Ōtara-Papatoetoe Local Board
OPEN MINUTES
|
Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 18 April 2017 at 5.00pm.
Chairperson |
Lotu Fuli |
|
|
|
Deputy Chairperson |
Ross Robertson, QSO, JP |
|
|
|
Members |
Apulu Reece Autagavaia |
|
|
|
|
Dr Ashraf Choudhary, QSO, JP |
|
|
|
|
Dawn Trenberth |
|
|
|
ABSENT
Member |
Donna Lee |
|
|
||
Member |
Mary Gush |
|
|
|
|
ALSO PRESENT
Councillor |
Efeso Collins |
|
|
|
|
|
|
|
|
|
|
Ōtara-Papatoetoe Local Board 18 April 2017 |
|
1 Welcome
Chair L Fuli led the meeting in prayer.
2 Apologies
Resolution number OP/2017/33 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) accept the apologies from Members D Lee and M Gush for absence. Secretarial Note: An apology from Cr Alf Filipaina was noted. |
3 Declaration of Interest
Chair Fuli declared a possible indirect interest in Item 16: Ōtara-Papatoetoe Local Grant Round Two and Quick Response Round Three 2016/17- grant application from the Samoan Methodist Church.
4 Confirmation of Minutes
Resolution number OP/2017/34 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: i. confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 Principal of Papatoetoe Central School
The Board acknowledged Marilyn Gwilliam, Principal of Papatoetoe Central School who is retiring after 12 years of service.
6.1 Acknowledgment of appellants in alcohol licence appeal
The Chair acknowledged the work of the Surrey Crescent Working Group, led by Soala Wilson and supported by Waitematā Local Board, in appealing and winning a recent alcohol licence appeal (Wilson v Durga Sai Ltd.) The Alcohol Regulatory and Licensing Authority decided that local boards have an interest in alcohol licence applications greater than the public, confirming local boards have legal standing to object. This decision benefits all local boards.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
|
|
This item was not considered as Te Huia Taylor was not present.
|
8.2 |
|
|
Resolution number OP/2017/35 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board thank Laurie Wharemate-Keung, Programme Director, Feed the Need Trust and her group for their presentation. |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
|
|
Resolution number OP/2017/36 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board receive the verbal report from the Manukau Ward Councillor Efeso Collins. |
13 |
|
|
Deputy Chair R Robertson and Member D Trenberth tabled their reports. A copy of the reports have been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
|
Resolution number OP/2017/37 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and verbal reports. |
|
a Deputy Chair R Robertson's report b Member D Trenberth's report |
14 |
|
|
Resolution number OP/2017/38 MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update.
|
15 |
Otara-Papatoetoe Local Board Community Grants Programme 2017/2018 |
|
Resolution number OP/2017/39 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board adopt the Ōtara-Papatoetoe Local Board Community Grants Programme 2017/2018.
|
16 |
Ōtara-Papatoetoe Local Grant Round Two and Quick Response Round Three 2016/2017 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number OP/2017/40 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) approve the local grant applications 2016/2017 round two, listed in Table One. Table One: Ōtara-Papatoetoe Local Grants round two applications
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number OP/2017/41 MOVED by Member A Choudhary, seconded by Member R Autagavaia: b) decline the local grant applications 2016/2017 round two, listed in Table Two. Table Two: Ōtara-Papatoetoe Local Grants round two applications
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number OP/2017/42 MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth: c) approve the local grants 2016/2017 round two multi-board applications listed in Table Three. Table Three: Ōtara-Papatoetoe Multiboard Applications:
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number OP/2017/43 MOVED by Member D Trenberth, seconded by Member A Choudhary: d) decline the local grants 2016/2017 round two multi-board application listed in Table Four. Table Four: Ōtara-Papatoetoe Multiboard Applications:
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number OP/2017/44 MOVED by Member A Choudhary, seconded by Member R Autagavaia: e) approve the Quick response 2016/2017 round three applications listed in Table Five. Table Five: Ōtara-Papatoetoe Quick Response Round Three Applications:
|
17 |
|
|
Resolution number OP/2017/45 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board approve additional contingency funding of up to $5000 from 2016/2017 Locally Driven Initiatives (LDI) funding line for CCTV and town centre safety initiatives to cover maintenance of public safety camera assets in Ōtara town centre, Hunters Corner and Papatoetoe main street business areas. |
18 |
Business Improvement District (BID) Programme Annual Report to Otara-Papatoetoe Local Board |
|
Resolution number OP/2017/46 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) recommend to the governing body to strike the targeted rate for the Greater East Tamaki BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan. b) recommend to the governing body to strike the targeted rate for the Hunters Corner BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan. c) recommend to the governing body to strike the targeted rate for the Manukau Central BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan. d) recommend to the governing body to strike the targeted rate for the Old Papatoetoe BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan. e) recommend to the governing body to strike the targeted rate for the Otara BID programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.
|
19 |
Multi-premises lease for Auckland Citizens Advice Bureaux sites within the Ōtara-Papatoetoe Local Board area. |
|
Resolution number OP/2017/47 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule Bureaux Sites (Attachment B of the agenda). b) approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified (Attachment B of the agenda) subject to the following terms and conditions: i) the lease term will be two years commencing on 1 July 2016, with two three year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised; ii) rent will be $1.00 plus GST per annum; iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Bureaux Sites (Attachment B); iv) that operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25 per square metre of space occupied; v) the lease making provision to allow for the addition and removal of premises during the term of the lease; vi) provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice; vii) the community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board. viii) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. |
20 |
|
|
Resolution number OP/2017/48 MOVED by Member D Trenberth, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board adopt the Greenways/Local Paths Plan. |
21 |
Auckland Transport Update – Ōtara-Papatoetoe Local Board April 2017 |
|
Resolution number OP/2017/49 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board receive the Auckland Transport update April 2017 report. |
22 |
Panuku Development Auckland Local Board Six-Monthly Update 1 September 2016 to 28 February 2017 |
|
Resolution number OP/2017/50 MOVED by Member A Choudhary, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board receive the Panuku Development Auckland Local Board Update 1 September 2016 to 28 February 2017. |
23 |
Otara-Papatoetoe and Manurewa Local Boards' Terms of Reference with Panuku Development Auckland in relation to Transform Manukau |
|
Resolution number OP/2017/51 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: (a) approve the Terms of Reference to set the stage for a collaborative tripartite approach to the Transform Manukau project. (b) approve the roles and responsibilities of the Local Boards and Panuku as set out in the Terms of Reference. (c) endorse this approach to engagement between Panuku and the Local Boards in Transform project locations. Transform Manukau is one of two Panuku developed and lead Transform project locations and as such there is no existing precedent. |
24 |
|
|
Resolution number OP/2017/52 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) reject the staff recommendation to demolish the Sandbrook community buildings at Sandbrook Reserve, 47R Everitt Road, Otara. b) agree in principle to offer to lease the building and associated land to Feed The Need Trust to use for preparing and distributing school meals, and to run community development programmes, subject to terms and conditions to be developed by staff and reported back to the board for confirmation before an offer is made, including these conditions: i. request Feed the Need to clarify their proposal including the possibility of a relocatable building being moved to Sandbrook Reserve instead of refurbishing the existing buildings. ii. Feed the Need acknowledge that the building is currently unfit for their purpose and that the offer is for the lease of the building in its current state. iii. Feed the Need accepts the risk of vandalism and subsidence. Feed the Need takes sole responsibility for the costs of defending the building, insuring and repairing any damage caused by third parties or caused by subsidence, as well as building maintenance. iv. Feed the Need agrees to carry out building work and other work (details to be developed by council staff) to make the building and grounds fit for purpose. Feed the Need will pay the full costs of the work, including design, consenting, building and fit-out costs. The current building envelope cannot be expanded. v. the offer to lease expires if the building work is not commenced within two years from the date of acceptance of agreement to lease, or is not completed within four years. vi. after the building work is completed, council will enter into a lease with Feed The Need subject to council's standard conditions for community leases (e.g. 5 year term, rent one dollar per year if requested, council retains building ownership.) vii. any other terms and conditions recommended to the council by its legal advisors, before any offer is made to Feed the Need. viii. Feed the Need agree not to obstruct entry to the park or any driveway which may be used for further development of the park. c) request staff to report on reclassification of the reserve, as appropriate for the lease to Feed the Need. |
25 |
Approval of the draft Ōtara-Papatoetoe Local Board Plan 2017 |
||||||||||||
|
Resolution number OP/2017/53 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) approve the draft Ōtara-Papatoetoe Local Board Plan 2017 for public consultation using the Special Consultative Procedure, with these amendments: i) page 7, From the Chair – add translation of Samoan greeting: “(Good life, good health and may your skies be clear.)” ii) page 14, first key initiative – add after Panuku Development Auckland, “MIT and AUT University.” iii) page 19, third key initiative – add two new bullets after Te Puke o Tara Sports Park item, “• Rongomai Park - new sandcarpet playing surface; • Papatoetoe Centennial Pools – refurbish and upgrade.” iv) page 22, second paragraph (We all want …) – add new sentence, “We support programmes and events where our diverse communities come together.” v) page 24, final key objective – add new item, “Fund migrant business support programmes.” vi) page 29, second key initiative – add new item, “Advocate to Auckland Transport to realign Station Rd/ Portage Rd/ Gray Rd intersection.” b) approve the Ōtara-Papatoetoe Local Board Plan summary, with these amendments: vii) Agenda Attachments page 127 From the Chair – add translation of Samoan greeting: “(Good life, good health and may your skies be clear.)” viii) Agenda Attachments page 135 Q5 – delete [4] and substitute [5] ix) Agenda Attachments page 136 – add new item after Papatoetoe Town Hall, “[ ] Rongomai Park - new sandcarpet playing surface.” c) delegate to the Chair to work with staff as a matter of urgency in the event that minor edits are required to the draft local board plan or summary. d) approve the scheduled formal engagement events, as follows:
e) determine that no hearing of submitters will be held and that the draft plan and summary be worded accordingly. e) determine that no formal hearing of submitters will be held and that the draft plan and summary be worded accordingly. |
26 |
|
|
Resolution number OP/2017/54 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) agree to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Maungakiekie-Tāmaki, Papakura, Puketapapa, Whau, and Waitakere Ranges Local Boards for the 2016/19 electoral term; b) appoint member D Trenberth and alternate member R Autagavaia to the Manukau Harbour Forum; c) confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term; d) confirm the Terms of Reference for the Manukau Harbour Forum as outlined in Attachment A of the agenda; e) delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the local board area; f) confirm that any changes to the forum’s terms of reference will be agreed first by the forum then recommended to the nine member boards for their approval, noting that resolutions must be identical; g) note that in order for the requirements of this agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (b)-(f) above (with the exception of (b) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.
|
27 |
Local board feedback on Government’s Urban Development Authorities Discussion Document |
|
Resolution number OP/2017/55 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) delegate to Member Autagavaia to submit feedback to the Planning Committee for the board on the Urban Development Authorities discussion document.
|
28 |
|
|
Resolution number OP/2017/56 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) receive the community-led response to alcohol licensing update report. b) allocate an additional funding allocation of $3000 for this project from the Community Response Fund, to enable advice and support for community objections to be available throughout the rest of the 2016/17 financial year.
|
29 |
Local Government New Zealand conference and Annual General Meeting 2017 |
|
Resolution number OP/2017/57 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) nominate Chair L Fuli and member D Trenberth to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017 . b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with LGNZ. |
30 |
Local Board representative invited to attend Papatoetoe Sports and Community Charitable Trust (Kolmar Centre) meetings |
|
Resolution number OP/2017/58 MOVED by Member R Autagavaia, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) appoint board Deputy Chair R Robertson as representative and Member A Choudhary as alternate to represent the local board at Papatoetoe Sports and Community Charitable Trust (Kolmar Centre) meetings.
|
31 |
Funding for the "2017 Tuia Te Here Tangata" Leadership Development Programme |
|
Resolution number OP/2017/59 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) support the local board Chair in her participation as a mentor in the TUIA Te Here Tangata rangatahi leadership mentoring programme for the Ōtara-Papatoetoe Local Board area in 2017. b) approve up to $3,000 from the Community Response Fund to cover the cost of five three-day wānanga (leadership retreats) to enable the rangatahi/young person to attend as part of their mentoring programme.
|
32 |
|
|
Resolution number OP/2017/60 MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board approve an additional business meeting to be held on Tuesday, 8 August 2017 at 12.30pm at the Woodside Room, Level 1, Manukau Civic, 31-33 Manukau Station Road, Manukau, in order to be able to report to the Governing Body’s August meeting on the Governance Review Framework.
|
33 |
|
|
Resolution number OP/2017/61 MOVED by Member D Trenberth, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board notes the Governance Forward Work Calendar.
|
34 |
|
|
Resolution number OP/2017/62 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board receive the workshop notes from 7, 14 and 28 March 2017.
|
35 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.12 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................