi authorities and the Maungakiekie-Tāmaki Local Board has now taken place. As no alternative service uses have been identified and the feedback received has been supportive of the emergency housing proposal, Panuku recommend that 3 Mountwell Crescent, Mt Wellington be transferred to HNZ for emergency housing purposes at market value.

3. A resolution approving the disposal of the subject site is required from the governing body before the proposed divestment can be progressed.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to transfer 3 Mountwell Crescent, Mt Wellington to Housing New Zealand for emergency housing purposes at market value.

Comments

4. Panuku and Auckland Council’s Stakeholder and Land Advisory team in Community Facilities work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell. The subject sites are identified as potentially saleable through the review process.

5. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to the Auckland Council governing body.

Property information

6. 3 Mountwell Crescent, Mt Wellington is a 1972m² vacant land site remaining from land originally acquired by the former Auckland City Council in 1998 for commercial and industrial purposes.

7. In March 2017, Auckland Transport advised that 3 Mountwell Crescent, Mt Wellington was no longer required for Auckland Transport’s infrastructure purposes and would be transferred to Panuku for rationalisation.

8. 3 Mountwell Crescent, Mt Wellington is included in the boundaries of the Tāmaki spatial priority area.

9. 3 Mountwell Crescent, Mt Wellington has been identified by Auckland Council and Crown agencies as suitable for emergency housing purposes with the potential to deliver several dwellings on site.

10. The Unitary Plan zoning of 3 Mountwell Crescent, Mt Wellington is town centre. It has a 2014 capital value of $1,940,000. 3 Mountwell Crescent, Mt Wellington is not subject to offer back obligations under section 40 of the Public Works Act 1981 as the land was acquired under section 572 of the Local Government Act 1974. Section 572 (6) states that ‘Section 40 to 42 of the Public Works Act 1981 shall not apply to the sale of any land under this section’.

Consideration

Internal consultation

10. The internal consultation for 3 Mountwell Crescent, Mt Wellington commenced in March 2017. No alternative service uses were identified.

Local board views and implications

11. Local boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the expression of interest period, relevant local boards are engaged with.

12. Panuku provided an information memorandum and had scheduled a workshop with the Maungakiekie-Tāmaki Local Board regarding the proposed transfer of 3 Mountwell Crescent, Mt Wellington to HNZ for emergency housing purposes. At the time of agenda close for reporting, the board had not provided informal feedback.

13. This report provides the board with an opportunity to formalise its views regarding the property.

Māori impact statement

14. Relevant mana whenua iwi authorities were contacted regarding the potential divestment of 3 Mountwell Crescent, Mt Wellington. Due to the timeframes involved with this recommended disposal that feedback was not available at the time of the report being written; once the feedback is available, Panuku will provide it to the Maungakiekie-Tāmaki Local Board at its April meeting.

Implementation

15. Following completion of the rationalisation process, the site will be presented to the Finance and Performance Committee with a recommendation to divest. If the Finance and Performance Committee approves the proposed disposal of the site, Panuku will transfer 3 Mountwell Crescent, Mt Wellington to HNZ for emergency housing purposes at market value.

16. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Attachments

No.	Title	Page
a ⇩	Images of 3 Mountwell Crescent, Mt Wellington	19

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review, Panuku Development Auckland

Authorisers

Letitia McColl - Team Leader Portfolio Review, Panuku Development Auckland

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 April 2017

Business Improvement District (BID) Programme Annual Report to Maungakiekie-Tāmaki Local Board

File No.: CP2017/04081

Purpose

1. This report provides information to Maungakiekie-Tāmaki Local Board regarding accountability for Business Improvement District programme targeted rate grant funding for the three business associations operating BID programmes in the board’s area.

2. The report is a requirement of the Auckland Council BID Policy (2016), which came into effect on 1 July 2016.

Executive summary

3. The 2016 Auckland Council BID policy was developed to encourage improved governance of BID committees and management, which will improve financial methods, programme delivery and transparency to their members.

4. This report indicates business associations’ compliance with the BID policy. Information presented is based on documents submitted by BID programmes to council’s BID team to date. The report recommends that the local board should recommend to the governing body to strike the targeted rate for BID programmes in their area in the coming financial year, based on their compliance with the policy.

5. The BIDs covered by this report are operated by:

· Glen Innes Business Association

· The Onehunga Business Association

· The Panmure Business Association

Recommendations

That the Maungakiekie-Tāmaki Local Board:

a) recommends to the governing body to strike the targeted rate for the Glen Innes BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan;

b) recommends to the governing body to strike the targeted rate for the Onehunga BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan;

c) recommends to the governing body to strike the targeted rate for the Panmure BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

Comments

6. The Council Business Improvement District (BID) Policy 2016 outlines the principles behind the council BID programme. It lays out the process for establishing, expanding, and terminating BIDs, as well prescribing standards and guidelines for operating BIDs. Accountability requirements are a key part of these standards. Please see Attachment A for a description of key elements of the BID programme.

Local board allocated decision-making

7. Local boards are allocated a number of governance and decision-making responsibilities. One of these is annually recommending BID programme targeted rates to the governing body to allow collection of targeted rate revenue for business associations that operate BID programmes. This action assures that the local board and their BIDs are in alignment on their goals for town centre development in their respective areas.

8. Approval of specific dollar amounts of BID targeted rates for each BID rests with the governing body as part of its approval of the 2017-2018 Annual Plan.

9. A number of local boards provide additional funding to local BIDs but accountability for that funding is additional to the requirements under the BID policy. If a local board makes an additional grant to a BID, the accountability requirements pertaining to that grant should be agreed as part of that grant process, and are not included in this report.

Compliance with BID Policy

10. The Auckland Council BID Policy (2016) is the means for council to ensure accountability for targeted rate funding by requiring regular reporting. Specifically, BIDs are required to provide council the following documents as approved at their annual AGM:

· A current strategic plan – This shows that the BID has carefully considered medium to long term opportunities and has allocated resources to accomplished priorities.

· Signed audited accounts for the most recently completed fiscal year (required only every two years for smaller BIDs) - Provide assurance that the BID is managing its members’ targeted rates funds responsibly.

· A report on the year just completed. – Evidence that their programmes address priorities of the strategic plan and benefit ratepayers.

· A business plan for the coming year – Forward planning, based on the strategic plan, sets one-year goals.

· An indicative budget for the following year - The Council Annual Plan requires targeted rates be identified a year in advance to coincide with the Annual Plan process which sets all rates.

· Programme Agreement between each BID and council – This embodies basic parameters of the council/ BID relationship. It is renewed every three years, or a term mutually acceptable to council and the BID. A new Programme Agreement is required this year to correspond to the new 2016 policy.

11. All of the above BIDs are in compliance with the BID policy for the year 2015-2016 for the purpose of striking the BID targeted rate in the Annual Plan for 2017-2018. The level of compliance by the three Maungakiekie-Tāmaki local board area business associations is shown in Attachments B - D.

12. Some BIDs are planning an increase in their targeted rates revenue this year. For a comparison of BID targeted rates please see Attachment E.

Consideration

Local board views and implications

13. Recommending that the governing body strike the targeted rate for BIDs in the Maungakiekie-Tāmaki local board area means that those BID programmes will continue to raise funds from targeted rates on ratepayers in their districts, and provide services in accordance with their members’ priorities as stated in their Strategic Plans.

Māori impact statement

14. This decision will have no adverse effects on, or particular benefits to, the Maori population.

Implementation

15. If the local board accepts the recommendations of this report, it will recommend to the governing body that the targeted rates for each BID be struck as stated in the 2017-2018 Annual Plan. The governing body will approve specific dollar amounts for each BID as part of its approval of the Annual Plan.

Attachments

No.	Title	Page
a ⇩	Key Elements of the BID Programme	25
b ⇩	Glen Innes BID Compliance Table	27
c ⇩	Onehunga BID Compliance Table	29
d ⇩	Panmure BID Compliance Table	31
e ⇩	Targeted Rates Revenue Comparison Table All BIDs	33

Signatories

Authors

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 April 2017

Attachment A

Annual Report to Local Boards on BID Policy Compliance

Business Improvement Districts: Key Elements

What is a BID?

· A specified commercial area – town centre, industrial area, or a combination – designated for a targeted rate with boundaries agreed by the local board and business association.

· Commercial property owners in that area vote in a formal ballot to raise a specified targeted rate amount from their own properties within the district, after a thorough consultation process.

· The targeted rates are collected by council through regular rates invoicing of ratepayers. Those rates are then transferred quarterly by council to the business association which operates the BID programme.

· 100% of rates are returned to the association.

· The business association uses these funds to provide programmes and services according to priorities established by its membership (ratepayers and businesses) that directly benefit the members.

· These programmes are guided by a multi-year Strategic Plan and annual Business Plan approved by the membership at the Annual General Meeting.

· Services provided by the BID may not replace normal council services.

· A BID is not an extension of council.

Advantages of a BID

· Ratepayers decided for themselves whether to raise a targeted rate from their own property.

· Funds raised from targeted rates are returned directly to the business association in the area they are raised from.

· The targeted ratepayers have full control over how their money is used.

· Targeted rates provided an assured source of funding for on-going programmes, which allows hiring of professional staff to alleviate the burden of relying on volunteers.

· By speaking with one unified voice they can have more influence in advocating for the interests of their community.

· They can raise additional funding to augment their targeted rates revenue.

Council’s expectations and roles

· The governing body strikes the targeted rate for all BIDs as part of the Annual Plan process.

· Council sets accountability requirements through its BID policy, and the BID team monitors compliance throughout the year.

· Council does not tell the association how to use its BID money, nor does it interfere in the governance or management of the BID.

· Council staff report to local boards annually on compliance with the BID policy.

· In the case of serious concerns such as indications of poor financial management, violations of the policy, or ineffectiveness, council may directly intervene in the management of the organisation as allowed by the BID policy.

Local Board roles:

· The local board approves establishment and expansion of all BIDs.

· Local boards are delegated the authority to recommend to the governing body to strike the targeted rate for BIDs in its area as part of the Annual Plan process.

· Local boards maintain regular contact with the BIDs to keep their local economic development and other interests aligned.

· The board appoints a local board representative to the executive committee of each BID/business association to serve as a conduit of information to and from council.

###

Maungakiekie-Tāmaki Local Board

27 April 2017

Business Improvement District (BID) Programme - Annual Report to Maungakiekie Tāmaki Local Board 2016/17

Attachment B: Glen Innes Business Association BID programme

Glen Innes Business Association has met the requirements of the BID programme for the 2015/16 financial year for the purpose of striking the targeted rate.

Reporting Status

Requirement FY 2015-2016	Status	Comments
A strategic plan for next 3 – 5 years - reviewed every 3 years.	Pending	Strategic Plan in preparation to present to 2017 AGM, per agreement with staff.
Audited financial accounts and audit management letter.	Compliant	Provided.
Business plan including: · A minimum of three key performance indicators and budget allocations for programme areas.	Compliant	Provided.
Annual review report: · Achievement of previous year’s objectives against business plan.	Compliant	Provided.
2017-2018 Indicative Budget	Compliant	Provided.
Annual BID programme reporting and alignment meeting between Maungakiekie-Tāmaki Local Board and business association board.	Pending	All BIDs are advised that this meeting must be scheduled before the end of this fiscal year.
BID Programme Agreement	Compliant	Fully signed agreement provided.
Summary	Recommend Targeted Rate	Staff are satisfied that Glen Innes BID is in substantial compliance with policy reporting requirements, pending documents will be provided, and the local board meeting will be arranged in a timely manner.

Maungakiekie-Tāmaki Local Board

27 April 2017

Business Improvement District (BID) Programme - Annual Report to Maungakiekie Tāmaki Local Board 2016/17

Attachment C: Onehunga Business Association BID programme

Onehunga Business Association will meet the requirements of the BID programme for the 2015-16 financial year for the purpose of striking the targeted rate.

Reporting Status

Requirement FY 2015-2016	Status	Comments
A strategic plan for next 3 – 5 years - reviewed every 3 years.	Compliant	2015-2020 Strategic Plan in effect.
Audited financial accounts and audit management letter.	Compliant	Provided.
Business plan including: · A minimum of three key performance indicators and budget allocations for programme areas.	Compliant	Provided.
Annual review report: · Achievement of previous year’s objectives against business plan.	Compliant	Provided.
2017-2018 Indicative Budget	Compliant	Provided.
Annual BID programme reporting and alignment meeting between Maungakiekie-Tāmaki Local Board and business association board.	Pending	All BIDs are advised that this meeting must be scheduled before the end of this fiscal year.
BID Programme Agreement	Non-compliant	Not provided.
Summary	Recommend Targeted Rate	Staff are satisfied that Onehunga BID is in substantial compliance with policy reporting requirements, pending documents will be provided, and local board meeting will be held in a timely manner. Recommendation is based on past performance.

Maungakiekie-Tāmaki Local Board

27 April 2017

Business Improvement District (BID) Programme - Annual Report to Maungakiekie Tāmaki Local Board 2016/17

Attachment D: Panmure Business Association BID programme

Panmure Business Association has met the requirements of the BID programme for the 2015/16 financial year for the purpose of striking the targeted rate.

Reporting Status

Requirement FY 2015-2016	Status	Comments
A strategic plan for next 3 – 5 years - reviewed every 3 years.	Compliant	2015-2018 Strategic Plan in effect.
Audited financial accounts and audit management letter.	Compliant	Provided.
Business plan including: · A minimum of three key performance indicators and budget allocations for programme areas.	Compliant	Provided.
Annual review report: · Achievement of previous year’s objectives against business plan.	Compliant	Provided.
2017-2018 Indicative Budget	Compliant	Provided.
Annual BID programme reporting and alignment meeting between Maungakiekie-Tāmaki Local Board and business association board.	Pending	All BIDs are advised that this meeting must be scheduled before the end of this fiscal year.
BID Programme Agreement	Compliant	Fully signed agreement provided.
Summary	Recommend Targeted Rate	Staff are satisfied that Panmure BID is in substantial compliance with policy reporting requirements, and local board meeting will be held in a timely manner.

Maungakiekie-Tāmaki Local Board

27 April 2017

Auckland Transport Monthly report - April 2016

File No.: CP2017/06368

Purpose

1. The purpose of the report is to update the Local Board on transport-related matters and to provide information about recent Auckland Transport (AT) activities in the Local Board area.

Executive Summary

2. This report responds to resolutions and requests on transport-related matters, provides an update on the current status of Local Board Transport Capital Fund (LBTCF) and provides an opportunity for the board to nominate and discuss any proposed LBTCF projects.

3. The report provides information from the Auckland Transport organization on matters of specific application and interest to the Maungakiekie Tāmaki Local Board and its community.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receives the Auckland Transport monthly report for April 2017.

Comments

Strategic alignment

4. Auckland Transport has a commitment to improve the network optimisation and resilience for predictable travel times. A key area identified by Auckland Transport and The NZ Transport Agency is the Auckland-Manukau Eastern Transport Initiative (AMETI) project.

5. AMETI Eastern Busway – Panmure to Pakuranga

6. This update provides the Local Board with a summary of key areas of progress.

Notice of Requirement

7. The public submission stage of the Notice of Requirement process ended on 20 March. Auckland Council received approximately 60 submissions and Auckland Transport is currently reviewing each of these in detail. A date for the hearing will be advised shortly and will be communicated to all those who made submissions, Maungakiekie Tāmaki Local Board and the wider public.

Geotechnical, pavement and services investigation

8. Pavement and services investigations on Lagoon Drive and Panmure Roundabout are now complete and the results are being processed.

Mana Whenua

9. Auckland Transport are continuing engagement with Mana Whenua to develop the design for Mokoia Pa and urban design/landscaping of Pakuranga Road. In addition to ensuring protection and mitigation of important cultural sites, we are working with Mana Whenua on creating a cultural narrative that can be publicly displayed throughout the area.

Panmure Lagoon mitigation

10. Auckland Transport presented the board with a proposal for mitigation of the Panmure Lagoon Recreational Centre carpark land. The board requested this proposal be presented to the board for resolution from parks. As the land owners this decision is the boards to make. Parks will prepare this for the May board meeting.

Transport capital fund update

11. Auckland Transport provides the local board with $560,009 per year to deliver transport projects within the board area. This fund is available to be used at any time over the three year term. Although this fund is for the discretion of the board. Auckland Transport have criteria the projects are required to meet.

12. The Maungakiekie-Tāmaki Local Board have not yet allocated any funds in this term, however there are three business areas earmarked for investment from Auckland Council. They are Onehunga – transform, Glen Innes – Transform and Panmure – Unlock, these projects are led by Pānuku Development Auckland. Each of these projects will see significant investment in to these town centres. The board may wish to delay decisions on transport capital fund projects, until there is better understanding of how a contribution from the board to the transport components of these projects could add value to the community.

13. Updates - current projects

Project Name

Problem or Opportunity Being Addressed

Current Status

Catch pit in Onehunga Mall (outside Bean There café)

Flooding outside Bean There Café in Onehunga Mall following a streetscape upgrade.

April 2017

Auckland Council requires an additional catch pit opposite Grey Street and will fund this from their budget.

Auckland Transport no longer requires the $8,000 for a catch pit outside Bean There café. This will now be returned to the board’s allocation.

March 2017

In September 2016 the previous board approved $8,000 funding from the Transport Capital Fund to install a catch pit outside Bean There Café in Onehunga Mall to prevent flooding of the cafe.

Auckland Transport identified that the majority of the water run off issues were originating in Grey Street. Watercare and Auckland Transport have worked together to install additional catch pits and soak holes in Grey Street and Onehunga Mall (opposite Grey Street) funded by Watercare. This work should prevent the need for an additional catch pit outside the café.

Due to the heavy rainfall in early March 2017, Watercare have suggested retaining the sandbags outside the café until they are 100% comfortable that the Grey Street solution is sufficient.

Auckland Transport recommends retaining the $8,000 until there is certainty that the additional catch pit is not required, if this is the case the funds will be returned back to the local board capital fund.

Financials update

Regional update

Rail station security and customer service update

14. Auckland Transport and Council continue to invest in public transport and patronage continues to grow. We are expecting to surpass our target of 19.5 million train journeys in a year at year end 30^th June 2017. We are launching a programme of work covering three years to improve customer experience, increase security and safety and reduce vandalism and fare evasion. This will underpin the retention of existing customers and support the acquisition of new customers.

15. The first initiative is to bring together the ticket office and Customer Service Centre (CSC) function at five locations. (Britomart, New Market, New Lynn, Papakura and Manukau.) At Panmure station the ticket office will become a CSC. Currently a customer can expect to line up at one office to get journey planning advice (AT’s CSC) and at another to buy a cash ticket (TDAK’s ticket office). Bringing these together means cost savings, better customer experience and a faster ticketing service. It also means a consistent service across all stations.

16. As such the ticket office roles will be disestablished and AT will recruit more CSC personnel. Any Transdev staff affected will be redeployed within Transdev where possible and encouraged to apply for AT roles. They will also be offered outplacement services including training on CV writing and interviewing skills.

17. The newly integrated offices will be in place by Monday 31^st July.

18. A second initiative is a proposed pilot of 18 multi-modal transport officers who will be deployed, initially, on the Western Line. These proposed roles are in response to new legislation expected to be passed by Parliament in 2017 which means they will be able to issue penalty notices for fare evasion as well as provide on-board safety and security. We will provide more details of the programme as they are worked through by AT and Transdev.

19. In addition eight more train stations will be gated stations due to be gated meaning 90% of trips will be through a gated station. Those stations are Otahuhu, Manurewa, Papatoetoe, Henderson, Parnell and Middlemore.

20. The combination of on-board Transport Officers, improved face-to-face ticket purchases and AT HOP top-up at stations and more AT HOP electronic gates at stations will reduce vandalism, reduced fare evasion and create a better customer experience.

Light Rail

21. Both the New Zealand Transport Agency (NZTA) and Auckland Transport (AT) boards have agreed that there will be a staged, integrated transition from bus to light rail transit from Airport to the city centre, based on future demand and capacity, and to commence route protection for this important gateway corridor between two of Auckland’s key growing employment areas.

22. Further work will be done to assess key operational elements, required trade-offs, flow on effects, transition impacts and network resilience issues. The NZ Transport Agency and Auckland Transport will work together with Auckland Council to determine an integrated approach that enables a progression from bus to light rail transit. The timing for this transition will be based on demand and capacity.

23. The most recent Advanced Bus Solution study (ABS), commissioned by the NZ Transport Agency, is a useful input into existing data and builds on previous studies such as the Central Access Plan (CAP), the South-Western Multi-modal Airport Rapid Transit Study (SMART) and the Auckland Transport Alignment Project (ATAP), with Auckland Council.

24. In parallel, work will be undertaken to progress route protection of the south-eastern connection from the Airport to Manukau City Centre and east to Botany to ensure good connections to the Airport and its surrounding employment zones.

25. NZTA and AT will continue to work with Auckland Council and Auckland International Airport Limited to jointly develop and implement a package of short term access improvements to the Airport.

Local board views and implications

26. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

27. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

28. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Authors

Melanie Dale - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 April 2017

Approval of the draft Maungakiekie-Tāmaki Local Board Plan 2017

File No.: CP2017/05448

Purpose

1. To approve the draft Maungakiekie-Tāmaki Local Board Plan 2017 and the Maungakiekie-Tāmaki Local Board Plan summary for public consultation and set dates for key engagement events.

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October 2017.

3. The draft plan and summary are attached to this report for the local board to approve for public consultation.

4. Consultation using the Special Consultative Procedure (SCP) is taking place from 22 May to 30 June 2017.

5. The formal engagement events the board will conduct are detailed as follows:

· Have Your Say, Wednesday 14 June, 6.30pm to 8pm at the Panmure Hall, 7-13 Pilkington Road, Panmure

· Have Your Say, Tuesday 20 June, 6.00pm to 7.30pm at the Onehunga Community Centre, 83 Church Street, Onehunga.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) approve the draft Maungakiekie-Tāmaki Local Board Plan 2017 for public consultation using the Special Consultative Procedure;

b) approve the Maungakiekie-Tāmaki Local Board Plan summary;

c) delegates to the chairperson to approve any minor edits to the draft local board plan and summary document in the event that any minor edits are required;

d) approve the scheduled formal Have Your Say events, as follows:

i) Have Your Say, Wednesday 14 June, 6.30pm to 8pm at the Panmure Hall, 7-13 Pilkington Road, Panmure;

ii) Have Your Say, Tuesday 20 June, 6.00pm to 7.30pm at the Onehunga Community Centre, 83 Church Street, Onehunga.

Comments

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies

7. The plans inform the development of council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is from 22 May to 30 June 2017.

9. As part of meeting these SCP requirements, a full draft of the local board plan and summary will be made available on the Shape Auckland website, at local libraries, council service centres and the local board office. The summary will also be delivered to all households in the local board area, and engagement events will be scheduled during the SCP period of 22 May to 30 June 2017. These will be advertised on the Shape Auckland website, through local and regional publications, online and through social media.

Consideration

10. The draft plan has been developed by the local board based on discussions with community and feedback collected from surveys and meetings. It also included meetings and discussions with officers to consider current council plans and projected growth for the area.

11. A summary of feedback from community consultation that took place in early 2017 is attached as Attachment C.

Local board views and implications

12. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

13. As part of pre-engagement on the draft plan, the board have:

· considered pre-existing feedback from Mana Whenua

· attended a sub-regional hui with Mana Whenua

14. During the development of the final plan, and throughout the rest of the term, the board also intend to:

· send a copy of the draft plan to Mana Whenua and Mataawaka for formal submission during the SCP

· continue to develop relationships with Mana Whenua and Mataawaka by engaging in bi-annual sub-regional hui

Implementation

15. Formal consultation for the draft local board plan will take place from 22 May to 30 June 2017.

16. Amendments will be made to the final plan during August and September.

17. The local board will adopt the final plan in October 2017.

Attachments

No.	Title	Page
a ⇩	Draft Maungakiekie-Tāmaki Local Board Plan	43
b	Maungakiekie-Tāmaki Local Board Plan Summary (Under Separate Cover, to be tabled at the meeting and placed on the minutes attachment)
c ⇩	Summary of pre-engagement actvity results	69

Signatories

Authors

Victoria Ly - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 April 2017

Attachment C:

Summary of Pre-engagement activity 27 January – 31 March 2017

Approximately 800 people were engaged with while drafting the local board plan. Two topic specific meetings were held (see below) and a further 400 were engaged with more generally.

Activities Undertaken

Date Activity Type Location Purpose Participants

27 January Public Meeting Point England Point England Reserve 15

9 February Public Meeting Onehunga East-West Route 250

20 February Community event Point England Tāmaki Touched ?

22 February Static displays Libraries x 3 General info on plan ?

24 February On-line survey Survey Monkey Gather targeted feedback 49

27 February LB consultation Onehunga Gather targeted feedback 10

February Youth survey Survey Monkey Gather targeted feedback ?

02 March LB consultation Glen Innes Gather targeted feedback 12

03 March Community event Tāmaki Cook Islands regular group 35

12 March Intercept interviews Panmure Panmure Lagoon Fun Day 80

18 March Intercept interviews Onehunga Onehunga Beach Fun Day 5

31 March Intercept interviews Point England Movies in the Park 98

Feb/March Emails to inbox Online Gather targeted feedback 1

Feedback

Feedback was generally very positive about amenities such as beaches, parks, libraries sports, with a wide range of suggestions given. These fell primarily into the following themes:

ECONOMIC DEVELOPMENT

· Increase tourism

· Develop sites such as Onehunga Wharf and Waikaraka Park

· Address unemployment with local jobs

COMMUNITY DEVELOPMENT

· Drop in centres and activities for young people

· Upgrade the libraries

· Improve communication channels between board and community

· More community events and activities

· Reduce homelessness

SAFETY

· Keep public places in good condition to reduce anti-social behaviour

· More CCTV

· Improve safety at train stations (especially Penrose)

· Focus on crime prevention, especially with community patrols and wardens

· Improve public toilets and make them safer

PUBLIC AMENITIES, INFRASTRUCTURE, BUILT ENVIRONMENT

· Underground the power pylons

· Save our heritage buildings

· Improve the footpaths

· Better street lighting

· Do something about the housing crisis

ACTIVE TRANSPORT

· Create more cycleways and network them

· More walking paths (e.g Taumanu Reserve)

ENVIRONMENTAL CONCERNS AND SUSTAINABILITY

· Stop the coastal erosion. Build sea walls

· Clean up the streams and waterways

· Plant more native trees

· Reduce litter in the town centres

TRANSPORT AND ROADING INFRASTRUCTURE

· More park and rides

· Improve the bus services and more feeder bus routes

· Improve the reliability of public transport

· Reduce trucks on residential streets

· Don’t put the East-West link on the waterfront

· Improve access to train stations

· Reduce cost of public transport

PARKS AND GREEN SPACES

· Increase the level of parks maintenance

· More playgrounds

· Increase parks and community facilities to match population growth

· Preserve Point England

· Support the Ngati Paoa development

NB. Bold signifies particularly recurring feedback.

Maungakiekie-Tāmaki Local Board

27 April 2017

Local board feedback on Government’s Urban Development Authorities Discussion Document

File No.: CP2017/06648

Purpose

1. To provide an opportunity for local boards to formally provide feedback on the government’s Urban Development Authorities Discussion Document.

Executive summary

2. The Ministry of Business, Innovation and Employment’s Urban Development Authorities Discussion Document, released in February 2017, proposes new legislation for urban development authorities.

3. The potential legislation is the government’s direct response to recommendations made by the Productivity Commission during the Using Land for Housing inquiry (2015). The government signaled the proposal in August 2016.

4. The discussion document notes that the urban development authority proposal is one of a number of initiatives to improve the urban development system overall, others being the Resource Legislation Amendment Bill and the Productivity Commission inquiry into Better Urban Planning.

5. The proposed legislation is intended to complement the government’s recent introduction of a National Policy Statement on Urban Development Capacity and the Housing Infrastructure Fund.

6. The purpose of the proposed legislation is to enable better urban development at scale, where projects are complex or strategically important.

7. The legislation would enable local and central government:

· to empower nationally or locally significant urban development projects to access more enabling development powers and land use rules; and

· to establish new urban development authorities to support those projects where required.

8. The intention is to overcome barriers to large scale urban development identified by the Productivity Commission’s Using Land for Housing inquiry.

9. The proposed legislation would enable publicly-controlled urban development authorities to plan and oversee the necessary development. Urban development authorities would be granted access powers to overcome these barriers, where applicable and strategically appropriate. This may include:

· powers to acquire parcels of land,

· powers to plan and fund infrastructure

· powers to buy, sell or lease land and buildings and fund infrastructure, and

· override existing and proposed district plans.

10. Developments could include housing, commercial premises, associated infrastructure, and amenities including parks, community spaces or shopping centres. Projects could also be greenfield and part of city expansion. Projects would not be limited to solely housing related projects. Development powers will not be available for stand-alone infrastructure projects.

11. The planning and consenting system as a whole; and any ability for urban development authorities to access powers under the Building Act 2004 and the Building Code will not be considered in this discussion document or during the further development of the urban development authority proposal.

12. In its submission to the Productivity Commission Using Land for Housing draft report in June 2015, the council raised the following points regarding urban development authorities. These are that the council:

· agrees that there can be high value in urban development agency models

· does not support the establishment of a government urban development agency in Auckland

· supports and believes there is scope for government to undertake complementary development activities and work alongside Development Auckland (now Panuku)

· does not support the removal of planning powers from local government to an urban development agency as local government is better placed to undertake local planning.

· recommends government undertakes an evaluation of existing development initiatives it has been involved in in Auckland, e.g. Tāmaki Redevelopment Company Limited, and Hobsonville Point Company Limited.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) endorse the attached feedback on the Urban Development Authorities discussion document.

Consideration

Local board views and implications

13. Local board chairpersons were invited to make an Expression of Interest to be a member of the Political Reference Group providing direction to staff on the submission.

14. The purpose of this report is to seek local board feedback which will be attached to the Auckland Council submission at the Planning Committee.

15. A committee report with the draft Political Reference group submission points will be reported to the 2 May meeting of the Planning Committee, with delegated sign off for the final submission for the 19 May deadline. The submission closing date is very tight and local board feedback will be tabled at the 2 May Planning Committee meeting. We would be grateful for any specific comments you wish to be considered for council submission to be:

· in a word document, regarding the overall proposal to enact new legislation as well as the specific proposals which are included within the overall proposal (see Appendix 1), provided by 28 April 2017. Any feedback received after 28 April and before 15 May 2017 will be attached to the final submission.

· sent to Christina Kaiser christina.kaiser@aucklandcouncil.govt.nz

If you have any questions please contact Christina Kaiser.

Māori impact statement

16. The proposals in the discussion document will have an impact Māori. The discussion document proposes a process to identify potential Urban Development Authorities and develop related plans that may impact on agreed to planning decisions which were made with Māori engagement and input.

17. The Independent Māori Statutory Board (IMSB) are providing input into the submission. The Political Reference Group set up to work with staff on Auckland Council’s submission includes a member of the IMSB Secretariat.

Implementation

18. There are no implementation issues as a result of this report.

Attachments

No.	Title	Page
a ⇩	Urban Development Authorities Discussion Document February 2017	77
b ⇩	Appendix 1 Questions for Consideration	203
c ⇩	Appendix 2 Summary diagram of the processes being proposed under the new legislation	205

Signatories

Authors

Christina Kaiser - Principal Strategic Advisor

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Karen Lyons - General Manager, Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 April 2017

Maungakiekie-Tāmaki Local Board

27 April 2017

Local Government New Zealand conference and Annual General Meeting 2017

File No.: CP2017/05446

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Auckland from Sunday 23 July to Tuesday 25 July 2017 and to invite local boards to nominate representatives to attend.

Executive summary

2. The LGNZ annual conference and AGM takes place at SkyCity from 3pm on Sunday 23 July to 2:15pm on Tuesday 25 July 2017.

3. The AGM takes place on the last day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at its meeting on 23 March 2017. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Penny Hulse as the Chair of LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive (or his nominee).

4. In addition to the official delegates, local board members are invited to attend. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) nominate two representatives to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017;

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy;

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with LGNZ.

Comments

5. The 2017 LGNZ Conference and AGM are being held in Auckland. The conference commences with a powhiri and opening ceremony on Sunday 23 July at 3pm and concludes with the LGNZ AGM at 11:15am on Tuesday 25 July (AGM concludes at 2:15pm).

6. The theme of this year’s conference is “Creating pathways to 2050: Liveable spaces and loveable places”. The programme includes:

· Rt Hon Dame Patsy Reddy (Governor-General of New Zealand) will give the opening keynote address on how involving communities in shaping their local places can build a strong sense of local pride, identity and connection.

· Dr David Warburton (Chief Executive, Auckland Transport) and Mayor Lianne Dalziel, (Christchurch City Council) will look at the role of technology in transport and how smart technology can be integrated in councils future plans. Learn about the practical technology trials underway to understand why New Zealand is a world leader in the implementation of Smart City technology.

· Mayor Craig Little (Wairoa District Council) Mayor John Forbes (Opotiki District Council) and Chris Whelan (Chief Executive, Wellington Regional Economic Development Agency) will discuss attracting inward investment to boost local economy. These three councils will share best practice examples of how their approach has opened the door to investment, strengthening the resilience of their local economy.

· Sir Bob Harvey (Champion for Auckland, Auckland Council) Ludo Campbell-Reid (Design Champion and General Manager, Auckland Design Office, Auckland Council) and Viv Heslop (former Sustainability Lead, Panuku Development Auckland) on bringing together policy, practice and research to inform our council leaders on how they can champion change to create and sustain liveable spaces and loveable places.

· A panel discussion on managing community expectations and delivering the Government's objectives for freshwater water quality which is a challenge facing all of New Zealand. Mark Sainsbury will chair this session with Stuart Crosby (Bay of Plenty Regional Councillor) Rahui Papa (Te Arataura Chairman, Waikato Tainui and a representative of the Iwi Chairs Forum) and Ken Taylor (Director, National Science Challenge, Out Land and Water).

· Holly Ransom (futurist and global strategist) will give the closing keynote address presenting views on how and why we must adapt and be future-ready in a period of unprecedented technological, environmental, and demographic change.

Annual General Meeting

7. The AGM takes place on the last day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Cr Penny Hulse (as Chair of Zone One) and the Chief Executive (or his nominee).

8. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position and Auckland Council’s representative on the Regional Sector Group, Cr Penny Hulse is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2017.

9. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project as soon as possible so that this information can be collated and provided to LGNZ.

Costs

10. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

11. Conference registration includes attendance at all conference business sessions (Sunday - Tuesday), a satchel and contents, daily catering, the Simpson Grierson welcome reception and the Fulton Hogan conference dinner and EXCELLENCE Awards function.

12. The council hosted tours on Sunday 23 July 2017 are not included in the conference registration. Local board members are welcome to attend these at their own cost.

Consideration

Local Board views and implications

13. This is a report to the 21 local boards.

Māori impact statement

14. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

15. The Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Dodd, Kura Kāwana Programme Leader, Local Board Services

Authorisers

Lou Lennane, Business Improvements Manager, Local Board Services

Karen Lyons - General Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 April 2017

Urgent Decision made by the Maungakiekie-Tāmaki Local Board, AMETI Stage 2A Notice of Requirement

File No.: CP2017/06655

Purpose

1. To advise the Maungakiekie-Tāmaki Local Board of an urgent decision signed under delegation for the board’s feedback into the AMETI Stage 2A Notice of Requirement.

Executive summary

2. At the 22 November 2016 Maungakiekie-Tāmaki Local Board meeting the board considered the urgent decisions process and passed resolution MTLB/2016/210:

That the Maungakiekie-Tāmaki Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum;

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board;

c) agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo;

d) note that all urgent decisions will be reported to the next ordinary meeting of the local board. CARRIED

3. Local Board feedback into the AMETI Stage 2A NoR hearings report was due on the 24 March 2017. Given the timing of the board’s next business meeting being held on the 28 March 2017 the urgent decision process was activated in order to meet the deadline.

4. This report provides a copy of the decision made by the board for information (Attachment A).

Recommendation/s

The Maungakiekie-Tāmaki Local Board note the decision made under urgency, that the board:

a) Note that under the Local Government Act 2002 Amendment Act 2014 local boards were tasked with enabling democratic decision making by, and on behalf of, communities within the local board area; and to better enable the purpose of local government to be given effect to within the local board area. In particular meeting the current and future needs of communities for good quality local infrastructure, local public services and performance of regulatory functions in a way that is most cost-effective for households and businesses, efficient and appropriate to present and anticipated future circumstances.

b) Note that one of the Maungakiekie-Tāmaki Local Board Plan (2014 to 2017) outcomes is about “Transport that meets our communities’ and businesses’ needs. Safe, accessible and efficient transport choices that meet the needs of our community and business”.

c) Support in part AMETI Stage 2, noting the following concerns:

i) The board wants to see the benefits of AMETI for the Panmure community. The board remain consistent in its requests that community be involved and heard throughout this project, notably the Panmure Community Action Group as a strong voice of residents.

ii) The board note the concerns raised about public consultation and note that with other transport projects there are working groups put together made up of stakeholders e.g local business, political representatives, community groups and perhaps that would have gone some way in ensuring good community engagement.

iii) The board want to see that AMETI will enable walking, cycling and public transport as well as ensuring safe connections for drivers. The board note the concerns raised that turning Lagoon Drive into a busway limits car access and the issues this raises with very low uptake of public transport. The board are mindful that a large number in the Panmure community are elderly and mobility challenged and for public transport routes to be easily accessible.

iv) The board want to see measures put in place to ensure Panmure businesses do not suffer as a result of this project. The board note the concerns raised by community members about traffic flow by the Jellicoe Road area and the concerns raised about traffic through Queens Road that could affect businesses there.

v) The board support futureproofing to ensure this project meets the needs of the community now and in the future.

vi) The board are committed to working with Ngāti Paoa to ensure that Mokoia Pa site is respected and acknowledged as culturally significant in the history of this area. The board support mitigation agreed to by Ngāti Paoa. The board support the preservation of the historic swing bridge turnstile.

vii) The board note the concerns raised by locals about the removal of the roundabout however also note that there are mixed views about retaining it. The board note its removal will enable the busway, walking and cycling through this area and seek confirmation that better connections will be achieved from its removal.

viii) With the removal of the roundabout the board would like to see better walking connection from the train station to the Panmure Queens Road shops.

ix) The board would like to see measures put in place to minimise the effect on the environment of this project. The board also request tetratraps be installed to capture road run off.

Attachments

No.	Title	Page
a ⇩	Urgent decision - AMETI Stage 2A NoR	213

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 April 2017

Governance Forward Work Calendar

File No.: CP2017/06295

Purpose

1. To present the board with the governance forward work calendar.

Executive Summary

2. This report provides a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Maungakiekie-Tāmaki Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar is updated every month. Each update is reported to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) note the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. The forward work calendar provides elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. The calendar brings together one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It assists staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.

8. The board in its governance role carries out decision making in accordance with its obligations under the Health and Safety at Work Act 2015.

9. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

10. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

11. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

12. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

13. Staff review the calendar each month and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Forward calendar	239

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

27 April 2017

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Maungakiekie-Tāmaki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Onehunga

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.