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Puketāpapa
Local Board
20 April 2017
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1 Welcome
Member D Holm
delivered the welcome message.
2 Apologies
3 Declaration
of Interest
Member S Kaushal declared an interest in Item
16: Puketapapa Quick Response Round Three 2016/2017 more particularly Citizens
Advice Bureau Auckland City Inc.
Note: Member
A-M Coury declared an interest in Item 27: Approval of the draft Puketapapa
Local Board Plan 2017 more particularly the advocacy relating to seniors and
social housing.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation – Bhartiya Samaj Charitable Trust - Purpose built
community facility
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Jeet Suchdev,
Bhavini Doshi and Rrahul Doshi addressed the meeting.
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A copy of the
presentation tabled at the meeting has been placed on the official minutes
and is available on the Auckland Council website as a minute attachment.
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Resolution number PKTPP/2017/37
MOVED
by Member E Kumar, seconded by Member S Kaushal:
That the Puketāpapa
Local Board receive the presentation on a proposal for a new purpose
built facility for the community and thank Jeet Suchdev, Bhavini Doshi and Rrahul
Doshi, on behalf of Bhartiya Samaj Charitable Trust, for
their attendance.
CARRIED
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Attachments
a 20 April
2017 Puketāpapa Local Board Item 8 Deputation - Purpose built community
facility presentation
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9 Public Forum
10 Extraordinary Business
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10.1
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Extraordinary Item - Wesley name proposal
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Resolution number PKTPP/2017/39
MOVED by Deputy Chairperson J Fairey, seconded by Member D Holm:
That the
Puketāpapa Local
Board:
a) consider
an extraordinary item regarding the Wesley name proposal at item 26 on this
agenda:
i) the reason the matter was
not on the agenda is that the Board was contacted by the NZ Geographic Board
on 12 April seeking its view, after the agenda had closed, and it is due
prior to the next local board meeting on 18 May 2017.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Albert-Eden-Roskill
Governing Body Members Update
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There was no Governing Body Members update.
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14
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Board Member Reports
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Board member reports
were received separately.
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Secretarial
Note: Item 16 was taken after Item 23 (5.16pm)
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16
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Puketāpapa Quick Response Round Three 2016/2017
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Sara Chin,
Community Grants Advisor, spoke to this item.
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Member S
Kuashal declared an interest in this item, more particularly the application
by Citizens Advice Bureau Auckland City Inc., and
took no part in the discussion or voting on the matter.
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Resolution number PKTPP/2017/47
MOVED
by Member A-M Coury, seconded by Member E Kumar:
That the Puketāpapa
Local Board:
a) consider the applications listed in Table One and agree to fund,
part-fund or decline the application in this round.
Table One: Puketāpapa Quick Response Grants, Round Three applications
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Application No.
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Organisation Name
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Project
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Total Requested
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Grant Approved
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QR1715-302
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Mt Roskill Club (formerly MT Roskill Probus Club)
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Towards the cost of sign changes associated with
adopting a new club name.
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$400
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0
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QR1715-305
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Sports First
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Towards a cricket bat making and servicing
workshop, where attendees are able to learn how to make maintain their bats
between 8 July to 9 July 2017.
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$704
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$704
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QR1715-309
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Urdu Hindi Cultural association of New Zealand
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Towards organising a series of events targeted to
promote the Urdu and Hindu language and culture, including poetry
symposiums, classic music evenings and annual magazines.
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$750
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0
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QR1715-310
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Mr Anirban Datta
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Towards rehearsal venue hire for public theatre
workshops, held at the Mt Roskill War Memorial Hall.
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$750
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$750
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QR1715-311
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Citizens Advice Bureau Auckland City Inc. (CABAC)
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Towards the replacement of old and damaged waiting
room chairs.
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$664
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$664
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QR1715-313
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African Communities Forum Incorporated (ACOFI)
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Towards the African Festival Day to be held on 27
May 2017, specifically the cost of venue hire for Roskill Youth Zone, sound
systems, and children's activities.
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$750
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0
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QR1715-314
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Auckland Indian Sports Club Inc.
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Towards the annual registration fees to the
regional hockey organisation (Auckland Hockey).
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$750
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0
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QR1715-315
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Maka Kautau Niue - New Zealand
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Towards the ANZAC celebration of Niuean veterans
who served in World War Two, specifically the material cost of putting on
an arts and craft exhibition and koha to the musician.
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$750
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$750
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Total Requested
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$5,518
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$2,868
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a) thank officer Sara Chin for her attendance.
CARRIED
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Secretarial
Note: Item 17 was taken after Item 24: Governance Forward Work Calendar
(5.33pm)
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17
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Renewal of community lease to Waiata Epsom Tennis Club
Incorporated, Fernleigh Reserve, 20-24 Fernleigh Avenue, Epsom
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Michelle
Knudsen, Community Lease Advisor, spoke to this item.
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Resolution number PKTPP/2017/49
MOVED
by Member A-M Coury, seconded by Member D Holm:
That the Puketāpapa
Local Board:
a) grants
a renewal of community lease to Waiata Epsom Tennis Club Incorporated,
located on part of Fernleigh Reserve, Epsom (Attachment A) subject to the following
terms and conditions:
i) term
– five years commencing 1 March 2015 to 28 February 2020
ii) rent
- $250.00 plus GST per annum
iii) all
other terms and conditions in accordance with the Deed of Lease dated 24 February
2011
b) thank
officer, Michelle Knudsen, for her attendance.
CARRIED
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18
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New Community Lease to The Auckland Playcentres Association
Incorporated, West Reserve, 21 Currie Avenue, Hillsborough
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Michelle
Knudsen, Community Lease Advisor, spoke to this item.
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Resolution number PKTPP/2017/50
MOVED
by Member A-M Coury, seconded by Member E Kumar:
That the Puketāpapa
Local Board:
a) grant
a new community lease to The Auckland Playcentres Association Incorporated,
located on part of West Reserve, 21 Currie Avenue, Hillsborough (Attachment
A) subject to the following terms and conditions:
i) term
– 10 years commencing 20 April 2017 with one 10 year right of renewal
ii) rent
- $1.00 plus GST per annum if requested
iii) the
Auckland Playcentres Association Incorporated Community Outcomes Plan
(Attachment B) be approved subject to the inclusion of a smoke and alcohol
free clause be attached to the community lease document
iv) all
other terms and conditions in accordance with the Reserves Act 1977 and the
Auckland Council Community Occupancy Guidelines July 2012
b) thank
officer, Michelle Knudsen, for her attendance.
CARRIED
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19
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New Community Licence to Occupy for the Auckland Very High
Frequency Group Incorporated, Arthur Faulkner Reserve, 133 Foch Avenue, Mount
Roskill
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Michelle
Knudsen, Community Lease Advisor, spoke to this item.
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Resolution number PKTPP/2017/51
MOVED
by Member S Kaushal, seconded by Member A-M Coury:
That the Puketāpapa
Local Board:
a)
approve the granting of a new community
licence to occupy pursuant to the provisions of section 48A of the Reserves
Act 1977 to the Auckland Very High Frequency Group Incorporated located at
Arthur Faulkner Reserve, 33 Foch Avenue, Mt Roskill (Attachment A) for a term
of 10 years to commence on 20 April 2017 with one right of renewal of 10 year.
b) rent
- $1.00 plus GST per annum if requested
c) approve
the community outcomes plan (Attachment B) subject to the inclusion of a
smoke and alcohol free clause. This will become a schedule to the lease
d) agree
that all other terms and conditions are to be in accord with the Council
Community Occupancy Guidelines 2012
e) thank
officer, Michelle Knudsen, for her attendance.
CARRIED
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Secretarial
Note: Amendment to Attachment A – Site map should be noted as
‘Site Map of Arthur Faulkner Reserve’ and not Covil Park as
stated.
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20
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Children’s Panel Quarterly Report
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This item is
deferred until the next meeting of the Puketāpapa Local Board scheduled to be held 18 May 2017 at 4.00pm.
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21
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Reallocation of LDI opex for the 2016/17 financial year
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Victoria
Villaraza, Relationship Manager, spoke to this item.
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Resolution number PKTPP/2017/52
MOVED
by Deputy Chairperson J Fairey, seconded by Member A-M Coury:
That the Puketāpapa
Local Board:
a) reallocate
the $23,500 to the Community Space Stocktake from the Puketāpapa
Local Board LDI 2016/17 operational budget.
b) thank officer, Victoria Villaraza,
for her attendance.
CARRIED
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Secretarial Note: Item 27: Approval of
the draft Puketapapa Local board Plan 2017 was taken after Item 21 (6.13pm)
Secretarial
Note: Item 22 was taken after Item 15: Auckland Transport Update – April
2017 (5.11pm)
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22
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Local Government New Zealand conference and Annual General Meeting
2017
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Resolution number PKTPP/2017/53
MOVED
by Member D Holm, seconded by Deputy Chairperson J Fairey:
That the Puketāpapa
Local Board:
a) nominate Members Kumar and Coury to attend the Local Government
New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to
Tuesday 25 July 2017
b) confirm that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy
c) note that any members who wish to attend the AGM must provide
their names to the Kura Kāwana project team as soon as possible to
ensure that they are registered with LGNZ.
CARRIED
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Member S Kaushal left the meeting at
5.12pm
Member S Kaushal returned to the meeting
at 5.15 pm
Secretarial
Note: Item 23 was taken after Item 22 (5.14pm)
The order of business resumed at Item 16:
Puketapapa Quick Response Round Three 2016/2017
(5.16pm)
Secretarial
Note: Item 24 was taken after Item 16: Puketapapa Quick Response Round Three
2016/2017 (5.20pm)
Secretarial
Note: Item 25 followed Item 24 (5.25pm)
The order of
business resumed at Item 17: Renewal of community lease to Waiata Epsom Tennis
Club Incorporated, Fernleigh Reserve, 20-24 Fernleigh Avenue, Epsom (5.33pm)
26 Consideration
of Extraordinary Items
Secretarial Note: Item 26.1 was taken after Item 28 (6.29pm)
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26.1
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Extraordinary Business - Wesley name proposal
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Resolution number PKTPP/2017/57
MOVED by Deputy Chairperson J Fairey, seconded by Member A-M
Coury:
That the
Puketāpapa Local
Board:
a) strongly support the
retention of the suburb name “Wesley” for the area generally to
the south of Walmsley and Underwood Reserves, and Mt Roskill War Memorial
Park within the Puketapapa Local Board area, including the following public
and community facilities named after the area:
·
Wesley
Primary School
·
Wesley
Kindergarten
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Wesley
Intermediate School
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Wesley
Community Centre
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Wesley Market
·
Wesley
Methodist Church
b)
submit to the NZ Geographic Board
opposing the application to use the name “Wesley” elsewhere in
Auckland, and assist our community to be heard on this issue through every
available avenue.
CARRIED
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Secretarial
Note: Item 27 was taken after Item 21 (6.13pm)
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27
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Approval of the draft Puketāpapa Local Board Plan 2017
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Noelene
Buckland, Local Board Advisor, spoke to this item.
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A copy of the
updated draft summary tabled at the meeting has been placed on the official
minutes and is available on the Auckland Council website as a minute
attachment.
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Resolution number PKTPP/2017/58
MOVED
by Member E Kumar, seconded by Member S Kaushal:
That the Puketāpapa
Local Board:
a) approve
the draft Puketāpapa Local Board Plan 2017 for public
consultation using the Special Consultative Procedure.
b) approve
the Puketāpapa Local Board Plan summary.
c) note
that in the event that minor edits are required to the draft local board plan
or summary, the board delegates to the Chair or other delegate to work with
staff as a matter of urgency.
d) approve
the formal engagement events, as detailed in this report.
e) thank
officer, Noelene Buckland, for her attendance and thank Mary Hay for her
work.
CARRIED
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Attachments
a 20 April
2017 Puketāpapa Local Board Item 27 Updated Draft Summary for Public Consultation
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Secretarial
Note: Item 28 was taken after Item 27 (6.22pm)
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28
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Local board feedback on Government’s Urban Development
Authorities Discussion Document
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Noelene
Buckland, Local Board Advisor, spoke to this item.
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A copy of the
feedback tabled at the meeting has been placed on the official minutes and is
available on the Auckland Council website as a minute attachment.
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Resolution number PKTPP/2017/59
MOVED
by Member D Holm, seconded by Member A-M Coury:
That the Puketāpapa
Local Board:
a) endorse
the attached feedback on the Urban Development Authorities discussion
document.
b) thank officer, Noelene Buckland,
for her attendance.
CARRIED
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Attachments
a 20 April 2017 Puketāpapa
Local Board Item 28 Feedback on Government's Urban Development Authorities
Discussion Document
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Secretarial Note: Item 20 was taken after Item 28 (6.29pm)
6.41 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Puketāpapa Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
