Agenda of Ōrākei Local Board

Ōrākei Local Board

20 April 2017

Rescinding the Resolution to Grant a Licence to Occupy and Approval of a New Licence to Occupy, 3-5 Tamaki Drive, Auckland

File No.: CP2017/06041

Purpose

1. To rescind the Ōrākei Local Board (the Local Board) resolution dated 16 July 2012, to grant a Licence to Occupy to the Outboard Boating Club of Auckland Incorporated (the club) at 3-5 Tamaki Drive, Auckland.

2. To grant to the club a new Licence to Occupy on a reduced area of the land at 3-5 Tamaki Drive, Auckland.

Executive summary

3. The club was granted an annual licence over approximately 7094 square metres of the land at 3-5 Tamaki Drive (the licensed area) in 1959, which it continues to occupy. The land is part of a larger parcel of land, which was classified by Auckland City Council in 1979 to be a recreation reserve under section 17 of the Reserves Act 1977 (the reserve). The plan at Attachment A shows the licensed area on the reserve.

4. In 2011 the club applied to council to be granted a longer term licence over the area, to provide it with greater security of tenure as a component of the club’s then proposed redevelopment of its land. The Local Board’s intention to grant the Licence was publicly notified without any submissions being received. Council staff subsequently submitted a report to the Board, recommending it be granted a new Licence of the area.

5. On July 4, 2012, the Local Board granted a Licence to Occupy the reserve area to the club, commencing on 1 July 2012, for a term of five years, with one further five year right of renewal (Attachment B).

6. As part of the Council’s lease process, staff subsequently became aware that the club’s use of the area had become an exclusive use, which is contrary to the Reserves Act 1977. As a consequence, a licence document has not been provided to the club for execution. Instead, council staff have engaged in dialogue with club representatives in the context of trying to achieve access and use of the reserve by the general public.

7. Presently, the club remains in occupation in reliance on the licence granted to it in 1959, which will continue to roll over annually until it is formally terminated (by either council or the club). The 1959 licence will be terminated at the time a new licence is granted to the club.

8. The Local Board has indicated its desire to make the area of the reserve available for recreation to the public. Accordingly, Council staff and club representatives have agreed on a new plan with areas to be allocated for parking for vehicles and boat trailers belonging to club members and members of the public, while retaining the grassed area to the West for passive recreation. (Attachment C).

9. This report recommends the Ōrākei Local Board rescind its resolution OR/2012/388 because the decision is contrary to the Reserves Act 1977 and provides direction to staff to undertake the process required to achieve the grant of a new Licence to Occupy to the club over a reduced area on the reserve for its on-going non-exclusive use.

Recommendations

That the Ōrākei Local Board:

a) direct council staff to complete the iwi consultation and public notification processes required to allow the board to consider the grant of a new Licence to Occupy of that part of the Reserve outlined in red on Attachment C to the Outboard Boating Club of Auckland Incorporated.

b) appoint a panel to hear and consider any submissions received on the proposal to grant a new Licence to Occupy to the Outboard Boating Club of Auckland Inc.

c) rescind resolution number OR/2012/388, made by the Ōrākei Local Board on 4 July 2012, granting a Licence to Occupy to the Outboard Boating Club of Auckland Incorporated of part of the Recreation Reserve contained in certificate of title NA633/119 at 3-5 Tamaki Drive Auckland.

d) subject to no objections from the iwi consultation and public notification process being received, approve the grant of a new Licence to Occupy of that part of the Reserve outlined in red on the plan at Attachment C to be made available for vehicle access, boat and trailer parking by Outboard Boating Club members on a non-exclusive basis, as well as for public boat and trailer parking and passive recreation on the following terms and conditions;

i) term – five years commencing on the commencement date with a further right of renewal of five years

ii) rent – $1 per annum, plus GST.

iii) the Outboard Boating Club of Auckland Inc will relocate to their own land or remove the security barrier arm at the entrance to the reserve area, and remove the gates and fence from the Tamaki Drive frontage of the Reserve

iv) the Outboard Boating Club of Auckland Inc will remove that part of its building used by Club security staff which currently encroaches on the Reserve

v) the Outboard Boating Club of Auckland Inc will ensure its future operation on the Reserve complements free public access to the reserve

vi) the Outboard Boating Club of Auckland Inc will provide access to the two public boat ramps at a reasonable charge that reflects costs for the maintenance of the ramps

vii) the Outboard Boating Club of Auckland Inc will apply to Auckland Council for an event permit to hold any event(s) on the grassed area of the reserve not included in the Licence

viii) the Outboard Boating Club of Auckland Inc will develop a new Community Outcomes Plan to be approved by the Ōrākei Local Board and attached as a schedule to the new Licence.

ix) all other terms and conditions are to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Comments

Background

10. The reserve at 3-5 Tamaki Drive is situated immediately west of the Outboard Boating Club of Auckland Incorporated (the club) land. It has never been formally named. The Local Board had embarked on the naming process in its previous term, which included consulting with Ngāti Whātua Ōrākei on some naming options for the reserve. Through this process, which included an on-site meeting between Ngāti Whātua and Local Board representatives, Ngāti Whātua Ōrākei was made aware of the Local Board’s intention to reconcile the licence arrangements on the reserve. The naming of the reserve remains unresolved.

11. The club owns land reclaimed from the sea in the late 1980s and early 1990s, on which it has constructed clubrooms and boat launching facilities. The club applied for and was granted a number of resource consents under the Resource Management Act to construct the current 221 berth boat marina it operates on the seabed bordering its land.

12. The club has occupied a 7094m2 area of the Recreation Reserve at 3-5 Tamaki Drive under licence since 1959. In 2010 and 2011 the club wrote to Council seeking to purchase the land, which it currently uses to complement the activities and operations of the club. The purchase was declined by Council because of the reserve’s prime location and its long term open space benefit for the public.

13. The 1959 occupation licence is still in effect. The licence term commenced on 1 September 1959 and has been rolled over annually with the consent of both parties since that date.

14. In 2011 the club applied for a Licence to Occupy the grassed area and the Local Board subsequently resolved to grant the Licence (Attachment B).

15. As part of Council’s lease negotiation process, staff became aware that the club’s use of the area was an exclusive use because public access to the area is substantially restricted by a fence, gates and a barrier arm that the club has erected at the entrance to the reserve on Tamaki Drive. In addition, the club’s use of the reserve for car parking is not appropriate to a reserve classified for a recreation purpose under the Reserves Act.

16. This Licence was not provided to the club for execution because the club’s use of the area for parking and the presence of physical barriers erected by the club prevent free, public access and enjoyment of the area which is contrary to the provisions of its classification as a recreation reserve. A Licence to Occupy is based on the premise of the licensee being authorised to come onto a defined area to carry on an authorised activity, but it does not provide exclusive occupation and use of that area.

17. The club’s current operation and amenity on the reserve includes:

· Security controlled barrier arms and gates restricting access for non-members of the club.

· A small, stand-alone building constructed on the club’s adjoining land which partially encroaches on the reserve.

· Member and non-member boat and trailer car parking, including providing space for the allocation of up to 50 non-member car/trailer parks, for which a system for charging for parking seemed to be operating.

· Occasional overnight parking for those taking overnight boat trips.

· Club events, (stated as approximately 5-6 per year during weekends), including open days, children’s Christmas party, family and children’s fishing competitions and public boat shows.

· Installation of signage and advertising on the reserve.

18. The club states it does not charge for boat parking or storage on the reserve. All storage facilities for members’ vessels, Coast-guard, Surf Life Saving NZ, Police and other vessels are located on the club’s land or land it leases from Kiwirail. Presently access to the area is through the security gate system operated by the club and for which a charge applies.

19. The reserve area was made available to the club under the 1959 Licence at a time when the club had no other land practically available to it. Parking was provided to people using the boat ramps originally authorised by the Auckland Harbour Board on the foreshore. The subsequent reclamations undertaken by the club have provided significant areas available for parking.

20. Since the 1959 agreement the club has undertaken two reclamations that provide substantial car parking areas for club members’ use. The reclamations created 6503m2 (1984) and 2.9732 Ha (2000) of land respectively, which comprises 3.6ha the club now owns.

21. The club has a resource consent 8082/22905 granted by the Auckland Regional Council in 1999 which altered the conditions of earlier consents to make boat launching ramps available to the public and to make charges for their maintenance in that regard.

22. The consent required in part “…..that on completion of the marina two launching ramps and no less than 50 vehicles – trailer parks are able to be used by members of the general public”. The parking requirement was imposed at a time when the club did not own its land.

Proposed Licence to Occupy

23. In April 2015 an on-site meeting was held with club members and representatives, local board members and council staff to discuss an appropriate revised licence area and configuration for the club’s continued use. At the meeting the licence area shown outlined red on Attachment C was considered to be acceptable to the club.

24. The club has indicated a willingness to take up a licence over part of the land to continue to provide vehicle access and parking spaces to service its marina. The agreed proposal was to provide access to an area to be set aside by council for public parking, while ensuring the grassed area of the reserve is available for public passive use. The club is keen to resolve issues regarding public access and has confirmed it will remove its fencing and barrier arms at the Tamaki Drive entrance to the reserve and will relocate them to a location on the common boundary of the reserve and the club’s land (shown marked in yellow on Attachment C).

25. Also, as part of this relocation work, the small watchtower building belonging to the club that is partially constructed on the reserve will be removed. This aspect is also dealt with in the consideration section below.

26. Council staff support the reduced area of the reserve, adjacent to the club’s own land, being included in a new licence to the club. The proposed new licence area will not include the balance of the paved area shown on Attachment C. The western end of the reserve shown on Attachment C will be made available for public parking.

27. The club will allow vehicle access across its proposed licence area to the public parking area at all times. The club will continue to impose a maintenance charge on members of the public wishing to use the public boat ramps the club is required to provide on its land as a condition of its resource consents for its marina.

28. The paved area and the grassed area shown on Attachment C are to be separated by removable bollards. From time to time, the club will be able to make application to the council to hold an event on the grassed area, and if approved council staff would remove the bollards temporarily and the club could use the grassed area for an event or another club-related purpose.

Glen Innes to Tamaki Drive Shared Path

29. The New Zealand Transport Agency (NZTA) and Auckland Transport (AT) are constructing the Glen Innes to Tamaki Drive Shared Path in four sections. An application for a Notice of Requirement has been lodged by NZTA for a large part of the reserve, but this is on hold. A number of options for the location and alignment of fourth section of the shared path, as it approaches Tamaki Drive, are being analysed. The exact location and timing of this part of the shared path is unknown at this time.

30. As part of the shared path project AT may need to designate an area of the reserve to be used as a work depot and staging area during the construction of the path. These works are proposed to take 12 -18 months, during which time the majority of the grassed area and possibly some of the paved area may not be available for either public use or use by the club.

Outboard Boating Club Incorporation

31. The club has been registered as an incorporated society since 10 August 1959. Its audited accounts for the year ended 31 May 2014 show that proper accounting records have been kept. For the years ended 31/5/2013 and 2014, the club’s gross surplus income totalled $1,952,918 and $1,885,070 respectively, providing a net profit of $492,484 and $543,664 after expenses.

32. The club’s main building is regularly affected by high tide levels and so the club is proposing to redevelop its clubroom facilities. The Local Board is aware of the proposals and would like to ensure that club’s plans are not delayed by the new Licence to Occupy arrangement.

Consideration

33. The recommendations within this report fall within the Local Board’s allocated authority relating to local recreation, sports and community facilities.

34. The Local Board has the option not to rescind its previous decision and to allow continued use of the reserve by the club. This would mean that the club has exclusive use over that part of the reserve and continue to exclude free use by the public. This is contrary to the provisions of the Reserves Act 1977 for reserves classified for recreations purposes.

35. If the Local Board chooses not to follow the recommendation in this report to remove the club’s small building from within the Licence area, then the following clauses need to be added to the recommendation:

i) Subject to the club obtaining any necessary regulatory consents for the building; Council staff are directed to undertake public notification and iwi consultation of the Local Board’s proposal to consider approving the grant of a new ground lease for the footprint of the building to the Outboard Boating Club of Auckland Incorporated on the following terms and conditions:

· Term - ten years from the commencement date

· Rent - $1.00 per annum

· All other terms and conditions in accordance with Auckland Council Community Occupancy Guidelines 2012.

ii) The appointed hearings panel to hear and consider any submissions on the proposal to grant a new Lease to the Outboard Boating Club of Auckland Incorporated.

Local board views and implications

36. Council staff attended a workshop, on the proposal for 3-5 Tamaki Drive, with the Local Board on 6 August 2015 at which the Local Board requested a report for consideration.

37. The Local Board has indicated its intention to keep the majority of 3-5 Tamaki Drive as a recreation reserve providing public open space and to provide for a reduced licence area shown on attachment C.

38. The proposed new Licence to Occupy will benefit the Ōrākei Local Board community, and the wider Auckland community, as the reserve will be made accessible for recreation purposes. This has the potential to provide even greater value to the public if the Glen Innes to Tamaki Drive shared path is located near or through the reserve at a future date.

39. Community views will be gathered during the consultation and advertising of the Local Boards intention to consider the grant of any new Licence to Occupy to the club.

Māori impact statement

40. The Local Board’s continued support of community facilities, with respect to leases, provides benefits to the community as a whole, which includes Maori.

41. The Local Board has previously discussed the proposal with Ngāti Whātua Ōrākei in conjunction when considering possible names for the reserve. Further consultation following consideration of this report is proposed.

42. The grant of any new Licence to Occupy to the club is subject to iwi consultation and public advertising.

Implementation

43. Staff will proceed to undertake the consultation and advertising of the proposal. Subsequently any submissions will be analysed and reported to the board if required.

44. If there are no submissions requiring further attention staff can implement the other parts of the resolution.

Attachments

No.	Title	Page
a ⇩	Attachment A Reserve and Current Licence Area.	49
b ⇩	Attachment B Resolution 2012	51
c ⇩	Attachment C Proposed Licence Area	53

Signatories

Author

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

20 April 2017

2016 Elections - Highlights and Issues

File No.: CP2017/03690

Purpose

1. To provide local board input into submissions to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

Executive summary

2. This report has been presented to the Governing Body which has agreed that the report will be presented to all local boards for their feedback on submissions to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”. The issues on which submissions might be based are outlined under the heading later in the report “Submission to Justice and Electoral Select Committee on legislative change”. Local board comments will be reported back to the Governing Body, to decide the final form of the submission.

3. Planning for the 2016 elections commenced at the end of 2014. Staff presented a report to the Governing Body in March 2015, which set out the areas of focus for achieving outcomes in terms of voter and candidate experiences and turnout.

4. This report:

(i) describes initiatives taken in the areas of focus

(ii) evaluates the achievement of the outcomes

(iii) notes other activities associated with the election, such as inaugural meetings

(iv) summarises the budget and forecast expenditure

(v) identifies issues for the council to follow up

(vi) proposes submissions to make to Parliament’s Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”

(vii) outlines the timetable for the review of representation arrangements leading up to the 2019 elections.

5. The 2016 elections were successful. Particular highlights were:

(i) a successful marketing campaign based on the ‘showyourlove’ brand

(ii) innovative approaches to engaging with the community, including through social media, websites and the Love Bus

(iii) increased participation in Kids Voting

(iv) personal assistance provided to the visually impaired

(v) increased turnout over 2013

(vi) the elections came within budget.

6. This report is presented to local boards to provide input to a submission to the Select Committee, with the final submission presented back to the Governing Body in May 2017. The submission needs to be lodged by December 2017.

Recommendation

That the Ōrākei Local Board:

a) agree its comments to be reported back to the Governing Body for inclusion in the Auckland Council’s submission to the Justice and Electoral Select Committee’s “Inquiry into the 2016 local authority elections”.

Comments

Strategic approach

7. A report to the Governing Body in March 2015 set out the strategic approach to the 2016 elections. It identified the following areas of focus:

· communications and community engagement

· candidate awareness

· on-line voting

· optimum use of council resources.

Those areas of focus were to deliver the following outcomes:

· an excellent experience for candidates and voters

· a voter turnout of at least 40 per cent

· a candidate-to-member ratio of three

· user-centric, innovative and transparent local body elections.

8. The following sections describe initiatives taken in these areas of focus and the achievement of the outcomes.

Actions taken in areas of focus

Communications and community engagement

9. Voter participation statistics showed that previous participation rates were low among 18 - 39 year olds and this age group was a key focus for the Election Planning Team.

10. Initiatives included:

· a comprehensive marketing campaign based on the “showyourlove” brand

· advertising – billboards, adshells, bus backs, press, magazine, radio, digital, ethnic radio and newspapers

· heart ballot boxes

· digital bus shelter voting tallies

· targeted social media: videos and articles via VoteAkl social media sites, Facebook, Instagram, Twitter, YouTube

· “Our Auckland” council’s news channel

· Auckland Council channels for posters, such as libraries and service centres

· the Love Bus and community presentations

· showyourlove.co.nz web pages for information about candidates

· Kids Voting programme in schools.

11. The Election Team tested the “showyourlove” brand with audiences. Feedback, particularly from young people, has been very positive. Wellington City Council also developed its own brand, using our ‘love’ concept. Auckland Council and Wellington City Council experienced greater increases over 2013 turnouts than other metropolitan councils.

12. The Love Bus provided a visual reminder of the elections. It stopped at various locations where people gathered, such as at malls, and staff engaged with passers-by.

13. An engagement programme included making presentations to community groups:

· 80 events including: 22 Love Bus events, 11 English for Speakers of Other Languages (ESOL) events, 22 community presentations (total attendance at these presentations was approximately 800), three meetings or informal chats, five5 information stalls

· 10 of these events were run in conjunction with the Electoral Commission

· sessions were facilitated by the deaf community, Disability Network NZ, Tongan and Samoan churches and Korean Youth Leadership Institute independent of council support

· 24 engagement sessions included an interpreter for at least one language; interpreters for eight different languages, including New Zealand sign language, were used

· groups reached included faith communities (Jewish, Muslim), Rainbow communities, Youth, Korean, Chinese, African, Indian, Tongan, Samoan, Sri Lankan, Somalian, Ethiopian, Rwandan, Filipino, West Indian, Burmese, Cambodian and Japanese

· all advisory panels contributed to the elections programme

· engagement activities and events were run in 15 of the 21 local board areas

· approximately 24,000 Aucklanders were reached by engagement activities.

14. The showyourlove.co.nz website provided information about candidates for voters. People often state, when asked in surveys, the reason they do not vote is they lack information about candidates. This website was planned very carefully to ensure that council did not provide any candidate with an electoral advantage. All candidates were given the same opportunity to provide information in addition to the information in their candidate profile statements.

15. A survey conducted after the 2016 elections gauged the effectiveness of these initiatives. The sample size was 1,259 people.

16. Awareness and likelihood of voting:

· awareness of the elections rose from 83 per cent before the campaign to 93 per cent following the campaign

· before the election, 75 per cent intended to vote but after the election only 63 per cent (of the survey sample) actually voted

· of the 35 per cent who did not vote, 56 per cent intended to vote but did not

· reasons given for not voting by the 35 per cent who did not vote include:

o don’t know anything about the candidates (25 per cent)

o don't know enough about the policies (22 per cent)

o did not know when voting finished, missed deadline (18 per cent)

o forgot to vote (18 per cent)

o can't work out who to vote for (16 per cent)

o not interested in politics or politicians (14 per cent)

o didn’t think vote would make a difference (11 per cent)

o couldn’t be bothered voting (11 per cent)

o too much effort to select the candidate (10 per cent)

o had other commitments during that time (10 per cent).

17. Effectiveness of messaging:

· 53 per cent said the ads made them think of their community

· 44 per cent said the ads reminded them of what they love about their city

· 46 per cent said the ads made them more likely to vote.

18. 21 per cent used the web and social media for information about the elections – mostly the Auckland Council website.

19. Of those who intended to vote but did not vote, 25 per cent said on-line or app based voting would encourage them to vote.

20. 74 per cent said they would prefer on-line voting over postal voting with 18 per cent preferring postal voting; those who preferred on-line voting were spread amongst all age groups but were mainly in the younger age groups.

21. The Kids Voting programme was an on-line voting experience for students. Students cannot legally take part in the actual election, but Kids Voting creates awareness of the elections which often flows from the participating students to their families. The Election Team prepared teaching kits class teachers could use to explain how council works. There was a hypothetical referendum question that students voted on using the STV voting system. 11,730 students and 56 schools registered to take part, compared with 8,319 students and 44 schools in 2013. 4,748 students from 41 schools actually voted. The lessons provided to the schools by the Election Team were:

· an introduction to Auckland Council

· an introduction to elections and voting

· a real world on-line referendum case study

· Local boards, wards and local issues

· researching candidates.

Candidate awareness of election information

22. The council’s website provided information for candidates. This included:

· candidate information handbook

· candidate audio booklet

· FAQs

· research material

· how to be nominated

· election timetable

· video explaining Auckland Council

· posters on all Auckland Council channels

· ads in newspapers

· radio

· digital ads.

23. The Election Team focused on on-line content over hard copy booklets. It did not hold candidate information evenings following the experience in 2013 of twenty-eight information evenings gathering only small attendance.

24. Wellington City Council publicised community-based candidate meetings on its website which people apparently found useful. The council could consider this for 2019.

On-line voting

25. Prior to the elections, the Associate Minister of Local Government announced that trials for on-line voting would not take place for the 2016 elections.

26. The community expects to have an on-line option, provided concerns about the security of on-line voting are addressed. In the post-election awareness survey, 74 per cent said they would prefer on-line voting over postal voting.

27. The Finance and Performance Committee resolved in December 2016 to request the Minister of Local Government to explore a pilot trial of an electronic voting system including for by-elections.

Optimum use of council resources

28. Key areas of the council involved in the elections were:

· Democracy Services and Communications and Engagement

· libraries and service centres held election information, received nominations and issued special votes

· communications staff undertook advertising, branding, web content, social media with assistance from the design studio

· bylaws compliance staff enforced the Auckland Transport Elections Signs Bylaw

· Legal Services provided legal advice when required

· Research and Evaluation (RIMU) staff provided advice on demographic data and undertook research for the report on the order of names.

29. Elections planning staff worked closely with the Electoral Commission, Local Government New Zealand (LGNZ) and the Society of Local Government Managers (SOLGM).

30. Council’s election services provider (Independent Election Services Ltd) was based in the central business area, in Anzac Avenue, and was the main central city office. Staff later provided limited services at the Bledisloe service centre in response to demand.

Achievement of outcomes

31. The desired outcomes were:

· an excellent experience for candidates and voters

· a voter turnout of at least 40 per cent

· a candidate-to-member ratio of three

· user-centric, innovative and transparent local body elections.

Candidate experience

32. For the first time, the council conducted an on-line survey of candidates. 150 candidates took part. This feedback shows a positive candidate experience.

33. Key findings were:

· 76 per cent said it was easy, or very easy, to find information

· 88 per cent said that overall they could access the information they needed

· 87 per cent said they used resources on the Auckland Council website

· 83 per cent were aware of the “Love your Auckland – stand for council” campaign

· 80 per cent contributed to their information on the showyourlove.co.nz website

· 50 per cent said this was their first time standing for elected office with Auckland Council and 50 per cent said it was not their first time.

34. The Election Team has noted some candidate issues for following up or improvement:

(i) a couple of candidates were nominated for positions for which they did not intend to stand. In one case a number of candidates on the one ticket arrived at a service centre together, creating increased demand on staff at the last minute. In the future, the Election Team will co-ordinate with ticket campaign managers to help manage the processing of nominations and will provide additional briefings to staff helping at service centres. Legislative change to allow electronic submission of nominations to improve these processes will be sought.

(ii) there was a question whether a Samoan matai title could be used on the nomination form. The legislation prohibits “titles” but does not define “title”. The Electoral Officer, after receiving legal and cultural advice, allowed matai “titles” on the basis they were used more like names than titles. It would be helpful to have legislative guidance on this.

(iii) some candidates expressed concern about the requirement to state in the profile statement whether they lived in the area for which they were standing. The council previously submitted in opposition to this requirement.

Voter experience

35. The awareness survey showed that voters used on-line tools to find out about voting and about candidates.

36. Issues which negatively affected the experience of voters (some outside the control of council):

(i) a small number of voters in one area did not receive voting documents. The Electoral Officer received about 90 applications for special votes from voters in that area.

(ii) voters outside the area during the voting period either could not vote or had to apply for a special vote. An example was a voter who was overseas and who had arranged for a special vote to be posted to them but who could not meet the deadline for posting it back from overseas. An ability to supply the voting documents electronically would assist

(iii) an issue which continues to affect the voter experience is the mixture of different voting systems on the one voting document and different orders of candidate names.

37. Ten staff volunteered to assist blind people with their voting. This was arranged in partnership with the Blind Foundation and the volunteers were trained and made declarations as electoral officials. The volunteers visited voters at their residences and help them mark their voting documents. The Auckland Branch of Blind Citizens NZ wrote an appreciative letter to the mayor and chief executive.

Voter turnout

38. The council aimed for a 40 per cent turnout. The turnout was 38.5 per cent, an increase of 3.7 per cent over the 2013 turnout.

39. Across all of New Zealand, there was a slight increase over 2013:

2010

2013

2016

Change

National voter turnout %

49.0

41.3

42.0

+0.7

40. Across metropolitan councils, Auckland and Wellington achieved the two highest increases:

Voter turnout % - Metro	2010	2013	2016	Change %
Auckland	51.0	34.9	38.5	+3.7
Christchurch City	52.2	42.9	38.3	-4.6
Dunedin City	53.0	43.1	45.2	+2.1
Hamilton City	37.8	38.3	33.6	-4.7
Hutt City Council	40.4	36.6	37.8	+1.2
Nelson City	52.2	52.2	52.1	-0.1
Palmerston North City	43.2	38.7	39.1	0.4
Porirua City	39.1	36.6	38.0	+1.5
Tauranga City	43.8	37.8	38.0	+0.2
Upper Hutt City	44.3	40.8	41.0	+0.2
Wellington City	40.0	41.5	45.6	+4.1
Total	45.0	38.0	39.3	+1.3

Candidate to member ratio

41. The target was three candidates per position.

42. There were 19 candidates for mayor. In 10 out of 13 electoral ward issues for councillors, the ratio of candidates to positions was 3 to 1, or greater.

43. There were 32 local board electoral issues (there are 21 local boards but elections in some local board areas are on a subdivision basis). In 9, the ratio of candidates to positions was 3 to 1 or greater. For a local board that is not divided into subdivisions, it is harder to achieve the ratio because the number of positions is greater.

44. Overall, there were 468 candidates for 170 positions, which is a ratio of 2.8 to 1.

User-centric, innovative and transparent local body elections

45. The key ‘users’ in an election are the candidates and the voters. Feedback shows:

· candidates got the information they needed

· compared to previous elections voters could find out more about candidates, through the “showyourlove” website.

46. Assistance was provided to voters who were blind. Blind Citizens NZ communicated its appreciation back to the council.

47. The report details above a number of innovative activities such as the Love Bus and Heart Ballot Boxes.

48. Aspirations to have on-line voting were not met. There is a need to provide a user-friendly option for voters who do not use postal services. Voters who are not in the area during the voting period also have issues. If a voter is overseas, by the time voting documents have been posted to them (if they have a reliable postal address) there is not sufficient time to post them back. The ability to download blank forms, and to scan and email completed forms, should be investigated.

49. For candidates, there is only the one option of paper-based nomination forms. Submitting nominations electronically needs to be investigated.

50. The communications and community awareness programmes were innovative and received positive feedback, as noted above under “Communications and Community Engagement”.

51. Ensuring candidates and voters had sufficient information assisted the transparency of the elections.

Other activities relating to the elections

52. The Executive Leadership Team adopted a staff policy around political neutrality and involvement in the election process outside of work hours. The Governing Body adopted an elected members’ policy dealing with issues such as the use of council resources by incumbent members. The policy required close management of council communications during the sensitive period and a panel met weekly to monitor this.

53. Council staff enforce the Auckland Transport Election Sign Bylaw and dealt with 162 complaints. Earlier in the year there was media coverage about the use of commercial billboards. This will be addressed in a review of the Auckland Transport bylaw.

54. Following each election there are a number of activities arranged for elected members:

(i) induction sessions for members

(ii) refreshing the technology provided to members

(iii) powhiri for all members

(iv) inaugural meetings of the governing body and the local boards at which members make their statutory declarations.

Cost of the election

55. Summary of budget and expenditure:

Budget	Planned	Actual (at 31/01/17)	Forecast	Comments
Election Services - IES	$4,893,000	$4,515,500	$4,653,490	Amount payable to IES as per contract plus a 10 per cent buffer for variable costs to be determined at wash-up in Feb ’17, Whilst costs are currently forecast to arrive over contract amount, these are expected to be within budget (including buffer).
Communications & Engagement (internal charge)	$1,221,000	$1,160,960	$1,221,498	Expected to meet budget once final costs are confirmed.
Staff	$620,000	$659,637	$669,637	Slight over-spend in staff due to increased programme scope and staff turnover.
Kids Voting	$50,000	$49,424	$49,424	Steering Group approved exceeding budget for increased number of participating schools and students. This includes $30,000 for IES for on-line voting capability.
Community Engagement	$40,000	$27,441	$27,441	Initial Elections budget had no allocation for Community Engagement hence in 2016 $40k was reallocated from other items. Under-spend here due to final budget being confirmed after a lower cost engagement schedule was already planned. $10k for translations and accessibility was covered by C&E budget.
Governing Body Inaugural Meeting	$57,000	$49,661	$52,697	Initial budget had allocated $81,000 for post-election costs of which specifics were not known to Elections team. This was reduced to cover Inaugural Meeting only and then further to fund Community Engagement. In 2013, Inaugural Meeting cost was $57,000.
Local board inaugural meetings	$129,300	$97,921	$129,300	The budgets for travel and equipment hireage were not fully utilised.
Research	$20,000	$6,404	$8,700	This amount was reduced from $30,000 to fund Community Engagement.
Pre-election IES, DDB & Buzz	$0	$48,980	$48,980	Unplanned costs for development of elections strategy were funded by Democracy Services in 2015.
Miscellaneous	$0	$9,244	$9,244	Includes judicial recount, costs associated with services at libraries and service centres, other programme-wide costs and office expenses.
Recoveries - DHBs & LTs	-$1,500,000	-$622,500	-$1,517,964	Full recoverable amount will be determined at wash-up in February 2017. Current estimates expect to meet planned amount.
Total	$5,530,300	$6,002,672	$5,352,447	Overall budget under-spend expected once wash-up is confirmed in February 2017.

56. The costs of the Howick by-election ($104,000) will be absorbed in the budget if possible.

Issues to progress further

Howick by-election

57. A member of the Howick Local Board resigned at the inaugural meeting of the board. The council held a by-election at a cost of $104,000, which the Finance and Performance Committee has approved as unbudgeted expenditure. The committee considered the council should have the option of appointing to a vacancy that occurs within six months of an election and that the council should have the option of conducting a by-election on-line. The committee resolved:

“That the Finance and Performance Committee:

…

c) agree that the Mayor will write to the Minister of Local Government requesting, among other amendments to the Local Electoral Act 2001 necessary to improve the conduct of local elections, an amendment to section 117 to allow a local authority using the first past the post electoral system to determine by resolution whether to fill an extraordinary vacancy which occurs up to six months after the previous triennial local government election either by appointing the highest polling unsuccessful candidate from the previous triennial local government election, or by holding a by-election.

d) request the Minister of Local Government to explore a pilot-trial of an electronic voting system including by-elections.”

(Resolution number FIN/2016/1)

58. Both of these issues are discussed further in this report.

On-line voting

59. Survey results show the community prefers on-line voting. The government previously established a working party which made recommendations for a staged approach with trials in 2016. The government supported this and set out the requirements to be met for a council to establish a trial. Auckland Council was considered to be too large for a trial and was not eligible. In April 2016 the Associate Minister of Local Government announced the trial would not proceed as requirements had not been met.

60. The government wants local government to lead on-line voting, subject to its requirements being met. LGNZ should co-ordinate the local government sector’s development of on-line voting and Mayor Goff and Councillor Hulse will be pursuing this with the Local Government New Zealand National Council.

Voter participation

61. In order to prepare for the 2019 elections a voter participation project has been established. The main aims of the project are to reduce barriers to participation, encourage diversity and increase awareness and understanding of council and local elections.

62. The planning team for the 2016 elections has now completed its task and has been disbanded, however a position of Senior Advisor, Voter Participation, has been established within Democracy Services to provide continuity between the work that was carried out for the 2016 elections and the engagement that needs to occur for the 2019 elections.

Research on order of names

63. An analysis of the 2010 and 2013 election results was undertaken so that the council could decide whether the order of names on voting documents should be alphabetical or random. Further research will be undertaken and provided to the council when it next makes a decision on the order of names.

Review of Auckland Transport Election Signs Bylaw

64. Auckland Transport has undertaken to review the bylaw. The review will take place in time for implementation for the 2017 parliamentary election.

Submission to Justice and Electoral Select Committee on legislative change

65. The Justice and Electoral Select Committee conduct an enquiry following each election. Submissions on the inquiry into the 2016 elections will close in December 2017.

66. This report seeks input from local boards for the submission, particularly on the following issues. A proposed submission will be reported to the governing body later in 2017.

(i) Matai names

The Local Electoral Act 2001 prohibits the use of official titles when listing candidate names on the voting document. Names that can be used include a registered name or a name by which the candidate has been commonly known for the six months prior to an election. Although sometimes referred to as ‘matai titles’, legal advice provided to staff is that these are more in the nature of names than of a title denoting the holding of some sort of office. To avoid doubt, the legislation should give guidance.

(ii) Vacancies occurring within six months of an election

Since the 2016 elections were held, three vacancies have occurred – Auckland (resignation of local board member), Bay of Plenty Regional Council (death) and Waikato Regional Council (death). When considering the budget for the Howick by-election, the governing body resolved to seek a law change allowing a local authority using the first past the post electoral system to appoint the highest polling unsuccessful candidate to a vacancy occurring within six months of an election.

(iii) Legal requirement for candidate to state whether residing in area

Some candidates complained about this requirement. The council has previously submitted in opposition to it and may consider doing so again. Following the 2013 elections, the select committee recommended that the requirement be removed and noted that candidates for parliamentary elections did not have to make a similar statement. However, it has not yet been removed.

(iv) Timing of school holidays

The school holidays overlap with the postal voting period. Many people go out of the area during school holidays and do not vote. Currently local government elections are on the second Saturday in October. Moving election day to the first Saturday in October would provide one week before election day that would not overlap with school holidays. This still gives time to adopt the annual report and it provides an additional week between the elections and the end of the year for the new council to attend to business, such as a draft annual plan.

(v) Electronic transmission of voting documents to and from voters overseas

Voters who are overseas during the postal voting period often do not have enough time to post back voting documents prior to election day, after receiving their voting documents in the post. The select committee has previously recommended electronic transmission. The government has supported sending blank voting documents electronically but has opposed the return of completed votes electronically. On-line voting would also solve this issue.

(vi) Electoral Officer to have access to the supplementary roll

The processing of special votes relies on the Electoral Commission checking that voters are on the electoral roll. If the EO had access to the supplementary roll, the EO could do this, with the potential to speed up the counting of special votes. This has previously been supported by the select committee and the government.

(vii) Access to data associated with electoral roll

It is a concern that local government election turnouts are low. Having access to statistical data associated with the electoral roll, such as age groups of electors, would be helpful when planning election awareness campaigns. Currently the Electoral Act only allows this information to be supplied for research into scientific or health matters.

(viii) Electronic nominations and candidate profile statements

The option to submit nominations electronically would benefit the candidate experience and it would lead to more accurate representation of candidate profile statements. Currently there are over 600 profile statements to be typed, from copy supplied by candidates, and then proof-read. Occasionally this leads to mistakes.

(ix) Legislative confirmation that local authorities may promote elections

Legislation should give a clear mandate to local authorities to promote elections. This is to avoid any uncertainty about public funds being used for election promotion purposes.

(x) Time period for printing electoral rolls

Electoral rolls were not printed in time for the start of candidate nominations because the legislated time period is too short. Extend time period for printing. This corrects a previous change to timeframes which shortened the time for printing the rolls.

(xi) Electronic access to electoral rolls for election staff

When processing candidate nominations, staff at service centres need to check whether nominators are on the electoral roll for the specified area. They may only have one hard-copy version to share between staff processing nominations for different candidates. It would be more efficient to access the current roll electronically.

(xii) Close of voting time

Extend voting later into the last day and create one full 'voting day'. The Electoral Officer received 18,000 votes on the Saturday morning via our ballot boxes. Extra time on the final Saturday would give voters more time to vote and could help turn the final Saturday into a voting day celebration.

(xiii) Discourage inappropriate use of elections

There were 19 candidates for mayor. Clearly some of these had no chance of being elected but presumably used the opportunity to promote their cause. Consideration could be given as whether this is an issue that needs to be addressed.

(xiv) Separation of DHB elections.

A variety of election issues on the one voting document together with different voting systems and ordering of names confuses voters. It would be better to hold DHB elections on a separate time, for example a separate year, or with the parliamentary elections. However, this would increase the cost of an election to Auckland Council, which currently receives $1.5 million in recoveries from DHBs and Licensing Trusts.

(xv) Candidate information in different languages

Candidate profile statements are limited to 150 words. If a candidate profile statement is provided in English and Māori, then each version may have 150 words as Māori is an official language. If a candidate profile statement includes English and a language other than Māori it is limited to 150 words in total. Consideration could be given to other options for candidates to provide information in languages relevant to their constituents.

(xvi) Consistency between Electoral Regulations and Local Electoral Regulations

The Electoral Regulations include provisions that would be helpful to local elections such as:

· Telephone dictation for voters with disabilities

· Receipt of special votes electronically.

(xvii) Relationship with Electoral Commission

Some voters, confused about who was responsible for running the council elections, contacted the Electoral Commission. The Electoral Commission typically referred callers to the council and enquirers ended up calling the council call centre only to be referred on to Independent Election Services. There should be consideration to jointly promoting awareness about who enquirers should contact with queries about local elections. This does not require a legislative change but could be implemented through Local Government New Zealand.

Timetable for 2019 elections

Electoral system

67. If the council wishes to change the electoral system from First Past the Post to Single Transferable Vote, a resolution is required by 12 September 2017. Such a resolution might then be subject to a petition for a poll. Alternatively the council could conduct a poll.

Māori wards

68. If the council wishes to establish Māori wards, a resolution is required by 23 November 2017. Such a resolution might then be subject to a petition for a poll. Alternatively the council could conduct a poll.

Review of representation arrangements

69. The council is required to review:

· whether the election of councillors is on a ward basis or at large and, for each local board, whether election of board members is on a subdivision basis or at large

· the number of members in each local board within a minimum of five and a maximum of twelve

· if there are wards or subdivisions, what the boundaries are and how many members there are in each

· the names of wards, subdivisions and local boards.

70. Unlike other councils, the council cannot review the number of members of the Governing Body because the legislation sets this at 20 members.

71. The statutory timetable for the review is:

Due dates	Requirement
No earlier than 1 March 2018	A council resolution setting out the council’s initial proposal
Within 14 days of resolution but no later than 8 September 2018	Public notice of the resolution, providing at least one month for submissions
Within 6 weeks of close of submissions	The initial proposal may be amended after considering submissions. Public notice of the final proposal
20 December 2018	Appeals from those who submitted on the initial proposal and fresh objections to any amendments are received
15 January 2019	Appeals and objections are forwarded to the Local Government Commission
11 April 2019	Appeals and objections are determined by the Local Government Commission, which may conduct hearings in order to do this

72. The review will be conducted as one component of the wider governance framework review reported to the Governing Body last December. The Governing Body established a political working party comprising 7 governing body members and 7 local board members.

Consideration

Local board views and implications

73. The report is being presented to all local boards for their views, before being presented back to the Governing Body to finalise a submission to the select committee.

Māori impact statement

74. Initiatives that encourage the community to engage with elections will have a positive impact on Māori. There are activities associated with elections that are particularly significant to mana whenua, such as the pōwhiri to welcome all elected members following the elections.

75. The survey of candidates asked candidates to identify their ethnicities. Ten per cent of candidates were Māori, compared to 9 per cent of the total Auckland population. As a result of the election, 7 per cent of elected members are Māori (115 of 170 elected members replied to the survey).

76. There will be an opportunity to consider the establishment of Māori wards for the 2019 elections.

Implementation

77. This report will be presented to local boards for their comments, to be included in a report back to the Governing Body so that the Governing Body can finalise its submission to the select committee.

Attachments

There are no attachments for this report.

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - General Manager Democracy Services

Phil Wilson - Governance Director

Stephen Town - Chief Executive

Ōrākei Local Board

20 April 2017

Chairman’s Report – Colin Davis

File No.: CP2017/05110

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendation/s

a) That the report be received.

b) That the Ōrākei Local Board’s submission on the draft Tupuna Maunga Operational Plan 2017/2018 be noted and be formally endorsed.

Portfolio Lead: Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

Libraries

As requested, the Libraries Manager has now briefed the Board on the libraries review.

Heritage

(1) Tamaki Drive Searchlights

Vector appears to have started to underground the power lines on the reserve adjacent to searchlight emplacement no. 3 at Biddick’s Bay, Tamaki Drive. The area was blessed by a representative of Ngati Whatua on 3 April with an archaeologist present. The Board had not been informed of this event and accordingly the Board was not represented. Completion of Vector’s work will allow the overgrown area around emplacement no. 3 to be cleaned and the grass mowed, and will also allow the restoration of no. 3 to start. The recent storms have caused moderate land slips near no. 1 taking away a lot of the vegetation. Text for the sign is ready and the illustrations are still being obtained.

(2) Heritage Projects

A positive start has been made to further the Board’s resolution to identify and photograph heritage sites, artefacts and plaques in the Board’s area for inclusion with appropriate text in the Board’s page on the Council’s website. A member of the Council’s Heritage team and I have recently visited a number of sites and recorded them. In addition, the Board’s World War One Roll of Honour on the website is continuing to be updated as more information is found. A constituent has recently alerted me to, and sent a photograph of, a derelict, little known drinking fountain on Mt Hobson which could be of heritage value.

Resource Consenting and Regulatory

The planning commissioners have declined the application to develop the property at 80 Korere Terrace, Stonefields. The Board had opposed the application as the proposed development would in the Board’s opinion have related negatively to the Heritage Trail presently being developed by the Board.

Annual Budget 2017/2018

As part of the Council’s Budget consultation process the Board has made a submission on the draft Tupuna Maunga Operational Plan 2017/2018. A copy is attached.

Curiously, recent research has indicated that although Mt Hobson is completely within the Ōrākei Local Board’s area, the governance of Mt Hobson is split between the Tupuna Maunga Authority and the Governing Body, with the former looking after the eastern side of the cone and the latter, the western side.

Civil Defence and Emergency Management

Although I was sent periodic updated situation reports during the recent storms, at no time have I been contacted by Civil Defence or Council staff about the land slide on the property in Kohimarama Road and other landslides along Tamaki Drive, and flooding within the Board’s area. I have done inspections without intruding on residents.

Other

On this agenda are two important matters which I and the staff have been working on for some time: Ōrākei Basin and the advisory group’s terms of reference, and the Council recreation reserve adjacent to the Outboard Boating Club’s premises in Tamaki Drive.

The Ōrākei Basin Management Plan was approved by the former Auckland City Council in September 2010, after consultation and a public hearing. Since then, there has been much talk but little action in implementing the Plan which sets out a number of outcomes including a state of the basin report. This Management Plan covers eight other reserves as well as the basin itself. Although the Council’s Governing Body in 2013 clarified that governance for the basin and the local reserves sits with the Ōrākei Local Board there was still confusion within the organisation. This has now been sorted out. Responsibility for implementing the Plan lies with the Board. The Management Plan also provided for an advisory group which was established and its terms of reference approved in 2011.

Since the elections last year the Board has made some positive progress: Council’s Healthy Waters section has been instructed to clean and maintain two important silt traps in Waiatarua Reserve (water from Waiatarua Reserve is filtered through the wetlands there and travels through pipes under Remuera Road into Ōrākei Creek and then into the basin). Plans approved by the Board and the Water Ski Club have been drawn up and tenders are being called for works to retain and plant the bank above the Club’s premises. Coastal specialists are now investigating and will report on the state of the water quality of the basin and creeks, which will provide a bench mark for ongoing monitoring and action.

The Council’s parks managers in their report on the agenda are recommending approval to prepare an action plan to carry out the works required in the Management Plan, including drafting the scope of works for a “state of the basin” report, and approval of an updated Terms of Reference of the advisory group.

Outboard Boating Club

In 2012 the Ōrākei Local Board granted the Outboard Boating Club a licence to occupy the unnamed Council recreation reserve in Tamaki Drive adjacent to its premises. This meant that the Club had exclusive use of the reserve which is contrary to the provisions of the Reserves Act. The Board and the Club have been endeavouring to regularise the situation for some time. It is important, because of the Club’s intention to redevelop its building as soon as possible, any further delays in the process are avoided, although the Board is still required to undertake public and iwi consultation. The staff’s report recommends positive steps to resolve the situation. This includes granting the Club a licence to occupy part of the reserve to allow members’ vehicles to cross and access to the Club’s premises, providing public access to the two public boat ramps with public boat trailer parking, opening up the reserve for public passive recreation as required by the legislation but still providing for reasonable access and use by the Club.

Communications

At the recent annual budget consultation meeting, there was criticism of the Board about the perceived lack of adequate ongoing communication with constituents and the apparent change in Board policy relating to communication and publicity about what the Board is doing. Following my enquiries, I understand that in the past a digest of the Board’s business meetings were made and sent out following each meeting. Since the election only one digest has been prepared by the Council’s Communications team, from the Board’s December meeting, and none from the February and March meetings. I have asked that this omission be rectified as soon as possible and regular digests be made in the future. I have also asked for a review of the Board’s various communications avenues, including the Board’s stakeholder database.

Activities (since 5 March 2017)

As well as assisting with a range of citizens’ enquiries, staff meetings, and involvement with other community activities, I have also attended the following to date:

6 March St Heliers Village Association’s executive meeting.

7 March the Board’s transport portfolio meeting.

7 March meeting with the Regional Manager of NZTA and representatives of Auckland Transport regarding the Glen Innes-Tamaki Drive shared path and to advocate for creating linkages from neighbouring residential suburbs to the shared path and for a connection from the Gowing Drive area to the schools in Kohimarama.

9 March Ōrākei Local Board workshop various topics.

13 March the local boards chairs’ forum.

15 March Stonefields Residents Association meeting.

16 March Ōrākei Local Board workshop.

16 March Ōrākei local Board business meeting.

17 March opening of The Body Laid Bare exhibition at the Auckland Art Gallery.

20 March the meeting of the St Heliers/Glendowie Residents Association.

20 March the public meeting hosted by the Ellerslie Residents association.

21 March the Board’s transport portfolio meeting.

21 March the public meeting hosted by the St Heliers/Glendowie, the Kohimarama/Mission Bay and the Ōrākei residents associations as part of the Council’s annual budget consultation.

22 March Auckland Transport briefing for local board members.

22 March meeting with staff to further the Board’s heritage projects resolution.

23 March Ōrākei Local Board workshop various topics.

23 March the Council’s annual budget consultation at St Chads.

27 March briefing by Auckland Museum staff about the Museum’s future development.

28 March meeting with Auckland Museum librarian to choose suitable material for the St Heliers ANZAC Day commemorative service.

28 March presentations by the various BIDs.

30 March planning meeting with staff and others for the St Heliers ANZAC Day commemorative service.

30 March Ōrākei Local Board workshop various topics.

3 April site inspections with Heritage staff of heritage sites in part of the Board’s area.

3 April the Citizenship Ceremony at the Town Hall.

5 April the opening of the musical Our House at Selwyn College.

6 April Ōrākei Local Board workshop various topics.

8 April the open day event at the Pamela Place reserve.

Attachments

No.	Title	Page
a ⇩	Draft Tupuna Maunga Operational Plan 2017/2018 Ōrākei Local Board Submission	81

Signatory

Author

Colin Davis – Chairman, Ōrākei Local Board

Date: 9 April 2017

Ōrākei Local Board

20 April 2017

Board Member Report - Kit Parkinson

File No.: CP2017/05111

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

Other Appointments (Lead): Friends of Madills Farm Incorporated, Friends of Tahuna Torea, Michaels Avenue Reserve Community Liaison Committee, Ngāti Whātua Ōrākei Reserves Board, Ōrākei Basin Advisory Group, Tāmaki Drive Protection Society, Tūpuna Maunga Authority

Other Appointments (Alternate): Mission Bay Business Association, Mission Bay-Kohimarama Residents Association Incorporated, East City Community Trust

Parks and Reserves and Community Leases

2. Lease discussions around: Auckland Ski Club renewal, OBC new Lease or Licence, Asplund Waitarua Lease expires 30 June 2017, Ōrākei Tennis Club renewal, Okahu Bowling Club Lease expired, new lease for Mens Shed.

Michaels Avenue Reserve Community Liaison Committee

3. No meeting Scheduled for this period.

Ngāti Whātua Ōrākei Reserves Board

4. No meeting.

Tūpuna Maunga Authority

5. Attended meetings and workshops.

Activities since 2 March 2017

6. Met Mens Shed representatives re leasing the former Asplund building on Waiatarua Reserve.

7. Constituent enquiries re Noise levels at Selwyn Reserve after hours amongst other issues.

8. Constituent enquiries re Tagalad Reserve vandalism.

9. Constituent enquiries re T bar swings and their replacement.

10. Landowner consents for Panasonic Triathlon, World Masters Games.

11. Healthy Waters will be completing the last part of the culvert laying work at Melanesia Road starting late March and the whole project should be fully complete by 12th of April 2017.

12. Connells Contractor will need to use the fenced off site compound from mid next week and should start demobilising from the site compound at around early April and should be handing back the area to Parks by mid to late April 2017 after its reinstatement.

13. Constituent enquiries re playground equipment and replacement of damaged items.

14. Constituent enquiries re sewage overflows due to stormwater pipes incorrectly leading into sewage pipes (Healthy Waters assisting constituents now).

15. Constituent enquiries about road to school within a park and the repair thereof.

16. Direction on H&S actions required around steps and bank to Gentlemen Bay.

17. Discussions about Mission Bay Tennis Club and their intention to turn the former mission Bay Bowling Club site into a multisport and meeting venue.

18. Assisted Member Davis with the formation of OBAG and the updated terms of Reference.

Date	Activities
2 March	Ōrākei Local Board workshop
4 March	Walk the Bounds with Waitematā Local Board
5 March	Wilson Beach re-sanding opening Kayak Launching Pad opening, Shore Road Reserve Round the Bays (observer not participant)
6 March	Met with Katrina Bungard, Howick Local Board Deputy Chair Met with Bernie Driver Met with Tom Street, Eastern Suburbs Association Football Club Inc Ngahue Reserve meeting
7 March	Auckland Transport update Meeting with NZTA Parks, Sports and Recreation meeting Mission Bay Business Association Mission Bay / Kohimarama Residents Association
9 March	Meeting with iwi Meeting with Remuera Racquets Ōrākei Local Board Workshop
10 March	Met with Simeon Brown, Manurewa Local Board
13 March	Ōrākei Local Board Agenda run through
16 March	Ōrākei Local Board Workshop Ōrākei Local Board Business Meeting
17 March	Local Board Plans – mana whenua engagement hui
20 March	Local Boards Regional / sub regional workshop
22 March	Terms of Reference meeting
23 March	Okahu Landing meeting Finance update Ōrākei Local Board Workshop Annual Plan Community Meeting
24 March	Strategic Procurement Committee
27 March	Met with Sport Auckland Tupuna Maunga o Tamaki Makaurau Authority Hui
28 March	Business Improvement Districts presentations
30 March	Met with Mussel Reef restoration group, Richelle Kahui-McConnell Eastern Suburbs Football Club Ōrākei Local Board Workshop
3 April	Urban Polo debrief Tamaki Open Space Network Plan meeting with Chair and Deputy Chair of Maungakiekie Tamaki Local Board Project 17 Asset list completion meeting one Ron Johnston Leases meeting PSR catch up with Greer
4 April	Mission Bay Business Association Mission Bay / Kohimarama Residents Association
5 April	Community Liaison Group April meeting
6 April	Nihill Reserves Act Hearing meeting Ōrākei Local Board Workshop
8 April	Gorilla Gardener open day
9 April	Kohimarama Pamela Place reserve stream side restoration
10 April	Maunga Authority Local Board input sessions Tūpuna Maunga o Tāmaki Makaurau Authority Hui
12 April	Sod turning at Otahuhu Bay AMST $12 million development
13 April	Ōrākei Local Board Workshop

Attachments

No.	Title	Page
a ⇩	Use of Mussel Reefs for Bioremediation in Ōkahu Bay	87

Signatory

Author

Kit Parkinson - Ōrākei Local Board Councillor

Date: 10 April 2017

Ōrākei Local Board

20 April 2017

Board Member Report - Troy Churton

File No.: CP2017/05112

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Resource Consenting and Regulatory

Other (alternate portfolio holder): Transport

Remuera Heritage: Heritage Unit Work Programme

2. The Heritage Unit’s work programme at present is:

1) Fixing Unitary Plan errors both for buildings and trees.

2) Evaluating buildings/areas that were identified in the pre-1944 layer but didn’t survive the Unitary Plan process. This is the priority as one of the reasons why Council accepted the deletion of the pre 1944 layer was that it could reinstate sites and areas through plan changes.

3. As a result, public nominations are a third priority at least as far as buildings go.

4. The Unit has also prioritised what it can actually do re new buildings and has developed a priority list of buildings (that were previously in the pre-1944 layer) that it is working through based on Heritage Advisory Panel advice. Basically it has picked buildings that it is reasonably confident will meet the criteria for scheduling. The Unit will be looking at a plan change for the first lot middle of this year. That should possibly allow it to carry out further evaluations in the next financial year although this will be dependent on how the plan changes go.

5. The Unit is finding that it is best to use the pre 1944 data as the basis for prioritization for the reasons above with public nominations as a reference check.

6. The Heritage Unit has undertaken additional evaluations for other local boards through the use of a consultant funded by local boards.

7. These costs do not include project co-ordination time and resource required from the Heritage Unit staff. Any letters and communication with the landowner is via a heritage officer, with site visits generally having an internal Heritage Unit member to go with the consultant. There is also preparation of the project brief, workshops and meetings with the Local Board members and Local Board advisors.

8. What this means is that at any one time the Unit can only support a maximum of two projects of this nature in any year. If the Ōrākei Local Board is looking to fund a project for 17/18, please let the Unit know ASAP so it can consider whether it can be resourced.

Ōrākei Historic Heritage

9. In the Ōrākei area the pre-1944 study list contains the following:

· St Heliers - 12 places on the pre 1944 study list. One place was prioritised and is currently subject to evaluation via our own internal evaluation programme. 11 sites didn’t make the first prioritisation list and will have to wait.

· Remuera- 31 places on the pre 1944 study list. Of these approximately 5 have now been scheduled via the Heritage NZ submission/evidence in the UP process. None of the remaining made the first prioritisation list.

· Ōrākei: Four places of interest identified. Of those one is currently prioritised and subject to evaluation via our own internal evaluation programme. A further area is HNZ area which has a code of compliance for demolition.

10. In summary/conclusion, it would appear that Remuera in particular does have a number of places of interest. Should the local board wish to fund this work then there could be merit in a project noting that they are all second level priorities so there is a stronger likelihood that they will not meet the criteria for scheduling.

Notable Trees

11. This is the area where errors are a problem – and fixing them is the priority. The Unit does not have any resource to advance nominations, but may do so next year. However, until the Unit has scoped out the errors work it cannot provide definitive advice on what could be resourced next year.

12. In summary, the email addresses the issues raised, noting that it doesn’t provide a solution to the problem faced by Remuera heritage and others.

Kepa Bush Management Plan

Report on Signage at Kepa Bush April 2017

13. Kepa Bush is described by Ewen Cameron, Curator of Botany at Auckland Museum as follows:

Apart from the Hillsborough-Blockhouse Bay coastal strip, the Kepa Bush and adjacent bush is the largest piece of native bush on the Auckland isthmus (Gardner 2009). The forest grading into a tidal estuary adds to its biological value. This wonderful bush area, with few weeds and good walking tracks in the heart of the city is an amazing asset.

14. Kepa Bush is a real gem for Auckland region which is used by many, but the signage is at present in a poor state and needs to be up-graded and improved.

The Kepa Road Entrance Sign

15. This sign set on a good concrete foundation with a substantial hardwood support post is showing its age. The surface is crazed and it has the old Auckland City logo. It should be replaced. With a new sign could show a map of the tracks though the bush, with possibly the above quote from Ewen Cameron to alert visitors to the importance of Kepa Bush to the region. There is a problem that more than one track seem to be called the Frank Smith Walkway so better identification on the map would be an advantage.

Colenso Place entrance to the Bush

16. There is a smaller sign at the Colenso Place turning circle. Further down the grassed area the map shown above with the tracks needs to be replaced. The map could be a similar design to the one suggested for the Kepa Road entrance.

Awkward and slippery entrance to the track from Kepa Road entrance along the stream bank below Thatcher Street

17. This sign has recently been replaced and is the only sign showing the Ōrākei Local Board Logo. The entrance to this track is poor with the original track now overgrown. Some new steps would be an advantage to improve the entrance and make it safer. The Poison Bait signs, while a requirement for public safety, would be better located elsewhere so as not to be so much of an eyesore.

Algae covered un-readable signs near ground level at the junction of track to Selwyn Bush

18. These two important signs should be replaced with new signs on a post similar to other signs.

Sign at top of stairway from previous picture at junction of four tracks

19. This is one of the few signs that is still in reasonable order, but its post is showing rotting near the base and it should be replaced along with the others. A similar sign on the opposite corner fell over a couple of years ago and is now re-erected in a site that is only partly visible. It also needs to be up-graded.

The best site with a view over the estuary. There was a sign here until a few years ago when it was vandalised and thrown over the bank behind.

20. This would be the ideal place to have a new sign that tells of not only the view towards Ōrākei Basin, but also the geology and the history of Bishop Selwyn bringing new settlers up the estuary to provide them with temporary accommodation and a welcome to Auckland.

Large Pohutukawa tree a short distance off the track near the lookout point

21. It would be easy to construct a short side track to this large Pohutukawa and to have a sign with some history about how old it might be.

This sign at the track junction not far from the Colenso Place entrance has a rotted post

Large Kohekohe tree with damaged sign

22. There are many well established Kohekohe trees in Kepa Bush and lots of new seedling coming up. This large tree with its viewing platform is certainly a key point of interest within the bush. The sign needs to be replaced.

Sign post lying on ground at junction of tracks near Kepa Road entrance

23. The posts used for most if the signs have rotted and need to be replaced with more durable timber posts. The sings on this one had been vandalised.

This sign about 10 metres from the Kepa Road entrance grassed area is due to fall over soon

24. As noted above, most of the posts to which signs have been fixed are rotted and need to be replaced.

25. Kepa Bush is a very important reserve within the Auckland region and the poor state of signage detracts from the other wonderful features and improvements that have been made over recent years. We have an active group of volunteers who undertake possum and rat trapping as well as helping to keep the park clean and controlling weeds. The Ōrākei Local Board has also shown interest in being involved at Kepa Bush. We would all like to be involved and have the opportunity to comment on new signs before that are made and installed. In the past there has been effectively no consultation with the various parties before work has been carried out in the reserve. We hope this will change.

John La Roche, Volunteer trapper since 2005

Attachments

There are no attachments for this report.

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 9 April 2017

Ōrākei Local Board

20 April 2017

Board Member Report - Carmel Claridge

File No.: CP2017/05115

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation

a) That the report be received.

b) That the submission by the Ōrākei Local Board on the draft Air Quality Bylaw for Indoor Domestics Fires (attachment A) be noted and endorsed.

Portfolio Lead: Environment

Other (alternate portfolio holder): Parks and Reserves and Community Leases

Environment:

As authorised by the Board at its 16 March 2017 meeting, draft feedback on the Air Quality Bylaw for Domestic Fires was prepared by myself as Environment portfolio lead and submitted to the Regulatory Committee on behalf of the Board.

A copy of the submission is attached to this report (attachment A).

Activities since: 3^rd March 2017

Date

3^rd March

4^th March

7^th March

Activities

Attendance at ‘The River Talks’ – a multimedia arts & science production held on the banks of the Omaru River, Glen Innes. Use of the Arts as a tool to educate about the importance of caring for the environment and drawing attention to the state of a polluted river. (Maungakiekie/Tāmaki Local Board area).

Joined colleagues from the Waitematā Local Board for ‘Beating the Bounds’ – walking the shared boundary between the Ōrākei and Waitematā Wards – a Welsh/Northern English tradition that has been transplanted here in NZ thanks to the enthusiasm of Pippa Coomb, Waitematā Local Board Chairman.

Auckland Transport Update Meeting

Meadowbank St Johns Residents’ Association Meeting – Workshop on community aspirations for the Glen Innes – Tāmaki Shared Pathway Construction of Stage 2 is due to commence this year in our Ward (Stage 1 from Glen Innes to the top of St Johns Rd is complete).

Outcomes most favoured by participants include the access to school by foot & bicycle for Selwyn College and St Thomas’s School pupils from Meadowbank area via Gowing Drive.

Glen Innes to Tāmaki Drive Path
Commuting
Lighting on path / make it safe	5
School children off the road = safer commute to school for them!	4
Emergency phone point(s) on the more isolated parts of the walkway	2
Easier / quicker commute to city, less effort, easier to be motivated, avoid Ngapipi	2
Viable option to run into town	2
Car parking close to the Path (for those using it with push chairts / children's bikes)	1
For biking into the city, need bike storage at the city end	1
Quicker walk to train station (from Gowing Drive / Kohimarama)
Make the station more attractive
Fewer cyclists blocking the roads
Access to the path from Felton Mathew Ave
Reduced stress commute and help reduce C02 in the air
	17

Local business, facilities
Café or coffee / takeaway near Meadowbank Train Station or other access points along the path	3
Fire brigade and ambulance access (to the Pourewa Valley) from Gowing Drive	2
Coffee stops along the route	2
Enables police to access the rail corridor	1
Signage from the path so visitors can find food and drink at local cafes nearby	1
Advertising space for businesses to use (that they can pay for)
Sponsorship opportunities (e.g. at entrances, not on the walkway itself)
Linking values of health / outdoor / fun to business
Making it simple to stroll to your business (e.g. new Farro, coffee at Sunhill)
	9

Leisure, recreation
Drinking water fountains along the route	4
Bike and pedestrian access to the path from Gowing Drive	2
Could it be added to Auckland Marathon or Triathlon to showcase our ecological area	2
Access to Pourewa Creek (for kayaks)	2
Boardwalk access across Pourwea Creek to Kepa Bush	2
We can get rid of unwanted pest trees (on the south side of Pourewa Creek)	2
Howick cycle races, can we be added to their road racing?	1
Tour de Tāmaki	1
First aid lockers on route	1
Safe place to ride / exercise	1
Orienteering course along the path (join up with sea scouts)	1
Investigate church history along the route (Mission Bridleway to St Johns)	1
How do we link sports at Colin Maiden Park with transport hubs and the path	1
Integrated tracks: cycle, train, stop for swim
Better sense of (community) ownership and chances for interaction with nature
	21

Children, families
Link to Selwyn College and St Thomas's school, to get them walking, cycling (via John Rymer Place)	14
Kids playing and rest / stop areas (lookouts) for elderly / small children (seats with back on them)	4
Improve playground at Tahapa Reserve East	2
Safer cycling off the road	2
Gradient manageable for children	2
Great for children to ride in a safe, friendly environment	1
Family bike rides and appreciate parkland areas	1
Ride bikes safely, kids activities
Bush experience for city kids (glow worms!)
	26

Meadowbank and St Johns Generally

Commuting
Secure bike storage a Meadowbank Train Station (on the platform, in line of sight of CCTV)	3
	3

Local business, facilities
Outward looking Meadowbank Mall	5
Easy, safe parking in Meadowbank Town Centre	2
Safer, stronger, more attractive Town Centre	1
More provision for cycling through Waiatarua Reserve
Cycle path / footpath along north side of Ngahue Road
	8

Leisure, recreation
Footpath(s) through the Golf Course (to Panapa Drive / Abbotts Way)	3
Safer parks	1
Access to the water (at Bonnie Brae Reserve)	1
Additional recreational facilities at the Golf Course
An area at east end of Waiatarua Reserve for dogs on leash so kids / families can play safely e.g. with ball
	5

Children, families
Safe crossing for school kids on Meadowbank Road = more walking, less cars	3
Waiatarua Reserve: sealed paths or finer gravel to aid learner cyclists (one of few safe level places)	1
Going to events as a family - by bike rather than by car
	4

Questions

What will make this a better place?

What are the opportunities?

How can it create great days out?

How can it free up space on roads for those that need it most?

How can it create other local benefits (e.g. for businesses)

How can it get me where I want to go?

What do I want to do along the route?

How can I find it / access it?

9^th March

Meeting at the OLB office with Suzanne Weld

OLB Workshop

Power Plant display attendance – Auckland Domain

9^th March

Men’s Shed Coffee Group meeting – attendance to introduce myself to wider group as a new OLB member. Ongoing discussions about the need for premises from which the group can operate. Current arrangements – working out of private individual’s homes are not satisfactory and given the rapid growth and popularity of the group (circa 100 members) the matter of finding suitable premises is becoming one of urgency.

10^th March

Ellerslie Mix attendance. Evening for local business owners to network in an informal setting hosted by Ellerslie Business Association.

14^th March

Project 17 Workshop – Community Facilities Contracts

OLB Business Meeting

16^th March

Attendance at Ellerslie Theatrical Society’s performance of “Boys at the Beach”

18^th March

Friends of Pourewa Valley committee meeting. The group is to compile a list of all volunteer groups and their contact details from the various organisations working within the Valley to enable better communication and resource sharing in order to facilitate more joint projects and to provide a mechanism for those groups without a formal structure to make funding applications.

21^st March

Auckland Transport Update

23^rd March

Meeting Okahu Landing

Liston Park Workshop

OLB Workshop

23^rd March

Annual Plan Consultation “Have Your Say” Public Meeting – Attendance at St Chad’s Church & Community Centre

27^th March

Meeting with Eric Walton – Chairman Friends of Churchill Park

28^th March

BID Presentations at OLB Office

Mission Bay Business Association drew attention to the state of the changing rooms for Mission Bay Beach. The internal facilities are in a poor state with aging toilets, handbasins, and benches that require more than additional cleaning. A renovation to the interior of these changing rooms is overdue and something the Board may need to consider funding this term.

30^th March

OLB Workshop

4^th April

Meadowbank St Johns Residents’ Association Meeting

Attachments

No.	Title	Page
a ⇩	Air Quality Bylaw for Indoor Domestic Fires submission - Ōrākei Local Board	105

Signatories

Author

Carmel Claridge - Ōrākei Local Board Councillor

Date: 4 April 2017

Ōrākei Local Board

20 April 2017

Board Member Report - Ros Rundle

File No.: CP2017/06084

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community

Economic Development

Remuera Business Association

Attended Committee Meeting.

On-going issues with Auckland Transport (AT), screens in Clonbern Laneway need to be screwed down as have come loose. AT has been advised of this. There is a need for a Maintenance Plan to be put in for the Clonbern Laneway as the red paint will need to be repainted and usual maintenance to be done.

On-going parking issues in the Clonbern Car Park with many overstaying the 2 hour limit. AT is suggesting a Pay by Plate system, the technology is being looked at now.

New World has offered to pay a parking warden to educate the public with the new Pay by Plate system.

Nuisance with dogs defecating on footpaths outside businesses on a daily basis. Happening early morning or at night when no one can see them. This is a Health and Safety issue and dog officers have been requested to patrol the shopping area.

World Masters Games in Remuera, Golf at Remuera Gold Club and bowls at Remuera Bowling Club. Will have some bunting for some shops but unfortunately not for the entire shopping area.

Laura Carr the Manager of RBA came to the Local Board office a presented to the board her report in order to complete her BID Accountability Report.

Ellerslie Business Association

AT have come through with possible changes to parking times in and around the Village.

Megan Darrow the Manager of the Ellerslie Business Assn came to the Ōrākei Local Board office and presented her report to the Board which completed her BID Accountability Report.

St Heliers Village Association

Attended meeting.

Strategic Plan presented for next 3 years. Amanda has spent a great deal of time researching several businesses in the Village and these findings are noted in the strategic plan.

New branding for St Heliers Village Assn.

World Masters Games in St Heliers 23 Cycling and 29 April Triathlon.

Anzac Day being organized between St Heliers Village Association and Ōrākei Local Board.

Cleaning contract for St Heliers BID boundary which is not covering the whole of the BID area.

Security Cameras (all but one) working, it was agreed to replace the one camera not working.

Adopted the Wove proposal for the new website.

Attended meeting to discuss the layout of the new Website which has been approved by the SHVA. WOVE of St Heliers was awarded the contract and will be maintaining the website on a monthly basis after it is up and running from June 2017.

Amanda Stevenson the Manager of St Heliers Village Association presented to the Ōrākei Local Board her report in order to complete her BID Accountability Report.

Mission Bay Business Association

Mission Bay Clock not working again and not cleaned.

Additional security cameras were installed on Selwyn Reserve paid for by Auckland Council (AC) and AT, the Mission Bay Business Association (MBBA) have been paying for the monitoring of these cameras however are seeking a contribution towards this through either AT or through a Grant from the Local Board.

Looking at the possibility of resurrecting the Jazz Fest or a Music Fest for 2018.

New Streetscape needs better cleaning AT are reviewing this and MBBA keeping regular checks on it.

Streetscape Safety has been brought to the attention of the MBBA by members of the public as they feel exposed while on the footpath as there is no protection such as bollards or similar to stop a vehicle running up onto the streetscape. MBBA will advise AT of this concern.

Flooding has been an issue on parts of Tamaki Drive, the drains have been cleaned by AT recently, will wait if there are more problems with flooding.

The Fitness Signage is underway.

The large rocks which are supposed to stop cars going on the Selwyn Reserve at night are being continuously removed allowing cars onto the Reserve. Apparently it is not possible to concrete these large rocks into the ground so the suggestion is to have larger rocks.

The Mission Bay toilets require an upgrade as there are daily complaints from the public.

The MBBA would like to have a few more signs in Mission Bay advising about the History of the area (similar to the sign at Biddicks Bay)

The path that leads off Bridge at the western side of the Beach is sand and stone and not easily accessible for wheel chairs, is there a possibility of having a board walk?

Mark Goldstine Chairman of MBBA and Megan Burgess Secretary reported to the Ōrākei Local Board during the month.

The World Masters Games Triathlon cycle section will pass through Mission Bay on Saturday 29 April and Cycle Event is on Sunday 23 April along Tamaki Drive.

Community

Ōrākei Community Association

Art competition will follow up next meeting.

Continuing the planning of the Ōrākei History Book.

Ōrākei Community Association, Mission Bay/Kohimarama Residents Assn and St Heliers Residence Assn hosted the consultation for the Annual Budget. Activities since last board report plus several phone calls on behalf of constituents.

World Masters Games 2017 begin this month

The following sports are being held in the Ōrākei Ward:

Netball Auckland Netball Centre 22 – 24 April

Lawn Bowls Remuera Bowling Club 22 – 24 April

Cycling Saturday 23 April – Cycle track takes place along Tamaki Drive, turning back at St Heliers. Road closed between 3am and 4pm

Triathlon Start/finish at Vellenoweth Green, St Heliers - Saturday 29 April 9, 2017

Roads closed from 3am through to 5pm

The swim section is off St Heliers Bay

The cycle section continues from St Heliers through Mission Bay and onto Okahu Bay and returns for 2 or 4 laps

The run section is to Glover Park and return to Vellenoweth Green

Activities since last board report

As well as assisting with a range of citizens’ enquiries, I have also attended the following:

March 4	Walking the Boundary between Ōrākei and Waitematā Wards with Carmel Claridge and Kit Parkinson from the Ōrākei Local Board

6	St Heliers Village Assn Business Meeting
8	Ports of Auckland Meeting
9	Ōrākei Local Board Workshop Ōrākei Community Assn Meeting
14	Men’s Shed Meeting Ellerslie Business Assn Networking
15	Remuera Business Assn farewell to Annette from Print Shop
16	Maintenance Contracts Update Business Meeting for Ōrākei Local Board
18	Attended Movie in Parks at Roberta Ave
20	Regional and sub-regional Meeting Ellerslie Business Assn Meeting
21	Remuera Business Assn Meeting Auckland Transport Update Meeting Annual Budget Consultation in St Heliers
23	Ōrākei Local Board Workshop Annual Budget Consultation in Meadowbank
28	Eastern Bay Network meeting Business Assn’s reporting back to the Ōrākei Local Board
30	Clear waters and update on Ōrākei Domain and environs Workshop Ōrākei Local Board
April 3	St Heliers Business Assn update on website
4	Mission Bay Business Assn meeting
6	Ōrākei Local Board workshop
7	Integrity and Conflicts of Interest workshop Civil Defence and Emergency workshop

Attachments

There are no attachments for this report.

Signatory

Author

Rosalind Rundle - Ōrākei Local Board Councillor

Date: 10 April 2017

Chairperson	Colin Davis, JP
Deputy Chairperson	Kit Parkinson
Members	Troy Churton
	Carmel Claridge
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong

Project	Description	Status
Walkway Connection - Wilsons Beach to Shore Rd Reserve	Concept Plans	The Local Board allocated $30,000 to enable the development of the concept plans. This is being managed and completed by Auckland Council, Parks and expected completion is mid 2017.
Colin Maiden Road Connection	Provide a safe off road connection for pedestrians and cyclists through Colin Maiden Park, from College Road to Merton Road.	The initial report has been finalised. This was presented to the Ōrākei Local Board in the 2013-2016 term which requested further investigation for stairs and a shared path. This is out of the initial scope of the project and therefore required additional funding. Resolution number OR/2016/169: approved $22,000 for further detailed design of the Colin Maiden Park north-south through road out of the Economic Development Initiatives budget. Auckland Transport has transferred the lead for this project to Auckland Council, Parks. This is no longer LBTCF project.
Landing Entrance Upgrade	Improved entrance way to “The Landing” on Tamaki Drive	The design for The Landing has been completed and has a Firm Estimate of Cost (FEC) of $140,000. Construction work for a new marine sports center at the marina has started with completion due in the first quarter of 2018. The landing construction will need to be delayed until completion of the current works. This project is on hold.
St Heliers Library Streetscape Upgrade		Should the Ōrākei Local Board wish to proceed with this project, a formal proposal form will need to be provided.

No.	Title	Page
a ⇨	Draft Ōrākei Local Board Plan (To be tabled at the meeting)
b ⇨	Ōrākei Local Board Plan Summary (To be tabled at the meeting)

Date	Activities
16 March 2017	Ōrākei Local Board Business Meeting
20 March 2017	East City Community Trust – ASB Stadium meeting Ellerslie Residents Association – Sound wall motorway consultation with NZTA
21 March 2017	Auckland Council –annual plan consultation – St Heliers Community Hall
22 March 2017	Ōrākei Strategy Broking meeting – Brett Young
23 March 2017	Ōrākei Local Board workshop
28 March 2017	Eastern Bays Network meeting
5 April 2017	Ōrākei Strategy Broking meeting – Brett Young
6 April 2017	Ōrākei Local Board workshop
9 April 2017	Support and attendance – Victoria Avenue School gala/St Heliers School Fair Viewed Tahapa Hall – to understand size and utilisation
11 April 2017	Mission Bay/Kohimaramara Residents Association AGM

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Author	Suzanne Weld – Senior Local Board Advisor - Ōrākei Local Board
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards