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Papakura Local
Board
26 April 2017
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1 Welcome
Board
Member Auva’a led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
Acknowledged
Papakura Coastguard 1 for the successful rescue of an eight year old in the
Manukau Harbour.
Acknowledged
Nivarna Willis for her contribution to the Papakura Youth Council over the last
four years with one year as Chairperson.
Acknowledged the
students who spoke from Papakura High and Rosehill College at the ANZAC
service.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Councillors' Update
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Resolution number PPK/2017/56
MOVED by Member K Winn,
seconded by Member G Hawkins:
That the Papakura Local Board:
a) Receive the verbal reports from:
i) Councillor Sir John Walker regarding:
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The World Masters Games being held in
Auckland. $35m being brought in the Auckland economy.
ii)
Councillor Daniel Newman regarding:
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Acknowledged Councillor Sir John
Walker’s work on the Master’s Games
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Waste Management in Papakura. Working
towards an early rollout in Papakura of the wheelie bins for rubbish.
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Planning Committee – Future urban
land strategy (FULSS) – Takanini North.
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Cemeteries Programme of Works
CARRIED
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Resolution
number PPK/2017/57
MOVED by Member K Winn,
seconded by Member G Hawkins:
That the
Papakura Local Board:
a)
Agree that Item 16 Papakura Pony Club
Incorporated Request for Financial Assistance to relocate from Opaheke Park,
Papakura be accorded precedence at this time.
CARRIED
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13
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Auckland Transport Update April 2017 - Papakura Local Board
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Resolution number PPK/2017/58
MOVED
by Deputy Chairperson F Auva'a, seconded by Member WF McEntee:
That the Papakura
Local Board:
a) Note
the Auckland Transport update April 2017 report.
b) request
Auckland Transport take immediate action to alleviate the safety risks from
Elliot street turning into Beach Road through providing extra signage.
c) request
Auckland Transport to investigate syncing traffic lights on Beach Road-Great
South Road lights during peak flow hours.
CARRIED
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Resolution number PPK/2017/59
MOVED by Chairperson B Catchpole, seconded by
Member G Hawkins:
That the Papakura Local
Board:
d) request
that Auckland Transport monitor and ensure that buses comply with the road
code.
e) that
Auckland transport provide efficient and reliable service to major events
such as the World Masters Games.
CARRIED
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Secretarial
Note: Pursuant to Standing Order
3.15.5 Member McEntee requested that his dissenting vote be recorded.
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15
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New community leases - group-owned buildings - 30 Old Wairoa Road
and 13 Opaheke Road
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Resolution number PPK/2017/61
MOVED
by Member WF McEntee, seconded by Deputy Chairperson F Auva'a:
That the Papakura
Local Board:
a) approve
a new community ground lease for Papakura City Brass Band Incorporated for 30
Old Wairoa Road, Papakura (outlined in green in Attachment A) under the
following terms and conditions:
i) Term
– 10 years commencing 1 May 2017 with one 10 year right of renewal.
ii) Rent
- $1.00 (+ GST) per annum, if demanded.
iii) An
approved Community Outcomes Plan (Attachment B) attached to the lease
document.
iv) All
other terms and conditions in accordance with the Local Government Act 2002
and the Auckland Council Community Occupancy Guidelines 2012.
b) approve
a new community ground lease for Papakura Contract Bridge Club Incorporated
for 13 Opaheke Road, Papakura (outlined in green in Attachment C) under the following terms
and conditions:
i) Term
– 10 years commencing 1 May 2017 with one 10 year right of renewal.
ii) Rent
- $1.00 (+ GST) per annum, if demanded.
iii) An
approved Community Outcomes Plan (Attachment D) attached to the lease
document.
c) All other terms and conditions in accordance with the Local
Government Act 2002 and the Auckland Council Community Occupancy Guidelines
2012.
CARRIED
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16
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Papakura Pony Club Incorporated Request For Financial Assistance
To Relocate From Opaheke Park, Papakura
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Resolution number PPK/2017/62
MOVED
by Member K Winn, seconded by Member G Hawkins:
That the Papakura
Local Board:
a) Provides a grant of $4,940.60 to the Papakura Pony Club for costs
incurred on the development of a concept plan for an equestrian precinct
located at Opaheke Park and a Resource Consent required prior to the final
Reserve Management Plan for Opaheke Park. The cost for the concept plan being
two thousand dollars ($2,000) and for the Resource Consent two thousand nine
hundred and forty dollars and sixty cents ($2940.60)
b)
That the grant is provided from the
Papakura Local Board, Locally Driven Initiatives, Community Response budget.
CARRIED
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Secretarial Note: Item
13 was taken at this time
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17
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New Road Name Approval for the residential subdivision by Housing
New Zealand across various sites in Papakura including:
• 6 –
8 Old Wairoa Road, Papakura [R/JSL/2015/3005]
• 3 –
5 Dominion Road, Papakura [R/JSL/2016/4207]
• 32
– 34 President Avenue, Papakura [R/JSL/2016/4196]
• 50
– 52 Pukeroa Road, Papakura [R/JSL/2016/2564]
• 25
– 35 Porchester Road, Papakura [R/JSL/2016/4134] not yet
determined
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Resolution number PPK/2017/63
MOVED
by Deputy Chairperson F Auva'a, seconded by Member K Winn:
a) That the
Papakura Local Board, pursuant to section
319(1)(j) of the Local Government Act 1974, considers for approval, the road
names Kukutai Lane, Wiki Lane, Hapai Lane,
Huritao Lane, Pohuehue Lane and Tumanako Lane’ proposed by the
Applicant for the new private roads created by way of various resource
consents under the Resource Management Act 1991 at
i) 6 – 8 Old Wairoa Road
ii) 3 – 5 Dominion Road
iii) 32 – 34 President Ave
iv) 50 – 52 Pukeroa Road
v) 25 – 35 Porchester Road.
b) Invite Housing New Zealand to address the
board on their investment strategy for future development in Papakura.
c) invite the planning department to advise the board
on the Unitary Plan and intensification in Papakura.
CARRIED
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18
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New Road Name Approval for the residential subdivision by Pakenham
Group Limited at 170 – 190 Walters Road and 543 – 587 Mill Road,
Takanini
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Resolution number PPK/2017/64
MOVED
by Member K Winn, seconded by Member WF McEntee:
That the
Papakura Local Board:
a) pursuant to section 319(1)(j) of the Local Government Act 1974,
considers for approval, the road names
Castlepoint Avenue, Black Beech Crescent, Heartwood Street, Red Beech Road,
Sapwood Crescent, Softwood Avenue, Silver Beech Street, Hardwood Road, Hard
Beech, Leatherwood Road, Kakabeak Way and Kanono Road proposed by the
Applicant for the new road created by way of the Housing Accords and Special
Housing Area Act 2013 at 170 – 190 Walters Road and 543 – 587
Mill Road, Takanini.
CARRIED
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19
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Business Improvement District (BID) Programme Annual Report to
Papakura Local Board
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Resolution number PPK/2017/65
MOVED
by Member WF McEntee, seconded by Member K Winn:
That the Papakura
Local Board:
a) Recommends to the governing body to strike the targeted rate for
the Papakura BID programme for the 2017/18 financial year and include this
amount in the 2017-2018 Annual Plan.
CARRIED
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20
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Land owner approval for proposed stream planting at Hingaia Stream
Esplanade Reserve, 41 and 41R Firth Street, 20 Cameron Place, Drury and
Karaka Reserve, 10R Karaka Road, Drury.
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Resolution number PPK/2017/66
MOVED
by Member WF McEntee, seconded by Deputy Chairperson F Auva'a:
That the Papakura
Local Board:
a) approve
Karaka and Drury Consultants Limited to undertake stream planting and to
manage weeds and pests at Hingaia Stream Esplanade and Karaka Reserve as
outlined in the landscape planting plan in Attachment A.
b) delegate
to the Manager, Land Advisory Services, Community Facilities, to execute the
land owner approval.
CARRIED
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21
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Panuku Development Auckland Local Board Six-Monthly Update 1
September 2016 to 28 February 2017
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Resolution number PPK/2017/67
MOVED
by Member G Hawkins, seconded by Member K Winn:
That the Papakura
Local Board:
a) Receive the Panuku Development Auckland Local
Board Update 1 September 2016 to 28 February 2017
b) Prior to any further action being taken with
26-37 O’Shannessey Street proposal be presented to the commercial
centre group and the spatial priority area team and reported back to the
Papakura local board.
CARRIED
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22
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Leona McKenzie Memorial Seat - Short Street, Opaheke
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MOVED
by Deputy Chairperson F Auva'a, seconded by Member G Hawkins:
That the Papakura Local Board:
a)
Funds the Leona McKenzie memorial seat from the board’s Locally
Driven Initiatives – Capex Fund in acknowledgement of the volunteer
work Leona McKenzie undertook over 27 years for the Opaheke Primary School.
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Amendment
Resolution number PPK/2017/68
MOVED by Member K Winn, seconded by Member MV
Turner:
That the Papakura Local
Board:
b) Agree
that Item 22 Leona McKenzie Memorial Seat – Short Street, Opahake being
discussed be deferred to the 24 May 2017 business meeting.
The amendment was put to the vote by a show of
hands and was declared CARRIED
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24
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Local Government New Zealand conference and Annual General Meeting
2017
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Resolution number PPK/2017/70
MOVED
by Member K Winn, seconded by Member G Hawkins:
That the Papakura
Local Board:
a) nominate Members Brent Catchpole and Felicity Auva’a to attend
the Local Government New Zealand 2017 Conference and Annual General Meeting
from Sunday 23 July to Tuesday 25 July 2017.
b) confirm that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) note that any members who wish to attend the annual general
meeting (AGM) must provide their names to the Kura Kāwana project team
as soon as possible to ensure that they are registered with Local Government
New Zealand (LGNZ).
CARRIED
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Secretarial
Note: Pursuant to Standing Order
3.15.5 Member McEntee requested that his dissenting vote be recorded.
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25
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Approval of the draft Papakura Local Board Plan 2017
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Resolution number PPK/2017/71
MOVED
by Member K Winn, seconded by Deputy Chairperson F Auva'a:
That the Papakura Local
Board:
a) Approves
the draft Papakura Local Board Plan 2017 for public consultation using the
Special Consultative Procedure.
b) Approves
the Papakura Local Board Plan summary.
c) In
the event that minor edits are required to the draft local board plan or
summary the board delegates to the Chair and Deputy Chair to work with staff
as a matter of urgency.
d) Approves
the scheduled formal engagement events, as follows:
· Have
Your Say – Wednesday 31 May, 4.30pm-6.30pm, Sir Edmund Hillary Library,
Papakura
· Pop-up
stall outside the Takanini Countdown – Tuesday 13 June, 10am-12pm, 288
Great South Road, Takanini
· Pop-up
stall outside the Drury Superette – Saturday 24 June, 9.30am-11.30am,
232 Great South Road, Drury Town Centre
e) Confirms
a hearing will be held on Wednesday, 2 August 2017 commencing at 1pm in
the Papakura Local Board Meeting Room, Papakura Service Centre, 35 Coles
Crescent, Papakura.
CARRIED
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29
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For Information: Reports referred to the Papakura Local Board
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Recommendation/s
That the
Papakura Local Board
a) note the
information from the following local board meetings:
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No.
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Report
Title
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Date sent
to Members
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Governing Body Committee or Forum or
Local Board
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1.
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2.
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31 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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33
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Governance Forward Work Calendar
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Resolution number PPK/2017/76
MOVED
by Member K Winn, seconded by Member MV Turner:
That the Papakura
Local Board:
a) notes
the attached Governance Forward Work Calendar.
b) request
the calendar includes information on upcoming policy work and opportunities
for the board to contribute to Governing Body submissions to Central
Government.
CARRIED
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32 Procedural
motion to exclude the public
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Resolution number PPK/2017/77
MOVED by Member K Winn, seconded by Chairperson B Catchpole:
That the
Papakura Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition of land for
open space - Papakura
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report identifies land the council seeks to acquire for
open space purposes.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report identifies land the council seeks to acquire for
open space purposes.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Acquisition of land for
open space - Takanini
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report identifies land the council seeks to acquire for
open space purposes.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report identifies land the council seeks to acquire for
open space purposes.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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CARRIED
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6.45 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.50 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition of land for open space - Papakura
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Resolution number PPK/2017/78
MOVED by Member G Hawkins, seconded by Member K Winn:
That the
Papakura Local Board:
a)
Confirm that there be no restatement of
this confidential report, attachments or resolutions for the acquisition of
land for public open space in the Papakura until settlement of the purchases,
and only then is the resolution to be restated.
CARRIED
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C2
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Acquisition of land for open space - Takanini
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Resolution number PPK/2017/79
MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a:
That the
Papakura Local Board:
b) Confirm that there be no restatement of this confidential report,
attachments or resolutions for the acquisition of land for public open space
in the Takanini until settlement of the purchase, and only then is the
resolution to be restated.
CARRIED
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6.55 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
