Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 March 2017, including the confidential section, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Purpose built community facility

Purpose

Jeet Suchdev, Chairperson, and Bhavini Doshii, Building Development Project Manager, on behalf of the Bhartiya Samaj Charitable Trust, will be in attendance to present a proposal for a new purpose built facility for the community at the old Mt Roskill War Memorial Hall, 13 May Road, Mt Roskill.

Recommendation/s

That the Puketāpapa Local Board receive the presentation on a proposal for a new purpose built facility for the community and thank Jeet Suchdev and Bhavini Doshi for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Puketāpapa Local Board

20 April 2017

Auckland Transport Update – April 2017

File No.: CP2017/06062

Purpose

1. The purpose of this report is to: respond to resolutions and requests on transport-related matters, provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Puketapapa Local Board and its community.

Executive summary

2. This report seeks to update the Board on:

· Auckland Transport’s (AT) response to Board resolutions

· Progress on the Board’s transport capital fund projects.

· Dominion Road Bus Lane Improvement project

· Consultations in the Board area

· Regional and sub-regional projects

Recommendation/s

That the Puketāpapa Local Board:

a) receive the Auckland Transport April 2017 report.

Comments

Resolutions

3. PKPTTP /2016/223 December 2016 Gilletta Road Traffic Calming

Puketapapa Local Board prefer Option B, rough order of costs $26,000 and requests Auckland Transport to undertake consultation with Gilletta Road residents on all 3 options to come back to the March business meeting of Puketāpapa Local Board for a final decision on which option to support to move to detailed design on the Gilletta Road speed calming project.

4. PKTTP/201723 March 2017 Gilletta Road Traffic Calming

Select Option C, for the Gilletta Road Speed Calming Project, to go forward to detailed design, after consideration of the consultation results.

Background

5. Residents of Gilletta Road reported high speeds on the road with burnouts and anti-social behavior occurring in the turn-around area at the harbour end of the cul-de-sac. The Puketapapa Local Board requested Auckland Transport to prepare a rough order of costs for measures to curb the speeding issues and deter anti-social behaviour in the street.

6. Three options were developed:

Option A – Rough Order of Costs $20,000

· Install new streetlight in turning bay and place two mini speed bumps painted white. (similar to Blockhouse Bay Reserve, Endeavour Street and shown in Attachment H)

· The extra lighting and humps should assist in deterring loitering and cars doing burnouts in the turning bay

· This option has minimal effect on residents as the humps are off the main roadway.

Option B – Rough Order of Costs $26,000

· Includes Option A plus an additional full speed hump under the streetlight outside No 73

· This provides the benefits of Option A plus an added deterrent to speeding vehicles as they approach or leave the turning area

· This will have some impact on residents below the hump as they will need to cross it daily.

Option C – Rough Order of Costs $46,000

· Includes Option B plus an additional full speed hump and new streetlight outside No. 68

· This provides the benefits of Option B plus a further added deterrent to speeding vehicles over a longer stretch of road.

7. Consultation on these options began on 14 February 2017. AT delivered a letter and diagrams of the three options to all properties on Gilletta Road from number 30 onwards to the bottom of the road. A copy was also emailed to non-resident owners where appropriate and a copy sent to the AC Parks department. All persons who had given feedback previously were also emailed. There were approximately 85 letters sent but some parties may have received two or three copies of the information.

8. Twenty responses were received from residents who were all supportive of the proposed measures and showed a clear preference for Option C.

9. After consideration of the options, the Board decided to proceed to detailed design for Option C. The cost of the electrical connection for the extra street light for Option C is the unknown factor. This will come back to the Board for approval to move to construction at which point the final costs for Option C will be known.

Strategic Alignment

10. The following projects which are detailed in this report contribute in the following ways to the strategic outcomes sought by the Board and Auckland Transport.

Project	Local Board Aspiration	AT Strategic Themes
Sandringham Road Extn Cycling Improvements	Advocate for separated cycle lanes with a priority on routes to local schools and recreational areas. Continue the expansion of the Puketapapa Greenways Network.	Build network optimisation and resilience
Dominion Road Bus Improvement Project	Greater public transport options to reduce car travel and change the way people travel. Continued partnership with AT and provision of improved services, road safety and public space upgrades. Connected frequent and affordable bus services across our area.	Transform and elevate the customer experience. Prioritise rapid, high frequency public transport. Fast-track creative, innovative and efficient transport services.
“Love Being a Local” Campaign	Continued partnership with AT and provision of improved services, road safety and public space upgrades.	Develop creative, adaptive, innovative implementation.
Gilletta Road Traffic Calming	Continued partnership with AT and provision of improved services, road safety and public space upgrades.	Build network optimisation and resilience
Mass Transit and Dominion Road	Continued partnership with AT and provision of improved services, road safety and public space upgrades. Connected frequent and affordable bus services across our area.	Transform and elevate the customer experience. Prioritise rapid, high frequency public transport.. Fast-track creative, innovative and efficient transport services..

Transport Capital Fund Update

11. The Puketapapa Local Board has approximately $435,248 per annum of discretionary funding for their transport related capital projects. The Board expects to identify new projects through their work programme.

12. The budget that the Board has available for transport capital projects in this political term is $879,413. The Board can also use the first year of transport funding from the next political term (2019-2020).

13. This money can be used for projects identified by the Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Does not compromise the efficiency of the road network.

14. For funding projects outside of the road corridor, they must meet the following criteria:

· Supports connectivity of cycle way and footpaths within the transport network;

· Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

· Footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

15. The Board’s current Local Board projects are summarised in the table below.

Project	Description	Status	Projected Cost
Fearon Park Pathway	A shared path to be constructed through Fearon Park.	This is being managed by Auckland Council Parks. Construction is underway with about 50% complete, the remainder to be completed over March 2017.	$190,000
Ernie Pinches to Wesley Community Centre cycleway	A shared walking and cycling path along Sandringham Road extension.	Project is underway. Update below.	$917,000
Richardson Road carpark realignment project	Redesign of the carpark at Richardson Road to promote better safety for cyclist and walkers accessing Keith Hay Park.	Auckland Council Parks are managing a design process for Noton Road and Richardson Road carpark redesign.	$30,000
Keith Hay Park Lighting – Southern Section	Continuing the lighting project from the northern section to the southern end of the park past Noton Road carpark to Richardson Road.	Awaiting financial resourcing in the new term.	$170,000 - $180,000
Gilletta Road Safety Improvements	Adding some traffic calming devices to curb speeding and burnouts in the street.	Consultation closed on the three options and the Board selected Option C to proceed to detailed design after consideration of the consultation results.	$46,000 (Option C)

16. Financials Update

Projects under Delivery

Sandringham Road to Ernie Pinches Street Cycleway

17. This $1 million project is being delivered by Auckland Transport and the Puketāpapa Local Board, to make walking and cycling safer and easier in Sandringham and Wesley.

18. The new 550-metre cycle lane is being constructed on the western side of Sandringham Road Extension, while the footpaths on the eastern side of the road between Sheppard Avenue and Stoddard Road are being upgraded and widened to accommodate a shared walking and cycling path.

19. The first phase of the project began in March and involves the installation of speed tables at a number of intersections along Sandringham Road Extension to slow traffic and improve safety for cyclists and pedestrians.

20. Farrelly Avenue, Gifford Avenue and William Blofield Avenue speed tables were completed by early April and O’Donnell Avenue and Skeats Avenue are expected to be opened about the 10 April 2017.

21. The contractor is working with Wesley Intermediate School, the dental clinic that shares the site and the migrant centre to ensure they minimise the inconvenience near the school by doing a lot of the work over the school holidays.

22. The work is progressing ahead of schedule at the moment, and it is now expected that the project will be completed in May. An opening event will be planned for late May,

Upcoming Projects and Activities

Dominion Road Bus Lane Improvement Project

23. The Dominion Road upgrade project was put on hold in December 2014 while options for mass transit were considered. It was recently announced that this route would be the future route through to the airport with light rail as the favoured solution.

24. These plans are still some years away and in the meantime the corridor carries 2.9 million passengers per year. Auckland Transport is looking at ways to increase capacity and efficiency on the corridor and to provide some streetscape improvements to the villages along Dominion Road.

25. The first phase of this work is to adjust the canopies and kerbs to accommodate double decker buses and deliver continuous bus lanes with longer operating hours. It is expected that this phase of work will be completed by the end of 2017 when the New Network is due to go live in the central area.

26. Auckland Transport will also establish two neighbourhood bus interchanges where passengers can change from north/south to east/west routes more easily.

27. The town centre streetscape work will include improvements to old footpaths, pedestrian crossings and general amenity improvements. A community liaison group has been established to guide the development of the streetscape upgrades and it had its first meeting in early March.

28. The neighbourhood bus interchanges and streetscape improvements are due to be delivered in 2018 along with some pedestrian and cyclist amenity work.

Love Being a Local

29. The ‘Love Your Local’ campaign in Mt Roskill focuses on using local people to raise the awareness of speed limits in the community. The photo shoot for the billboards has been completed and they went live in late March. The billboards are up in Stoddard Road, Richardson Road, May Road and Haycock Avenue and will remain in place for 3 months.

Traffic Control Committee (TCC) report

30. There were no decisions at the Traffic Control Committee affecting the Puketapapa Local Board area in March 2017.

Consultation Items

31. The following proposal was forwarded to the Board for feedback. Details are contained in Attachment B.

· Oakdale Road and Glass Road – bus stop additions and improvements.

· Stoddard Road, Denbigh Avenue, Carr Road, Herd Road and Carlton Street – bus stop additions and improvements

Issues Raised by Local Board Members

Location or Name of Issue

Description

AT Response

Hillsborough Rd/Mt Albert Rd intersection

Safety concerns have been raised at this intersection. Reports of red light running, folks feeling unsafe crossing the road here on crossings and vehicle tracking difficulties from Hillsborough Rd turning right into Mt Albert Road.

No red light running was observed and no vehicle tracking issues were evident during a period of observation.

In regard to pedestrian safety, AT has made changes to these traffic signals to increase the duration of both the green man and the duration of the red arrows which prohibit vehicles to move across pedestrian crossings. The ‘all red’ time has also been increased to aid in the prevention of vehicles red light running across the pedestrian crossing.

AT will continue to monitor this intersection during peak school hours and may make further adjustments if required. This could also result in the intersection operating at a higher cycle time, which in turn, may result in a slightly longer wait for the pedestrian crossings to activate.

John Davis Road

Safety concerns and sight line issues raised for residents leaving their properties due to speeding vehicles, heavy traffic and on-street parking demand.

This issue has been logged for investigation and feedback.

Regional and sub-regional projects

Mass Rapid Transit and Dominion Road

32. The NZ Transport Agency and Auckland Transport boards have come to an important agreement on the next steps for mass transit in Auckland.

33. Both boards have agreed that there will be a staged, integrated transition from bus to light rail transit from the Airport to the city centre, based on future demand and capacity, and to commence route protection for this important gateway corridor between two of Auckland’s key growing employment areas.

34. The route chosen to link to the airport is via Dominion Road and the SH 20 alignment, though Mangere. Work will also be undertaken to progress route protection of the south-eastern connection from the Airport to Manukau City Centre and east to Botany to ensure good connections to the Airport and its surrounding employment zones.

35. The NZ Transport Agency and Auckland Transport will work together with Auckland Council to determine an integrated approach that enables a progression from the current bus services and bus lanes, to improved bus services in the short-term. This will potentially be followed by higher capacity buses and a dedicated bus mass transit right of way, before a transition to light rail transit could occur.

36. The timing for this transition will be based on demand, capacity and funding. Further details are expected to be available in June, when a briefing for the Puketapapa Local Board has been arranged.

Auckland Transport News

St Lukes Cycling Improvements

37. Work started in March on improvements to the St Lukes Road cycle lanes which will give cyclists heading to and from the Northwestern cycleway an added layer of protection.

38. Rubber kerbs with reflective posts will physically separate cyclists from traffic and prevent vehicles from illegally queuing in the cycle lanes between Asquith Ave and Duncan MacLean Street. Road markings and signage will also be upgraded.

39. The project was first suggested by the community and is costing the NZ Transport Agency and Auckland Transport $170,000. It is funded by a new minor improvements programme introduced to make quick improvements to enhance the quality of the existing cycle network. The programme replies to safety and attractiveness concerns from the public and Local Boards, helping maintain existing numbers of cyclists, and attract new riders.

Mount Albert Town Centre Upgrade

40. Work will begin on Tuesday 18 April to make Mt Albert a more attractive destination for people to shop or spend time. The project includes more trees, gardens, wider footpaths, better lighting, new street furniture, drinking fountains and cycle lanes.

41. Auckland Transport will deliver the upgrade for Auckland Council and the Albert-Eden Local Board. In December 2016, Auckland Transport invited feedback on four proposed options for the intersection of New North Rd, Carrington Rd and Mt Albert Rd. The public consultation has been very helpful in shaping the final design which will retain the right hand turn into Mt Albert Road and includes full length cycle lanes.

42. Construction of the Mt Albert town centre upgrade is expected to be completed by February 2018.

CRL project opens up huge employment opportunities

43. Construction of Auckland’s City Rail Link (CRL) will require about 1600 people delivering the project at its peak. This could include opportunities for hundreds of workers who are new to the workforce or not currently employed.

44. The project estimates that at peak 600 general construction workers will be needed as well as those with more specialised skills. Labour requirements will vary with opportunities for new entrants to the workforce as well as the need for skilled labour and trades including plumbers and electricians and those involved in specialist rail systems and signalling.

45. The project will look for contractors to provide internships, cadetships, apprenticeships or equivalent pathways to learning as well as upskilling and reskilling to equip people for the present and future. The project is a long-term employment offering, with the CRL not due to be completed until 2023, giving time for people to develop and progress in their careers.

46. This opens up opportunities for employment, training and social innovation especially for Mana Whenua, Māori, Pasifika and young people aged 15 to 24 years. This will respond to the 162,000 young people of that age who are not in employment, education or training in New Zealand.

Auckland Transport announces rail experience improvements

47. Auckland Transport has announced a number of initiatives to improve customer experience, increase security and safety and reduce vandalism and fare evasion on the rail network.

48. The first project is to bring together the ticket offices and customer service centres at five train stations. Currently customers need to queue at one point to buy a cash ticket and queue at another to get journey planning advice and other information on AT Metro services.

49. A second initiative later in the year will look to pilot on-board Transport Officers. New legislation that is expected to by passed by Parliament later this year will mean the Transport Officers will have greater powers to enforce fare payment by all and will be able to issue penalty notices to fare evaders as well as provide assistance to customers.

50. A further project underway is to install new AT HOP electronic gates at eight more stations over the next 18 months: Otahuhu, Manurewa, Papatoetoe, Henderson, Parnell, Middlemore, Glen Innes and Papakura. This is a further enabler to encourage all passengers to pay their way and purchase a valid ticket to travel on the rail network.

Consideration

Local board views and implications

51. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

52. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

53. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Consultations on Roading and Parking Changes March/April 2017	35

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

20 April 2017

Puketāpapa Quick Response Round Three 2016/2017

File No.: CP2017/06090

Purpose

1. The purpose of this report is to present applications received for Puketapapa Quick Response, Round Three 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Puketāpapa Local Board adopted the Puketāpapa Local Grants Programme 2016/2017 on 18 May 2016. The document sets application guidelines for community contestable grants.

3. The local board is required to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city.

4. The Puketāpapa Local Board has set a total community grants budget of $72,000 for the 2016/2017 financial year. A total of $12,000, from this budget, has been allocated to the four quick response grant rounds.

5. To date, the Puketāpapa Local Board has allocated $5,762 in quick response round one and two. A total of $6,238 remains to be allocated in the two remaining quick response rounds. Overall, a total of $51,218 remains to be allocated across the remaining 2016/2017 grant rounds.

6. Nine applications were received for the Quick Response Round Three requesting a total of $5,518, see Attachment B.

Recommendation/s

That the Puketāpapa Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline the application in this round.

Table One: Puketāpapa Quick Response Grants, Round Three applications

Application No.	Organisation Name	Project	Total Requested	Eligibility
QR1715-302	Mt Roskill Club (formerly MT Roskill Probus Club)	Towards the cost of sign changes associated with adopting a new club name.	$400	Eligible
QR1715-305	Sports First	Towards a cricket bat making and servicing workshop, where attendees are able to learn how to make maintain their bats between 8 July to 9 July 2017.	$704	Eligible
QR1715-309	Urdu Hindi Cultural association of New Zealand	Towards organising a series of events targeted to promote the Urdu and Hindu language and culture, including poetry symposiums, classic music evenings and annual magazines.	$750	Eligible
QR1715-310	Mr Anirban Datta	Towards rehearsal venue hire for public theatre workshops, held at the Mt Roskill War Memorial Hall.	$750	Eligible
QR1715-311	Citizens Advice Bureau Auckland City Inc. (CABAC)	Towards the replacement of old and damaged waiting room chairs.	$664	Eligible
QR1715-313	African Communities Forum Incorporated (ACOFI)	Towards the African Festival Day to be held on 27 May 2017, specifically the cost of venue hire for Roskill Youth Zone, sound systems, and children's activities.	$750	Eligible
QR1715-314	Auckland Indian Sports Club Inc.	Towards the annual registration fees to the regional hockey organisation (Auckland Hockey).	$750	Eligible
QR1715-315	Maka Kautau Niue - New Zealand	Towards the ANZAC celebration of Niuean veterans who served in World War Two, specifically the material cost of putting on an arts and craft exhibition and koha to the musician.	$750	Eligible
		Total Requested	$5,518

Comments

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

8. The local board grants programme sets out:

· Local board priorities

· Lower priorities for funding

· Exclusions

· Grant types, the number of grant rounds and when these will open and close

· Any additional accountability requirements.

9. The Puketāpapa Local Board will operate four quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The Puketāpapa Local Board has set a total community grants budget of $72,000 for the 2016/2017 financial year. A total of $12,000, from this budget, has been allocated to the four quick response grant rounds.

12. To date, the Puketāpapa Local Board has allocated $5,762 in quick response round one and two. A total of $6,238 remains to be allocated in the two remaining quick response rounds. Overall, a total of $51,218 remains to be allocated across the remaining 2016/2017 grant rounds.

13. Nine applications were received for the Quick Response Round Three requesting a total of $5,518, see Attachment B.

Consideration

Local board views and implications

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Puketāpapa Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application is attached, see Attachment B.

Māori impact statement

17. Community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

18. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

19. Following the Puketāpapa Local Board allocating funding for quick response round three, commercial and finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Puketapapa Local Board Grants Programme 2016/2017	43
b ⇩	Puketapapa Quick Response Round Three 2016/2017 Application Summaries	49

Signatories

Authors

Sara Chin - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

20 April 2017

Renewal of community lease to Waiata Epsom Tennis Club Incorporated, Fernleigh Reserve, 20-24 Fernleigh Avenue, Epsom

File No.: CP2017/05614

Purpose

1. To seek approval to grant a renewal of community lease to Waiata Epsom Tennis Club Incorporated, at Fernleigh Reserve, 20-24 Fernleigh Avenue, Epsom.

Executive summary

2. The club has a community lease with Auckland Council which commenced 1 March 2010 for a term of five years to 28 February 2015 with rent of $250.00 per annum. The club has two further renewal terms of five years with final expiry on 28 February 2025.

3. The club gave written notice that it wishes to exercise its right to renew the lease upon the same terms and conditions as the current Deed of Lease dated 24 February 2011.

4. The lease is currently holding over on a month by month basis and the club owns the building and improvements.

5. Lot 77 & Lot 80 DP 732 is held by Department of Conservation and vested in Auckland Council, in trust, for recreation purposes.

6. Community groups exercising a right of renewal are asked to consider having their community lease varied to include a community outcomes plan. The club advised it wishes to continue its community lease on its current terms and conditions without a community outcomes plan.

7. This report recommends a renewal of community lease be granted to the club for a further term of five years commencing 1 March 2015 to 28 February 2020.

Recommendation/s

That the Puketāpapa Local Board:

a) grants a renewal of community lease to Waiata Epsom Tennis Club Incorporated, located on part of Fernleigh Reserve, Epsom (Attachment A) subject to the following terms and conditions:-

i) term – five years commencing 1 March 2015 to 28 February 2020;

ii) rent - $250.00 plus GST per annum.

iii) all other terms and conditions in accordance with the Deed of Lease dated 24 February 2011.

Comments

8. Fernleigh Reserve is fully developed with four sealed and floodlit courts surrounded by 3.5 meter high posts and wire mesh fencing. A wooden pavilion adjoins the rear boundary of the site.

9. The club owns the building and improvements. The clubhouse, courts and grounds are in good order and the committee continues to plan ahead for court replacement, netting upgrades and building maintenance.

10. The club has been an incorporated society since 6 October 1931. The objectives of the club are to:

- promote the game of tennis;

- foster sport and recreation;

- provide and maintain courts, grounds, playing areas and the club house.

11. The club currently has 108 members and they proactively circulate leaflets throughout the local community which has resulted in several new family subscriptions.

12. The tennis coach is independent from the club and has free access to the courts and coaches around 160 juniors each week.

13. The club is financially viable and audited accounts show proper accounting records have been kept.

Consideration

Local board views and implications

14. Staff sought the views of Puketapapa Local Board on 2 February 2017. The board indicated informal support for a renewal of lease to the club.

Māori impact statement

15. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

16. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

Implementation

17. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a ⇩	Site Plan 20-24 Fernleigh Avenue Mt Roskill	69

Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

20 April 2017

New Community Lease to The Auckland Playcentres Association Incorporated, West Reserve, 21 Currie Avenue, Hillsborough

File No.: CP2017/05616

Purpose

1. To seek approval to grant a new community lease to The Auckland Playcentres Association Incorporated, located on part of West Reserve, 21 Currie Avenue, Hillsborough.

Executive summary

2. The playcentre has a community lease with Auckland Council commencing 1 November 2003 at a cost of $1.00 per annum. The lease finally expired 31 October 2013 and is currently holding over on a month by month basis.

3. The playcentre owns the building and improvements and has indicated to the council that it wishes to continue the occupation of the premises at West Reserve.

4. The land is held in fee simple by Auckland Council and classified as a local purpose (playcentre) reserve under the Reserves Act 1977. The playcentre activities conform to the Reserves Act classification.

5. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own building have an automatic right to re-apply at the end of their occupancy term without public notification.

6. This report recommends that a new community lease be granted to the centre for a term of 10 years commencing 20 April 2017 with one 10 year right of renewal in accordance with the Community Occupancy Guidelines 2012.

Recommendation/s

That the Puketāpapa Local Board:

a) grant a new community lease to The Auckland Playcentres Association Incorporated, located on part of West Reserve, 21 Currie Avenue, Hillsborough (Attachment A) subject to the following terms and conditions:-

i) term – 10 years commencing 20 April 2017 with one 10 year right of renewal;

ii) rent - $1.00 plus GST per annum if requested;

iii) the Auckland Playcentres Association Incorporated Community Outcomes Plan (Attachment B) as approved be attached to the community lease document.

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Comments

7. Playcentre are a unique New Zealand wide organisation that has been dedicated to early childhood education for over 60 years. Their philosophy is that parents, caregivers & whanau are the first and best educators of their children.

8. The playcentre is licensed and funded by the Ministry of Education and is open Monday to Friday from 9.00am to 12.15pm. The Ministry of Education and the Education Review Office conduct regular checks to ensure the relevant licensing requirements for early childhood centres are adhered to.

9. The playcentre currently enrolls 18 children from 14 families with the facility being used for monthly and annual centre meetings as well as workshops for education.

10. The building is well maintained and the premises are kept to a high standard by providing a safe, welcoming and nurturing environment for all members.

11. The playcentre is financially viable and audited accounts show proper accounting records have been kept.

Consideration

Local board views and implications

12. Staff sought the views of the Puketapapa Local Board on 2 February 2017 who indicated support for a new community lease to the playcentre.

Māori impact statement

13. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

14. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

Implementation

15. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a ⇩	Site Map of West Reserve	73
b ⇩	Auckland Playcentre Association Inc. Community Outcomes Plan	75

Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

20 April 2017

New Community Licence to Occupy for the Auckland Very High Frequency Group Incorporated, Arthur Faulkner Reserve, 133 Foch Avenue, Mount Roskill

File No.: CP2017/05662

Purpose

1. To seek Puketāpapa Local Board approval for a new community licence to occupy for the Auckland Very High Frequency Group Incorporated at Arthur Faulkner Reserve, 33 Foch Avenue Mount Roskill.

Executive summary

2. The Auckland Very High Frequency Group Incorporated has occupied part of Arthur Faulkner Reserve since 1972.

3. Their previous lease fully expired in January 2016 and they have applied for a new community licence to occupy to continue their activities.

4. The group support amateur radio operators who also provide communications during emergencies. The group maintain and operate a network of repeater stations across the region that assists in this regard.

5. The Reserve Management Plan for Arthur Faulkner Reserve recognises the group’s location and activity on the reserve. The Reserves Act provides for radio groups to occupy land with a licence agreement rather than a lease.

6. A community licence to occupy issued under Section 48A (1) of the Reserves Act 1977 can be granted over any reserve regardless of its classification. Public advertising of the community licence to occupy is exempt under Section 48A (5) of the Reserves Act as the club’s occupation of the land is existing and long term.

7. The group is viable in terms of membership, building and financial resources.

8. This report recommends a new community licence to occupy be granted in accord with the provisions of the Reserves Act 1977 and Council Community Occupancy Guidelines 2012.

Recommendation/s

That the Puketāpapa Local Board:

a) approve the granting of a new community licence to occupy pursuant to the provisions of section 48A of the Reserves Act 1977 to the Auckland Very High Frequency Group Incorporated located at Arthur Faulkner Reserve, 33 Foch Avenue, Mt Roskill (Attachment A) for a term of 10 years to commence on 20 April 2017 with one right of renewal of 10 years.

b) approve the community outcomes plan (Attachment B). This will become a schedule to the lease.

c) agree that all other terms and conditions are to be in accord with the Council Community Occupancy Guidelines 2012.

Comments

Introduction

9. A new occupation agreement is required for the continued occupation by the Auckland VHF Group Incorporated at Arthur Faulkner Reserve.

10. The previous lease to the group commenced 1 February 1985 for an initial term of 21 years with a 10 year right of renewal, finally expiring 31 January 2016.

11. The group has applied for a new occupation agreement to continue their activities. As the group own the building on the reserve an expression of interest is not required and the group can apply directly for a new community licence to occupy.

The Land

12. The land on which the group building is located is Arthur Faulkner Reserve at 33 Foch Ave Mt Roskill. It is legally described as Lot 254 DP 15470 contained in Certificate of Title NA353/39 with an area of 6475m^2.The land is owned by the Department of Conservation as a classified Recreation Reserve and vested in Auckland Council, in trust, for recreation purposes (Attachment A).

13. There is a Reserve Management Plan prepared in 1983 for the Reserve. The occupation by the group is described in the management plan. An earlier renewal of the lease allowed the use of the building by other groups subject to council approval. That condition will continue in the new community licence to occupy agreement. The group does allow other like-minded groups to use the building but the equipment and setup inside do not lend themselves to wider community use. The management plan also provides that council will grant new leases within the provisions of the Reserves Act 1977 to the Mt Roskill Tennis Club Inc and the Auckland VHF Club Inc on expiry of present leases. No additional buildings will be permitted on the remainder of the reserve.

Group history and background

14. The Auckland VHF Group was formed in July 1956 to foster interest in the VHF and higher radio frequencies in the Auckland area. The aim was to encourage the construction of radio equipment for these frequencies. It was registered as an incorporated society in March 1966 and became affiliated to the national organisation in 1968. Current membership is 48 people mainly over the age of 50.

15. The group have been located at Arthur Faulkner Reserve since 1972 when the building was moved onto the site.

16. The general meetings of the group take place in the clubrooms at the reserve. A program of speakers on radio topics occur once a month for member education and information. Occasional activities are also provided for members to get together at the clubrooms to test and measure the operation of equipment they have built.

17. Within the Auckland Council area, the group owns and operates radio repeater sites on the Waitakere Ranges, Bombay Hills, Port Waikato and the Brynderwyn Hills. These radio repeater systems are open and free to use for all radio amateurs in the geographic area. The maintenance of these systems is carried out by group volunteers, supported by donations from other radio clubs in the Auckland area. It requires additional fund raising activities to support these assets and keep them up to date.

18. The group encourages the use of new technology in radio communications and has special interest groups within the club for various forms of radio and electronic communication.

19. Amateur radio operators are spread throughout the community. They provide a valuable resource in times of emergency as there will always be radio operators living in areas which are not immediately affected by the emergency. The clubrooms can be made available as a backup centre for Civil Defence operators if required.

20. The group currently holds a number of New Zealand and world distance records for radio communications.

21. A site visit occurred 16 February 2016 with group representatives. The visit shows the group is well managed and the building continues to meet their needs. Records submitted with their application demonstrate the group is well managed and viable financially with good cash reserves.

The occupation agreement

22. The Reserves Act 1977 provides for radio groups to occupy land with a community licence to occupy rather than a lease.

23. A community licence issued under Section 48A (1) of the Reserves Act 1977 being Use of Reserve for Communications Station can be granted over any reserve regardless of its classification. Public advertising of the community licence is exempt under Section 48A (5) of the Reserves Act 1977 as the club’s occupation of the land is existing and long term. Prior to the granting of a community licence consultation with local iwi is required under Section 4 of the Conservation Act 1987.

24. Other parts of Arthur Faulkner Reserve are used for recreation purposes such as the tennis club and there are open areas of the reserve available to the public.

25. As this is a new community licence to occupy, a community outcomes plan has been negotiated with the group and is attached to this report for the approval of the board. (Attachment B).

Consideration

Local board views and implications

26. There is no cost to the local board for the Iwi consultation.

27. The development plan that is being prepared for the reserve incorporates the building and is not affected by the granting of this lease.

28. The draft report was discussed at a workshop with the Local Board on 2 February 2017.

Māori impact statement

29. Iwi will be engaged by way of Mana Whenua forums where the annual lease workplan is discussed. This proposal will also be discussed specifically with iwi groups with an interest in the area.

Implementation

30. There are no implementation issues.

Attachments

No.	Title	Page
a ⇩	Site Map of Covil Park	81
b ⇩	Auckland VHF Group Incorporated Community Outcomes Plan	83

Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

20 April 2017

Children’s Panel Quarterly Report

File No.: CP2017/03566

Purpose

1. To note the report on the Puketāpapa children’s panel pilot programme 2016/2017.

Executive summary

2. The Puketāpapa Local Board identified that there were limited opportunities for young children to participate in civic engagements in the local board area, and sought to increase opportunities for young people to have a voice in their community.

3. Following consultation with schools during the local board term 2014 - 2016 the children’s panel programme was established and piloted in quarter three of 2015/2016 (school term one of 2016). The programme ran throughout the 2015/2016 financial year and into the 2016/2017 financial year. A total of six schools took part in the programme over that period.

4. Each term the school panels explored community themes in facilitated panel sessions. Council analysed panel feedback and identified partnership opportunities with community and local government stakeholders to turn the panels’ ideas into work programme deliverables.

5. The 2017/2018 Arts, Community and Events work programme identifies continuation of the People’s Panel as a deliverable, subject to local board approval.

Recommendation/s

That the Puketāpapa Local Board:

a) note the Puketāpapa Children’s Panel Pilot Report 2016/2017.

Comments

Background to the Puketāpapa children’s panel programme

6. The Puketāpapa Local Board recognised that there were limited opportunities for primary and intermediate school children to participate in civic engagement in their local board area.

7. The Puketāpapa Local Board Chairperson Julie Fairey met with a number of school principals in the Puketāpapa Local Board area during the 2014 - 16 local board term to explore what kinds of leadership models existed in schools, and whether their school pupils would be interested in a children’s panel programme. The response from schools was largely positive.

8. The panel programme is based on Kaipātiki Local Board’s children panel, which it formed to increase youth participation in the local board area.

9. Staff identified a pilot school for quarter three of 2016/2017 as well as additional schools to participate in the children’s panel programme in quarter four, and quarters one and two of 2016/2017. A total of six schools participated. Each school formed a panel of eight to 20 children to discuss a community theme.

Table 1: the children’s panel participating schools and themes

Term	Quarter	Participating schools	Children’s Panel Theme
1	3	· May Road School	My ideas for getting around Puketāpapa
2	4	· May Road School · Hay Park School · Wesley Intermediate · Waikowhai Primary	My ideas for a safer community
3	1 (2016/17)	· May Road School · Hay Park School · Wesley Intermediate · Waikowhai Primary · Wesley Primary	My ideas to improve sustainability
4	2 (2016/17)	· May Road School · Hay Park School · Wesley Intermediate · Halsey Drive School · Waikowhai Primary · Wesley Primary	My ideas for a more connected community

The makeup of the Puketāpapa Local Board children’s panel

10. Schools selected the pupils to form the panel. Schools used a range of student leadership models to select their panel participants including Student Enviro Council’s, class leaders, or undertook an expression of interest process. All schools have a cross section of students that include ethnic and gender diversity, student leaders and students. Māori represented at least 25% of each school panel.

11. An elected member attended each panel session to help familiarise young people with local decision makers and give them the opportunity to express their thoughts and ideas with an elected member who could potentially advocate for them in wider local board discussions, particularly around locally driven initiatives and budget for future local board work programmes.

12. The school principal, or a teacher, also attended the sessions, and a panel facilitator assisted the school children in answering questions on the theme.

Children’s panel themes, ideas and outcomes

13. The children’s panel explored four themes during the school year. They were:

1. My ideas for getting around Puketāpapa

2. My ideas for a safer community

3. My ideas for a more sustainable community

4. My ideas for a more connected community.

14. To assist the children in giving feedback on the issues, the panel members were asked the following questions using infographic questionnaires:

1. My ideas for {insert theme}

2. How do you currently {insert theme}

3. What are your ideas for {insert theme}

4. Choose your favourite idea and explain why

5. How would you make this happen and who could help?

15. Participants were asked to communicate their responses in a number of ways, including drawings, comments on post it notes, writing descriptive sentences and participating in a panel discussion. Staff analysed their responses for common themes, and opportunities. Staff contacted the relevant council departments and community partners to address the points raised by participants.

16. The table below details the main feedback themes and panel ideas, and how the local board and council responded.

Table two: Panel themes, feedback and outcomes

Children’s panel theme

Feedback themes identified

Local board/Auckland Council response

Outcome

My ideas for getting around Puketāpapa

Road safety issues

· Partnered with Auckland Transport to have their local board liaison respond to road safety issues identified by young people.

· Renewed interest of the school to be more engaged in the Auckland Transport TravelWise Schools programme.

· Submitted an application to the Local Board’s Strategic Relationships Grant programme to undertake a schools cycling programme in partnership with Auckland Transport.

My ideas for a safer community

· Sale and supply of alcohol

· Junior Patrol

· Neighbourhood Support

· Local board allocated $2000 of its community safety budget to partner with Neighbourhood Support to establish a Junior Neighbourhood Support group in Puketāpapa

· Staff delivered a sale and supply of alcohol community workshop in Puketāpapa

· Staff identified future opportunities for young people to become involved with the local Roskill Community Patrol programme, including a visit by the Patrol.

· Established a Junior Neighbourhood Support programme.

My ideas for a more sustainable community

· Community gardening

· Recycling

· Food rescue

· Staff introduced schools to the Auckland Council “Sustainable Schools” programme, delivered by Infrastructure and Environmental Services

· Schools established relationships with Countdown supermarkets to access surplus and used by dated food for their pupils and their families

· Schools making their own biodegradable food wraps as a school fundraiser

My ideas for a more connected community

· Events
street party
kids social/disco

· Staff partnered with Roskill Together Trust to deliver a ‘how to host a street party’ resource for communities

· Roskill Together Trust delivered a ‘how to host an event and street party’ learning session in quarter one of 2016/2017

17. Based on feedback received through the children’s panel programme theme “My ideas for a safer community”, the Community Safety programme budget in the 2016/2017 Arts, Community and Events local board work programme was increased by 60%. The local board partnered with local community partners to address and/or operationalise any issues or ideas that were identified by its participants.

Funding the children’s panel

18. On Wednesday 10 June 2015 the Puketāpapa Local Board allocated $1,800 to the children's panel (resolution no. PKTPP/2015/114).

19. On Thursday 30 June 2016 the Puketāpapa Local Board allocated $13,050 from the 2016/2017 Arts, Community and Events work programme for the Children and Young Person, Children’s Panels LDI programme (resolution no. PKTPP/2016/143).

Delivering the children’s panel programme in 2016/2017

20. Roskill Together Trust were identified in quarter two as the community deliverer for the children’s panel programme and took over sole delivery the of the children’s panel programme in quarter three (term four) of the 2016/2017 financial year.

Consideration

Local board views and implications

21. The children’s panel has enabled the Puketāpapa Local Board to be more responsive to young people. Feedback from these panel sessions has helped to inform local board work programmes and budget allocation as part of annual financial planning.

Māori impact statement

22. See paragraph 10.

Implementation

Next steps

23. The children’s panel programme has been identified as a locally driven initiative in the 2017/18 Arts, Community and Events work programme, subject to approval by the local board.

24. In quarter four of 2017/2018, a quarterly reporting model to formally feedback themes and opportunities from the children’s panel programme will be identified and developed with the Community Cluster of the Puketāpapa Local Board. This will help to socialise young people’s ideas and responses to community topics of interest to the wider local board, Auckland Council departments and community stakeholders.

25. The community provider has identified opportunities to expand the children’s panel programme into local after school and school holiday programmes. This will be explored in the 2017/2018 financial year, subject to local board approval of the work programme.

Attachments

There are no attachments for this report.

Signatories

Authors

Juanita DeSenna – Strategic Broker, Community Empowerment

Authorisers

Victoria Villaraza - Relationship Manager

Graham Bodman - General Manager Arts, Community and Events

Puketāpapa Local Board

20 April 2017

Reallocation of LDI opex for the 2016/17 financial year

File No.: CP2017/05680

Purpose

1. To reallocate $19,500 from the Puketapapa Local Board Locally Driven Initiatives (LDI) 2016/17 operational budget.

Executive summary

2. The Quarterly Performance Report for quarter two highlighted potential delivery issues with the following projects from the Arts, Culture and Events work programme, which have since been identified an undeliverable in the 2016/17 financial year.

· Sustainable and Affordable Housing - Provision of design advice and investigation into social housing (Liston Village) $8,000.

· Whare Restoration Support - Funding to support the restoration of the building (may include fundraising, legal and infrastructure advice, and secretarial support $5,000.

3. The Arts, Culture and Events work programme also includes a number of events in the local events budget lines that cannot be delivered this financial year.

4. The board has sought that these funds be reallocated.

5. The board has received advice from staff about two projects that could be delivered this financial year, if funds were allocated to them. One is for a Community Space and the other is for a Community Art Project.

Recommendation/s

That the Puketāpapa Local Board:

a) aeallocate the $23,500 from the Puketapapa Local Board LDI 2016/17 operational budget to one of the new projects identified in this report.

Comments

6. The Quarterly Performance Report for quarter two highlighted potential delivery issues with the following two projects from the Arts, Culture and Events work programme:

· Sustainable and Affordable Housing - Provision of design advice and investigation into social housing (Liston Village) $8,000. The local board is no longer seeking design advice, so the department cannot deliver on this outcome.

· Whare Restoration Support - Funding to support the restoration of the building (may include fundraising, legal and infrastructure advice, and secretarial support. $5,000. A trust has not been formed for this purpose, so the department cannot deliver on this outcome.

7. Arts, Culture and Events work programme also includes an events budget lines with a number of non-deliverable items

· World Masters Games Puketāpapa Hosting $5,000. The Masters Games has changed its venues, so the board has decided that a local hosting event is no longer required.

· Stage 1 Fearon Park Completion $500. These construction works will be completed in the next financial year.

· Sandringham Road Extension Completion $500. These construction works are scheduled to be completed at the end of the financial year.

· Roskill Safer Routes Cycleway Completion $500. This event was funded by Auckland Transport.

· Youth with Disabilities Disco $4,000. The community provider has advised that they do not have capacity to deliver the event in the 2016/17 financial year.

8. The board has received advice from staff about two projects that could be delivered this financial year, if funds were allocated to them:

· Community Space Stocktake – Puketapapa Local Board area. $25,000. The proposed project is to undertake a stocktake of existing community space within the Puketapapa Local Board area including Council and privately owned spaces available to community based in Puketapapa. Note: it may be possible to stage this work, if the total funds are not available in 2016/17 financial year. (Attachment A)

· Te Auaunga Community Art Project - Wesley Intermediate. $14,450. The initiative is the creation of a 150m long community artwork digitally printed and showcasing artwork by the students of Wesley Intermediate School. the artwork would enclose the Te Whangai Trust plant nursery, which is located on the school grounds. (Attachment B)

Consideration

Local board views and implications

9. The local board was advised of issues with the Sustainable and Affordable Housing and the Whare Restoration Support projects in the quarter two performance report. The changes to the Masters Games proposal were highlighted with the board, when this information came to hand.

10. The board has considered the option of reallocating these funds at a number of workshops. It sought proposals for two new projects that could be considered as recipients of the reallocated funds.

11. The Community Space Stocktake would cost $25,000 but could be staged, if the total funds are not available in 2016/17 financial year. The output of this project would provide the information sought about a potential change of the use of the Mt Roskill Borough building, from corporate to community use.

Māori impact statement

12. This report has no specific impact on Māori. It covers reallocation of funds, which are anticipated to result in positive community outcomes for many communities.

Implementation

13. The two proposals identified can be delivered in the 2016/17 financial year.

Attachments

No.	Title	Page
a ⇩	Community Space Stocktake – Puketapapa Local Board area	95
b ⇩	Te Auaunga Community Art Project - Wesley Intermediate“	99

Signatories

Authors	Mary Hay - Local Board Advisor - Puketapapa
Authorisers	Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

20 April 2017

Local Government New Zealand conference and Annual General Meeting 2017

File No.: CP2017/05238

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Auckland from Sunday 23 July to Tuesday 25 July 2017 and to invite local boards to nominate representatives to attend.

Executive summary

2. The LGNZ annual conference and AGM takes place at SkyCity from 3pm on Sunday 23 July to 2:15pm on Tuesday 25 July 2017.

3. The AGM takes place on the last day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at its meeting on 23 March 2017. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Penny Hulse as the Chair of LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive (or his nominee).

4. In addition to the official delegates, local board members are invited to attend. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

Recommendation/s

That the Puketāpapa Local Board:

a) nominate two representatives to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with LGNZ.

Comments

5. The 2017 LGNZ Conference and AGM are being held in Auckland. The conference commences with a powhiri and opening ceremony on Sunday 23 July at 3pm and concludes with the LGNZ AGM at 11:15am on Tuesday 25 July (AGM concludes at 2:15pm).

6. The theme of this year’s conference is “Creating pathways to 2050: Liveable spaces and loveable places”. The programme includes:

· Rt Hon Dame Patsy Reddy (Governor-General of New Zealand) will give the opening keynote address on how involving communities in shaping their local places can build a strong sense of local pride, identity and connection.

· Dr David Warburton (Chief Executive, Auckland Transport) and Mayor Lianne Dalziel, (Christchurch City Council) will look at the role of technology in transport and how smart technology can be integrated in councils future plans. Learn about the practical technology trials underway to understand why New Zealand is a world leader in the implementation of Smart City technology.

· Mayor Craig Little (Wairoa District Council) Mayor John Forbes (Opotiki District Council) and Chris Whelan (Chief Executive, Wellington Regional Economic Development Agency) will discuss attracting inward investment to boost local economy. These three councils will share best practice examples of how their approach has opened the door to investment, strengthening the resilience of their local economy.

· Sir Bob Harvey (Champion for Auckland, Auckland Council) Ludo Campbell-Reid (Design Champion and General Manager, Auckland Design Office, Auckland Council) and Viv Heslop (former Sustainability Lead, Panuku Development Auckland) on bringing together policy, practice and research to inform our council leaders on how they can champion change to create and sustain liveable spaces and loveable places.

· A panel discussion on managing community expectations and delivering the Government's objectives for freshwater water quality which is a challenge facing all of New Zealand. Mark Sainsbury will chair this session with Stuart Crosby (Bay of Plenty Regional Councillor) Rahui Papa (Te Arataura Chairman, Waikato Tainui and a representative of the Iwi Chairs Forum) and Ken Taylor (Director, National Science Challenge, Out Land and Water).

· Holly Ransom (futurist and global strategist) will give the closing keynote address presenting views on how and why we must adapt and be future-ready in a period of unprecedented technological, environmental, and demographic change.

Annual General Meeting

7. The AGM takes place on the last day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Cr Penny Hulse (as Chair of Zone One) and the Chief Executive (or his nominee).

8. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position and Auckland Council’s representative on the Regional Sector Group, Cr Penny Hulse is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2017.

9. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project as soon as possible so that this information can be collated and provided to LGNZ.

Costs

10. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

11. Conference registration includes attendance at all conference business sessions (Sunday - Tuesday), a satchel and contents, daily catering, the Simpson Grierson welcome reception and the Fulton Hogan conference dinner and EXCELLENCE Awards function.

12. The council hosted tours on Sunday 23 July 2017 are not included in the conference registration. Local board members are welcome to attend these at their own cost.

Consideration

Local Board views and implications

13. This is a report to the 21 local boards.

Māori impact statement

14. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

15. The Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Dodd, Kura Kāwana Programme Leader, Local Board Services

Authorisers

Lou Lennane, Business Improvements Manager, Local Board Services

Karen Lyons, General Manager, Local Board Services

Victoria Villaraza - Relationship Manager